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12/08/2015
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, DECEMBER 8, 2015 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 24, 2015 City Council Meeting c. Claims Totaling $88,594.14 4. CONSENT a. Publication by Summary of CenturyLink Cable Franchise Ordinance b. 2016 Council Meeting Schedule c. Accounts Payable Authorization for Year -End d. Resolution 120815C Adoption of 2016 Fee Schedule e. Approve Replacement Public Works Truck Purchase f. Public Works Maintenance Step Increase 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Opportunity to Address the City Council Regarding the 2016 Budget and Levy 8. DISCUSSION / ACTION ITEMS a. Resolution 120815A Adopting the 2016 Final Property Tax Levy b. Resolution 120815B Adopting the 2016 Final Budget and Establish Fund Appropriations 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Minnesota Commercial Rail Request for Support b. November Financial Report c. Investment Report d. Investment Policy e. Designating Official Depository and Investment Institutions f. Tobacco and Alcohol Licenses g. Committee Appointments and Assignments 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed. to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Community Development Update 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 November 24, 2015 Mayor Dains called the Regular City Council meeting to order at 7:30 p.m. Councilors present: Mayor Jeff Dains, Mary Gaasch, and Denise Hawkinson. Councilors absent: Roxanne Grove and Lara Mac Lean. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Terry Berg, Deputy City Clerk. Others present: Gina Fiorini of Kennedy and Graven. Approvals Mayor Dains asked for changes to the meeting agenda. Mayor Dains requested the topic of proposed tax statements be added. Motion was made by Councilor Hawkinson to approve the agenda with the proposed tax statements topic added under Additional Items, seconded by Councilor Gaasch and carried unanimously. Councilor Gaasch moved to approve the City Council meeting minutes of November 10, 2015. Councilor Hawkinson seconded the motion and carried unanimously. Councilor Hawkinson moved and seconded by Councilor Gaasch to approve the claims totaling $28,201.08. Motion carried unanimously. Consent Mayor Dains asked if any Councilors wished to remove items from the Consent Agenda. City Administrator Butkowski noted that the Publication by Summary requires a 4/5 vote, so the item would need to be removed. Councilor Gaasch moved and seconded by Councilor Hawkinson to approve the amended Consent Agenda thereby approving the Hiring of Seasonal Skating Rink/Warming House Staff, Final Pay Request for Larpenteur Avenue Project, and October Financial Report. Motion carried unanimously. Public Hearings A. Benedictine Health Systems Conduit Financing — Resolution 112415A Mayor Dains introduced the conduit financing for Benedictine Health Systems. Gina Fiorini of Kennedy and Graven addressed the city council regarding the public hearing for conduit financing for Benedictine Health System. Conduit financing does not create a liability or exposure for the City but allows the Borrower to issue tax exempt debt. Ms. Fiorini noted that the revenue notes were intended to be issued before the end of calendar year 2015 but the closing has been rescheduled to January 2016 in order for the Borrower to resolve certain land sale issues. Once these issues have been resolved, the City Council will need to grant final approval for the documents. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 November 24, 2015 Kevin Rymanowski, Chief Financial Officer for Benedictine Health System, and Eric Lunde, Managing Director of Piper Jaffray and Company, were in attendance to answer any questions. Mayor Dains opened the public hearing at 7:38 p.m. There being no public comment, Mayor Dains closed the public hearing at 7:39 p.m. Motion was made by Councilor Hawkinson and seconded by Councilor Gaasch to adopt Resolution 112415A Regarding the Issuance of Revenue Notes for the Benefit of Benedictine Health System and its Affiliates. Motion carried unanimously on a roll call vote. Discussion / Action Items A. Resolution 112415B Establishing 2016 Rates for Sanitary Sewer, Storm Water and Recycling City Administrator Butkowski highlighted the discussion from the November 10 council meeting for increasing the utility rates for 2016. Motion was made by Councilor Gaasch and seconded by Councilor Hawkinson to adopt Resolution 112415B Establishing 2016 Rates for Sanitary Sewer, Storm Water and Recycling as presented. Motion carried unanimously on a roll call vote. B. Minnesota Commercial Rail Request for Support City Administrator Butkowski reviewed a previous meeting with the City of St Paul, Minnesota Commercial Rail, and Minnesota Department of Transportation (MnDOT) regarding the Como Avenue bridge condition. A loan was provided to Minnesota Commercial Rail by MnDOT to make the necessary repairs. The owner, John Gohmann, of Minnesota Commercial Rail has made a request for support to have their MnDOT loan forgiven. Discussion ensued with points being what Lauderdale businesses are served, the threat of litigation, and question of bridge ownership. Council directed the city administrator to contact the League of Minnesota Cities. Additional Items A. Proposed 2016 Tax Statements Mayor Dains began the discussion by noting that proposed property tax increases range from I% to 16% for 2016. Administrator Butkowski reported that the City had contacted Ramsey County's residential assessor, who will research and provide information for the Truth in Taxation discussion for the December 8 council meeting. City administrator noted the next meeting may include the 2016 Budget and Levy, Minnesota Commercial Rail Request for Support, and Publication by Summary of CenturyLink Cable Franchise Ordinance. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 Work Session A. Public Comment. None. November 24, 2015 B. Community Update Ehlers has contacted the realtor for the Chinese Christian Church on several occasions with no response. Brandychase has hired the City's contractor for snow removal so the sidewalk will be in better condition this winter. Administrator Butkowski informed the Council that the fitness center will not open January 1 as originally planned. Councilor Hawkinson inquired as to the Halloween volunteerism discussion from the last council meeting. Council discussed having task forces for specific events such as Day in the Park and Halloween. The task force would be for a specific purpose and duration of service. The Council will meeting jointly with the Park and Community Involvement Committee in February. Lastly, the administrator reviewed the former Rapid Printing building and its intended reuse. Closed Session A. 1821 Eustis Street Mayor Dains called the closed session of the City Council at 8:24 p.m. The purpose of the closed session was to review confidential data and consider strategies for purchase of real property at 1821 Eustis Street conducted pursuant to Minnesota Statutes Sections 13D.05, subdivision 3 and 13.44, subdivision 3. Mayor Dains closed the session at 8:30 p.m. There being no further business on the council agenda, motion was made by Councilor Hawkinson and seconded by Councilor Gaasch, carried unanimously, to adjourn the meeting at 8:31 p.m. Respectfully submitted, Terry J. rgf / i Deputy ity Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL December 8, 2015 City Council Meeting Payroll 12/04/15 Payroll: Direct Deposit # 502132-502136 $8,426.47 12/04/15 Payroll: Payroll Liabilities, e -payments 1054E -1056E $7,407.38 Vendor Claims 12/08/15 Claims: Check #'s 23087-23102 $72,760.29 12/08/15 Claims: Check #'s 23103-23114 $5,212.00 SUBTOTAL $93,806.141 Total Claims for Approval $93,806.14 LAUDERDALE, MN 12/03/15 2:47 PM Page 1 Payments Current Period: DECEMBER 2015 Batch Name 120415 PR Payment Computer Dollar Amt $7,407.38 Posted Refer 5103 ICMA RETIREMENT TRUST - 457 Ck# 001054E 12/4/2015 Cash Payment G 101-21705 ICMA RETIREMENT December 4 2015 Payroll $2,030.69 Invoice 102074857 12/4/2015 Transaction Date 12/4/2015 Due 0 NORTH STAR CHE 10100 Total $2,030.69 Refer 5104 NORTH STAR BANK, CHECKING S Ck# 001055E 12/4/2015 Cash Payment G 101-21701 FEDERAL TAXES December 4 2015 Payroll $1,347.88 Invoice 12/4/2015 Cash Payment G 101-21703 FICA WITHHOLDING. December 4 2015 Payroll $2,198.42 Invoice 12/4/2015 Transaction Date 12/4/2015 Due 0 NORTH STAR CHE 10100 Total $3,546.30 Refer 5105 PERA Ck# 001056E 12/4/2015 Cash Payment G 101-21704 PERA December 4 2015 Payroll $1,830.39 Invoice 12/4/2015 Transaction Date 12/4/2015 Due 0 NORTH STAR CHE 10100 Total $1,830.39 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $7,407.38 $7,407.38 Pre -Written Check $7,407.38 Checks to be Generated by the Computer $0.00 Total $7,407.38 LAUDERDALE, MN 12/03/15 3:55 PM Page 1 *Check Detail Register© DECEMBER 2015 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 