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Home My WebLink About10/22/2002LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 22, 2002 CITY HALL, 7:30 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL MEETING TO ORDER AT 7:30 P. M. 2. ROLL: Councilmembers: McCloskey Christensen Gill -Gerbig Giannetti _ Mayor Dains Staff Getschow 3. APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of the regular City Council Meeting of 10/8/02 B. Approval of claims totaling $69,418.14 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda October 22, 2002 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. 10. ACTION A. Resolution 102202A: A Resolution Accepting 2003 SCORE Funding From Ramsey County for the Lauderdale Recycling Program B. 3rd Quarter Financial and Investment Report 11. DISCUSSION A. MNDOT and the Highway 280 Reconstruction Project B. County Road Turnbacks C. Refuse Task Force Community Meeting — Tuesday, October 29, 7: 00 p.m. D. 2003 Street and Utility Improvements Timeline and Schedule 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 15. ADJOURNMENT Lauderdale City Council Meeting Minutes October 8, 2002 1. Meeting called to order at 6:05 P.M. 2. ROLL Council present: Giannetti, Christensen, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Getschow and Bownik 3. WORK SESSION WITH RAMSEY COUNTY OFFICIALS REGARDING COUNTY TURNBACK ROADS 6:00-7: 30 p.m. The Mayor and City Council discussed the county turnback road program with the County Engineer, County Public Works Director, and the County Commissioner. 4. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Giannetti, second by McCloskey to approve the agenda. Motion carried unanimously. 5. APPROVAL A. Approval of Minutes. Motion by Gill -Gerbig, second by Christensen to approve the minutes of the regular City Council meeting of the September 24, 2002. Motion carried unanimously. B. Approval of Claims totaling $16,700.73. Motion by Giannetti, second by McCloskey to approve the claims totaling $16,700.73. Motion carried unanimously. C. Approval of Pay Request #6 for the 2002 Street and Utility Improvements for $337, 319.02. Motion by Giannetti, second by Gill -Gerbig to approve Pay Request #6 for the 2002 Street and Utility Improvements for $337,319.02. Motion carried unanimously Lauderdale City Council Meeting Minutes, October 8, 2002 Page 2 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 7. CONSENT 8. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS A. Halloween Party. The Mayor reminded everyone about the Halloween party at City Hall on Thursday, October 31St from 5:00-7:00 p.m. 9. INFORMATIONAL PRESENTATIONS 10. PUBLIC HEARINGS A. MNDOT Highway 280 Reconstruction. The Mayor provided a background on the city's discussion on the highway reconstruction with MNDOT and the neighboring cities that has occurred over the past year and a half. He also stated that no action is scheduled for this evening. This is only a presentation and a public hearing at this time. Nancy Daubenberger, MNDOT Project Manager, provided information on the scope of the highway project such as the receipt and status of grant funds; the proposed layout of the roadway; the access closures from Highway 280; and the sound wall proposed along Highway 280. The Mayor opened the public hearing at 8:02 p.m. Andi Moffat, 1747 Fulham Street, asked if there is traffic data that can be obtained on the impact of more cars utilizing the Larpenteur interchange following the potential closure of the access roads. Tracey Koch, 1769 Walnut Street, expressed his support for this project as presented and the sound wall that is a component of the project. In regards to the wall, there was a compromise reached with the wall starting just north of lone Street as opposed to starting at Larpenteur Avenue to maintain the view. Also, it would be a shame to lose the federal dollars that were granted for this project by not granting consent. Lauderdale City Council Meeting Minutes, October 8, 2002 Page 3 Rebecca Borman, 1905 Carl Street, stated that she was not in favor of this project because of the proposed road closures. The situation at the Larpenteur interchange will become even