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09/22/2015
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, SEPTEMBER 22, 2015 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 8, 2015 City Council Meeting c. Claims Totaling $64,313.43 4. CONSENT 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Adult Services Managers from Ramsey County Regarding Group Homes 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. 2016 Preliminary Levy and Budget b. Diseased Elm Abatement at 1820 Lake Street 8. DISCUSSION / ACTION ITEMS a. Adoption of 2016 Preliminary Levy — Resolution 092215A b. Diseased Elm Abatement at 1820 Lake Street - Resolution 092215B 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. August Financial Report b. Presentation by University of Minnesota Sustainability Students c. Nuisance Abatement — 1847 Fulham Street 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Accounting Software Upgrades c. Revisions to Driveway Ordinance d. Brandychase Condominiums Sprinkler Repair Request e. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 September 8, 2015 Mayor Pro -Tem Gaasch called the Regular City Council meeting to order at 7:32 p.m. Councilors present: Mary Gaasch, Denise Hawkinson, and Lara Mac Lean. Councilors absent: Mayor Jeff Dains and Roxanne Grove. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Terry Berg, Deputy City Cleric. Others present: Ramsey County Sheriff Matt Bostrom and St Anthony Police Chief John Ohl. Approvals Mayor Pro -Tem Gaasch asked for changes to the meeting agenda. There being none, motion was made by Councilor Mac Lean to approve the agenda, seconded by Councilor Hawkinson and carried unanimously. Councilor Mac Lean moved to approve the City Council meeting minutes of August 25, 2015. Councilor Hawkinson seconded the motion and carried unanimously. Councilor Hawkinson moved and seconded by Councilor Mac Lean to approve the claims totaling $110,996.38. Motion carried unanimously. Consent Mayor Pro -Tem Gaasch asked if any Councilors wished to remove items from the Consent Agenda. There being none, Councilor Hawkinson moved and seconded by Councilor Mac Lean to approve the Consent Agenda thereby acknowledging the July financial report. Motion carried unanimously. Informational Presentations / Reports A. Ramsey County Sheriff Matt Bostrom Sheriff Bostrom thanked the city council for the opportunity to address them to highlight department activities and projects. The sheriff's department is responsible for detention services, court duties, paper service, patrol, and regional services such as water patrol. New projects include Coffee with a Cop that is advertised through social media and the Minnesota Sheriff's Association is responding to the president's report on policing. Across the state, public meetings will be held to gauge the level of satisfaction with county law enforcement services, as well as written surveys. The goal is a preliminary report this December. Lastly, Sheriff Bostrom highlighted technological advances that include a secure email system, automated voicemail, and video visiting from home for incarcerated individuals. Councilors expressed their appreciation for their working relationship and services provided. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 September 8, 2015 Discussion / Action Items A. 2016 Preliminary Levy and Budget Administrator Butkowski noted that expenditures are coming in at a modest 2.9% over 2015. The primary cost increases are for the police contract ($18,675), Comprehensive Plan update ($15,000), and staffing costs ($14,877). The additional expenses along with the loss of fiscal disparities revenue are resulting in a levy impact of 8.4%. Due to the significant increase in the City's tax capacity, a homeowner whose value doesn't increase should realize very little impact. Council expressed satisfaction with the proposed levy and budget. Administrator Butkowski will prepare the resolution for council adoption at the September 22 council meeting. It was noted that the City can reduce the levy in December before final adoption. City Administrator noted the next meeting may include the adoption of 2016 Levy and General Fund Budget, Driveway Ordinance Revisions, and Adult Services Managers from Ramsey County regarding group homes. Work Session A. Public Comment. None. B. Revisions to Driveway Ordinance City Administrator Butkowski highlighted the proposed revisions to the driveway ordinance as it could be more clearly written for the benefit of homeowners. The discussion highlighted that there are 80 unimproved driveways in the City. Council discussion ensued as to imposing a fee until driveway improvements are made due to storm water concerns and lot coverage being a consideration for the area of driveway and parking pads. Administrator Butkowski will work with City Attorney Batty for a draft ordinance for council consideration on September 22. C. Community Development Update Administrator Butkowski reported that improvements are being completed at the city -owned property on Larpenteur Avenue by staff with minimal costs. The neighboring property owner again expressed interest in the property during their meeting this past week. There being no further business on the council agenda, motion was made by Councilor Hawkinson and seconded by Councilor Mac Lean, carried unanimously, to adjourn the meeting at 8:18 p.m. Respectfully submitted, Terry J. erg Deputy City Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL September 22, 2015 City Council Meeting Payroll 9/11/15 Payroll: Direct Deposit # 502083-502088 9/11/15 Payroll: Payroll Liabilities, e -payments 1030E -1032E 9/22/15 Claims: Check #'s 22967-22984 $9,626.69 $7,611.12 $47,075.621 SUBTOTAL $64,313.431 Total Claims for Approval $64,313.43! LAUDERDALE, MN 09/18/15 2:00 PM Page 1 *Check Detail Register© SEPTEMBER 2015 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 001030E 9/11/2015 ICMA RETIREMENT TRUST - 457 G 101-21705 ICMA RETIREMENT $1,869.46 102031307 September 11 2015 Payroll Total ICMA RETIREMENT TRUST - 457 $1,869.46 Paid Chk# 001031 E 9/11/2015 NORTH STAR BANK, CHECKING STMT G 101-21703 FICA WITHHOLDING. $2,415.76 September 11 2015 Payroll G101-21701 FEDERAL TAXES $1,532.35 September 11 2015 Payroll otal NORTH STAR BANK, CHECKING STMT $3,948.11 Paid Chk# 001032E 9/11/2015 PERA G 101-21704 PERA $1,793.55 September 11 2015 Payroll Total PERA $1,793.55 10100 NORTH STAR CHECKING $7,611.12 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $7,611.12 $7,611.12 LAUDERDALE, MN 09/18/15 1:59 PM Page 1 *Check Detail Register© SEPTEMBER 2015 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 022967 9/22/2015 CASCADE ENGINEERING E 203-50000-202 PERMANENT SUPPLIES $34,555.60 30169141 Recycling Carts Total CASCADE ENGINEERING $34,555.60 Paid Chk# 022968 9/22/2015 CITY OF FALCON HEIGHTS E 101-42100-321 FIRE CALLS $915.36 August August Fire Calls Total CITY OF FALCON HEIGHTS $915.36 Paid Chk# 022969 9/22/2015 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $2,437.64 15285 August Recycling Total EUREKA RECYCLING $2,437.64 Paid Chk# 022970 9/22/2015 HUGHES AND JOSEPH E 101-41100-352 PUBLIC INFORMATION NOTICE $24.00 August Dutch Elm Disease Hearing E 405-48500-327 OTHER SERVICES $228.00 August TIF Annual Disclosure E 101-41100-352 PUBLIC INFORMATION NOTICE $132.00 August Ordinance 15-04 Total LILLIE SUBURBAN NEWS $384.00 Paid Chk# 022973 9/22/2015 MINNESOTA EQUIPMENT E 101-45200-403 TRACTOR/MOWER REPAIR/MA $432.07 R12238 Tractor Repair Total MINNESOTA EQUIPMENT $432.07 Paid Chk# 022974 9/22/2015 NAPA AUTO PARTS E 101-43000-228 REPAIR SUPPLIES $32.09 598012 Coupler, Adapters, Chuck, Oil Filter E 101-43000-228 REPAIR SUPPLIES $7.99 604134 Hose Clamps for Air Tank Total NAPA AUTO PARTS $40.08 Paid Chk# 022975 9/22/2015 ON SITE SANITATION E101-45200-427 PORTA POTTY RENTAL ($68.00) 0000106509 Credit Special Event Portable Restroom E 101-45200-427 PORTA POTTY RENTAL $125.00 101941 9/12-10/9/2015 Portable Restroom Total ON SITE SANITATION $57.00 Paid Chk# 022976 9/22/2015 PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $38.42 619861-08-15 August Total PREMIUM WATERS, INC $38.42 Paid Chk# 022977 9/22/2015 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,676.96 365867 October Insurance Premiums Total PUBLIC EMPLOYEES INS PROGRAM $1,676.96 LAUDERDALE, MN 09/18/15 1:59 PM Page 2 *Check Detail Register© SEPTEMBER 2015 Check Amt Invoice Comment Paid Chk# 022978 9/22/2015 RAMSEY COUNTY, PROP REC & REV E 101-41200-355 PRINTING SERVICES $25.00 RISK -001743 September Health Insurance G 101-21706 HEALTH INSURANCE $443.49 RISK -001743 September Health Insurance Total RAMSEY COUNTY, PROP REC & REV $468.49 Paid Chk# 022979 9/22/2015 SAFETY SIGNS n E 201-45600-378 NATIONAL NIGHT OUT $126.00 15002008 2015 National Night Out Barricades Total SAFETY SIGNS $126.00 Paid Chk# 022980 9/22/2015 SAM S CLUB s E 201-45600-377 DAY IN THE PARK $102.60 August Day in the Park - Tennis Equipment E 201-45600-377 DAY IN THE PARK $170.14 August Day in the Park - Snacks Total SAM S CLUB $272.74 Paid Chk# 022981 9/22/2015 STANTEC E 602-49100-304 ENGINEERING $444.00 754473 Inflow and Infiltration Request E 405-48500-325 LARPENTEUR AVE IMPROVEM $184.00 954471 Larpenteur Avenue Streetscape E 601-49000-304 ENGINEERING $3,446.45 954476 Inflow and Infiltration Total STANTEC $4,074.45 Paid Chk# 022982 9/22/2015 US BANK EQUIPMENT FINANCE E 101-41200-401 COPIER CONTRACT $149.00 287134019 Copier Contract Total US BANK EQUIPMENT FINANCE $149.00 Paid Chk# 022983 9/22/2015 VERIZON WIRELESS E 602-49100-391 TELEPHONE/PAGERS $16.31 9751512813 August E 601-49000-391 TELEPHONE/PAGERS $16.31 9751512813 August E 101-43000-391 TELEPHONE/PAGERS $32.62 9751512813 August Total VERIZON WIRELESS $65.24 Paid Chk# 022984 9/22/2015 XCEL ENERGY, STREET LIGHTING E 101-43000-380 STREET LIGHTING $481.78 470522464 August Street Lights Total XCEL ENERGY, STREET LIGHTING $481.78 10100 NORTH STAR CHECKING $47,075.62 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,348.57 201 COMMUNITY EVENTS $398.74 203 RECYCLING $36,993.24 405 TIF -PROJECTS $412.00 601 SEWER UTILITIES $3,462.76 602 STORM SEWER ENTERPRISE FUND $460.31 $47,075.62 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date September 22, 2015 ITEM NUMBER Group Homes STAFF INITIAL? APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Bob Wagner and Jenny Lewis, Ramsey County Disability Supervisors, will be at the meet- ing. I provided the County with the following questions to help them explain their role in the management of group homes. I recommend having them provide information about group homes first and then allowing the audience to ask question. I invited the managers of the two group homes in the City as well, but I don't know if they will be attending. Why do group homes exist? Who do they serve? What are the common disabilities that people in group homes have? Who licenses group homes? Can cities license group homes? What agencies have oversight of the facility? How are group homes typically staffed? Who oversees the quality of care? If someone doesn't seem cared for, who should neighbors call? Who pays for the daily services group home residents receive? Who pays for their medical care and the emergency care they receive? (The neighbors see regular ambulance service to these homes.) Do the group homes own the homes they operate out of or do they lease them? If they rent the homes, can the City require them to get a rental housing license? Are group home companies for-profit or non-profit businesses? If they are for-profit, can they be required to get a business license? Who inspects the homes? How often does that happen? What do they get inspected for? Fire code violations? Building code violations? LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date September 22, 2015 ITEM NUMBER 2016 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Based on the discussion at the last council meeting, staff prepared a resolution that would raise the total levy to $676,561 with a local levy of $560,404. As you know, the preliminary levy sets the ceiling for the 2016 levy; the final levy can not be higher than the preliminary levy. Based on the levy amount set by the Council, the County will calculate everyone's estimated property taxes for 2016 and mail notices in November. The notice will include the date of the public hearing at which the Council will take comments. As the Council doesn't sched- ule a second meeting in December, that public hearing will be on December 8. The County continues to revise their property value estimates until the end of the year so the tax rate for the year won't be finalized until then. While not required, I included a public hearing on the preliminary budget and levy should anyone wish to address the Council. STAFF RECOMMENDATION: Motion to adopt Resolution 092215A— A Resolution Adopting the 2016 Preliminary Tax Levy and Establishing the Budget Meeting Date. RESOLUTION 092215A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2016 PRELIMINARY PROPERTY TAX LEVY AND ESTABLSIHING THE BUDGET MEETING DATE WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify a maximum proposed levy on or before September 30, 2015 and to establish a public meeting date for the purpose of discussing said proposed levy. NOW, THEREFORE BE IT RESOLVED, that: Section 1: The preliminary 2016 levy to be certified to the Ramsey County Auditor of $676,561, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property tax payable in 2016. Section 2: That Tuesday, December 8, 2015 is hereby established for the public meeting on the . proposed 2016 budget and tax levy to be held at the City Hall Council Chambers beginning at 7:30 p.m. Adopted by the City of Lauderdale this 22nd day of September, 2015. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator CITY OF LAUDERDALE 2016 Draft 3 — September 8, 2015 CITY OF LAUDERDALE GENERAL FUND REVENUES 2016 Account Number 101-31010 101-31020 101-31030 101-31040 101-31055 101-31910 101-32110 101-32120 101-32130 101-32140 101-32150 101-32180 101-32210 101-32211 101-32225 101-32225 101-32230 101-32240 101-32270 101-32280 101-33401 101-33405 101-33406 101-33623 101-34101 101-34103 101-34105 101-34107 101-34109 101-34110 101-34111 101-34112 101-34113 101-34114 101-34116 101-34201 101-34202 101-34203 101-34205 Account Description CURRENT AD VALOREM TAXES DELINQUENT AD VALOREM TAXES FORFEITED TAX SALES FISCAL DISPARITIES EXCESS TAX INCREMENT PENALTIES AND INTEREST TAXES TAXES 3.2 ALCHOLIC LICENSES CIGARETTE LICENSES GARBAGE HAULERS LICENSES HVAC LICENSES TREE COMPANY LICENSES RENTAL HOUSING LICENSES BUILDING PERMITS ZONING PERMIT APPLICATIONS PLAN REVIEW FEES - CITY STAFF PLAN REVIEW FEES - CONSULTANT PLUMBING PERMITS ANIMAL LICENSES HVAC PERMITS STREET EXCAVATION PERMITS PERMITS & LICENSES LOCAL GOVERNMENT AID PERA RATE INCREASE MARKET VALUE HOMESTEAD CREDIT MET COUNCIL GRANT INTERGOVERNMENTAL REVENUE CITY HALL/PARK RENTAL ADMINISTRATIVE FEES SALE OF PUBLICATIONS ASSESSMENT SEARCHES COPIES VARIANCE FEES LEGALFEES CONDITIONAL USE PERMITS ZONING AMENDMENT ADVERTISING SALES ENGINEERING FEES FALSE SECURITY ALARM - POLICE FALSE FIRE ALARM - FIRE FIRE INSPECTION FEE FIRE CALL REIMBURSEMENT CHARGES FOR SERVICES 2013 2014 Actual Actual $ 483,115 $ 487,860 $ $ 16,930 $ (4,052) $ 560,404 $ 125,362 $ 118,461 $ $ 116,157 $ 625,406 $ 602,269 $ $ - $ 300 $ $ - $ 800 $ $ 1,408 $ 1,500 $ $ 850 $ 1,300 $ $ 500 $ 750 $ $ 6,020 $ 6,539 $ $ 14,375 $ 17,296 $ $ 1,450 $ 1,650 $ $ 2,264 $ 5,223 $ $ 1,500 $ 1,248 $ 832 $ $ 380 $ 250 $ $ 1,941 $ 1,699 $ $ 30,435 $ 38,139 $ $ 516,153 $ 535,093 $ $ 1,198 $ 1,198 $ 100 $ 50 $ 517,351 $ 536,291 $ $ 8,057 $ 8,772 $ $ 75 $ 383 $ $ 140 $ - $ $ 150 $ - $ $ - $ 57 $ 600 $ 650 $ 575 $ $ 9,072 $ 9,787 $ 2015 2016 Adopted Proposed 495,281 $ 560,404 129,076 $ 116,157 624,357 $ 676,561 150 $ 150 400 $ 400 1,300 $ 1,400 600 $ 600 400 $ 400 5,000 $ 6,000 12,500 $ 13,500 500 $ 1,000 2,500 $ 1,500 - $ 2,000 1,000 $ 2,000 150 $ 150 1,500 $ 1,500 26,000 $ 30,600 536,736 $ 537,502 1,198 $ 1,198 537,934 $ 538,700 7,500 $ 7,500 100 $ 50 500 $ - 500 $ 600 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-35101 COURT FINES $ 46,571 $ 38,417 $ 45,000 $ 45,000 101-35104 OTHER FINES $ 1,883 $ - $ - $ - FINES & FORFEITS $ 48,454 $ 38,417 $ 45,000 $ 45,000 101-36101 SPECIAL ASSESSMENTS $ (92) $ - $ - $ - 101-36102 PENALTIES AND INTEREST ASSESSMENTS $ 972 $ - $ - $ - 101-36103 TREE REMOVAL $ - $ - $ - $ - 101-36200 MISCELLANEOUS REVENUE $ - $ (131) $ - $ - 101-36211 INVESTMENT INTEREST $ 1,195 $ 2,023 $ 1,400 $ 2,100 101-36230 CONTRIBUTIONS & DONATIONS $ 1,500 $ 1,500 $ - $ - 101-36231 DOG PARK DONATIONS $ - $ - $ - $ - 101-36240 SURCHARGES COLLECTED $ 751 $ 871 $ 500 $ 500 101-36250 REFUNDS & REIMBURSEMENTS $ 1,677 $ (30) $ - $ - 101-36252 LMC INSURANCE REFUND $ 4,977 $ 2,891 $ - $ - MISCELLANEOUS REVENUE $ 10,980 $ 7,124 $ 1,900 $ 2,600 101-39101 SALE OF CAPITAL ASSETS $ - $ - $ - $ - 101-39200 TRANSFER IN $ $ $ 20,461 $ OTHER SOURCES $ - $ $ 20,461 $ - TOTAL GENERAL FUND REVENUE $ 1,241,699 $ 1,232,027 $ 1,264,252 $ 1,301,611 REVENUES OVER/UNDER EXPENDITURES $ 25,974 $ 20,247 $ - $ - FUND BALANCE - January 1 $ 712,330 $ 738,304 $ 758,551 $ 758,551 FUND BALANCE - December 31 $ 738,304 $ 758,551 $ 758,551 $ 758,551 FUND BALANCE - Nonspendable $ - $ 1,752 $ 1,752 FUND BALANCE - Restricted $ - FUND BALANCE - Committed $ - FUND BALANCE -Assigned $ - FUND BALANCE - Unassigned $ 738,304 $ 756,799 $ 756,799 Charge: Intergovernmental Revenue 41.4% Revenues CITY OF LAUDERDALE PROPOSED 2016 BUDGET REVENUES Fines & Forfeits Taxes Permits & Licenses Intergovernmental Revenue Charges for Services Fines & Forfeits Miscellaneous Revenue Permits & Licenses 2.4% $ 676,561 $ 30,600 $ 538,700 $ 8,150 $ 45,000 $ 2,600 Taxes 52.0% Parke R, Racraatinn Planning, Zon Inspection! 