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HomeMy WebLinkAbout11/12/2002Lauderdale City Council Meeting Minutes November 12, 2002 1. Meeting called to order at 7:35 P.M. 2. ROLL Council present: Giannetti, Gill -Gerbig, McCloskey, Christensen, and Mayor Dains Staff present: Getschow APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by Giannetti, second by Gill -Gerbig to approve of the minutes of the regular City Council meeting of October 22, 2002. Motion carried unanimously. B. Approval of Claims totaling $46,242.25. Motion by Christensen, second by McCloskey to approve the claims totaling $46,242.25. Motion carried unanimously. C. Approval of Pay Request # 7 for the 2002 Street and Utility Improvements for $290,594.70. Motion by Giannetti, second by Gill -Gerbig to approve Pay Request #7 for the 2002 Street and Utility Improvements for $290,594.70. Motion carried unanimously. Council member Gill -Gerbig updated the Council on the $50,000 that has been approved by the Mississippi Watershed Management Organization (MWMO) for the 2002 Street and Utility Improvements. The City Administrator updated the Council on the status of the 2002 project. It appears that the only item that will not be completed this construction season is the placement of the sod in the boulevard behind the curb. Lauderdale City Council Meeting Minutes, November 12, 2002 Page 2 OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS A. Halloween Party. The Mayor stated that the Halloween Party was a success. Attendance at the party was once again very high, and all of the candy was given away. B. General Election. The Mayor stated that the election judges and election staff should be complimented for an excellent job with the election. This year was especially difficult with the processing of both a regular ballot and supplemental ballot that also required separate hand counting. 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS 10, ACTION A. Consideration Of a Front Yard Fence Request at 1805 Fulhain Street. The City Administrator clarified the fence application that was in the packet by stating that the applicant is requesting to place two separate fences along the two side yards that project into the front yard setback. They will not connect and nein across the front of the property. Motion by McCloskey, second by Gill -Gerbig to approve the front yard fence request at 1805 Fulham Street. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, November 12, 2002 Page 3 B. Resolution 111202A: A Resolution Supporting the Application for Assignment of a Property Identification Number for a Property in the City of Lauderdale. Administrator Getschow stated that the owner of 1707 Eustis Street is requesting that the two previously consolidated parcels located at his property be divided into two separate parcels in order to create an additional buildable lot to the south of the existing house. The existing parcel of land consists of two forty -foot (40') lots that have been consolidated into one eighty -foot (80') parcel of land. The proposed division would recreate the two originally platted forty - foot (40') lots, with an existing house on the northerly lot. Motion by Christensen, second by Gill -Gerbig to approve Resolution 111202A: A Resolution allowing for the division of two previously consolidated residential parcels of land located at 1707 Eustis Street. Roll: Yes: all. Motion carried. C. Approval of the 2003 Recycling Contract Extension. Administrator Getschow stated that the current one-year contract with BFI allows two one-year extensions with the approval of the City Council and BFI. The current contract calls for a cost of $2.05 per resident per month. The proposed increase is would be $0.05 per resident per month for a total cost of $2.10 per resident per month. Motion by Gill -Gerbig, second by McCloskey to approve the recycling contract renewal at a rate of $2.10 per month per resident with BFI Waste Systems for 2003. D. Approval of the 2003 Recycling Rates. The City Administrator stated that pursuant to past practice and our approved contract with BFI for 2003, the recycling fee that the City is charged for collecting recyclables for each household is recommended to be $2.10 per month or $25.20 per year. If approved by the Council, this fee will increase from $24.60 per year from the previous contract. The budgeting philosophy regarding the recycling fund has been to base the recycling fees solely on funding the contract collection costs and not the overall recycling program costs (after accounting for the SCORE grant). SCORE grant funds and interest income cover all other costs, such as staff salary and the purchasing of recycling bins. Motion by Giannetti, second by McCloskey to approve the 2003 residential recycling rate at $2.10 per household per month or $25.20 per year. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, November 12, 2002 Page 4 E. Reconsideration of the City -Wide Tree Trimming Quotations. The City Administrator that at the September 24, 2002 meeting, the Council approved a quotation from Precision Tree Company to conduct city-wide tree -trimming. At the time, city staff was under the impression that the tree -trimming would begin within a month from the time that the quote was approved. Precision informed us that they would not begin the trimming until December or January of 2003, which is not what the city had expected. Blue Chip, a tree company who had received the request for proposal, but had not submitted a proposal, stated that had they known a December start time was acceptable, they would have submitted a competitive proposal. Therefore, revisiting the following quotations is being recommended at this time. • Blue Chip Hourly Rate: $160/hr. Number of Crew Members: 3 Type of Equipment Used: Arial Bucket Truck, Chip Truck • Northeast Tree and Timber Hourly Rate: $165/fir. Number of Crew Members: 3 Type of Equipment Used: Brusti Chipper, Ford Forestry Dump, No bucket �ourly Precision Landscape and Tree Rate: $180/1i.r. Number of Crew Members: 2 — 3 Type of Equipment Used: HiRanger Bucket Truck, Brush Bandit Chipper Motion by Christensen, second by Giannetti to approve Blue Chip at a cost of $160.00 per hour for a 3 -person crew to conduct tree -trimming in the City of Lauderdale. Roll: Yes: all. Motion carried. 11. REPORTS 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS Lauderdale City Council Meeting Minutes, November 12, 2002 Page 5 A break was taken at 8:30 p.m. to transition into a work, session discussion. 14. WORK SESSION DISCUSSION The meeting resumed at 8:35 p.m. A. MNDOT Highway 280 Reconstruction. The City Council discussed the Highway 280 construction project with MNDOT officials in anticipation of the November 26, 2002 public hearing. B. 2003 Street and Utility Improvenients Schedule and Timeline. The City Council briefly discussed the timeline and the schedule for the upcoming improvement project. C. Truth -In -Housing Inspections and Reports. The City Council discussed the Truth -in -Housing program that is operated by the City of Saint Paul. 15, SET AGENDA FOR NEXT MEETING 1. MNDOT Highway 280 Reconstruction Public Hearing and Municipal Consent Resolution consideration 2. 2003 Storm Water Utility Rates 3. 2003 Sanitary Sewer Rates 4. 2003 Audit and Financial Services Agreement Motion by Gill -Gerbig, second by Christensen to adjourn the meeting at 10:20 P.M. Ayes: All.