more unsafe. She proposed at least keeping Walnut Street open. Leslie Clapp, 1806 Walnut Street, also stated that she was not in favor of this project because of the proposed road closures. The situation at the Larpenteur interchange is not safe and more traffic on this interchange will only exacerbate the problem. She also asked about the parameters and applicability of the grant funding. Alan Blat, 1886 Carl Street, asked how MNDOT knows if the sound wall and sound abatement will work. Dawn BartIla, 1911 Eustis Street, proposed keeping Walnut Street open and possibly creating an acceleration lane on to Highway 280 in that location. Gary Sax, 1935 Walnut Street, stated that he does not support this project in any way. He is opposed to the road closures, the sound wall, and the band-aid repair approach that is being employed here. John Abeler, 2339 Roselawn Avenue (Roseville), stated that he supported the proposed plan. He also thought that the closing of the access roads may benefit the area by reducing through traffic. John Antoncich, 1806 Walnut Street, asked what the timetable or schedule was for reconstructing the Larpenteur interchange. Hugh Currie, 1940 Pleasant Street, stated that he felt commuter through traffic is increasing with the access roads from Highway 280. Jake Bondelinde, 1779 Walnut Street, stated that the proposed highway reconstruction plan including the sound wall is a good one. The safety enhancements that are a part of this plan, such as closing the access roads, are needed. MNDOT representatives answered many of the questions that were presented by the residents. The Mayor closed the public hearing at 8:42 p.m. Lauderdale City Council Meeting Minutes, October 8, 2002 Page 4 The Mayor and City Council then discussed the proposed project. Council member McCloskey expressed concern with the lowering of the grade at Broadway that is being proposed by MNDOT. The Mayor stated that resident involvement and pressure is needed to lobby the State to get the Larpenteur interchange reconstructed. He also stated that over the past eight years the general opinion of this project has shifted. A large majority of residents now want to see a sound wall constructed. Council member Gill -Gerbig stated that maybe a task force needs to be convened for the Highway 280 corridor, especially as it related to the Larpenteur interchange. The City Council took a break at 8:55 p.m. The meeting resumed at 9:20 p.m. B. Boyer Ford: Conditional Use Permit for an auto sales, service, and repair facility. Administrative Analyst Bownik stated Phillips Holdings is proposing a Boyer Ford development involving the sale, service, and repair of heavy trucks. At the September 24, 2002 Council meeting, Phillips Holdings requested and received a zoning amendment to allow auto sales, service, and repair facilities as an approved conditional use in the I-1 District. Phillips Holdings currently owns a 3.7 -acre site at the corner of Trunk Highway 280 and Broadway. The original 6.8 -acre site was subdivided in 2001, and Hamlin Auto Body purchased the southern 3.1 acres. Access to the site is from Broadway Drive from a driveway that also provides access to Hamline Auto Body and Enterprise Rent-A-Car to the south. Bownik discussed the performance standards that are evaluated for considering a conditional use permit. He also stated that the City Engineer has also reviewed and commented on the proposed development. In assessing these performance standards and based upon the Engineer's review, the following potential conditions were presented for consideration: Lauderdale City Council Meeting Minutes, October 8, 2002 Page 5 • The applicant must have an approved storm water management plan. • The applicant will follow all local, regional, and state environmental regulations and will make a reasonable effort to notify the City upon notification of any such violation. • The traffic issue related to the relatively short distance from Broadway to the entrance of the facility. Once traffic has turned south onto the access road from Broadway, vehicles trying to access the facility must turn left (east) about forty feet into the site. This could be a conflict