023087 12/8/2015 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $160.74 7250139-0500- 1891 Walnut Street - Fourth Quarter Total WASTE MANAGEMENT $160.74 Paid Chk# 023088 12/8/2015 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISCELLANEOUS E 101-42100-318 911 DISPATCH E 101-42100-318 911 DISPATCH Total RAMSEY COUNTY, PROP REC & REV $6.24 EMCOM-0047 November Fleet Support $228.72 EMCOM-0047 November 911 Dispatch - CAD $1,116.41 EMCOM-0047 November 911 Dispatch $1,351.37 Paid Chk# 023089 12/8/2015 NORTH STAR BANK, CHECKING STMT $313.50 E 101-41200-203 POSTAGE $99.28 2016 Rental Housing License Renewals E101-41200-201 GENERAL SUPPLIES $82.00 Paper otal NORTH STAR BANK, CHECKING STMT $181.28 Dangerous Dogs Ordinance Paid Chk# 023090 12/8/2015 MET COUNCIL ENVIRONMENTAL SERV $1,518.00 E601-49000-387 WATER TREATMENT SERVICE $11,602.32 1050154 January Wastewater Treatment ital MET COUNCIL ENVIRONMENTAL SERV $11,602.32 Station - Door Stop, Crack Filler Paid Chk# 023091 12/8/2015 MAMA $106.06 E 101-41200-331 TRAVEL EXPENSE $20.00 1932 Luncheon Meeting 11/18/15 - HB Total MAMA $20.00 Paid Chk# 023092 12/8/2015 LILLIE SUBURBAN NEWS E 101-41200-352 PUBLIC INFORMATION NOTICE $207.00 031298-00009 Warming Housing Employment Total LILLIE SUBURBAN NEWS $207.00 Paid Chk# 023093 12/8/2015 KENNEDY & GRAVEN E101-41500-305 LEGAL FEES - CIVIL $313.50 128857 General Matters E101-41500-305 LEGAL FEES - CIVIL $742.50 128857 Collection Boxes E101-41500-305 LEGAL FEES - CIVIL $1,237.50 128857 Dangerous Dogs Ordinance E101-41500-305 LEGAL FEES - CIVIL $1,518.00 128857 Parking Ordinance E 101-43000-228 Total KENNEDY & GRAVEN $3,811.50 7023408 Station - Door Stop, Crack Filler Paid Chk# 023094 12/8/2015 ICMA E101-41200-438 DUES & SUBSCRIPTIONS $738.27 Heather Butkowski Membership Total ICMA $738.27 Paid Chk# 023095 12/8/2015 HOME DEPOT CRC E 101-43000-202 PERMANENT SUPPLIES $10.94 1102875 City Hall - Cleaning Supplies E 201-45600-379 HALLOWEEN EVENT $9.98 3014049 Halloween - Outdoor Clip for Maze E 101-43000-228 REPAIR SUPPLIES $57.28 4015783 Station - Trim Screws, Door Stop E 201-45600-379 HALLOWEEN EVENT $15.84 6086912 Halloween - Pipe for Maze E 101-43000-228 REPAIR SUPPLIES $12.02 7023408 Station - Door Stop, Crack Filler Total HOME DEPOT CRC $106.06 Paid Chk# 023096 12/8/2015 GOPHER STATE ONE -CALL E101-43400-386 GOPHER STATE ONE CALL $24.75 150365 November Locates LAUDERDALE, MN 12/03/15 3:55 PM Page 2 *Check Detail Register© DECEMBER 2015 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $61,052.40 201 COMMUNITY EVENTS $25.82 601 SEWER UTILITIES $11,642.20 602 STORM SEWER ENTERPRISE FUND $39.87 $72,760.29 Check Amt Invoice Comment Total GOPHER STATE ONE -CALL $24.75 Paid Chk# 023097 12/8/2015 GLTC PREMIUM PAYMENTS G 101-21706 HEALTH INSURANCE $102.70 1619663 Long Term Care Insurance Total GLTC PREMIUM PAYMENTS $102.70 Paid Chk# 023098 12/8/2015 CROIX OIL E 101-43000-212 MOTOR FUELS $186.09 437893 October/November Fuel E 601-49000-212 MOTOR FUELS $39.88 437893 October/November Fuel E 602-49100-212 MOTOR FUELS $39.87 437893 October/November Fuel Total CROIX OIL $265.84 Paid Chk# 023099 12/8/2015 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $52,865.50 3330 December Police Contract Total CITY OF ST ANTHONY $52,865.50 Paid Chk# 023100 12/8/2015 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $486.75 0220876 December IT Services E 101-41200-391 TELEPHONE/PAGERS $104.45 0220918 December Telephone Services Total CITY OF ROSEVILLE $591.20 Paid Chk# 023101 12/8/2015 BUTKOWSKI, HEATHER E 101-43000-227 TOOLS & EQUIPMENT $86.76 514254 Metal Detector Total BUTKOWSKI, HEATHER $86.76 Paid Chk# 023102 12/8/2015 8TH DAY LANDSCAPING E 101-43000-313 SNOW & ICE REMOVAL $645.00 3926 November Snow Removal Total 8TH DAY LANDSCAPING $645.00 10100 NORTH STAR CHECKING $72,760.29 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $61,052.40 201 COMMUNITY EVENTS $25.82 601 SEWER UTILITIES $11,642.20 602 STORM SEWER ENTERPRISE FUND $39.87 $72,760.29 LAUDERDALE, MN 12/07/15 4:09 PM Page 1 *Check Detail Register© DECEMBER 2015 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 023103 12/8/2015 CITY OF FALCON HEIGHTS E 201-45600-368 FUN RUN/WALK $140.89 5K Fun Run Cost Share Total CITY OF FALCON HEIGHTS $140.89 Paid Chk# 023104 12/8/2015 CROIX OIL E 101-43000-212 MOTOR FUELS $90.27 438244 November Fuel E 601-49000-212 MOTOR FUELS $19.34 438244 November Fuel E 602-49100-212 MOTOR FUELS $19.34 438244 November Fuel Total CROIX OIL $128.95 Paid Chk# 023105 12/8/2015 G & K SERVICES E 601-49000-425 CLOTHING E 602-49100-425 CLOTHING Total G & K SERVICES $66.61 2277524-11 November Uniforms $66.61 2277524-11 November Uniforms $133.'22 Paid Chk# 023106 12/8/2015 HUGHES AND JOSEPH E 101-41500-300 LEGAL FEES -PROSECUTING $850.00 0047 November Total HUGHES AND JOSEPH $850.00 Paid Chk# 023107 12/8/2015 LILLIE SUBURBAN NEWS E 101-41100-352 PUBLIC INFORMATION NOTICE $150.00 Ordinance No 15-08 E 101-41100-352 PUBLIC INFORMATION NOTICE $522.00 OrdinanceNo 15-07 Total LILLIE SUBURBAN NEWS $672.00 Paid Chk# 023108 12/8/2015 PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $31.69 619861-11-15 November Total PREMIUM WATERS, INC $31.69 Paid Chk# 023109 12/8/2015 RAMSEY COUNTY, PROP REC & REV E 101-41200-355 PRINTING SERVICES $25.00 RISK -001759 December Health Insurance G 101-21706 HEALTH INSURANCE $428.29 RISK -001759 December Health Insurance Total RAMSEY COUNTY, PROP REC & REV $453.29 Paid Chk# 023110 12/8/2015 STANTEC E 601-49000-304 ENGINEERING $555.00 983645 Inflow and Infiltration E 405-48500-325 LARPENTEUR AVE IMPROVEM $1,554.00 983646 Larpenteur Avenue Streetscape Total STANTEC $2,109.00 Paid Chk# 023111 12/8/2015 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $228.18 7272738-0500- November - Public Works Total WASTE MANAGEMENT $228.18 Paid Chk# 023112 12/8/2015 . XCEL ENERGY, 2430 LARPENTEUR E101-43000-381 ELECTRIC UTILITIES $40.24 481022712 2430 Larpenteur Total XCEL ENERGY, 2430 LARPENTEUR $40.24 Paid Chk# 023113 12/8/2015 XCEL ENERGY, CITY HALL E 101-43000-381 ELECTRIC UTILITIES $170.21 480934252 City Hall LAUDERDALE, MN 12/07/154:09 PM Page 2 Check Detail Register© DECEMBER 2015 _ Check Amt Invoice Comment E 101-43000-383 GAS UTILITIES $141.47 480934252 City Hall Total XCEL ENERGY, CITY HALL $311.68 Paid Chk# 023114 12/8/2015 XCEL ENERGY, STREET LIGHTING E101-43000-380 STREET LIGHTING $50.08 480994021 Lauderdale Bridge Lights E 101-43000-380 STREETLIGHTING $62.78 481015079 Larpenteur Avenue Total XCEL ENERGY, STREET LIGHTING $112.86 10100 NORTH STAR CHECKING $5,212.00 Fund Summary 10100 NORTH STAR CHE KING"". 101 GENERAL $2,790.21 201 COMMUNITY EVENTS $140.89 405 TIF -PROJECTS $1,554.00 601 SEWER UTILITIES $640.95 602 STORM SEWER ENTERPRISE FUND $85.95 $5,212.00 LAUDERDALE COUNCIL ACTION FORM F n Requested X ing on Meeting Date December 8, 2015 ITEM NUMBER Cep Link Ord. STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the first meeting in November, the City Council adopted the ordinance granting Centu- ryLink a cable television franchise in the City of Lauderdale. As the ordinance is lengthy at 38 pages, it can be published by title and summary. As summary publication requires a 4/5 vote, and three councilors were in attendance at the last two meetings, staff prepared the summary publication request for this meeting. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves publication by title and summary of Ordinance No. 15-09 CenturyLink Cable Franchise Ordinance. ORDINANCE SUMMARY ORDINANCE NO. 15-09 CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE GRANTING A FRANCHISE TO QWEST BROADBAND SERVICES, INC., D/B/A CENTURYLINK, TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE COMMUNICATIONS SYSTEM IN THE CITY OF LAUDERDALE; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM AND THE PUBLIC RIGHTS-OF-WAY IN CONJUNCTION WITH THE CITY'S RIGHT-OF-WAY ORDINANCE, IF ANY, AND PRESCRIBING PENALTIES FOR THE VIOLATION OF THE PROVISIONS HEREIN. On November 10, 2015, the Lauderdale City Council adopted Ordinance No. 15-09. The ordinance is approximately 39 pages in length. As Minnesota Statutes Section 412.191, subdivision 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or map, the Lauderdale City Council believes that the title clearly informs the public of the intent and the effect of the Ordinance. Publication by title and summary fulfills all legal publication requirements, as completely as if the entire ordinance had been published. The full text of Ordinance No. 15-09 is available for inspection at Lauderdale City Hall during regular business hours. Heather Butkowski, City Administrator (Roseville Review: December 15, 2015) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 8, 2015 ITEM NUMBER Council Meeting Schedule STAFF INITIAL TJ Berg APPROVED BY ADMINISTRATOR J DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as attached. Holidays do not conflict with the proposed meeting schedule. After the Council adopts the meeting schedule, it will be posted in the entryway and published in the Roseville