5.6% Public Works 7.7% CITY OF LAUDERDALE PROPOSED 2016 BUDGET EXPENDITURES Transfer Economic Legislative Public Safety 54.1% Expenditures Legislative $ 31,653 City Administration $ 197,088 Elections, Legal & Auditing $ 56,680 Public Safety $ 704,910 Public Works $ 99,714 Planning, Zoning, Inspections $ 73,113 Parks & Recreation $ 70,753 Contingency $ 10,000 Transfer $ 38,000 Economic Development $ 20,000 y Administration 15.2% Elections, Legal & Auditing 4.4% CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2016 Department Number Title 41100 LEGISLATIVE 41200 CITY ADMINISTRATION 41500 ELECTIONS, LEGAL & AUDITING GENERAL GOVERNMENT 42100 PUBLIC SAFETY PUBLIC SAFETY 43000 PUBLIC WORKS 43400 PLANNING, ZONING & INSPECTION $ PUBLIC WORKS 45200 PARKS & RECREATION 45300 CONTINGENCY 45400 TRANSFER $ OTHER 48100 ECONOMIC DEVELOPMENT $ ECONOMIC DEVELOPMENT TOTAL EXPENDITURES 44,210 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 28,600 $ 28,412 $ 30,203 $ 31,353 $ 171,972 $ 181,223 $ 188,378 $ 197,088 $ 44,210 $ 47,530 $ 51,660 $ 56,680 $ 244,782 $ 257,165 $ 270,241 $ 285,121 $ 643,517 $ 667,292 $ 685,919 $ 704,910 $ 643,517 $ 667,292 $ 685,919 $ 704,910 $ 109,104 $ 90,467 $ 102,913 $ 99,714 $ 51,090 $ 53,773 $ 54,428 $ 73,113 $ 160,194 $ 144,240 $ 157,341 $ 172,827 $ 67,727 $ 72,245 $ 72,751 $ 70,753 $ - $ - $ 20,000 $ 10,000 $ 86,986 $ 69,315 $ 38,000 $ 38,000 $ 154,713 $ 141,560 $ 130,751 $ 118,753 $ 12,520 $ 1,786 $ 20,000 $ 20,000 $ 12,520 $ 1,786 $ 20,000 $ 20,000 $ 1,215,726 $ 1,212,043 $ 1,264,252 $ 1,301,611 CITY OF LAUDERDALE LEGISLATIVE 2016 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-41100-103 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 $ 16,500 101-41100-122 FICA/MC CONTRIBUTIONS $ 1,262 $ 1,263 $ 1,262 $ 1,262 101-41100-151 WORKERS COMPENSATION INSURANCE $ 32 $ 42 $ 41 $ 41 PERSONNEL $ 17,794 $ 17,805 $ 17,803 $ 17,803 101-41100-201 GENERAL SUPPLIES $ - $ - $ - $ - 101-41100-202 PERMANENT SUPPLIES $ - $ $ - $ SUPPLIES $ - $ $ $ - 101-41100-308 TRAINING & EDUCATION $ 490 $ 139 $ 1,500 $ 1,500 101-41100-331 TRAVEL EXPENSE $ - $ 5 $ 500 $ 1,000 101-41100-352 LEGAL NOTICES & PUBLISHING $ 1,165 $ 700 $ 800 $ 800 101-41100-361 INSURANCE & BONDS $ 6,194 $ 6,702 $ 6,300 $ 6,500 101-41100-438 DUES & SUBSCRIPTIONS $ 2,957 $ 3,061 $ 3,300 $ 3,750 101-41100-439 SPECIAL EVENTS $ - $ - $ - $ - 101-41100-440 MEETING EXPENSES $ - $ - $ - $ - OTHER SERVICES & CHARGES $ 10,806 $ 10,607 $ 12,400 $ 13,550 101-41100-530 FURNITURE & EQUIPMENT $ - $ - $ - $ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 28,600 $ 28,412 $ 30,203 $ 31,353 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2016 NOTES Dues include MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-41200-101 FULL TIME EMPLOYEES $ 103,481 $ 111,427 $ 116,043 $ 121,029 101-41200-102 OVERTIME $ - $ - $ - $ - 101-41200-104 TEMPORARY EMPLOYEES $ - $ - $ - $ - 101-41200-121 PERA CONTRIBUTIONS $ 7,502 $ 8,079 $ 8,703 $ 9,077 101-41200-122 FICA/MC CONTRIBUTIONS $ 8,174 $ 8,805 $ 8,877 $ 9,259 101-41200-126 ICMA RETIREMENT $ - $ - $ - $ - 101-41200-131 HEALTH INSURANCE $ 14,160 $ 16,320 $ 17,280 $ 18,240 101-41200-142 UNEMPLOYMENT $ - $ - $ - $ 101-41200-151 WORKERS COMPENSATION INSURANCE $ 629 $ 879 $ 928 $ 963 PERSONNEL $ 133,946 $ 145,509 $ 151,831 $ 158,568 101-41200-201 GENERAL SUPPLIES $ 1,499 $ 1,652 $ 1,500 $ 1,800 101-41200-202 PERMANENT SUPPLIES $ - $ - $ - $ - 101-41200-203 POSTAGE $ 3,631 $ 2,099 $ 3,000 $ 3,000 101-41200-208 WATER DELIVERY $ 426 $ 626 $ 450 $ 450 101-41200-227 TOOLS & EQUIPMENT $ - $ - $ - $ 1,000 SUPPLIES $ 5,556 $ 4,377 $ 4,950 $ 6,250 101-41200-306 CONSULTING FEES $ 9,056 $ 7,628 $ 6,547 $ 6,920 101-41200-307 COMPUTER SERVICES $ 1,612 $ 1,590 $ 1,700 $ 3,000 101-41200-308 TRAINING & EDUCATION $ 2,017 $ 614 $ 2,500 $ 2,500 101-41200-309 DELIVERY $ - $ - $ - $ - 101-41200-327 OTHER SERVICES $ 324 $ 324 $ 400 $ 400 101-41200-331 TRAVEL EXPENSE $ 1,557 $ 973 $ 1,200 $ 1,200 101-41200-352 PUBLIC INFO NOTICES $ 855 $ 950 $ 1,100 $ 1,100 101-41200-353 NEWSLETTER PRINTING $ 2,683 $ 2,952 $ 2,800 $ 2,800 101-41200-355 PRINTING SERVICES $ 300 $ 275 $ 300 $ 300 101-41200-361 INSURANCE & BONDS $ 5,644 $ 6,054 $ 5,800 $ 5,800 101-41200-391 TELEPHONE/PAGERS $ 1,686 $ 1,575 $ 1,250 $ 1,250 101-41200-401 COPIER CONTRACT $ 2,907 $ 2,839 $ 3,000 $ 3,000 101-41200-404 COMPUTER REPAIR/MAINTENANCE $ - $ - $ - $ - 101-41200-409 OTHER EQUIPMENT REPAIR/MAINT $ $ - $ - $ - 101-41200-420 RENTALS $ $ - $ $ - 101-41200-438 DUES & SUBSCRIPTIONS $ 2,565 $ 2,588 $ 3,400 $ 3,400 101-41200-439 SPECIAL EVENTS $ - $ - $ - $ - 101-41200-440 MEETING EXPENSES $ 75 $ 51 $ 100 $ 100 101-41200-442 MISCELLANEOUS $ 574 $ 486 $ 500 $ 500 OTHER SERVICES & CHARGES $ 31,855 $ 28,900 $ 30,597 $ 32,270 101-41200-530 FURNITURE & EQUIPMENT $ - $ - $ - $ - 101-41200-531 OFFICE EQUIPMENT $ - $ $ - $ 101-41200-534 OFFICE FURNITURE $ - $ $ - $ 101-41200-538 COMPUTER SOFTWARE & EQUIPMENT $ 615 $ 2,438 $ 1,000 $ CAPITAL OUTLAY $ 615 $ 2,438 $ 1,000 $ - TOTAL EXPENDITURES $ 171,972 $ 181,223 $ 188,378 $ 197,088 NOTES Dues include MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary CITY OF LAUDERDALE ELECTIONS, LEGAL AND AUDITING 2016 Account Number 101-41500-101 101-41500-103 101-41500-104 101-41500-121 101-41500-122 101-41500-131 101-41500-133 101-41500-151 101-41500-201 101-41500-202 GENERAL SUPPLIES PERMANENT SUPPLIES SUPPLIES 101-41500-300 LEGAL FEES - PROSECUTING 2013 AUDITING 2014 LEGAL FEES - CIVIL 2015 OTHER SERVICES 2016 Account Description 101-41500-352 Actual 101-41500-355 Actual 101-41500-409 Adopted 101-41500-440 Proposed FULL TIME EMPLOYEES $ 8,154 $ 9,366 $ 9,953 $ 10,553 PART TIME EMPLOYEES $ - $ - $ - $ - TEMPORARY EMPLOYEES $ - $ 2,207 $ - $ 3,000 PERA CONTRIBUTIONS $ 591 $ 679 $ 746 $ 791 FICA/MC CONTRIBUTIONS $ 624 $ 717 $ 761 $ 807 HEALTH INSURANCE $ 1,200 $ 1,530 $ 1,620 $ 1,710 LIFE INSURANCE $ - $ - $ - $ - WORKERS COMPENSATION INSURANCE $ 49 $ 85 $ 80 $ 101 PERSONNEL $ 10,618 $ 14,584 $ 13,160 $ 16,962 GENERAL SUPPLIES PERMANENT SUPPLIES SUPPLIES 101-41500-300 LEGAL FEES - PROSECUTING 101-41500-301 AUDITING 101-41500-305 LEGAL FEES - CIVIL 101-41500-327 OTHER SERVICES 101-41500-331 TRAVEL EXPENSE 101-41500-352 PUBLIC INFORMATION NOTICES 101-41500-355 PRINTING SERVICES 101-41500-409 OTHER EQUIPMENT REPAIR/MAINT 101-41500-440 MEETING EXPENSES 101-41500-442 MISCELLANEOUS $ OTHER SERVICES & CHARGES 101-41500-530 FURNITURE & EQUIPMENT 101-41500-539 VOTING MACHINE $ CAPITAL OUTLAY TOTAL EXPENDITURES $ - $ 429 $ $ 600 $ - $ 429 $ $ 600 $ 10,200 $ 9,350 $ 11,500 $ 11,100 $ 13,688 $ 13,688 $ 14,500 $ 14,500 $ 9,278 $ 8,692 $ 12,000 $ 11,000 $ 426 $ 426 $ 500 $ 568 $ - $ 310 $ $ 300 $ - $ 52 $ - $ - $ 33,592 $ 32,518 $ 38,500 $ 37,468 $ _ $ _ $ $ 1,650 $ _ $ $ $ 1,650 $ 44,210 $ 47,530 $ 51,660 $ 56,680 CITY OF LAUDERDALE PUBLIC SAFETY 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-42100-202 PERMANENT SUPPLIES $ - $ 1,069 $ - $ SUPPLIES $ - $ 1,069 $ - $ 101-42100-318 DISPATCH $ 13,172 $ 14,075 $ 16,433 $ 17,174 101-42100-319 POLICE CONTRACT $ 602,030 $ 617,081 $ 634,386 $ 653,061 101-42100-320 FIRE CONTRACT $ 15,890 $ 14,903 $ 18,000 $ 18,000 101-42100-321 FIRE CALLS $ 12,357 $ 17,370 $ 16,000 $ 16,000 101-42100-322 FIRE FALSE ALARMS $ - $ - $ 500 $ - 101-42100-323 FIRE INSPECTION $ - $ 450 $ 500 $ 600 101-42100-355 PRINTING SERVICES $ 31 $ 37 $ - $ - 101-42100-360 INSURANCE $ - $ - $ $ 101-42100-391 TELEPHONE/PAGERS $ - $ - $ $ - 101-42100-442 MISCELLANEOUS $ 37 $ 2,306 $ 100 $ 75 OTHER SERVICES & CHARGES $ 643,517 $ 666,223 $ 685,919 $ 704,910 101-42100-530 FURNITURE & EQUIPMENT $ - $ - $ - $ - CAPITAL OUTLAY $ - $ - $ $ - TOTAL EXPENDITURES $ 643,517 $ 667,292 $ 685,919 $ 704,910 CITY OF LAUDERDALE PUBLIC WORKS 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-43000-101 FULL TIME EMPLOYEES $ 31,040 $ 33,150 $ 30,079 $ 30,415 101-43000-102 OVERTIME $ 1,311 $ 2,014 $ 3,000 $ 3,000 101-43000-104 TEMPORARY EMPLOYEES $ - $ - $ - $ - 101-43000-121 PERA CONTRIBUTIONS $ 2,345 $ 2,467 $ 2,481 $ 2,506 101-43000-122 FICA/MC CONTRIBUTIONS $ 2,608 $ 2,929 $ 2,531 $ 2,556 101-43000-126 ICMA RETIREMENT $ - $ - $ - $ - 101-43000-131 HEALTH INSURANCE $ 4,673 $ 4,971 $ 5,400 $ 5,700 101-43000-142 UNEMPLOYMENT $ - $ - $ - $ - 101-43000-151. WORKERS COMPENSATION INSURANCE $ 1,104 $ 1,523 $ 1,522 $ 1,537 PERSONNEL $ 43,081 $ 47,054 $ 45,013 $ 45,714 101-43000-212 MOTOR FUELS $ 2,970 $ 3,378 $ 3,100 $ 3,300 101-43000-213 LUBRICANTS & OTHER FLUIDS $ - $ - $ - $ - 101-43000-225 LANDSCAPING MATERIALS $ - $ - $ $ - 101-43000-226 SIGNS $ 130 $ - $ - $ - 101-43000-227 TOOLS & EQUIPMENT $ - $ - $ - $ 1,000 101-43000-228 REPAIR SUPPLIES $ 1,050 $ 1,915 $ 1,500 $ 1,500 SUPPLIES $ 4,150 $ 5,293 $ 4,600 $ 5,800 101-43000-304 ENGINEERING $ - $ - $ 1,000 $ 1,000 101-43000-308 TRAINING & EDUCATION $ - $ - $ - $ - 101-43000-313 SNOW & ICE REMOVAL $ 18,201 $ 13,638 $ 19,000 $ 19,000 101-43000-314 STREET SWEEPING $ 3,080 $ - $ - $ - 101-43000-317 TREE SERVICE $ 17,718 $ 6,000 $ 8,000 $ 7,000 101-43000-324 ALLEY REPAIR $ - $ - $ - $ - 101-43000-327 OTHER SERVICES $ 4,602 $ 410 $ 500 $ 500 101-43000-328 STREET REPAIR $ - $ - $ - $ - 101-43000-333 CLEANING CONTRACT $ - $ - $ 4,500 $ 1,000 101-43000-380 STREET LIGHTING $ 7,101 $ 6,546 $ 7,000 $ 7,000 101-43000-381 ELECTRIC UTILITIES $ 2,859 $ 2,777 $ 3,000 $ 3,200 101-43000-382 WATER UTILITIES $ 160 $ 264 $ 200 $ 200 101-43000-383 GAS UTILITIES $ 2,994 $ 3,999 $ 3,500 $ 3,500 101-43000-384 REFUSE DISPOSAL $ 2,735 $ 3,375 $ 3,000 $ 3,200 101-43000-391 TELEPHONE/PAGERS $ 530 $ 386 $ 500 $ 500 101-43000-402 CITY TRUCK REPAIR $ 1,734 $ 583 $ 3,000 $ 2,000 101-43000-426 MACHINERY REPAIR $ - $ - $ - $ - 101-43000442 MISCELLANEOUS $ 159 $ 142 $ 100 $ 100 OTHER SERVICES & CHARGES $ 61,873 $ 38,121 $ 53,300 $ 48,200 101-43000-530 FURNITURE & OFFICE EQUIPMENT $ - $ - $ -$ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 109,104 $ 90,467 $ 102,913 $ 99,714 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-43400-101 FULL TIME EMPLOYEES $ 33,941 $ 36,413 $ 37,875 $ 39,463 101-43400-104 TEMPORARY EMPLOYEES $ 1,316 $ - $ - $ - 101-43400-121 PERA CONTRIBUTIONS $ 2,461 $ 2,640 $ 2,841 $ 2,960 101-43400-122 FICA/MC CONTRIBUTIONS $ 2,920 $ 3,022 $ 2,897 $ 3,019 101-43400-126 ICMA RETIREMENT $ - $ - $ - $ _ 101-43400-131 HEALTH INSURANCE $ 5,242 $ 5,893 $ 6,480 $ 6,840 101-43400-133 LIFE INSURANCE $ - $ - $ _ $ _ 101-43400-151 WORKERS COMPENSATION INSURANCE $ 1,025 $ 1,419 $ 1,435 $ 1,481 PERSONNEL $ 46,905 $ 49,386 $ 51,528 $ 53,763 101-43000-201 GENERAL SUPPLIES $ - $ - $ - $ - 101-43400-202 PERMANENT SUPPLIES $ - $ - $ - $ _ 101-43400-203 POSTAGE $ 230 $ 245 $ 300 $ 300 SUPPLIES $ 230 $ 245 $ 300 $ 300 101-43400-306 CONSULTING FEES _ $ 2,203 $ 148 $ - $ 15,000 101-43400-308 TRAINING & EDUCATION $ 500 $ 705 $ 500 $ 1,000 101-43400-310 PLUMBING INSPECTIONS $ - $ - $ - $ _ 101-43400-311 HEATING INSPECTIONS $ - $ - $ _ $ _ 101-43400-312 BUILDING INSPECTIONS $. 150 , $ 1,970 $ 1,000 $ 2,000- 101-43400-327 OTHER SERVICES $ 30 $ - $ - $ - 101-43400-331 TRAVEL EXPENSES $ - $ - $ - $ _ 101-43400-355 PRINTING SERVICES $ - $ 46 $ - $ - 101-43400-386 GOPHER STATE LOCATES $ 439 $ 677 $ 500 $ 500 101-43400-388 SAC UNIT CHARGES $ - $ - $ - $ _ 101-43400-437 SALES TAX $ - $ - $ _ $ _ 101-43400-442 MISCELLANEOUS $ - $ 119 $ 100 $ 50 101-43400-443 SURCHARGE REPORT $ 633 $ 477 $ 500 $ 500 OTHER SERVICES & CHARGES $ 3,955 $ 4,142 $ 2,600 $ 19,050 101-43000-510 COMPUTER SOFTWARE & EQUIPMENT $ - $ - $ - $ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 51,090 $ 53,773 $ 54,428 $ 73,113 CITY OF LAUDERDALE PARKS & RECREATION 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-45200-101 FULL TIME EMPLOYEES $ 40,375 $ 44,005 $ 43,853 $ 44,675 101-45200-103 PARTTIME EMPLOYEES $ - $ - $ - $ - 101-45200-104 TEMPORARY EMPLOYEES $ 5,767 $ 5,558 $ 6,000 $ 6,000 101-45200-121 PERA CONTRIBUTIONS $ 2,917 $ 3,075 $ 3,289 $ 3,351 101-45200-122 FICA/MC CONTRIBUTIONS $ 3,698 $ 4,086 $ 3,814 $ 3,877 101-45200-131 HEALTH INSURANCE $ 6,236 $ 6,932 $ 8,100 $ 8,550 101-45200-133 LIFE INSURANCE $ - $ - $ - $ - 101-45200-142 UNEMPLOYMENT BENEFIT $ - $ - $ - $ - 101-45200-151 WORKERS COMPENSATION INSURANCE $ 973 $ 1,341 $ 1,345 $ 1,350 PERSONNEL $ 59,966 $ 64,996 $ 66,401 $ 67,803 101-45200-201 GENERAL SUPPLIES $ - $ 472 $ 200 $ 250 101-45200-202 PERMANENT SUPPLIES $ 129 $ - $ - $ 200 101-45200-212 MOTOR FUELS $ - $ - $ $ - 101-45200-225 LANDSCAPING MATERIALS $ - $ 975 $ $ 1,000 101-45200-228 REPAIR SUPPLIES $ 971 $ 103 $ 500 $ 500 SUPPLIES $ 1,100 $ 1;550 $ 700 $ 1,950 101-45200-317 TREE SERVICE $ - $ - $ - $ - 101-45200-370 PARK & RECREATION EXPENSES $ 700 $ 760 $ 700 $ 700 101-45200-371 NON-RESIDENT REIMBURSEMENT $ 1,284 $ 1,744 $ 1,500 $ 1,700 101-45200-381 ELECTRIC UTILITIES $ 491 $ 465 $ 500 $ 500 101-45200-382 WATER UTILITIES $ 290 $ 352 $ 200 $ 250 101-45200-383 GAS UTILITIES $ 820 $ 624 $ 700 $ 700 101-45200-384 REFUSE DISPOSAL $ - $ - $ - $ - 101-45200-391 TELEPHONE/PAGERS $ 22 $ 63 $ 50 $ 50 101-45200-403 TRACTOR/MOWER REPAIR/MAINT $ - $ 709 $ 1,000 $ 1,000 101-45200-412 WARMING HOUSE REPAIR/MAINT $ - $ - $ - $ - 101-45200-427 PORTA POTTY RENTAL $ 1,072 $ 983 $ 1,000 $ 1,000 101-45200-442 MISCELLANEOUS $ 1,982 $ - $ - $ - OTHER SERVICES & CHARGES $ 6,661 $ 5,700 $ 5,650 $ 5,900 101-45200-540 MACHINERY & EQUIPMENT $ -$ - $ - $ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 67,727 $ 72,245 $ 72,751 $ 70,753 CITY OF LAUDERDALE CONTINGENCY 2016 Account Number Account Description 101-45300-444 CONTINGENCY FUNDS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ - $ - $ 20,000 $ 10,000 $ $ - $ 20,000 $ 10,000 $ $ - $ 20,000 $ 10,000 CITY OF LAUDERDALE TRANSFERS 2016 Account Number Account Description 101-45400-710 OPERATING TRANSFER 101-45400-721 OPERATING TRANSFER TO 201 101-45400-731 OPERATING TRANSFER TO 301 101-45400-732 OPERATING TRANSFER TO 302 101-45400-733 OPERATING TRANSFER TO 303 101-45400-734 OPERATING TRANSFER TO 304 101-45400-741 OPERATING TRANSFER TO 401 101-45400-742 OPERATING TRANSFER TO 402 101-45400-743 OPERATING TRANSFER TO 403 101-45400-744 OPERATING TRANSFER TO 404 101-45400-745 OPERATING TRANSFER TO 405 101-45400-747 OPERATING TRANSFER TO 407 101-45400-749 OPERATING TRANSFER TO 409 TRANSFERS TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ - $ 38,000 $ 38,000 $ 38,000 $ $ 6,297 $ - $ $ 6,993 $ - $ $ $ 79,993 $ 25,018 $ $ $ 86,986 $ 69,315 $ 38,000 $ 38,000 $ 86,986 $ 69,315 $ 38,000 $ 38,000 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2016 Account Number Account Description 101-48100-306 CONSULTING FEES 101-48100-442 MISCELLANEOUS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 12,296 $ 1,786 $ 20,000 $ 20,000 $ 224 $ - $ - $ - $ 12,520 $ 1,786 $ 20,000 $ 20,000 $ 12,520 $ 1,786 $ 20,000 $ 20,000 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing —X — Discussion X Action X Resolution Work Session Meeting Date September 22, 2015 ITEM NUMBER 1820 Lake St. Abatement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff provided notice to Anthony Erenberg, owner of 1820 Lake Street, of two diseased elm trees on his property. To date, he has not removed them. Should he fail to do so before Tuesday's meeting, the Council can abate the nuisance. Attached are the letters Mr. Erenberg received from the City. If he doesn't comply before the meeting, and the Council orders the abatement, staff would have the City's tree service provider remove and dispose of the trees. The owner would be invoiced for the expense. Prior to making a motion, the City Council must hold a public hearing regarding the matter. I have not heard from Mr. Erenberg so I do not know if he plans to attend the meeting or have any understanding of why he has not removed the trees himself. OPTIONS: STAFF RECOMMENDATION: Motion to abate the diseased elm trees at 1820 Lake Street as provided by Title 4, Chapter 3 of Lauderdale City Code. RESOLUTION 092215B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ABATEMENT OF DUTCH ELM DISEASED TREE AT 1820 LAKE STREET WHEREAS, Title 4, Chapter 3 of Lauderdale City Code declares diseased elm trees as public nuisances; and WHEREAS, two diseased elms were identified at 1820 Lake Street; and WHEREAS, the owner, Anthony Erenberg, was provided notice regarding the diseased trees and was directed to remove them; and WHEREAS, as of the date of this meeting, the trees have not been removed from the premises. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council directs staff to abate the diseased elm trees at 1820 Lake Street and invoice the owner for the cost of the service. Adopted by the City of Lauderdale this 22nd day of September, 2015. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator August 10, 2015 Anthony Erenberg 1820 Lake Street Lauderdale, MN 55113 Dear Anthony, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx The City's Tree Inspector found diseased Dutch Elm trees on your property. One is on your northern fence line and one on the southern fence line. Please let us know if you have problems identifying them. Under Lauderdale City Code 4-3-8, the diseased trees must be removed. The City asks that you do this by August 25, 2015. If the tree is not removed before the above date, the City Council will conduct a public hearing to consider taking action to abate the diseased tree nuisance. If this occurs, you will be given notice no less than one week prior to that meeting. If you have any questions about this process, please feel free to call City Hall at 651-792- 7650. Thank you for your cooperation, Heather Butkowski City Administrator August 27, 2015 Anthony Erenberg 1820 Lake Street Lauderdale, MN 55113 Dear Mr. Erenberg, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Notice is hereby given that a Public Hearing will be held by the Lauderdale City Council on Tuesday, September 8, 2015, at 7:30 p.m. or soon thereafter as parties may be heard. ISSUE: Nuisance relating to tree infected with Dutch Elm Disease AFFECTED PROPERTY: 1820 Lake Street ACTION PROPOSED: Cut infected tree at the base and dispose of properly ESTIMATED COST OF NUISANCE ABATEMENT: $500.00 All persons with reference to this matter will be heard during the City Council meeting, which will be held in the Council Chambers at Lauderdale City Hall located at 1891 Walnut Street in Lauderdale. Per City Ordinance, notice of the Public Hearing will be published in the Roseville Review. If the diseased tree is disposed of before noon on September 8, 2015, please contact City Hall at 651-792-7650 to arrange for a follow up inspection. Sincerely, Heather Butkowski Deputy City Clerk September 10, 2015 Anthony Erenberg 1820 Lake Street Lauderdale, MN 55113 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Dear Mr. Erenberg, The Public Hearing regarding your diseased elm trees did not make it on to the last City Council agenda. The new date of the Public Hearing will be Tuesday, September 22, 2015, at 7:30 p.m. or soon thereafter as parties may be heard. ISSUE: Nuisance relating to tree infected with Dutch Elm Disease AFFECTED PROPERTY: 1820 Lake Street ACTION PROPOSED: Cut infected tree at the base and dispose of properly ESTIMATED COST OF NUISANCE ABATEMENT: $500.00 All persons with reference to this matter will be heard during the City Council meeting, which will be held in the Council Chambers at Lauderdale City Hall located at 1891 Walnut Street in Lauderdale. If the City Council votes to abate the nuisance, the trees will be removed and you will receive an invoice for the service. Unpaid invoices are ultimately assessed to the property. If the diseased tree is disposed of before noon on September 21, 2015, please contact City Hall at 651-792-7650 to arrange for a follow up inspection. Sincerely, Heather Butkowski City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 22, 2015 ITEM NUMBER 63F:V ININ-1 Financial Software APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: During the goal setting session, staff discussed the desire to start accepting credit cards and improving our processes, especially code enforcement, to be more effective and efficient. Staff have been looking at difference options that would integrate code enforcement, rental housing licensing, building permits, etc. in with a financial software package that can handle credit card processing and improve our budgeting and reporting options. First, staff looked at the City's existing vendor Banyon Data Systems. Their software didn't appear to help automate any processes to improve the time it takes to get things done. Their software also has the security quirks we mentioned before and we have been underwhelmed by their customer service over the years. Staff contacted a couple of vendors and two responded back. The first was Springbrook, which is the software Terry has used in the last couple of cities in which she has worked. It is a robust system that many cities in Minnesota use. In Ramsey County, for example, it is used by Roseville, Little Canada, and Arden Hills. Generally, cities of our size can't afford it but they offered us promotional pricing of about 50% off if the City decides to go with them before the end of September. The other software staff looked at is BS & A, which is new to Minnesota. Currently, it is used by Prior Lake and Hutchinson and New. Brighton recently purchased it. I would say it is a step above Banyon and a step below Springbrook and the costs reflect that. Terry prepared the attached spreadsheet that shows that costs associated with each vendor. The actual software costs are in the first column, the other columns represent the potential costs based on whether we want historical data moved into the software or links to data from Ramsey County in addition to set up and training. We initially ball parked the price at $25,000 based on a new financial software. Adding in all of the other models for building permits and code enforcement more than doubles that as the set up time is pretty involved. Jim and Dave will be demoing the products on Monday. After that I will send out a follow up memo to you. J V Q w00 Q) 0 0 0 0 0 0 0 a 0 a Ln Ln Ln o LA an• v V V V w LDD N 0 N M co al D1 to m > m m U7 3 N C �; N N N N N fy C Y � a •m �r Vf tR V> to V1 to in V? Vt 4.7• t/► to N V? to J V Q w00 00 m e 0 p � ca ^ n H a V� an• v a v rn > m �r oa 0 0 0 0 0 0 00 0 0 0 0 0 c 0 0 0 0 0 0 0 0 0 0 0 0 0 •E O O O O C O d V ' N C ct' N LD i m fn LO k.0 m L .Q1 -t Y •N r 0 Y aJ E 0 00 Y a) 0CL .0 ® E V> 4/1 in Y E Y V! V> N C O U% A a1 � 3 U � 0 d E0 O Lin Y C +� D f3 V} vi V� a) C C. N a) E \ Y 0 C a) O o ' o o O O O bn ro f6 'O I N m e -i o lD m + o o n O N O N C m aj N m m N a E C Y C O Q o C' U 0 0 0 0 Linnto o 0 0 o a) 'D u') 0 u') N o o co t\ n o 0 0 0- 0) CT) f" ya''j lD N N 00 N e -f to l0 V1 lD 7 u N r O N N N N m N tD (D u C N � n V .m-7 N VT V? V} V). V). V). V1- V1• V? V? Ln to V) cC a) y E c (V a) a °° .=5 to u m f0 co C _1 c C V N C NI U U Q1 E a) v f2 o a r y 0 0 a) ro CN E -a Q) N m co 0 '6 C =3 n "o �o f0 C a) O U ++U U 3 a J zi— a)CL vi C o Y_ m�. N v U E v v E .Ej C E o =3E v aaii .� 3 c a CL v u n D- cr x a) v O i.z U O Ca C L o E C > Q > !D aCD, hD .O .