with northbound traffic entering onto Broadway. A possible solution would be to relocate the entrance to the facility approximately 220 feet to the south, aligning it with the center of the proposed building. • Glare may be a problem depending on the type of lighting used in the parking lot and on the building. It may be a good idea to require down cast lighting in the parking lot and possibly on the building. • The developer should provide the city with a financial guarantee that the work will be completed as specified. A development agreement is not needed for the Boyer Ford site since the subdivision and final plat have already been approved. Thus, it is recommended that in this case the developer provide a letter of credit before the start of work at the site. The estimated cost of the site improvements is $325,005. The letter of credit would guarantee 150% of the cost, which would be $487,508. The Mayor opened the conditional use permit public hearing at 9:33 p.m. Phillip Maas, Phillips Holdings and Boyer Ford expressed concern with the letter of credit. He offered to enter into an agreement with the City whereby he deposits equitable funds with the City Attorney as opposed to providing a letter of credit. The Mayor closed the conditional use public hearing at 9:35 p.m. B. Boyer Ford: Height Variance Application. The Mayor opened the variance application public hearing at 9:35 p.m. James Waite, Smuckler Architects, presented some visual impressions of the Boyer development and stated that the height of the building will fit in well with the surrounding area. The Mayor closed the variance application public hearing at 9:36 p.m. Lauderdale City Council Meeting Minutes, October 8, 2002 Page 6 11. ACTION A. Boyer Ford: Conditional Use Permit Application. The City Administrator stated that the alternative letter of credit proposal brought forth by Maas could be resolved if the language of the proposed condition is that "the City requires a letter of credit or similar instrument that is approved by City Staff, the City Attorney and the City Engineer". Council member Christensen stated his concerns with the lighting in this development and recommends that a condition be placed for downcast lighting. Skip Maas indicated that he would be providing downcast lighting and also has no problem with relocating the access road into the development. Motion by Gill -Gerbig, second by Christensen to grant a conditional use permit for Phillips Holdings, L.L.C. (Boyer Ford) with the following conditions: 1. The applicant must have an approved storm water management plan. 2. The applicant will follow all local, regional, and state environmental regulations and will make a reasonable effort to notify the City upon notification of any such violation. 3. The applicant will relocate the entrance to the facility approximately 220 feet to the south, aligning it with the center of the proposed building 4. Down cast lighting shall be used in the parking lot and with the building. 5. The developer should provide the City requires a letter of credit or similar instrument that is approved by City Staff, the City Attorney and the City Engineer at the estimated cost of the site improvements, which at this time is $487,508. Roll: Yes: all. Motion carried. B. Consideration of a Storm Water Management Plan for Boyer Ford. Motion by Christensen, second by Gianetti to approve the storm water management plan as detailed by the City Engineer in his memorandum. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, October 8, 2002 Page 7 C. Consideration of a Height Variance for Boyer Ford. Bownik stated that this variance request for the decorative pyramid structure atop the building is different from other variance requests because the Zoning Ordinance states that "the Board may authorize a variance to the height regulations in any district if...the structure is among or similar to any of the following: television and radio towers, church spires, belfries, monuments, tanks, water and fire towers, grain elevators, stage towers and scenery lofts, cooling towers, ornamental towers and spires, chimneys, elevator bulkheads, smokestacks, conveyors, flagpoles, silos, air conditioning and heating units and windmills." Motion by Gill -Gerbig, second by Gianetti to approve the height variance as requested by Boyer Ford. Roll: Yes: all. Motion carried. 