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HomeMy WebLinkAbout08/13/2002Lauderdale City Council Meeting Minutes August 13, 2002 1. Meeting called to order at 7:35 P.M. 2. ROLL Council present: Gower, Gill -Gerbig, McCloskey, Christensen, and Mayor Dains Staff present: Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by Gill -Gerbig to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by Gower, second by McCloskey to approve of the minutes of the regular City Council meeting of July 23, 2002. Motion carried unanimously. B. Approval of Claims totaling $44,285.08. Motion by Gill -Gerbig, second by Gower to approve the claims totaling $44,285.08. Motion carried unanimously. C. Approval of Pay Request #4 for the 2002 Street and Utility Improvements for $148,649.50 and Change Order #1 for the 2002 Street and Utility Improvements for $18, 737.89. Motion by Christensen, second by McCloskey to approve Pay Request #4 for the 2002 Street and Utility Improvements for $148,649.50 and Change Order #1 for the 2002 Street and Utility Improvements for $18,737.89. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA Lauderdale City Council Meeting Minutes, August 13, 2002 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS A. National Night Out. The Mayor stated that the 2002 National Night Out on August 6`" was successful and had a high level of participation. The Saint Anthony Police Department and block captains coordinated this event and were responsible for its success. 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS 10. ACTION A. Resolution 081302,4: A Resolution Declaring Cost to be Assessed for the 2001 Street and Utility Improvements and Ordering Preparation of Proposed Assessment. The City Administrator stated that the first step in undertaking the assessment for the 2001 Street and Utility Improvements is to pass a resolution declaring that costs be will assessed and then ordering the Administrator to prepare an assessment roll. A schedule of the process for assessing these improvements was discussed, with the next step involving receiving the assessment roll and setting a public hearing at the next City Council meeting. Motion by Gower, second by Gill -Gerbig to approve Resolution 081302A: A Resolution Declaring Costs to be Assessed for the 2001 Street and Utility Improvements and Ordering the Preparation of a Proposed Assessment Roll: Yes: all. Motion carried. B. Appointment of Election Judges for the 2002 Primary and General Elections. The City Administrator presented the memorandum prepared by the Administrative Analyst listing the judges scheduled to staff the 2002 primary and general elections that needs to be approved. Motion by Gill -Gerbig, second by Gower to approve the attached list of election judges for the September 10, 2002 state primary election and the November 5, 2002 state general election. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, August 13, 2002 Page 3 C. Move the start time of the regular September 10, 2002 City Council meeting from 7: 30 p. m. to 8: 00 p. m. The City Administrator stated that since the first regular City Council meeting of September falls on the day of the primary, the start time of the meeting needs to be changed. State Statute requires that Council meetings may not occur during the primary, which runs from 7:00 a.m. to 8:00 p.m. The start time of the City Council meeting could be changed from 7:30 p.m. to 8:00 p.m. to accommodate state law. Motion by Gill -Gerbig, second by Gower to change the start time of the September 10, 2002 Council meeting from 7:30 p.m. to 8:00 p.m. Roll: Yes: all. Motion carried. D. Approval of the 2002 2"d Quarter Financial and Investment Report. Motion by Christensen, second by McCloskey to approve the 2002 2nd Quarter Financial and Investment Report. Roll: Yes: all. Motion carried. E. NPDES Phase II Stormwater Permit and Guideplan. The City Administrator stated that by March 10, 2003, approximately 150 cities would need to comply with the Clean Water Act's Phase II stormwater program. As part of complying with the program, each city must apply for a permit to operate their stormwater system. There are many elements to the NPDES permit requirements, but one of the largest components of the permit is the city requirement to develop, implement and enforce a city-wide storm water pollution prevention plan. There are several elements within that plan alone which include; implementing an overall public education and outreach program; using public participation in creating and implementing that city-wide plan and; developing, implementing, and enforcing a program to detect and eliminate illicit discharges. Even though the City does address some of these measures in our current storm water management ordinance, these issues will all still have to be addressed under the aegis of this permit. The City must also define appropriate BMP's or best management practices for each control measure and have measurable goals for each BMP. Lauderdale City Council Meeting Minutes, August 13, 2002 Page 4 Based on this new mandate, several cities requested that the League of Minnesota Cities (LMC) become a leader in coordinating a united approach to dealing with the implementing this stormwater regulatory program. The League has since entered into negotiations with different environmental consultants to manage and develop a National Pollution Discharge (NPDES) Phase II Stormwater Guide Plan. This Guide Plan promises to bring efficiency, cost savings, coordination with the MPCA, and consistency to cities that partner with one another in complying with the environmental mandate. The City Administrator stated that he had talked to Randy Neprash, a Bonestroo environmental engineer and NPDES Stormwater Phase II expert. He felt that the LMC Guide Plan idea is an excellent one and would serve Lauderdale extremely well. The fact that the City already has a storm water management plan and storm water management ordinance will make our use of the Guide Plan even more valuable. Overall, the LMC would like as many of the 150 cities to participate in the cost of creating the guide plan, and has received tentative commitments from approximately half of the cities. The cities would officially partner through the approval of a letter of understanding between the municipality and the LMC. The City Council would have to approve this Letter of Understanding to participate. Motion by Christensen, second by McCloskey to approve the Letter of Understanding with the League of Minnesota Cities (LMC) for the NPDES Stormwater Phase II Permit Guideplan, which includes a cost commitment of $5,000. Roll: Yes: all. Motion carried. A. MNDOT Highway 280 Reconstruction Public Hearing tentatively scheduled for the October 8, 2002 City Council meeting. The Mayor stated that the regular October 8, 2002 Council meeting will be the meeting where MNDOT requests municipal consent for the Highway 280 reconstruction project. If applicable, this would also be the meeting in which the Council provides MNDOT with final input on a proposed sound wall. MNDOT will provide proper notice for a public hearing to occur at this meeting. The Council consensus, based upon the City Administrator's discussion with MNDOT, was for MNDOT to provide notice to all Lauderdale residents north of Larpenteur Avenue on this public hearing. Lauderdale City Council Meeting Minutes, August 13, 2002 Page 5 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS A break was taken at 8:20 p.m. to transition into a work session discussion. 14. WORK SESSION DISCUSSION The meeting resumed at 8:25 p.m. 2003 Budget Discussion. The City Council discussed the 2003 Budget. Specifically, discussion focused on the General Fund Budget. 15. SET AGENDA FOR NEXT MEETING 1. School District Presentation 2. Resolution Receiving the Assessment Roll and Setting a Public Hearing 3. Insurance Policy Renewal 4. Work Session: 2003 Budget Discussion 16. ADJOURNMENT Motion by Gower, second by McCloskey to adjourn the meeting at 10:00 P.M. Ayes: All.