� C N C Co 00 U C f0 toY 'O Q. T C bo N 0 :3Y m Q) C :03.x C ro O v d � N U J f0 OU N i iJ w � V — al C 7 C �' 7 W U v o >• In aj 3' o E v o E E o o n� 7 p O N o m O a) o w fTa 0 maj 0 l7 u CO O 7 N a u M c it zi- Ln a u a u n. 0 O O Q GA 0 � C T C a) to L C m N m a LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 22, 2015 ITEM NUMBER Financial Software STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: After significant deliberation, staff is asking the Council to considering purchasing Spring - brook's financial software. This would allow us to achieve the goal of accepting credit cards and put into place a more secure and useful software package for now and into the fu- ture. The City purchased Banyon back in 1994, so these purchases don't happen often. The upfront cost for the license ($12,100) and initial set up ($3,200) is $15,300. The addi- tional set up costs of $9,600 would happen as the software is implemented. It takes approxi- mately six months to set up. Normally, set up would involve significant costs for training and flying people in to do that. This arrangement relies on Terry to be the trainer as she has significant experience in the software. I anticipate paying for the software out of the City's Development Fund (Fund 414) which has been funded largely with the conduit debt pro- jects. What we are not asking the Council to consider at this point is the purchase of software to manage code enforcement and building permits. I was not sold on Springbrook's software. I thought the other vendor we looked at had a better product. That is something staff will still work on over the course of time. STAFF RECOMMENDATION: Motion to accept the Accela/Springbrook quote dated September 21, 2015 for Finance ac- counting modules and authorize the mayor and city administrator to execute the contract. City of Lauderdale - On Premise Finance and Payroll 12 Month Contract City of Lauderdale, Minnesota Proposed By., Sally Loughridge Business Development Executive sally.loughridge@sprbrk.com Proposal Date: 9/21/2015 Proposal Expiration Date: 9/30/2015 7:00:00 AM • Licensed Products # Item Product QTY Sales Price Total Price Type Finance Application Level 1 The following features are licensed: General Ledger with Basic Budgeting 1 Standard Reports Library Premise; $5,500.00 $5,500.00 Ad-hoc Reporting Tools License Accounts Payable Bank Reconciliation Dashboard Finance Professional Services - Essential Professional Services includes: Dedicated Implementation Consultant Dedicated Project Manager Access to eLearning materials Professional; 2 Remote configuration Service t $6,400.00 $6,400.00 Remote Go -live assistance Basic Chart of Accounts Consultation Best Practice and Standard Application configurations Online webinar training for Reporting Tools Online webinar training for Budgeting 3 Maintenance Finance Level 1 Maintenance; $2,200.00 $2,200.00 Maintenance Finance Level 1 License Payroll & Personnel Management Application Level 1 The following features are included: 4 Payroll with State and Federal Reporting Premise; $6,600.00 $6,600.00 PR Electronic Check Signature License Direct Deposit Reporting Bulk Deductions Updating Payroll & Personnel Management Professional Services - Essential Professional Services includes: Dedicated Implementation Consultant 5 Dedicated Project Manager Professional; $6,400.00 $6,400.00 Access to eLearning materials during Implementation Service Remote Setup & Configuration Remote Parallel Processing assistance Remote Go -live assistance Best Practice and Standard Application configurations 6 Maintenance Payroll & Personnel Management Level 1 Maintenance; $2,904.00 $2,904.00 Maintenance Payroll & Personnel Management Level 1 License 4,0m,ft Re Product Family Type Total Payment Terms Recurring Costs License Subscription $0.00 100% due upon signing, annually thereafter License Maintenance $5,104.00 100% due upon signing, annually thereafter Service Subscription $0.00 100% due upon signing, annually thereafter IT Hosting $0.00 100% due upon signing, annually thereafter Non -Recurring Costs License Premise $12,100.00 100% due upon signing 25% due upon signing, 25% due upon Acceptance of Core Modules Service Conversion $0.00 Statement of Work, 20% due upon completion of Core Module Setup phase, 20% upon Core Go -Live acceptance, 10% due upon Full Go -Live Acceptance of all Modules 25% due upon signing, 25% due upon Acceptance of Core Modules Service Professional $12,800.00 Statement of Work, 20% due upon completion of Core Module Setup phase, 20% upon Core Go -Live acceptance, 10% due upon Full Go -Live Acceptance of all Modules MAccela Products Services Detailed Descriptions -and Item Finance Application Level 1 Finance Level 1 is optimized for organizations with about 10 Funds and 2 Banks (no limits or restrictions present). Up to five Full Users and 10 Casual Users are allowed in Finance Level 1. There are no additional options available in Level 1. The following licensed features are included as Standard in Level 1: General Ledger with Basic Budgeting, Standard Reports Library, Query by Example AdHoc Reporting Tool, Accounts Payable with Standard Mode (Invoices & Checks), Bank Reconciliation, Dashboard All standard interfaces included in this product are provided as is. Customization to meet specific 3rd party vendor requirements are billed separately and are not included with this product. ***This product requires Professional Services for use and are listed as a separate line item on this contract*** Finance Professional Services - Essential Offering is limited to Professional Services for the following Features and Functions. Additional Professional Services are required for Features and Functions not listed: AP: Application Configuration, Basic Invoice processing, Computer Checks Processing and Reporting GL: Application Configuration, Basic Chart of Accounts Maintenance, Journal Entries, Budgeting, Basic Reporting BR: Application Configuration, Basic Account Reconciliation CH: Application Configuration, Electronic Payment Processing CR: Application Configuration, Basic Cash Receipt Processing Essential includes an assigned Implementation Consultant and Project Manager, as well as access to eLearning materials. The project completion date is approximately 6 weeks from start. Finance Professional Services - Essential provides remote configuration and go -live assistance with the Consultant. Basic Chart of Accounts formulation assistance is provided, and Best Practice and Standard Application configurations are available in Essential. Online webinar training for Reporting Tools and Budgeting is provided. *Additional modules and functions that are necessary after Core System Go -Live require additional post Go -Live Professional Services. Maintenance Finance Level 1 Maintenance Finance Level 1 Payroll & Personnel Management Application Level 1 Payroll & Personnel Management Level 1 is ideally suited for organizations with up to 20 Full Time Employees, up to 50 Part Time Employees, and for 1 Pay Schedule (no limits or restrictions present). Payroll Level 1 does not allow for Maintaining a Pension. Two Full Time Users and 50 Casual Users are allowed in Payroll Level 1. The following features are included as Standard in Level 1: Payroll with State and Federal Reporting, PR Electronic Check Signature, Direct Deposit Reporting, Human Resources with Mass Employee Election Update (Bulk Deductions) Additional options: Payroll Positive Pay. All standard interfaces included in this product are provided as is. Customization to meet specific 3rd party vendor requirements are billed separately and are not included with this product. Payroll & Personnel Management Professional Services - Essential Offering is limited to Professional Services for the following Features and Functions. Additional Professional Services are required for Features and Functions not listed: Application Configuration Basic Payroll Processing Direct Deposit Configuration State and Federal Reporting Payroll Professional Services - Essential is available for all deployment models. Essential includes an assigned Implementation Consultant and Project Manager, as well as access to eLearning materials during Implementation. Payroll Professional Services - Essential provides remote Best Practice and Standard Application configurations and go -live assistance with the Consultant. Maintenance Payroll & Personnel Management Level 1 Maintenance Payroll & Personnel Management Level 1 Definitions Masters: static information and data, based on a single individual or entity. An example of a Master file is Customer, Employee or Vendor contact information. History: Information that is updated or added on a regular basis that is tied to a Master File. An example of History includes Checks, Billings or Receipts. Client Requirements Client must perform all data extraction from their legacy system and populate then current Standard Templates. Standard Templates and field listings