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 1. 3rd Quarter Financial and Investment Report 2. Discussion items: Highway 280 reconstruction, county road turnbacks, and the 2003 Improvements schedule 16. ADJOURNMENT Motion by Gill -Gerbig, second by McCloskey to adjourn at 10:00 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval October 22, 2002 City Council Meeting Payroll 10/11/02 Payroll: Check # 7244-7248 $5,776.57 10/11/02 Payroll: EFT: Federal Withholding Taxes/FICA $2,396.71 10/11/02 Payroll: EFT: PERA $989.53 10/11/02 Payroll: EFT: ICMA Retirement Fund $1,185.96 Vendor Claims 10/22/02 Claims: Check # 16026-16041 $59,069.37 Subtotal of Claims From Above $69,418.141 Total Claims for Approval $69,418.14 CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AMERICAN ENGINEERING TESTING 016026 10/22/02 102202claims 20178 $556.85 '02 st/util project: soil testing Search Name AMERICAN ENGINEERING TESTING $556.85 Search Name AT & T 016027 10/22/02 102202claims 1222375990 Search Name AT & T Search Name BONESTROO, ROSENE, ANDERLIK 016028 10/22/02 102202claims 91150 016028 10/22/02 102202claims 91151 016028 10/22/02 102202claims 91152 Search Name BONESTROO, ROSENE, ANDERLIK Search Name CINTAS 016029 10/22/02 102202claims 10/22/02 Search Name CINTAS Search Name CITY OF ST ANTHONY 016030 10/22/02 102202claims 508 Search Name CITY OF ST ANTHONY Search Name GLENWOOD INGLEWOOD 016031 10/22/02 102202claims 10/22/02 Search Name GLENWOOD INGLEWOOD Search Name LILLIE SUBURBAN NEWS 016032 10/22/02 102202claims 10/22/02 Search Name LILLIE SUBURBAN NEWS Search Name MET -COUNCIL ENVIRONMENTAL SER. 016033 10/22/02 102202claims 745545 Search Name MET -COUNCIL ENVIRONMENTAL SER. Search Name POSTMASTER 016034 10/22/02 102202claims 10/22/02 Search Name POSTMASTER Search Name QWEST 016035 10/22/02 102202claims 10/22/02 016035 10/22/02 102202claims 10/22/02 Search Name QWEST Search Name RAMSEY COUNTY, EXPENDITURES 016036 10/22/02 102202claims prrrv000196 016036 10/22/02 102202claims risk000484 Search Name RAMSEY COUNTY, EXPENDITURES $2.85 10/02 long distance $2.85 $1,336.50 08/02'01 st/util improve $24,396.07 08/02'02 st/util improve $583.00 08/02'02 st/util improve $26,315.57 $74.46 10/7, 10/14 pw uniforms $74.46 $18,421.09 11/02 police services $18,421.09 $55.81 9/30/02 water delivery $55.81 $688.15 09/02 delivery of roseville review $688.15 $10,155.70 11/02 wastewater services $10,155.70 $111.00 stamps for city hall $111.00 $256.68 10/02 city hall phone $56.10 10/02 autodial: malvern lift station $312.78 $405.00 maintain assessment rolls $1,134.66 10/02 employee benefits $1,539.66 Search Name SAM'S CLUB 016037 10/22/02 102202claims 336 $10.42 video tapes 016037 10/22/02 102202claims 336 $98.02 gloves, light bulbs, cleaning supplies Search Name SAM'S CLUB $108.44 Search Name SPRINT PCS 10/17/02 2:46 PM Page 1 CITY OF LAUDERDALE Vendor Transactions 10/17/02 2:46 PM Page 2 CHECK Check Batch Nbr Date Name Invoice Amount Comments 016038 10/22/02 102202claims 10/22/02 $11.83 09/02 pw cell phone 016038 10/22/02 102202claims 10/22/02 $11.84 09/02 pw cell phone Search Name SPRINT PCS $23.67 Search Name WAGERS BUSINESS SYSTEMS 016039 10/22/02 102202claims cnin001708 Search Name WAGERS BUSINESS SYSTEMS Search Name WALTER'S RUBBISH 016040 10/22/02 102202ciaims 140133 016040 10/22/02 102202claims 140133 Search Name WALTER'S RUBBISH Search Name XCEL ENERGY 016041 10/22/02 102202claims 10/22/02 Search Name XCEL ENERGY $225.00 4gtr02 copier maintenance $225.00 $26.32 10/02 garbage service $26.33 10/02 garbage service $52.65 $425.69 09/02 street lighting $425.69 Grand Total $59,069.37 MEMO To: Mayor and City Council From: Shannon Goyette, Deputy Clerk Date: 10/22/02 Re: 2002 SCORE Funding Grant Application SCORE Funding Grants are annually provided to municipalities in Ramsey County. The funds are intended to be used for expenses related to the city's recycling programs (administration, promotion, equipment, and collection), and the amount to be distributed is calculated