Review. OPTIONS: Adopt the attached City Council meeting schedule. Propose a new schedule. STAFF RECOMMENDATION: By approving the consent agenda, the Council is adopting the attached City Council meeting schedule for 2016. COUNCIL ACTION: 2016 Lauderdale Schedule City Council Meetings* January 12 Holidays Observed January 26 New Year's Day — Friday, January 1 M. L. King Day — Monday, January 18 February 9 Presidents Day — Monday, February 15 February 23 Memorial Day —Monday, May 30 Independence Day —Monday, July 4 March 8 Labor Day — Monday, September 5 March 22 Veterans Day — Friday, November 11 Thanksgiving Holiday—Thursday, November 24 & April 12 Friday, November 25 April 26 Christmas Holiday — Friday, December 23 & Monday, December 26 May 10 May 24 June 14 June 28 July 12 July 26 August 9 August 23 September 13 September 27 October 11 October 25 November 8 November 22 *City Council meetings begin at 7:30 p.m. at December 13 Lauderdale City Hall, 1891 Walnut Street LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 8, 2015 ITEM NUMBER Accounts Payable Authoriza- tion for Year-end STAFF INITIAL TJB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Due to one council meeting in December, staff is requesting authorization to process ac- counts payable in late December referencing the Purchasing and Contracting Policy adopted on June 30, 2015. The policy provides for expenditures that are included in the budget and under $10,000 to be approved by the city administrator. Additionally, Minnesota Statutes 471.425, subdivision 2 states that 35 days from receipt of claim payment must be made for governing boards that meet at least once per month. If claims, are not paid promptly, the government entity must pay interest on bills not paid in a time manner of 1.5% per month or part of a month. The council does not meet until January 12, which means 35 days would be exceeded. The listing of claims paid would be included on the January 12 council agenda. OPTIONS: STAFF RECOMMENDATION: Motion to approve accounts payable processing for year-end per limits established in the Purchasing and Contracting Policy. COUNCIL ACTION: Policy, Purchasing and Contracting Effective: June 30, 2015 Revised: June 30, 2015 Fiscal Policy The City of Lauderdale requires that all expenditures be valid based upon the public purpose for which it is purchased or contracted and the specific or implied authority for the expenditure found in Minnesota State Statutes and as authorized as part of the City of Lauderdale's annual budget. Purpose This policy is to establish procedures for purchasing. and contracting on behalf of the City, who declares its intention to purchase and contract competitively without prejudice and to seek the maximum value for every dollar expended. A. Process Purchases of less than $1,000 The purchase may be made in the open market by an authorized purchaser. Authorized purchasers are strongly encouraged to seek quotations. Purchases fi•om $1,000 to $10,000 If the amount is estimated to exceed $1,000 but not to exceed $10,000, the purchase may be made after obtaining a minimum of two written quotes. The purchase .shall be authorized by the City Administrator or designee if the item is identified in the current year's adopted budget. If not included in the current year's budget, the City Administrator shall bring the item to the City Council for approval. City staff may negotiate for more favorable pricing and terms among the vendors that provided quotes. Purchases from $10,000 but not exceeding $50,000 If the purchase or contract is expected to exceed $10,000 but not to exceed $50,000, the City Council has the discretion to make the purchase or contract by obtaining quotes or it may buy the item on the open market. If the City Council chooses to obtain quotations, at least two written quotes will be forwarded to the City Council with a recommendation for selection and'approval. City staff may negotiate for more favorable pricing and terms among the vendors that provided quotes. Purchases from $50,000 but not exceed $100,000 If the purchase or contract is expected to exceed $50,000 but not to exceed $100,000, the City Council can choose to use either the competitive bidding process or make the purchase or contract by direct negotiation. If direct negotiation is used, at least three written quotations will be forwarded to the City Council with a recommendation for selection and approval. City staff may negotiate for more favorable pricing and terns among the vendors that provided quotes. Purchases exceeding $100,000 . The City will use competitive bidding process with the law applying to: • Contracts for the sale, purchase or rental of supplies, materials or equipment. • Contracts for the construction, alteration, repair or maintenance of real or personal property. Bidding Procedures Once the engineer or City staff has prepared the necessary specifications, the City Council will seek competitive bids if the law requires or the City Council believes,they are desirable. • Specifications — for the purchase of supplies or equipment or public improvements. The City cannot prepare specifications to exclude all but one type of supply or equipment. • Bid Advertisement — the published notice should contain at least the following information. - A description of the project or purchase being sought. - The availability and location of specifications. - Bid requirements (such as sealed bids or security). - Where the bids must be submitted. - The deadline for submitting bids. - The time and place of the bid opening. - The City officers who will be present for the opening. - A statement indicating that the City may delay the award until certain events occur. • Opening and Tabulation of Bids — bids should be kept unopened by the City Clerk until after the closing time for receiving them. At the time set by the City Council in the advertisement, the bids should be opened publicly in the presence of the officials named in the bid advertisement. All bids should be opened and tabulated at a public meeting by the City Council or in advance of the council meeting by designated officials. • Award of Bids — contracts must generally go to the lowest responsible bidder. (Minnesota Statutes Section 412.311, subd. 1 and Minnesota Statutes Section 429.41, subd. 2.) Tabulation of quotations must be forwarded to the City Council with recommendation .for selection and approval with all contracts approved by resolution. Cooperative Purchasing The City may increase savings from bulk discounts by making purchases jointly with one or more governmental units through joint powers agreement. Under these programs, several governmental units can enter into an agreement to authorize one party to solicit bids and provide for the purchase at the option of each participating governmental unit. Once the governmental units agree on the specifications of the item, one party may advertise for bids on behalf of all parties that participate in the agreement. Rather than specify a specific number of items, the advertising participant will advertise for a range of quantities estimated for the entire group. Each participating unit can make the. final decision on whether to purchase the items from the successful bidder. The City may also participate in other state and national cooperative purchasing ventures. For example, the City currently participates in the Cooperative Purchasing Venture (CPV) administered by the Minnesota State Board of Administration and U.S Communities Government Purchasing Alliance. The City may participate in any cooperative purchasing venture so long as the pricing was competitively bid by another government entity. Exemptions A number of City contracts, purchases, or related agreements are not subject to the competitive bidding laws. Common exemptions, exceptions, or alternatives: • Non -contracts: An agreement that does not meet the definition of a contract under the competitive bidding law is exempt, such as refuse hauling, janitorial services, tree trimuning and removal, street sweeping, etc. • Electronic purchases through reverse auctions. Vendors compete to provide the requested supplies, materials, or equipment at the lowest selling price in an open and interactive electronic environment. • Electronic sales of surplus supplies, materials, and equipment. The City may, regardless of value, sell surplus, obsolete or unused supplies, materials, and equipment using an electronic process in which purchasers compete to offer the highest purchase price in an open and interactive environment. • Best value contracting. Under certain circumstances, the City may use best value contracting for construction projects. The City is allowed to consider performance criteria in addition to price in the selection process. • Intergovernmental contracts. • Real estate contracts. The purchase or sale of real property is not required to be competitively bid. • Professional service contracts. The City is not required to following competitive bidding process when