are available for review by client upon request. Client must validate the accuracy of data. Data in legacy system which is incorrect or does not balance will need to be altered by Client, or incorrect results will be carried through to new system. Client must provide data according to the schedule mutually agreed upon with Project Manager, or project may incur changes to schedule or additional fees. Client must provide field descriptions and/or definitions for data that is being extracted from the legacy system. Client is responsible for travel costs in accordance with Vendor's customer travel policy. Vendor Requirements Vendor will provide the base for the application. The base for the Finance & Administration application includes System Setup, General Ledger Shell, Cash Receipts Shell, and Clearing House. The Finance & Administration base is included in all purchases. Vendor will evaluate data provided from client to ensure that all required fields have been populated, that the formats provided meet the necessary criteria, and the limitations of field ranges. Vendor will provide consulting services to assist client in analyzing whether data inputs meet criteria specified, and assist in testing to validate inputs are converted correctly to the Vendor System. Vendor will provide a secure method for electronic data transmission. Vendor will ensure that all data provided in finalized templates are converted correctly into the corresponding fields or tables within the applications. Once Client has offered final approval of data sets, Vendor will provide three (3) data conversions into the Live UB System and one (1) data conversion into the Live system for all other Applicable as specified on table above. Limitations of Conversions Services Unless otherwise specified and agreed to, Vendor will not consult on or assist in the removal of data from Client legacy system. Vendor cannot convert data from a legacy system which is not available in a corresponding field. Vendor cannot convert data into fields which exceed the maximum database field limitations. The services listed above do not include consulting or data manipulation for the purpose of supplying the Client with information the Client didn't previously have access to. Data requested to be converted after agreed to live conversion will be considered out of scope, and will require a change order, and be subject to additional fees. All current templates and field listings are available on the Vendor website, and included herein by reference. Essential Features and Functions The modules and features listed in this section are considered essential and required for Phase One of the Implementation. This list is limited to key modules and features and is not considered a complete list of all of the features that will be addressed during Phase One of the Implementation. Modules and features purchased with professional services but not listed in this section will be implemented in later Phases of the Implementation project based on Vendor's Standard project scheduling and forecasting practices. Finance: General Ledger, Bank Reconciliation, Misc. Cash Receipts Payroll: Payroll Utility Billing: Not Applicable Community Development: Special Assessments: Not Applicable 4 Account Site Phone Albert Lea, MN Minnesota Alexandria, MN Minnesota Andover, MN Minnesota Arden Hills, MN Minnesota Baxter, MN Minnesota Bemidji, MN Minnesota Chanhassen, MN Minnesota East Grand Forks, MN Minnesota Fairmont, MN Minnesota Faribault, MN Minnesota Forest Lake, MN Minnesota Hopkins, MN Minnesota Lake Elmo, MN Minnesota Lino Lakes, MN Minnesota Litchfield, MN Minnesota Little Canada, MN Minnesota Minneapolis, MN Minnesota Monticello, MN Minnesota Moorhead, MN Minnesota Red Wing, MN Minnesota Rochester, MN Minnesota Rogers, MN Minnesota Roseville, MN Minnesota Savage, MN Minnesota Shorewood, MN Minnesota St. Michael, MN Minnesota Stillwater, MN Minnesota Vadnais Heights, MN Minnesota LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 22, 2015 ITEM NUMBER Drivewav Ordinance STAFF INITIAL' APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff continued working on revisions to the driveway ordinance since the last meeting. Since the entire Council was not at the last meeting, I am bringing it back for further discus- sion before getting input from the city attorney. As noted at the last meeting, the current language in the ordinance doesn't articulate well the difference between driveways that come off the alley versus the street. Staff is also propos- ing that parking pads fall in line with driveway permitting requirements as they are pretty much one in the same. The big question for the Council is what triggers someone to have to come into compliance with the ordinance. As it is drafted, it would be required when owners make improvements that require a building permit, other than siding and roof replacement. The logic is that you don't want owners to defer basic maintenance to avoid compliance with the driveway ordi- nance. Based on feedback, I will make further changes and then bring to the city attorney for re- view and language for the enforcement section. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: 9-10 CITY OF LAUDERDALE ORDINANCE NO. 15 -OX An Ordinance Amending Title 9, Chapter 10 of the Code of Ordinances Regarding Driveway and Parking Pad Requirements The city council of the city of Lauderdale ordains as follows: - 1 - SECTION 1. The Lauderdale City Code is amended by deleting the strie en ma4er-ial and adding the underlined material as follows: CHAPTER 10 DRIVEWAY AND PARKING PAD REQUIREMENTS SECTION: 9-10-1: Purpose 9-10-2: Scope 9-10-3: Driveway Permit Required 9-10-4: Application and Site Plan for Driveway Permit 9-10-5: Driveway Permit Fees 9-10-6: Driveway Construction Standards 9-10-7: Limitations 9-10-8 Deviations from Code 9-10-9 Revocation of Permit 9-10-810: Enforcement 9-10-1: Purpose: The purpose of these requirements is to control the location, construction or reconstruction of driveways, parking pads, and curb cuts in order that traffic hazards be reduced and adequate street drainage be maintained. It is .also the purpose and intent of these, requirements to maintain the city's positive appearance. 9-10-2: Scope: These requirements shall apply to all new driveway -and -parking pad construction, to repairs and changes to existing driveways and parking pads, and to existing non -conforming driveways and parking pads upon improvement to the subject property. The requirements apply whether the drivewayparking pad is accessed from the street or alley. V - 2 - 9-10-3: Driveway and Parking Pad Permit Required: No driveway or parking pad shall be constructed or re -constructed in any location without first obtaining a Dri-veway-Ppermit. 9-10-4: Application and Site Plan for Driveway Permit: Any person desiring a permit shall present a written application to the City describing the improvements to be made. This application shall be accompanied by a site plan drawn to scale showing the location of the driveway or parking pad with respect to property lines, the width of the driveway or parking pad, type of construction material used, driveway angle, distance between adjacent driveways, and, if applicable, the driveway's distance from a street intersection. 9-10-5: Driveway and Parking Permit Fees: The4)riveway-Ppermit fees shall be prescribed, from time to time, by City Council resolution on.file with the City Administrator. 9-10-6: Driveway and Parking Pad Construction Standards: A. Surface: All driveways and parking pads shall be surfaced with one of the following materials: 1. Bituminous. A plant -mixed, machine -laid bituminous material conforming to Minnesota Department of Transportation (MNDOT) Specification No. 2331, Mixed Designation41WEA5055X, which have been approved by the City Engineer. However, should it subsequently become necessary to repair or replace such bituminous surfacing in the right—of—way area in whole or in part, the owner of the property serviced by such bituminous driveway shall pay all costs of such repairs or replacements. 2. Concrete. Concrete e spe�nsmust be a plant mix unless otherwise approved by the City Engineer may also be used f stieh driveway surfheing. However, should it subsequently become necessary to repair or replace such concrete surfacing in the right= of --Way area in whole or in part, the owner of property serviced by such concrete driveway shall pay all costs of such repairs or replacements. 