on a per capita basis. Receipt of these monies enables the City of Lauderdale to maintain a lower-cost recycling program than would be possible without the grant. Grants are provided to a municipality pursuant to an agreement between the County and the City following the grant application by the City. Since the agreement is a formal document, strict guidelines and requirements exist which must be adhered to by the receiving party. One of the requirements is a formal request by the Council requesting allocation of SCORE Funding Grant monies. The resolution to approve application for funding is enclosed in the packet. Council Action Requested: Adopt Resolution 102202A, requesting allocation of SCORE funding grant monies. RESOLUTION NO. 102202A THE CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING 2003 SCORE FUNDING FROM RAMSEY COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM WHEREAS, SCORE Funding Grants are available to municipalities in Ramsey County for reimbursement of expense related to administration, promotion, and collection of, recycling materials; and, WHEREAS, the City of Lauderdale has a comprehensive curbside residential recycling program currently in use; and, WHEREAS, these funds will provide Lauderdale with a method of paying for some incurred costs related to the administration of this program, thus aiding in keeping the cost to the residents low; NOW THEREFORE, BE IT RESOLVED that Lauderdale City Council does hereby authorize staff to submit an application to the St. Paul - Ramsey County Department of Public Health - Environmental Health Section for allocation of 2003 SCORE Funding Grant Monies in the amount of $4,612.00. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Lauderdale on this 22nd day of October, 2002. (ATTEST) Jeffrey Dains, Mayor (SEAL) Rick Getschow, City Administrator M E M O S B Y J A M E S DATE: October 22, 2002 TO: Honorable Mayor and Council FROM: James Bownik, Administrative Analyst 3rd Quarter 2002 Financial and Investment Report There have been no unusual expenditures or revenues for the third quarter of this year. This quarterly report reflects an accurate financial picture of the City's expenditures and revenues. No changes to the accounting procedures are foreseen at this time. Combined Funds 101 - 601 2001 2001 % of 2002 2002 % of 1/1 -9/30 Budget Budget 1/1 -9/30 Budget Budget Actual Budget Actual Revenues $1,036,777 $1,527,506 68% $2,141,874 $1,734,227 124% Expenditures $1,950,085 $1,571,194 124% $1,981,208 $1,840,718 108% The above table gives an overall picture of the City's finances compared to last year. While revenues and expenditures both seem to be over budget, this is due to the 2002 street and utility improvement project (Fund 412). As you are aware, the 2002 street and utility project had not been ordered until after the budget had been approved. Thus, the actual revenues and expenditures so far this year for Funds 101-601 include about $1,000,000 in revenues and about $1,000,000 in expenditures from Fund 412, which the 2002 budget does not reflect. General Fund 101 Revenues Property taxes are mostly received in June/July and November. License and permit fees increased $5,506 in the third quarter. Intergovernmental revenue, which is mostly local government aid and fiscal disparities from the State, are generally received in July and December. Public Safety revenue increased $8,790 this quarter due to court fines received. Besides an annual bond fee payment from the Children's Home Society in the first quarter, Charges for Services includes $850 in advertising fees for the Resident's Guide and a year total of $2,250 for rental of the Social Room. $3,462 in interest was received this quarter, mostly from the maturity of seven certificates of deposit. Miscellaneous revenues are mostly from the first two quarters and include a donation from the Twin City Chinese Christian Church ($1000), and reimbursement from Ramsey County for waste management fees charged to the City from 1986 to 1999 for properties that do not generate waste ($1,058). 