contracting for professional services such as those provided by engineers, lawyers, architects, accountants, as well as other services requiring technical, scientific or professional training. • Insurance contracts. The City is not required to follow competitive bidding requirements for insurance contracts. Once City employment of 25 or more employees is met, the City must solicit through a request for proposal. • Emergency contracts. The Emergency Management Act provides for the City to declare an emergency for a limited period of time. During an emergency or disaster per Minnesota Statutes Section 12.37, the City is not required to use mandated contracting procedures for performance of public work, contracting, employing temporary workers, renting equipment and purchasing supplies and materials. • Sewer Emergencies: City staff is authorized to contract for services to address the sewer emergency and provide for any immediate clean up necessary to meet the City's obligations under the law without prior City Council approval. Staff is also authorized to contract with any outside company to address the source of the problem without prior City Council approval. • Some intergovernmental construction contracts. Competitive bidding is not required for a cooperative agreement to construct a project with the state or another political subdivision of the state when the other unit does the construction. This applies only where there is an agreement prior to the initial advertising for bids on the project. • Public improvements made by a developer. The construction and installation of public improvements made by a developer or a developer's contractor do not need to comply with competitive bidding requirements. General Provisions City staff should not be burdened with, nor encourage visits from supplier's representatives except where it is to obtain a quotation on goods or services. City staff shall keep themselves free of obligation to any of the City's vendors. City staff are not to split orders to attempt to circumvent any provisions of the State law or any policy established by the City regarding purchasing. Any willful violation of this policy will be reported promptly to the City Administrator and City Council and could be subject to disciplinary action. Signed: Date: May e Dains LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action _ Resolution _ Work Session Meeting Date December 8, 2015 ITEM NUMBER Fee Schedule for 2016 STAFF INITIAL TJB Ilk, J APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The fee schedule has been reformatted and contains several changes or additions for 2016: City Property Rental has been included on the schedule. The City purchased a metal detec- tor, which has been added as property rental. Non -sufficient check fee was increased from $25.00 to $30.00. Recycling carts has been updated to reflect the program change in May. OPTIONS: STAFF RECOMMENDATION: Motion to approve Resolution 120815C Adoption of Fee Schedule for 2016. COUNCIL ACTION: RESOLUTION 120815C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTION OF FEE SCHEDULE FOR 2016 WHEREAS, Chapter 1, License and Permit Fees, Section 3-1-1 of the Lauderdale City Code requires the City of Lauderdale to establish permit and license fees; and WHEREAS, Resolution 011315B last established permit or license fees as authorized in the City of Lauderdale Code. NOW, THEREFORE BE IT RESOLVED, that the City Council sets the fees and charges as listed in Exhibit A shall be effective January 1, 2016. AND BE IT ALSO RESOLVED, that whenever any provision of this resolution is in conflict with the City of Lauderdale Code, it is the intent of the City Council that the Code shall prevail. BE IT ALSO RESOLVED, that this resolution shall supersede Resolution 011315B or any previous measures of the City Council that sets, establishes or fixes a specific amount for such fees, licenses or charges. Adopted this 8th day of December, 2015. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator EXHIBIT A ADMINISTRATIVE FEE Each Occurrence $25.00 ANIMALS License $10.00 Duplicate License $3.00 Non -Domestic Animal $10.00 BINGO OR RAFFLE $100.00 BUILDING PERMITS Valuation $1.00 - $500.00 $23.00 $501.00 to $600.00 $26.55 $601.00 to $700.00 $29.60 $701.00 to $800.00 $32.65 $801.00 to $900.00 $35.70 $901.00 to $1,000.00 $38.75 $1,001.00 to $1,100.00 $41.80 $1,101.00 to $1,200.00 $44.85 $1,201.00 to $1,300.00 $47.90 $1,301.00 to $1,400.00 $50.95 $1,401.00 to $1,500.00 $54.00 $1,501.00 to $1,600.00 $57.05 $1,601.00 to $1,700.00 $60.10 $1,701.00 to $1,800.00 $63.15 $1,801.00 to $1,900.00 $66.20 $1,901.00 to $2,000.00 $69.25 $2,001.00 to $3,000.00 $83.25 $3,001.00 to $4,000.00 $97.25 $4,001.00 to $5,000.00 $111.25 $5,001.00 to $6,000.00 $125.25 $6,001.00 to $7,000.00 $139.25 $7,001.00 to $8,000.00 $153.25 $8,001.00 to $9,000.00 $167.25 $9,001.00 to $10,000.00 $181.25 $10,001.00 to $11,000.00 $195.25 $11,001.00 to $12,000.00 $209.25 $12,001.00 to $13,000.00 $223.25 $13,001.00 to $14,000.00 $237.25 $14,001.00 to $15,000.00 $251.25 $15,001.00 to $16,000.00 $265.25 $16,001.00 to $17,000.00 $279.25 $17,001.00 to $18,00000 $293.25 $18,001.00 to $19,000.00 $307.25 $19,001.00 to $20,000.00 $321.25 $20,001.00 to $21,000.00 $335.25 $21,001.00 to $22,000.00 $349.25 $22,001.00 to $23,000.00 $363.25 $23,001.00 to $24,000.00 $377.25 $24,001.00 to $25,000.00 $391.25 $25,001.00 to $26,000.00 $401.35 $26,001.00 to $27,000.00 $411.45 $27,001.00 to $28,000.00 $421.55 $28,001.00 to $29,000.00 $431.65 $29,001.00 to $30,000.00 $441.75 $30,001.00 to $50,000.00 $441.75 for the first $30,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 BUILDING PERMITS - Continued $2.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 CIGARETTES/TOBACCO LICENSE for each additional $1,000.00 or fraction CITY COUNCIL thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 CITY PROPERTY RENTAL for each additional $1,000.00 or fraction Banquet Table Rent thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 Metal Detector Rent for each additional $1,000.00 or fraction Metal Detector Deposit thereof, to and including $1,000,000.00 $1,000,0001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.15 Metal Folding Chair Deposit for each additional $1,000.00 or fraction COMMUNITY ROOM RENTAL thereof Plan Review Fee $50.00/5 hour block Valuation 65% of the permit fee Surcharge Fee $100.00 Valuation $0.0005 x valuation Investigation Fee Same as permit fee Other Inspections Reservation fee Inspection Outside Normal Business Hours $60.00/hour with 2 hour minimum BUSINESS ASSISTANCE Escrow with minimum of $10,000.00 CANDIDATE FILING FEE $2.00 CERTIFIED COPIES $1.00/page plus sales tax CIGARETTES/TOBACCO LICENSE $200.00/year CITY COUNCIL Requested Special Meeting $100.00 CITY PROPERTY RENTAL Banquet Table Rent $4.00/table Banquet Table Deposit $100.00/table Metal Detector Rent $5.00/day Metal Detector Deposit $100.00 Metal Folding Chair Rent $0.75/chair Metal Folding Chair Deposit $20.00/chair COMMUNITY ROOM RENTAL Resident Use Only $50.00/5 hour block Deposit - Key $100.00 Deposit - Damage $100.00 Excess Trash Fee $10.00/bag Cancellation Fee (5 business days prior to reservation) $20.00 Cancellation Fee (less than 5 business days prior to reservation) Reservation fee CONDITIONAL USE PERMIT APPLICATION $200.00 COUNCIL MEETING DVD $50.00 plus sales tax FACSIMILE $0.50/page FALSE ALARMS Fire Each Offense Cost plus administrative fee Security 1st Offense $85.00 plus administrative fee 2nd or More Offenses $90.00 plus administrative fee FIRE CALL Charge Back Cost of Fire Services plus administrative fee FIRE INSPECTION Annual $35.00/hour HOME OCCUPATION Application $100.00 LIQUOR, 3.2 Percent Off -Sale $150.00 On -Sale $300.00 Temporary $50.00 LOT CONSOLIDATION/DIVISION Application $100.00 MECHANICAL CONTRACTOR LICENSE $50.00/year MECHANICAL PERMITS Permit $40.00 Each Supplemental Permit $4.50 Minnesota Surcharge $1.00 Uniform Mechanical Code - Each Unit Fee Schedule Exhibit B Other Inspections Inspections Outside Normal Business Hours $60.00/hour with 2 hour minimum Investigative Fee (no permit) Same as permit fee MERCHANDISE SALES Historical Video $8.00 ($7.47 + $.53 sales tax) History Book $25.00 ($23.34 + 1.66 sales tax) T-shirts $11.00 MILEAGE REIMBURSEMENT Per IRS $.575/mile NON -SUFFICIENT CHECK $30.00 NUISANCE VIOLATIONS Weed/Grass Mowing Actual Costs Refuse Actual Costs Junk Vehicles Actual Costs of Towing & Disposal Nuisance Violation Appeal $200.00 PARK RESERVATION RENTALS Resident No Fee Non-resident $20.00 plus sales tax/4 hour block $35.00 plus sales tax/day rental Deposit - Damage for Non-resident $50.00 PHOTOCOPY $.25/page PLANNED DEVELOPMENT APPLICATION FEE $500 plus $1,000 escrow PLANNING AND ZONING CERTIFICATIONS No Charge PLUMBING 7.125% Surcharge $1.00 Investigative Fee - Failure to Apply Same as permit fee Permit $40.00 Each Fixture $8.00 Inspections Outside Normal Business Hours $60.00/hour with 2 hour minimum RECYCLING CARTS $34.00 32 Gallon $33.00 64 Gallon $41.25 96 Gallon $48.00 REFUSE HAULERS Annual $75.00/truck RENTAL HOUSING License 7.125% Single Unit $30.00 2 Units Plus $30.00 plus $2.50/unit Inspection - Initial $34.00 Re -inspection fees $2,485/access First re -inspection $0.00 Second re -inspection $34.00 Any additional re -inspection $34.00 Administrative Penalty $25.00 Late Application $25.00/day License Violations Up to $1,000.00/day SALES TAX Sale of goods 7.125% City Purchases 6.875% SANITARY SEWER AND WATER DEVELOPMENT Residential Sewer Availability Charge $2,485/access Water Availability Charge No Fee SPECIAL ASSESSMENTS, Interest Rate Delinquent Utility Bills, Accounts Receivable 8% or $25.00, whichever is greater SPECIAL EVENTS PERMIT, Administrative Fee $25.00 STREET Excavations $100.00 Obstruction $100.00 TEMPORARY RIGHT OF WAY PERMIT $10.00/event TREE CONTRACTOR LICENSE $50.00/year VACATIONS (Streets, Alleys, etc.) $500.00 plus $700 escrow * VARIANCE FROM ZONING ORDINANCE $150.00 ZONING Subdivision Application $500.00 plus $1,000 escrow * Zoning Amendment $500.00 plus $1,000 escrow * ZONING PERMIT Driveway or Parking Pad $50.00 Fence $50.00 Retaining Wall $50.00 Sidewalk $50.00 * Applicants will be responsible for submitting the escrow payment in addition to assuming all other city accrued costs on the application review. Exhibit B:. Mechanical / HVAC Permit Fees - Uniform Mechanical Code City of Lauderdale 1891 Walnut Street Lauderdale NM 55113 Telephone 651-792-7650 Fax 651-631-2066 Description Fee 11 Base Permit Fee'' $40.00 2 1 Each Supplemental Permit $4.50 Each Unit Fee Schedule 1 Residential/Commercial: Installation or relocation of each forced -air or gravity -type furnace or $10.00 burner, including ducts and vents attached to such appliance 2 Installation or relocation of each floor furnace, including vent $9.00 3 Installation or relocation of each suspended heater, recessed wall heater or floor -mounted unit $9.00 heater. 4 Installation, relocation, or replacement of each appliance vent installed and not included in an $4.50 appliance ermit 5 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, $9.00 absorption unit, or each heating, cooling absorption, or evaporative cooling system, including installation of controls regulated by this code. 6 Residential: installation or relocation of each boiler or compressor to and including three horse $9.00 ower, or each absorption sstem to and including 100,000 Btu/h 7 Res identiaI/Commercia1: installation or relocation of each boiler or compressor over three $16.50 horse power to and including 15 horsepower, or each absorption system over 100,000 Btu/h and including 500,000 Btu/h 8 Commercial: Installation or relocation of each boiler or compressor over 15 horsepower to and $22.50 including 30 horsepower, or each absorption system over 500,000 Btu/h to and including ; 11,000,000 Btu/h. 9 Commercial: Installation or relocation of each boiler or compressor over 30 horsepower to and '` $33.50 including 50 horsepower, or each absorption system over 1,000,000 Btu/h to and including .. 1,750,000 Btu/h. 10 Commercial: Installation or relocation of each boiler or refrigeration compressor over 50 $56.00 .horsepower, or each absorption sstem over 1,750,000 Btu/h 11 Each air -handling unit to and including 10,000 cubic feet per minute, including ducts attached ' $6.50 thereto. NOTE: this fee shall not apply to an air handling unit which is a portion of a factory - assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in this code. 12 For each air -handling unit over 10,000 cfm $11.00 13 For each evaporative cooler other than a portable type $6.50 14 For each ventilation fan connected to a single duct $4.50 15 For each ventilation system which is not a portion of any heating or air conditioning system $6.50 authorized by apen-nit. 16 For the installation of each hood which is served by mechanical exhaust, including the ducts for $6.50 such hood. 17 For the installation or relocating of each domestic -type incinerator. $11.00 18 For the installation or relocation of each commercial or industrial -type incinerator $45.00 19 Other: For each appliance or piece of equipment regulated by this code but not classed in other $6.50 appliance categories, or for which no other fee is listed in this code. 20 When Chapter 22 is applicable (see Section 103), permit fees for fuel -gas piping shall be: For each gas:piping system of one to four outlets. $3.00 For each gas -piping system of five or more outlets, per outlet $0.75 21 When Chapter 24 is applicable (see Section 103), permit fees for process piping shall be: For each hazardous process piping system HHP of one to four outlets $5.00 For each piping system of five or more outlets, per outlet $1.00 For each nonhazardous process piping system P of one to four outlets $2.00 For each piping system of five or more outlets, per outlet $0.50 * Commercial Mechanical Permits require a plan review fees = to 1% of project valuation 1/1/2015 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing _ Discussion Action _ Resolution _ Work Session Meeting Date December 8, 2015 ITEM NUMBER Replacement Truck for Public Works per 2015 Budget STAFF INITIAL ) TJ13 d APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The 2015 budget and capital improvement plan provides $35,000 for the replacement of public works truck (2006 Ford F350). Staff has two quotes per the Purchasing Policy: Midway Ford $24,756.70 ( 2,500.00) Less Trade In $23,116.70 Boyer Truck $28,690.00 ( 3,900.00) Less Trade In $24,790.00 The City will keep the plow, so only the components need to be installed on the new truck from Truck Utility for $3,120.00. Staff recommends purchasing from Midway Ford, who has the State contract for $23,116.70 and installation of plow components from Truck Utility for $3,120.00. Total cost of the truck would be $26,236.70, which is under budget by $8,763.30. STAFF RECOMMENDATION: Motion to approve the 2016 Ford F350 purchase from Midway Ford for $23,116.70 and in- stallation of plow components from Truck Utility for $3,120.00 per the 2015 Budget. COUNCIL ACTION: Nov. 3.2015 2:58PM Midway Ford Commercial Fleet and Government Sales 2777 N_ Snelling Ave. Roseville MN 55113 RECEIVED 11/03/2015 16:05 No. 0500 P. 1 Travis Swanson 651-343-6212 iswanson6Zrosevillemidwaytord.com Fax # 651.604.25 G T79 Contract # 74463 2016 P350 4x4 Regular Cab 8' Box Automatic Transmission 40/20/40 Vinyl Front Seat Dual Front Air Bags Standard Base Upholstery AM/FM Radio 4 -Wheel ABS Brakes Tow Hitch Air Conditioning Tilt Wheel LT24517507 E All Season Tires Front Tow Hooks Rubber Floor Covering Black Bumpers wlRear Step Matching Full Size Spare Tire 6.2L V8 E85 Options Code Price Select Exterior Colors Select Snow Plow Prep 473 77 x Blue Jeans Metallic x Block Heater 41H N/C x ace Red PQ ower aulnment 90L 63 x Green Gem Metallic W6 651-6312066 tact's e-mail address and fax # Steel only i color for XL xtended Service Contracts Cost Select 5yr/100000m F2501350 Gas 4x2 865 5yr/l00000m F2601360 Gas 4x4 1015 5yr/100000m F250/350 Diesel 4x2 935 Option Total 840 5yr1100000m F250/350 Diesel 4x4 1060 More time and mileage options available Base Price Totals You must have a active FIN code to participate in this 6.21- V8 $24,756,70 purchase contract: rIN code # Options Price Totals— $840.00 Purchase Order required prior to 0166 ment Trade In -$2,5 Payment due upon agreed vehicle acceptance Transit Impr Excise Tax $20.00 Tax Exempt Lir Other Name of Organizatlon Document fee Sub total per vehicle $23,116.70 Address Number of Vehicles 1 651-6312066 tact's e-mail address and fax # M Fr`f+'ane or,nw Company - .rasa ar r ess/ iL COm,$ eesimerclal Salesng 2425 Broadway Sl. NE Main C LACA�4612-3 7-5514 �, � ��.� Minneapolis, MN 55413 birect 612-627-5514 �� jtennoy2@boyertrac4com Fax 612-676-6358 Cell 651-270-9257 844-7914448 o L Iv�"� ° ?jam'' `� RECEIVED 11/03/2015 15:40 Nov. 3, 2015 2:29PM Boyer Ford & Isuzu Trucks No,2064 P. 1 CNGP530 VEHICLE ORDER CONFIRMATION 11/03/15 13:51:38 Dealer: F58900 2016 F -SERIES SD Page: 1 of 1 Order No: 8888 Priority: M2 Ord FIN: QS031 Order Type: 5B Price Level: 635 Ord PEP: 610A Cust/Flt Name: LAUDERDALE PO Number: RETAIL RETAIL F38 F350 4X48DR/CSR $36080 JOB #1 BUILD 137" WHEELBASE 10400# GVWR PKG N1 BLUE JEANS MET 41H ENG BLK HEATER NC A VNYL 40/20/40 473 SNOW PLOW PKG 85 S STEEL 512 SPARE TIRE/WHL2 NC 610A PREF EQUIP PKG TELE TT MIR-PWR ,XL TRIM 59H HI MNT STOP LMP NC ,TRAILER TOW PKG JACK 572 .AIR CONDITIONER NC SP FLT ACCT CR .AM/FM STER/CLK FUEL CHARGE 996 ,6,2L EFI V8 ENG NC DEST AND DELIV 1195 44P 6 -SPD AUTOMATIC NC TOTAL BASE AND OPTIONS 38255 TBK .LT245 BSW AS 17 TOTAL 38255 X37 3,73 REG AXLE NC *THIS IS NOT AN INVOICE*. 90L PWR EQUIP GROUP' 895 M Fr`f+'ane or,nw Company - .rasa ar r ess/ iL COm,$ eesimerclal Salesng 2425 Broadway Sl. NE Main C LACA�4612-3 7-5514 �, � ��.� Minneapolis, MN 55413 birect 612-627-5514 �� jtennoy2@boyertrac4com Fax 612-676-6358 Cell 651-270-9257 844-7914448 o L Iv�"� ° ?jam'' `� RECEIVED 10/3012015 14:21 _Oct, 30. 