3. Gravel Driveways. Gravel driveways existing on or before the date of the adoption of this Orth,.,°. -June 28, 2005, may be maintained as gravel driveways; until such time as the property owner makes improvements to the property that require application for a construction (building) permit that requires the submittal of construction documents for a plan review. The submittal of construction documents applies to all construction permits except 9-10 - 3 - those exempted by the Building Official per the Minnesota Residential Building Code Section 1300.0130. he eenstmete,d of at f e.. (4") of e ,she.d Class fnesene minimum, hc litgravel eem ac -ted -irate plaee after initial exeavatien. brief to placing el the drivewayshell be exeavated t„ fesult in the final sti rF matching the ...de of the .,.J: .. yard-. ar t - B. Driveway Widths: 1. Community Business (B-1), Neighborhood Business (B-2), and Industrial (I-1) Zones: Driveway widths, on site and at the curb cut, shall not exceed thirty-six feet -(30. 2. Multiple Residential (R-3) Zones: Driveway widths, on site and at the curb cut, shall not exceed thirty feet -(340). 3. Suburban Residential (R-1) And Urban Residential (R-2) Zones: Driveway widths, on site and at the curb cut, shall not exceed twenty-four feet -(24' . C. Driveway Length: All street -accessed driveways shall extend . ufn of twenty (20) feet be.,an d the leek edge of the right of .. ay a ��ab.�t v� ..u� apron el. sive of parking s espaees or ^a provide access for vehicles to a parking spaee of spaees, ear-pepe garage;or dwelling or other- tewarda parking space in the side or rear of the property. If providing access to a parking space or spaces in the side and rear yard, the driveway must extend at least 20 feet past the front of the house as measured from the projection closest to the ripht-of--way. the publie right of way. D. Distance Between Driveways: The minimum distance between curbs of driveways shall be ten feet 0-0� in any R 2 and R 3residential district, and twenty feet (2,09 in any B-'1, B business or commercial district. E. Distance From Intersection: No driveway or curb cut shall be less than twenty feet (209 -from any street intersection, except that in Industrial (I-1) Zones, the minimum distance shall be fifty feet -{SA'). F. Driveway Angle: The minimum driveway angle from a two7{2) way access -shall be ninety) degrees. The minimum driveway angle from a one-way street shall be thirty -(38) degrees. G. Setbacks: 9-10 — 4 — 1. Driveways in any R-2, R-3, B-1, B-2, and I-1 district, except driveways which are shared by two Pyor more adjacent property owners, shall not be located within five feet+53 of any side or rear lot line. 4.2. In the R-1 district, there is no setback requirement for driveways from the side yard lot line„ butPr9peqy owners must provide proof of property lines when submitting a permit application to demonstrate that no part of the driveways will encroach onto neighboring properties. H. Control Of Traffic: Where commercial land uses are adjacent to residential districts, driveways shall be located, whenever- feasible-, to reduce the amount of traffic entering residential areas. I. Street Access: For properties having frontage on two streets, access shall be provided via the street with the least traffic wherever feasible in order to reduce the number of curb cuts on more heavily traveled streets. J. State And County Highway Requirements: If . the proposed driveway is to be constructed so that it opens onto any street designated as a State or County highway or street, all additional specifications of the appropriate highway departments will apply. The applicant mustrp ovide proof of State or County approval Prem these other a plieable jurisdietieft with their driveway permit application. K. Shared Driveways: If two Wor more driveways are shared, the portion of the driveway on each property shall comply with maximum driveway width requirements. - L. Licensed Contractor: All work done within the right—of—way of the street shall be done by a regularly Been. J contractor holdingaalid Residential Building Contractor (RBC) license issued by the State of Minnesotaender.the the prepef Gity pl M. Notification of Construction: The City is to be notified at least twenty-four hours in advance of the date the construction will start. 9-10-7 Limitations: A. Driveways: Each residential property is limited to one driveway unless the owner has two improved driveways as of the date of this ordinance. When an owner desires to construct a driveway in a new 9-10 — 5 — location, a permit will not be issued until the existing driveway is removed in its entirety and replaced with a vegetative ground cover. B. Parking Pads: Each residential property is limited to one parking pad not exceeding240 square feet. When an owner desires to construct a parking pad in a new location, a permit will not be issued until the existing parking pad is removed in its entirety and replaced with vegetative ground cover. Parking pads shall be located in rear and side yards and may not extend beyond the front plane of the house as defined by the projection farthest from the front yard right-of-way line. ine. C. Lot Coverage: Driveways and parking pads must still conform to lot coverage standards as provided in Title 10 of City Code. 9-10-78: Deviation from Code: Anv person wishing to construct a driveway in a manner contrary to this Chapter shall first obtain permission from the City Council. The Council will consider deviations from City Code in instances where the property owner can demonstrate that compliance is not possible on the subject property. 9-10-9 Revocation of Permit: The permit issued may be revoked at any time after its issuance for failure to comply with the eonditiensof this section or the directions of -the City felative to the . e .I. ^ ed by th^ permitemployees or the City Engineer. 9-10-510: Enforcement: The enfem^ment of this ^.a:.,anee .:n eeeur s the Git„ progresses with its planned s4feet and utility impfevements and pr-evide-s euro euts throughout the Eity. Ne of ,.Frog driveways ^ entt„ :sting shall eeme in t,. eenf ..,«. nee with this „rd:.,. nee upon pr-ope ^t er street r^^^ir or �^ifitenane� Comment [HB11: Tobe completed 9-10-9 Definitions: For purposes of this chapter the followine definitions a Alley_ A thoroughfare through the middle of a block giving access to the rear of lots or buildings. Driveway_ A private road leading from the street or alley to parking spaces beyond the front plane of the house. Parking Pad: Improved surface intended for the parking of a vehicle as defined in Minnesota Statute Section 609.487 subd. 2a. SECTION 11. This ordinance shall be effective upon its adoption and publication. 9-10 Adopted by the Lauderdale City Council this 130' day of October, 2015. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Roseville Review this 201h day of October, 2015. History of Amendments Since Codification: 4/25/2000, 6/28/2005, 10/13/2015. - 6 - LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 22, 2015 ITEM NUMBER Brandychase Sprinkler Sys. STAFF INITIAL F, 27.5 �2 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Brandychase received an estimate of $2,319.57 from 8th Day Landscaping (the City's con- tractor) to repair their sprinkler system. Their quotes were for approximately $4,100 and $7,400. I received the estimate on Thursday and haven't been able to reach their property manager since then. The City's snow removal contractor also provided them a quote of $395.00 per month for snow removal with a 1 inch trigger which covers countless snowfalls and plow wakes. Al- ternatively, snow removal would be 75.00 per visit with a 1 inch trigger or $95 per on-call visit. I asked the contractor to provide the cost based on a 1.5 inch trigger, which is what the City contracted for last year, but since they didn't I asked them to revise. At this point, this is just for the Council's information unless I can have a conversation with their property manager next week to see how they feel about the snow removal costs. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: