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HomeMy WebLinkAbout05/10/2005I 3 9 5 Lauderdale City Council Meeting Minutes May 10, 2005 Meeting called to order at 7:05 P.M. ROLL Council present: Christensen, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Bakken -Heck and Assistant to the Administrator Bownik APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Roll: Yes: all. Motion carried. A. Approval of Minutes. Motion by Christensen, second by Gill -Gerbig to approve the minutes of the April 26, 2005 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $16,506.52. Motion by McCloskey, second by Christensen to approve the claims totaling $16,506.52. Motion carried unanimously. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7 SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS A. Jim Bownik, Assistant to the Administrator provided information on the City-wide Garage sale. The date for the sale is Saturday, May 21, 2005. Those who wish to participate can call City Hall for inclusion on the garage sale map. 8. INFORMATIONAL PRESENTATIONS A. 2004 Financial Statements and Audit. Andrew Berg, Abdo, Abdo, Eick, and Myers discussed with the council the year 2004 financial statements and audit. Mr. Berg told the council the audit found two areas of concern. The first is the segregation of duties in the handling of funds and the second dealt with lack of proper pledged collateral from the city's financial institution. The segregation of duties is difficult to overcome given the size of the staff. Pledged collateral was corrected with the financial institution by staff upon notification by the auditors. Mr. Berg then addressed some changes in the accounting process, specifically compliance with GASB standard 34. Lauderdale City Council Meeting Minutes, May 10, 2005 Page 2 Mr. Berg concluded his presentation and took questions from the Council. Council member Christensen commented the table and chart on page 7 of the management letter did not agree. Mr. Berg stated he will prepare a new management letter for the Council with the corrections noted by the council. 9. PUBLIC HEARINGS 10. REPORTS 11. DISCUSSION 12. ACTION A. Adoption of the 2004 Financial Statements and Audit Report. Motion by Gill -Gerbig, second by Christensen to approve the 2004 Financial Statements and Audit Report. Motion carried on a roll call vote with all voting yes. B Adoption of Ordinance #05-01: An Ordinance Amending Section 7-2 of the Lauderdale City Code Regarding Planting of Trees. Jim Bownik, Assistant to the Administrator presented information on the proposed amendments to the city ordinance. He stated the major change to the ordinance is the provision for penalties for violation of the ordinance. He said the ordinance will be final upon publication in the city paper. Motion by Gill -Gerbig, second by McClosky to adopt Ordinance #05-01: an Ordinance Amending Section 7-2 of the Lauderdale City Code Regarding Planting of Trees. Motion carried on a roll call vote with all voting yes. 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 1. County Joint 911 Dispatch 2. Quarterly Investment and Financial Report 3. Appointment Process for Council member McCloskys seat 4. Review Councils and Commission Appointments. The meeting was recessed at 7:24 p.m. for an executive session to discuss pending litigation against the City. The Council reconvened at 9:25 p.m. Lauderdale City Council Meeting Minutes, May 10, 2005 Page 3 17. ADJOURNMENT Motion by Christensen, second by McCloskey, to adjourn. Motion carried unanimously. Meeting adjourned at 9:25 p.m.