2001 2001 % of 2002 2002 % of 1/1 -9/30 Budget Budget 1/1 -9/30 Budget Budget Actual Actual Property Tax 235,440 439,032 54% 157,026 366,898 43% Licenses & Permits 40,596 8,480 479% 17,270 8,480 204% Intergovernmental 117,719 223,601 53% 219,403 423,687 52% Public Safety 29,289 32,468 90% 29,767 32,468 92% Charges for Services 21,441 250 8576% 19,746 810 2438% Interest 26,277 12,000 219% 7,527 12,000 63% Miscellaneous 3,713 0 + 5,280 0 + Transfers 0 0 NA 0 0 NA Total $474,475 $715,831 66% $456,019 $844,343 54% Property taxes are mostly received in June/July and November. License and permit fees increased $5,506 in the third quarter. Intergovernmental revenue, which is mostly local government aid and fiscal disparities from the State, are generally received in July and December. Public Safety revenue increased $8,790 this quarter due to court fines received. Besides an annual bond fee payment from the Children's Home Society in the first quarter, Charges for Services includes $850 in advertising fees for the Resident's Guide and a year total of $2,250 for rental of the Social Room. $3,462 in interest was received this quarter, mostly from the maturity of seven certificates of deposit. Miscellaneous revenues are mostly from the first two quarters and include a donation from the Twin City Chinese Christian Church ($1000), and reimbursement from Ramsey County for waste management fees charged to the City from 1986 to 1999 for properties that do not generate waste ($1,058). General Fund 101 Expenditures General Government 116,485 169,724 69% 134,345 18y,1 1 6 / "i% Public Safety 188,199 268,734 70% 198,120 277,272 72% Public Works 59,376 101,733 58% 68,667 100,363 68% Park & Recreation 37,412 48,696 77% 38,628 53,804 72% Contingency 0 10,000 0% 0 10,000 0% Transfers 0 110,000 0% 0 185,000 0% Total $401,472 $708,887 57% $439,760 $816,152 54% General fund expenditures are pretty much on par with the third quarter of last year. 38% of this year's general fund expenditures can be attributed to police services ($165,790). Snecial Revenue Funds 201 - 204 201 Community Events 2,047 4,225 48% 1,b4b L,Z t o I z7o 202 Cable T.V. 12,888 10,050 128% 12,882 10,100 128% 203 Recycling 18,423 28,282 65% 18,847 33,667 56% Total $33,358 $42,557 78% $33,375 $46,042 72% 201 Community Events 3,653 3,450 106% 1,754 1,850 y5io 202 Cable T.V. 6,522 15,589 42% 9,721 14,380 68% 203 Recycling 20,099 30,555 66% 26,967 37,600 72% Total $30,274 $49,594 61% $38,442 $53,830 71% 201 Community Events: Revenues/expenditures are mostly from Day in the Park ($1231/$782), Snow*Commotion ($136/$663), and the City -Wide Garage Sale ($101/$40). 202 Cable TV: Revenue is mostly from franchise fees ($12,550). An annual contribution of $3,501 was made to the North Suburban Cable Commission in June. 203 Recycling: Revenue is mostly from recycling assessments received through property tax statements ($13,882) and two Ramsey County SCORE Grant payments ($4,627). BFI has been paid $20,178 so far this year. TIF Debt Service Fund 301 Revenues $95,437 $212,500 45% $64,1 U3 ji1 /L,SUU Of7b Expenditures $140,565 $211,065 67% $143,960 $204,460 70% Revenues are received through tax monies twice per year. The City has made an annual TIF Bond payment - $125,000 (principal) & two interest payments ($18,960) this year. 'nn naht Service Fund 302 Revenues $29,279 $70,000 4Z%o -OSU,_I _I 1 tp 114,LG'i /u Expenditures $55,597 $55,697 100% $51,495 $51,495 100% $48,742 has been received from assessment payments for the 2000 street project via property taxes. The expenditure is from a general obligation bond interest payment in the first quarter. 'nq nPht Service Fund 303 Revenues $0 $0 NA mz,ozo �Pv Expenditures $0 $0 NA $517 $0 + The revenue is mostly from capitalized interest from the 2002 street and utility improvement project bond proceeds. Expenditures are administrative fees paid for the financial contract. C'.nniital Imnrnvement Funds 401 - 412 401 Street Improve 50,095 65,000 / t1/o b, /Z4 1 a,vuu U /o 402 General Improve 1,586 21,000 8% 552 56,000 1 % 403 Storm Water Imp 58,407 91,718 64% 31,124 99,218 31% 404 Park Impove 9,120 2,000 456% 1,101 22,000 5% 405 TIF Project 0 70,000 0% 0 60,000 0% 407 Sanitary Sewer 10,636 11,500 92% 2,272 16,500 14% 409 Water Imp Fund 8,624 7,700 112% 5,087 7,700 66% 410'00 St/Util Imp Fund 88,808 0 + 1,730 0 + 411 '01 St/Util Imp Fund 0 0 NA 155,766 0 + 412'02 St/Util Imp Fund 0 0 NA 1,156,779 0 + Total $227,276 $268,918 85% $1,360,135 $336,418 404% 401 Street Improve 0 50,000 0% U nU,000 v-ro 402 General Improve 20,694 26,000 80% 4,230 31,000 14% 403 Storm Water Imp 14,292 55,213 26% 21,919 61,139 36% 404 Park Impove 34 0 + 3,461 0 + 405 TIF Project 5,746 79,422 7% 6,579 70,045 9% 407 Sanitary Sewer 0 5,000 0% 0 10,000 0% 409 Water Imp Fund 0 0 NA 0 0 NA 410'00 St/Util Imp Fund 147,817 108,134 137% 2,496 0 + 411 101 St/Util Imp Fund 947,021 0 + 112,208 256,000 44% 412'02 St/Util Imp Fund 0 0 NA 993,294 0 + Total $1,135,604 $323,769 351% $1,144,187 $488,184 234% In most cases, revenue for these funds is from investment interest. So far this year, Funds 403 and 409 had additional revenue from storm sewer fees ($27,085) and water surcharge fees ($4,292). Fund 411 had revenues from a DNR flood mitigation grant ($85,666), prepayment of assessments for the 2001 street project between September 25 and September 30 ($5,267), and reimbursement from St. Paul Regional Water Services for water main improvements ($63,058). The revenue in Fund 412 is from general obligation bonds that will be used to pay expenses incurred by the 2002 street and utility improvement project. Expenses besides wages and benefits for Funds 401-409 so far this year include $4,207 for a snow blower, $5,000 for the NPDES Phase 2 Guide Plan, and $3,461 for park land acquisition. Fund 411 expenditures are mostly for street improvements ($98,818) and engineering ($12,759). Fund 412 expenditures are also mostly for street improvements ($740,961) and engineering ($228,741). Sewer Utilitv Fund 601 Revenue $176,952 $217,700 81% 4145,Mb 4)LLL,1 UU vain Expenditures $186,573 $222,182 84% $162,847 $226,597 72% Revenues and expenditures for Fund 601 are about what was expected thus far in 2002. INVESTMENTS The following is a comparison of the amount of funds the City has invested for the past 3 years: September '00: $2,787,654 September '01: $2,341,603 September '02: $2,691,776 The City's investments as of September 30, 2002 are attached for your review. CITY COUNCIL ACTION REQUESTED Motion to approve the 3rd Quarter 2002 Financial & Investment Report. O a 'm E n. a m z C] (0 la @ (a E E E E O O O O CO O O O O CO � co c0 co EO � N N N fA 69 69 EA 0000 N O O O 0) r 0) v N t- oo O co r c0 h t, n D) 0) T O EN 69 EH EA W r 1� 10 r N M Cl) O O o O LO 0 )O u0 M rn rn 0) N N N N E E E E Eo 0) �! 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M N <D T T T >. Z E E E E h d O p N � d d 'd co 69 W T N tO M r N N N N C d o E m O r- N m N E � 69 fA i ` Y cac)c C C C C 2222E li o d Elia d C V V 3 d m v a Z Z o o `o o > > E E T > > ai ti Y C C m m O l o 0 0 00 0* O 0 0` c O N 2 a N O O 0 0 0 0 l O r co O O O O O w w O O O N 't O 0 0 0 o) w vi E9 fA 6-i W r at q o M M 69 69 t, 0 0 0 0 O O co 00 0 0 o w w N O O V w °i 0 O t° n O co r C M Zl N O O W O N d _ C O E U) O Cl) �p a C p T O 0 Z N co F , Lauderdale City Council Memorandum Council Meeting Date: October 22 2002 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Council Meeting Discussion Items BACKGROUND: The following are the items for discussion that are updates and/or follow-ups from discussions at recent Council meetings and work sessions. 1. Highway 280 Project. A public hearing was held at the last Council meeting of October 8, 2002. The Council should briefly discuss the municipal consent action that is requested from NINDOT and that is scheduled for the November 26, 2002 meeting. 2. County Road Turnbacks. As the County Commissioner and County Engineer stated at the October 8 meeting — the Council needs to discuss the next step in the turnback negotiation process. 3 Refuse Task Force Community Meeting. Another opportunity to remind everyone of the meeting on Tuesday, October 29 and to provide a few more details on the agenda of the meeting. 4 2003 Street and Utility Improvements Schedule. I will provide a planned schedule of events for this improvement project. It is anticipated that it follow the same timeline for consideration and approval as the prior improvements. NO ENCLOSURES