2015_ 2.11PM__Boyer Ford & Isuzu Trucks _-No. 2050 P. 2 ir�rGk 9b)), 2015 LEO HEAVY DUTY SNOWPLOWS for Trucks: MODFL WIDTH To -80 81 TU -90 9f TU -10 10' Aluminum toolbox for pump enclosure, add OPTIONS: Subframe Tilt hood Joystick controls Furnish and install all components on truck only pedestal for controls Renaovable pedestal for controls Custom paint on new plow Back Drag Blade Hoop & undercarriage only, BLACK Hoop & undercarriage only, CUSTOM COLON End caps PLOW ONLY with turn c finders 8' 9' 10' INSTALLED 41100.00 65nA0 ( SUIS-1;RAKE REQUIRED ON PICKUPS) 7250.00 450,00 950,00 580.00 175.00 3120.00 'f� �s' �.�� t✓� 2 c� 85.00 140,00 525.00 470,00 1400.00 1625.00 715.00 3100.00 3200,00 3350.00 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Public Hearing Discussion Action Resolution Work session Date: December 8, 2015 ITEM NUMBER Beck - Probation and Wage STAFF INITIAL 4-[!!� APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Gordy began working for the City on June 11, 2015. That means his six-month proba- tionary period ends on December 10. Gordy began at step one of the wage scale and now moves to step two or $23.07/per hour. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the City Council approves Gordy Beck's step in- crease effective December 10, 2015. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution X Work Session Meeting Date December 8, 2014 ITEM NUMBER 2015 Levy & Budizet STAFF INITIAL 1. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Before adopting the budget and levy, the public must be provided an opportunity to address the City Council. State law doesn't define it as a public hearing but by putting it on the agenda that way it will hopefully stand out to residents. Staff will provide a presentation prior to the public comment period. As discussed at the last meeting, property tax notices were sent by the County a couple of weeks ago. Staff spoke with Ramsey County's residential assessor again and didn't learn anything more about why there is such a difference in property value increases throughout the City. The increases couldn't be clearly tied to any particular home characteristics. In spite of the sizable property tax increases being seen by some, staff have not received any calls regarding the notices from residents. Attached is the final proposed levy, budget, and CIP. The Council may lower the levy at this point but not raise it. If there are no changes recommended by the Council, the Council can make one motion to approve both the budget and levy. Thereafter, staff will send a copy of the resolution to Ramsey County. If the Council would like to discuss the budget and levy further, another meeting may be scheduled. STAFF RECOMMENDATION: Motion to adopt Resolution 120815A—Adopting the 2016 Final Property Tax Levy and Resolution 120815B - Adopting the 2016 Final Budget and Establishing Fund Appropria- tions. RESOLUTION 120815A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2016 FINAL PROPERTY TAX LEVY WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify the final property tax levy to the county auditor on or before five working days after December 20. NOW, THEREFORE BE IT RESOLVED, that the final 2016 levy to be certified to the Ramsey County Auditor of $676,561, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property tax payable in 2016. Adopted by the City of Lauderdale this 8th day of December, 2015. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator RESOLUTION 120815B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2016 FINAL BUDGET AND ESTABLISHING FUND APPROPRIATIONS WHEREAS, the City Council has met specifically for the purpose of discussion on the 2016 budget; and WHEREAS, estimated December 31, 2015, fund balances are sufficient to meet approved expenditures for fiscal year 2015. NOW, THEREFORE BE IT RESOLVED, Section 1. That the City of Lauderdale 2016 budget is hereby approved in accordance with State Statute as follows: General $1,301,611 Special Revenue $ 71,513 Section 2. That the following financial plan for fiscal year 2016 is hereby approved for expenditures in each of the funds as follows: Capital Projects $ 448,000 Enterprise $ 615,395 Section 3. Maximum appropriations may be increased if and when additional revenues are anticipated or received. Adopted by the City of Lauderdale this 8th day of December, 2015. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator CITY OF LAUDERDALE BUDGET 2016 December 8, 2015 CITY OF LAUDERDALE ANNUAL BUDGET FOR FISCAL YEAR BEGINNING JANUARY 1, 2016 DIRECTORY OF OFFICIALS Jeffrey Dains Mary Gaasch Roxanne Grove Denise Hawkinson Mayor Councilmember Councilmember Councilmember Lara Mac Lean Councilmember Heather Butkowski, City Administrator Jim Bownik, Assistant to the City Administrator Terry J. Berg, Deputy City Clerk David Hinrichs, Public Works Coordinator Gordy Beek, Public Works Maintenance GENERAL FUND The GENERAL FUND accounts for all revenues and expenditures of a governmental unit which are not accounted for in other funds. It is usually the largest and most important accounting activity for state and local governments, normally receiving a greater variety and number of taxes and revenues than any other fund. Specifically, it receives such revenues as general property taxes, licenses and permits, fines and penalties, rents, charges for current services, state grants and aids, and interest earnings. In turn, the GENERAL FUND also finances a larger range of activities than any other fund. CITY OF LAUDERDALE GENERAL FUND REVENUES 2016 Account Number Account Description 101-31010 CURRENT AD VALOREM TAXES 101-31020 DELINQUENT AD VALOREM TAXES 101-31030 FORFEITED TAX SALES 101-31040 FISCAL DISPARITIES 101-31055 EXCESS TAX INCREMENT 101-31910 PENALTIES AND INTEREST TAXES 101-32210 TAXES 101-32110 3.2 ALCHOLIC LICENSES 101-32120 CIGARETTE LICENSES 101-32130 GARBAGE HAULERS LICENSES 101-32140 HVAC LICENSES 101-32150 TREE COMPANY LICENSES 101-32180 RENTAL HOUSING LICENSES 101-32210 BUILDING PERMITS 101-32211 ZONING PERMIT APPLICATIONS 101-32225 PLAN REVIEW FEES - CITY STAFF 101-32225 PLAN REVIEW FEES - CONSULTANT 101-32230 PLUMBING PERMITS 101-32240 ANIMAL LICENSES 101-32270 HVAC PERMITS 101-32280 STREET EXCAVATION PERMITS 101-34114 PERMITS & LICENSES 101-33401 LOCAL GOVERNMENT AID 101-33405 PERA RATE INCREASE 101-33406 MARKET VALUE HOMESTEAD CREDIT 101-33623 MET COUNCIL GRANT INTERGOVERNMENTAL REVENUE 101-34101 CITY HALL/PARK RENTAL 101-34103 ADMINISTRATIVE FEES 101-34105 SALE OF PUBLICATIONS 101-34107 ASSESSMENT SEARCHES 101-34109 COPIES 101-34110 VARIANCE FEES 101-34111 LEGAL FEES 101-34112 CONDITIONAL USE PERMITS 101-34113 ZONING AMENDMENT 101-34114 ADVERTISING SALES 101-34116 ENGINEERING FEES 101-34201 FALSE SECURITY ALARM - POLICE 101-34202 FALSE FIRE ALARM - FIRE 101-34203 FIRE INSPECTION FEE 101-34205 FIRE CALL REIMBURSEMENT $ CHARGES FOR SERVICES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 483,115 $ 487,860 $ 495,281 $ 560,404 $ 16,930 $ (4,052) $ - $ - $ 125,362 $ 118,461 $ 129,076 $ 116,157 $ 625,406 $ 602,269 $ 624,357 $ 676,561 $ - $ 300 $ 150 $ 150 $ - $ 800 $ 400 $ 400 $ 1,408 $ 1,500 $ 1,300 $ 1,400 $ 850 $ 1,300 $ 600 $ 600 $ 500 $ 750 $ 400 $ 400 $ 6,020 $ 6,539 $ 5,000 $ 6,000 $ 14,375 $ 17,296 $ 12,500 $ 13,500 $ 1,450 $ 1,650 $ 500 $ 1,000 $ 2,264 $ 5,223 $ 2,500 $ 1,500 $ - $ - $ - $ 2,000 $ 1,248 $ 832 $ 1,000 $ 2,000 $ 380 $ 250 $ 150 $ 150 $ 1,941 $ 1,699 $ 1,500 $ 1,500 $ 30,435 $ 38,139 $ 26,000 $ 30,600 $ 516,153 $ 535,093 $ 536,736 $ 537,502 $ 1,198 $ 1,198 $ 1,198 $ 1,198 $ 517,351 $ 536,291 $ 537,934 $ 538,700 $ 8,057 $ 8,772 $ 7,500 $ 7,500 $ 75 $ 383 $ $ - $ 140 $ - $ $ $ 150 $ - $ - $ - $ - $ 57 $ 100 $ 50 $ - $ - $ 500 $ - $ 650 $ 575 $ 500 $ 600 $ 9,072 $ 9,787 $ 8,600 $ 8,150 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-35101 COURT FINES $ 46,571 $ 38,417 $ 45,000 $ 45,000 101-35104 OTHER FINES $ 1,883 $ - $ - $ - FINES & FORFEITS $ 48,454 $ 38,417 $ 45,000 $ 45,000 101-36101 SPECIAL ASSESSMENTS $ (92) $ - $ - $ - 101-36102 PENALTIES AND INTEREST ASSESSMENTS $ 972 $ - $ $ - 101-36103 TREE REMOVAL $ - $ - $ $ 101-36200 MISCELLANEOUS REVENUE $ - $ (131) $ - $ - 101-36211 INVESTMENT INTEREST $ 1,195 $ 2,023 $ 1,400 $ 2,100 101-36230 CONTRIBUTIONS & DONATIONS $ 1,500 $ 1,500 $ - $ - 101-36231 DOG PARK DONATIONS $ - $ - $ - $ - 101-36240 SURCHARGES COLLECTED $ 751 $ 871 $ 500 $ 500 101-36250 REFUNDS & REIMBURSEMENTS $ 1,677 $ (30) $ - $ - 101-36252 LMC INSURANCE REFUND $ 4,977 $ 2,891 $ - $ - MISCELLANEOUS REVENUE $ 10,980 $ 7,124 $ 1,900 $ 2,600 101-39101 SALE OF CAPITAL ASSETS $ - $ - $ - $ - 101-39200 TRANSFER IN $ $ $ 20,461 $ OTHER SOURCES $ $ - $ 20,461 $ - TOTAL GENERAL FUND REVENUE $ 1,241,699 $ 1,232,027 $ 1,264,252 $ 1,301,611 REVENUES OVER/UNDER EXPENDITURES $ 25,974 $ 20,247 $ - $ - FUND BALANCE - January 1 $ 712,330 $ 738,304 $ 758,551 $ 758,551 FUND BALANCE - December 31 $ 738,304 $ 758,551 $ 758,551 $ 758,551 FUND BALANCE - Nonspendable $ - $ 1,752 $ 1,752 FUND BALANCE - Restricted $ - FUND BALANCE - Committed $ - FUND BALANCE - Assigned $ - FUND BALANCE - Unassigned $ 738,304 $ 756,799 $ 756,799 Charge Intergovernmental Revenue 41.4% Revenues CITY OF LAUDERDALE PROPOSED 2016 BUDGET REVENUES Fines & Forfeits 3.4% Taxes Permits & Licenses Intergovernmental Revenue Charges for Services Fines & Forfeits Miscellaneous Revenue Permits & Licenses 2.4% $ 676,561 $ 30,600 $ 538,700 $ 8,150 $ 45,000 $ 2,600 Taxes 52.0% CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2016 Department Number Title 41100 LEGISLATIVE 41200 CITY ADMINISTRATION 41500 ELECTIONS, LEGAL & AUDITING GENERAL GOVERNMENT 42100 PUBLIC SAFETY PUBLIC SAFETY 43000 PUBLIC WORKS 43400 PLANNING, ZONING & INSPECTION $ PUBLIC WORKS 45200 PARKS & RECREATION 45300 CONTINGENCY 45400 TRANSFER $ OTHER 48100 ECONOMIC DEVELOPMENT $ ECONOMIC DEVELOPMENT TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 28,600 $ 28,412 $ 30,203 $ 31,353 $ 171,972 $ 181,223 $ 188,378 $ 197,088 $ 44,210 $ 47,530 $ 51,660 $ 56,680 $ 244,782 $ 257,165 $ 270,241 $ 285,121 $ 643,517 $ 667,292 $ 685,919 $ 704,910 $ 643,517 $ 667,292 $ 685,919 $ 704,910 $ 109,104 $ 90,467 $ 102,913 $ 99,714 $ 51,090 $ 53,773 $ 54,428 $ 73,113 $ 160,194 $ 144,240 $ 157,341 $ 172,827 $ 67,727 $ 72,245 $ 72,751 $ 70,753 $ - $ - $ 20,000 $ 10,000 $ 86,986 $ 69,315 $ 38,000 $ 38,000 $ 154,713 $ 141,560 $ 130,751 $ 118,753 $ 12,520 $ 1,786 $ 20,000 $ 20,000 $ 12,520 $ 1,786 $ 20,000 $ 20,000 $ 1,215,726 $ 1,212,043 $ 1,264,252 $ 1,301,611 Parks & Recreation Planning, Zon Inspection! 5.6% Public Works 7.7% CITY OF LAUDERDALE PROPOSED 2016 BUDGET EXPENDITURES Transfer Economic Legislative Public Safety 54.1% Expenditures Legislative $ 31,653 City Administration $ 197,088 Elections, Legal & Auditing $ 56,680 Public Safety $ 704,910 Public Works $ 99,714 Planning, Zoning, Inspections $ 73,113 Parks & Recreation $ 70,753 Contingency $ 10,000 Transfer $ 38,000 Economic Development $ 20,000 y Administration 15.2 Elections, Legal & Auditing 4.4% CITY OF LAUDERDALE LEGISLATIVE 2016 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-41100-103 PARTTIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 $ 16,500 101-41100-122 FICA/MC CONTRIBUTIONS $ 1,262 $ 1,263 $ 1,262 $ 1,262 101-41100-151 WORKERS COMPENSATION INSURANCE $ 32 $ 42 $ 41 $ 41 PERSONNEL $ 17,794 $ 17,805 $ 17,803 $ 17,803 101-41100-201 GENERAL SUPPLIES $ - $ - $ - $ - 101-41100-202 PERMANENT SUPPLIES $ $ - $ - $ - SUPPLIES $ - $ - $ - $ - 101-41100-308 TRAINING & EDUCATION $ 490 $ 139 $ 1,500 $ 1,500 101-41100-331 TRAVEL EXPENSE $ - $ 5 $ 500 $ 1,000 101-41100-352 LEGAL NOTICES & PUBLISHING $ 1,165 $ 700 $ 800 $ 800 101-41100-361 INSURANCE & BONDS $ 6,194 $ 6,702 $ 6,300 $ 6,500 101-41100-438 DUES & SUBSCRIPTIONS $ 2,957 $ 3,061 $ 3,300 $ 3,750 101-41100-439 SPECIAL EVENTS $ - $ - $ - $ - 101-41100-440 MEETING EXPENSES $ - $ - $ - $ - OTHER SERVICES & CHARGES $ 10,806 $ 10,607 $ 12,400 $ 13,550 101-41100-530 FURNITURE & EQUIPMENT $ - $ - $ -$ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 28,600 $ 28,412 $ 30,203 $ 31,353 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2016 NOTES Dues include MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-41200-101 FULL TIME EMPLOYEES $ 103,481 $ 111,427 $ 116,043 $ 121,029 101-41200-102 OVERTIME $ - $ - $ - $ - 101-41200-104 TEMPORARY EMPLOYEES $ - $ - $ - $ - 101-41200-121 PERA CONTRIBUTIONS $ 7,502 $ 8,079 $ 8,703 $ 9,077 101-41200-122 FICA/MC CONTRIBUTIONS $ 8,174 $ 8,805 $ 8,877 $ 9,259 101-41200-126 ICMA RETIREMENT $ - $ - $ - $ - 101-41200-131 HEALTH INSURANCE $ 14,160 $ 16,320 $ 17,280 $ 18,240 101-41200-142 UNEMPLOYMENT $ - $ - $ - $ - 101-41200-151 WORKERS COMPENSATION INSURANCE $ 629 $ 879 $ 928 $ 963 PERSONNEL $ 133,946 $ 145,509 $ 151,831 $ 158,568 101-41200-201 GENERAL SUPPLIES $ 1,499 $ 1,652 $ 1,500 $ 1,800 101-41200-202 PERMANENT SUPPLIES $ - $ - $ - $ - 101-41200-203 POSTAGE $ 3,631 $ 2,099 $ 3,000 $ 3,000 101-41200-208 WATER DELIVERY $ 426 $ 626 $ 450 $ 450 101-41200-227 TOOLS & EQUIPMENT $ - $ - $ - $ 1,000 SUPPLIES $ 5,556 $ 4,377 $ 4,950 $ 6,250 101-41200-306 CONSULTING FEES $ 9,056 $ 7,628 $ 6,547 $ 6,920 101-41200-307 COMPUTER SERVICES $ 1,612 $ 1,590 $ 1,700 $ 3,000 101-41200-308 TRAINING & EDUCATION $ 2,017 $ 614 $ 2,500 $ 2,500 101-41200-309 DELIVERY $ - $ - $ - $ - 101-41200-327 OTHER SERVICES $ 324 $ 324 $ 400 $ 400 101-41200-331 TRAVEL EXPENSE $ 1,557 $ 973 $ 1,200 $ 1,200 101-41200-352 PUBLIC INFO NOTICES $ 855 $ 950 $ 1,100 $ 1,100 101-41200-353 NEWSLETTER PRINTING $ 2,683 $ 2,952 $ 2,800 $ 2,800 101-41200-355 PRINTING SERVICES $ 300 $ 275 $ 300 $ 300 101-41200-361 INSURANCE & BONDS $ 5,644 $ 6,054 $ 5,800 $ 5,800 101-41200-391 TELEPHONE/PAGERS $ 1,686 $ 1,575 $ 1,250 $ 1,250 101-41200-401 COPIER CONTRACT $ 2,907 $ 2,839 $ 3,000 $ 3,000 101-41200-404 COMPUTER REPAIR/MAINTENANCE $ - $ - $ - $ - 101-41200-409 OTHER EQUIPMENT REPAIR/MAINT $ $ - $ $ 101-41200-420 RENTALS $ $ - $ $ - 101-41200-438 DUES & SUBSCRIPTIONS $ 2,565 $ 2,588 $ 3,400 $ 3,400 101-41200-439 SPECIAL EVENTS $ - $ - $ - $ - 101-41200-440 MEETING EXPENSES $ 75 $ 51 $ 100 $ 100 101-41200-442 MISCELLANEOUS $ 574 $ 486 $ 500 $ 500 OTHER SERVICES & CHARGES $ 31,855 $ 28,900 $ 30,597 $ 32,270 101-41200-530 FURNITURE & EQUIPMENT $ - $ - $ - $ - 101-41200-531 OFFICE EQUIPMENT $ - $ $ $ 101-41200-534 OFFICE FURNITURE $ - $ $ - $ - 101-41200-538 COMPUTER SOFTWARE & EQUIPMENT $ 615 $ 2,438 $ 1,000 $ - CAPITAL OUTLAY $ 615 $ 2,438 $ 1,000 $ - TOTAL EXPENDITURES $ 171,972 $ 181,223 $ 188,378 $ 197,088 NOTES Dues include MCFOA, MAMA, MN GFOA, IMCA, MN City/County Management Association, Pioneer Press, Notary CITY OF LAUDERDALE ELECTIONS, LEGAL AND AUDITING 2016 Account Number 101-41500-101 101-41500-103 101-41500-104 101-41500-121 101-41500-122 101-41500-131 101-41500-133 101-41500-151 101-41500-201 101-41500-202 101-41500-300 101-41500-301 101-41500-305 101-41500-327 101-41500-331 101-41500-352 101-41500-355 101-41500-409 101-41500-440 101-41500-442 101-41500-530 101-41500-539 VOTING MACHINE CAPITAL OUTLAY TOTAL EXPENDITURES $ - $ 2013 - $ 2014 $ 2015 - $ 2016 Account Description $ Actual 47,530 $ Actual 56,680 Adopted Proposed FULL TIME EMPLOYEES $ 8,154 $ 9,366 $ 9,953 $ 10,553 PART TIME EMPLOYEES $ - $ - $ - $ - TEMPORARY EMPLOYEES $ - $ 2,207 $ - $ 3,000 PERA CONTRIBUTIONS $ 591 $ 679 $ 746 $ 791 FICA/MC CONTRIBUTIONS $ 624 $ 717 $ 761 $ 807 HEALTH INSURANCE $ 1,200 $ 1,530 $ 1,620 $ 1,710 LIFE INSURANCE $ - $ - $ - $ - WORKERS COMPENSATION INSURANCE $ 49 $ 85 $ 80 $ 101 PERSONNEL $ 10,618 $ 14,584 $ 13,160 $ 16,962 GENERAL SUPPLIES $ - $ 429 $ - $ 600 PERMANENT SUPPLIES $ - $ - $ $ - SUPPLIES $ - $ 429 $ - $ 600 LEGAL FEES - PROSECUTING $ 10,200 $ 9,350 $ 11,500 $ 11,100 AUDITING $ 13,688 $ 13,688 $ 14,500 $ 14,500 LEGAL FEES - CIVIL $ 9,278 $ 8,692 $ 12,000 $ 11,000 OTHER SERVICES $ 426 $ 426 $ 500 $ 568 TRAVELEXPENSE $ - $ - $ - $ - PUBLIC INFORMATION NOTICES $ - $ 310 $ - $ 300 PRINTING SERVICES $ - $ - $ $ - OTHER EQUIPMENT REPAIR/MAINT $ - $ - $ - $ - MEETING EXPENSES $ - $ - $ - $ - MISCELLANEOUS $ - $ 52 $ - $ - OTHER SERVICES & CHARGES $ 33,592 $ 32,518 $ 38,500 $ 37,468 FURNITURE & EQUIPMENT $ - $ - $ - $ - VOTING MACHINE CAPITAL OUTLAY TOTAL EXPENDITURES $ - $ - $ - $ 1,650 $ - $ - $ $ 1,650 $ 44,210 $ 47,530 $ 51,660 $ 56,680 CITY OF LAUDERDALE PUBLIC SAFETY 2016 Account Number Account Description 101-42100-202 PERMANENT SUPPLIES $ SUPPLIES 101-42100-318 DISPATCH 101-42100-319 POLICE CONTRACT 101-42100-320 FIRE CONTRACT 101-42100-321 FIRE CALLS 101-42100-322 FIRE FALSE ALARMS 101-42100-323 FIRE INSPECTION 101-42100-355 PRINTING SERVICES 101-42100-360 INSURANCE 101-42100-391 TELEPHONE/PAGERS 101-42100-442 MISCELLANEOUS $ OTHER SERVICES & CHARGES 101-42100-530 FURNITURE & EQUIPMENT $ CAPITAL OUTLAY TOTAL EXPENDITURES 2013 2014 Actual Actual $ - $ 1,069 $ 2015 2016 Adopted Proposed $ - $ 1,069 $ $ - $ 13,172 $ 14,075 $ 16,433 $ 17,174 $ 602,030 $ 617,081 $ 634,386 $ 653,061 $ 15,890 $ 14,903 $ 18,000 $ 18,000 $ 12,357 $ 17,370 $ 16,000 $ 16,000 $ - $ - $ 500 $ - $ - $ 450 $ 500 $ 600 $ 31 $ 37 $ - $ - $ 37 $ 2,306 $ 100 $ 75 $ 643,517 $ 666,223 $ 685,919 $ 704,910 $ 643,517 $ 667,292 $ 685,919 $ 704,910 CITY OF LAUDERDALE PUBLIC WORKS 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-43000-101 FULL TIME EMPLOYEES $ 31,040 $ 33,150 $ 30,079 $ 30,415 101-43000-102 OVERTIME $ 1,311 $ 2,014 $ 3,000 $ 3,000 101-43000-104 TEMPORARY EMPLOYEES $ - $ - $ - $ - 101-43000-121 PERA CONTRIBUTIONS $ 2,345 $ 2,467 $ 2,481 $ 2,506 101-43000-122 FICA/MC CONTRIBUTIONS $ 2,608 $ 2,929 $ 2,531 $ 2,556 101-43000-126 ICMA RETIREMENT $ - $ - $ - $ - 101-43000-131 HEALTH INSURANCE $ 4,673 $ 4,971 $ 5,400 $ 5,700 101-43000-142 UNEMPLOYMENT $ - $ - $ - $ - 101-43000-151 WORKERS COMPENSATION INSURANCE $ 1,104 $ 1,523 $ 1,522 $ 1,537 PERSONNEL $ 43,081 $ 47,054 $ 45,013 $ 45,714 101-43000-212 MOTOR FUELS $ 2,970 $ 3,378 $ 3,100 $ 3,300 101-43000-213 LUBRICANTS & OTHER FLUIDS $ - $ - $ - $ - 101-43000-225 LANDSCAPING MATERIALS $ - $ $ $ 101-43000-226 SIGNS $ 130 $ - $ $ - 101-43000-227 TOOLS & EQUIPMENT $ - $ - $ $ 1,000 101-43000-228 REPAIR SUPPLIES $ 1,050 $ 1,915 $ 1,500 $ 1,500 SUPPLIES $ 4,150 $ 5,293 $ 4,600 $ 5,800 101-43000-304 ENGINEERING $ - $ - $ 1,000 $ 1,000 101-43000-308 TRAINING & EDUCATION $ - $ - $ - $ - 101-43000-313 SNOW & ICE REMOVAL $ 18,201 $ 13,638 $ 19,000 $ 19,000 101-43000-314 STREET SWEEPING $ 3,080 $ - $ - $ - 101-43000-317 TREE SERVICE $ 17,718 $ 6,000 $ 8,000 $ 7,000 101-43000-324 ALLEY REPAIR $ - $ - $ - $ - 101-43000-327 OTHER SERVICES $ 4,602 $ 410 $ 500 $ 500 101-43000-328 STREET REPAIR $ - $ - $ - $ - 101-43000-333 CLEANING CONTRACT $ - $ - $ 4,500 $ 1,000 101-43000-380 STREET LIGHTING $ 7,101 $ 6,546 $ 7,000 $ 7,000 101-43000-381 ELECTRIC UTILITIES $ 2,859 $ 2,777 $ 3,000 $ 3,200 101-43000-382 WATER UTILITIES $ 160 $ 264 $ 200 $ 200 101-43000-383 GAS UTILITIES $ 2,994 $ 3,999 $ 3,500 $ 3,500 101-43000-384 REFUSE DISPOSAL $ 2,735 $ 3,375 $ 3,000 $ 3,200 101-43000-391 TELEPHONE/PAGERS $ 530 $ 386 $ 500 $ 500 101-43000-402 CITY TRUCK REPAIR $ 1,734 $ 583 $ 3,000 $ 2,000 101-43000-426 MACHINERY REPAIR $ - $ - $ - $ - 101-43000-442 MISCELLANEOUS $ 159 $ 142 $ 100 $ 100 OTHER SERVICES & CHARGES $ 61,873 $ 38,121 $ 53,300 $ 48,200 101-43000-530 FURNITURE & OFFICE EQUIPMENT $ - $ - $ - $ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 109,104 $ 90,467 $ 102,913 $ 99,714 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-43400-101 FULL TIME EMPLOYEES $ 33,941 $ 36,413 $ 37,875 $ 39,463 101-43400-104 TEMPORARY EMPLOYEES $ 1,316 $ - $ - $ - 101-43400-121 PERA CONTRIBUTIONS $ 2,461 $ 2,640 $ 2,841 $ 2,960 101-43400-122 FICA/MC CONTRIBUTIONS $ 2,920 $ 3,022 $ 2,897 $ 3,019 101-43400-126 ICMA RETIREMENT $ - $ - $ - $ - 101-43400-131 HEALTH INSURANCE $ 5,242 $ 5,893 $ 6,480 $ 6,840 101-43400-133 LIFE INSURANCE $ - $ - $ - $ - 101-43400-151 WORKERS COMPENSATION INSURANCE $ 1,025 $ 1,419 $ 1,435 $ 1,481 PERSONNEL $ 46,905 $ 49,386 $ 51,528 $ 53,763 101-43000-201 GENERAL SUPPLIES $ - $ - $ - $ - 101-43400-202 PERMANENT SUPPLIES $ - $ - $ - $ - 101-43400-203 POSTAGE $ 230 $ 245 $ 300 $ 300 SUPPLIES $ 230 $ 245 $ 300 $ 300 101-43400-306 CONSULTING FEES $ 2,203 $ 148 $ - $ 15,000 101-43400-308 TRAINING & EDUCATION $ 500 $ 705 $ 500 $ 1,000 101-43400-310 PLUMBING INSPECTIONS $ - $ - $ - $ - 101-43400-311 HEATING INSPECTIONS $ - $ - $ - $ - 101-43400-312 BUILDING INSPECTIONS $ 150 $ 1,970 $ 1,000 $ 2,000 101-43400-327 OTHER SERVICES $ 30 $ - $ - $ - 101-43400-331 TRAVEL EXPENSES $ - $ - $ - $ 101-43400-355 PRINTING SERVICES $ - $ 46 $ - $ - 101-43400-386 GOPHER STATE LOCATES $ 439 $ 677 $ 500 $ 500 101-43400-388 SAC UNIT CHARGES $ - $ - $ - $ - 101-43400-437 SALES TAX $ $ - $ - $ - 101-43400-442 MISCELLANEOUS $ $ 119 $ 100 $ 50 101-43400-443 SURCHARGE REPORT $ 633 $ 477 $ 500 $ 500 OTHER SERVICES & CHARGES $ 3,955 $ 4,142 $ 2,600 $ 19,050 101-43000-510 COMPUTER SOFTWARE & EQUIPMENT $ - $ - $ - $ - CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 51,090 $ 53,773 $ 54,428 $ 73,113 CITY OF LAUDERDALE PARKS & RECREATION 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-45200-101 FULL TIME EMPLOYEES $ 40,375 $ 44,005 $ 43,853 $ 44,675 101-45200-103 PARTTIME EMPLOYEES $ - $ - $ - $ - 101-45200-104 TEMPORARY EMPLOYEES $ 5,767 $ 5,558 $ 6,000 $ 6,000 101-45200-121 PERA CONTRIBUTIONS $ 2,917 $ 3,075 $ 3,289 $ 3,351 101-45200-122 FICA/MC CONTRIBUTIONS $ 3,698 $ 4,086 $ 3,814 $ 3,877 101-45200-131 HEALTH INSURANCE $ 6,236 $ 6,932 $ 8,100 $ 8,550 101-45200-133 LIFE INSURANCE $ - $ - $ - $ - 101-45200-142 UNEMPLOYMENT BENEFIT $ - $ - $ - $ - 101-45200-151 WORKERS COMPENSATION INSURANCE $ 973 $ 1,341 $ 1,345 $ 1,350 PERSONNEL $ 59,966 $ 64,996 $ 66,401 $ 67,803 101-45200-201 GENERAL SUPPLIES $ - $ 472 $ 200 $ 250 101-45200-202 PERMANENT SUPPLIES $ 129 $ - $ - $ 200 101-45200-212 MOTOR FUELS $ - $ - $ - $ - 101-45200-225 LANDSCAPING MATERIALS $ - $ 975 $ - $ 1,000 101-45200-228 REPAIR SUPPLIES $ 971 $ 103 $ 500 $ 500 SUPPLIES $ 1,100 $ 1,550 $ 700 $ 1,950 101-45200-317 TREE SERVICE $ - $ - $ - $ - 101-45200-370 PARK & RECREATION EXPENSES $ 700 $ 760 $ 700 $ 700 101-45200-371 NON-RESIDENT REIMBURSEMENT $ 1,284 $ 1,744 $ 1,500 $ 1,700 101-45200-381 ELECTRIC UTILITIES $ 491 $ 465 $ 500 $ 500 101-45200-382 WATER UTILITIES $ 290 $ 352 $ 200 $ 250 101-45200-383 GAS UTILITIES $ 820 $ 624 $ 700 $ 700 101-45200-384 REFUSE DISPOSAL $ - $ - $ - $ - 101-45200-391 TELEPHONE/PAGERS $ 22 $ 63 $ 50 $ 50 101-45200-403 TRACTOR/MOWER REPAIR/MAINT $ - $ 709 $ 1,000 $ 1,000 101-45200-412 WARMING HOUSE REPAIR/MAINT $ - $ - $ - $ - 101-45200-427 PORTA POTTY RENTAL $ 1,072 $ 983 $ 1,000 $ 1,000 101-45200-442 MISCELLANEOUS $ 1,982 $ - $ - $ - OTHER SERVICES & CHARGES $ 6,661 $ 5,700 $ 5,650 $ 5,900 101-45200-540 MACHINERY & EQUIPMENT $ - $ - $ - $ CAPITAL OUTLAY $ - $ - $ - $ - TOTAL EXPENDITURES $ 67,727 $ 72,245 $ 72,751 $ 70,753 CITY OF LAUDERDALE CONTINGENCY 2016 Account Number Account Description 101-45300-444 CONTINGENCY FUNDS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ - $ $ 20,000 $ 10,000 $ $ - $ 20,000 $ 10,000 $ $ $ 20,000 $ 10,000 CITY OF LAUDERDALE TRANSFERS 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 101-45400-710 OPERATING TRANSFER $ - $ 38,000 $ 38,000 $ 38,000 101-45400-721 OPERATING TRANSFER TO 201 $ $ - $ - $ - 101-45400-731 OPERATING TRANSFER TO 301 $ - $ $ - $ - 101-45400-732 OPERATING TRANSFER TO 302 $ - $ - $ - $ - 101-45400-733 OPERATING TRANSFER TO 303 $ $ - $ $ 101-45400-734 OPERATING TRANSFER TO 304 $ - $ 6,297 $ - $ - 101-45400-741 OPERATING TRANSFER TO 401 $ 6,993 $ - $ - $ - 101-45400-742 OPERATING TRANSFER TO 402 $ 79,993 $ 25,018 $ - $ 101-45400-743 OPERATING TRANSFER TO 403 $ - $ - $ - $ - 101-45400-744 OPERATING TRANSFER TO 404 $ $ - $ - $ 101-45400-745 OPERATING TRANSFER TO 405 $ - $ - $ - $ 101-45400-747 OPERATING TRANSFER TO 407 $ $ - $ - $ - 101-45400-749 OPERATING TRANSFER TO 409 $ - $ - $ - $ - TRANSFERS $ 86,986 $ 69,315 $ 38,000 $ 38,000 TOTAL EXPENDITURES $ 86,986 $ 69,315 $ 38,000 $ 38,000 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2016 Account Number Account Description 101-48100-306 CONSULTING FEES 101-48100-442 MISCELLANEOUS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 12,296 $ 1,786 $ 20,000 $ 20,000 $ 224 $ - $ - $ - $ 12,520 $ 1,786 $ 20,000 $ 20,000 $ 12,520 $ 1,786 $ 20,000 $ 20,000 SPECIAL REVENUE FUND The Special Revenue is established to account for specific revenues or other sources that are designated for financing particular functions or activities as required by federal regulations, state statute, local ordinances, or specific grant agreements. Most of the special revenue funds in Lauderdale's budget are related to specific programs or grants for specific activities. CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2016 2013 2014 2015 2016 Fund Fund Title Actual Actual Adopted Proposed 201 COMMUNITY EVENTS $ 5,021 $ 5,175 $ 3,000 $ 3,600 202 COMMUNICATIONS $ 20,868 $ 21,094 $ 20,025 $ 20,025 203 RECYCLING $ 40,375 $ 41,131 $ 41,769 $ 41,377 TOTAL REVENUES $ 66,264 $ 67,400 $ 64,794 $ 65,002 201 COMMUNITY EVENTS $ 3,825 $ 4,252 $ 3,325 $ 3,425 202 COMMUNICATIONS $ 33,044 $ 24,647 $ 23,152 $ 16,747 203 RECYCLING $ 36,129 $ 44,545 $ 46,493 $ 51,341 TOTAL EXPENDITURES $ 72,998 $ 73,444 $ 72,970 $ 71,513 CITY OF LAUDERDALE COMMUNITY EVENTS 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 201-34787 GARAGE SALE $ 75 $ 75 $ 75 $ 75 201-34788 DAY IN THE PARK $ 1,409 $ 2,205 $ 1,000 $ 2,000 201-34789 MUSIC UNDER THE TREES $ 760 $ 400 $ 400 $ - 201-34792 T-SHIRT SALES $ 112 $ 343 $ 100 $ 100 201-34793 FUN RUN /WALK $ 1,695 $ 1,243 $ 400 $ 400 201-34794 NIGHT TO UNITE $ - $ - $ - $ - 201-34795 HALLOWEEN EVENT $ 854 $ 866 $ 1,000 $ 1,000 201-36211 INVESTMENT INTEREST $ 23 $ 43 $ 25 $ 25 201-36255 MISCELLANEOUS REVENUE $ 93 $ - $ - $ - 201-39200 TRANSFER IN $ - $ - $ - $ - TOTAL REVENUES $ 5,021 $ 5,175 $ 3,000 $ 3,600 201-45600-202 PERMANENT SUPPLIES $ $ - $ - $ - SUPPLIES $ $ - $ - $ - 201-46500-368 FUN RUN/ WALK $ 500 $ 698 $ 500 $ 500 201-46500-369 MUSIC UNDER THE TREES $ 400 $ 400 $ 400 $ 400 201-46500-373 T-SHIRT MERCHANDISE $ 500 $ 525 $ - $ - 201-46500-376 GARAGE SALE $ 75 $ 75 $ 75 $ 75 201-46500-377 DAY IN THE PARK $ 1,300 $ 1,586 $ 1,300 $ 1,400 201-46500-378 NIGHT TO UNITE $ 150 $ 135 $ 150 $ 150 201-46500-379 HALLOWEEN EVENT $ 700 $ 679 $ 700 $ 700 201-46500-440 MEETING EXPENSES $ 200 $ 154 $ 200 $ 200 OTHER SERVICES & CHARGES $ 3,825 $ 4,252 $ 3,325 $ 3,425 TOTAL EXPENDITURES $ 3,825 $ 4,252 $ 3,325 $ 3,425 REVENUES OVER/UNDER EXPENDITURES $ 1,196 $ 923 $ (325) $ 175 CITY OF LAUDERDALE COMMUNICATIONS 2016 Account Number Account Description 202-33600 GRANTS 202-36211 INVESTMENT INTEREST 202-36253 CABLE FRANCHISE FEES TOTAL REVENUES 202-49500-101 2013 $ 2014 $ 2015 $ 2016 $ Actual 202-49500-121 Actual $ Adopted $ Proposed $ 778 $ 456 202-49500-122 FICA/MC CONTRIBUTIONS $ 1,392 $ 52 $ 15 $ 25 $ 25 $ 20,816 $ 21,079 $ 20,000 $ 20,000 $ 20,868 $ 21,094 $ 20,025 $ 20,025 202-49500-101 FULL TIME EMPLOYEES $ 16,935 $ 12,353 $ 10,377 $ 6,087 202-49500-121 PERA CONTRIBUTIONS $ 1,228 $ 896 $ 778 $ 456 202-49500-122 FICA/MC CONTRIBUTIONS $ 1,392 $ 1,001 $ 794 $ 466 202-49500-131 HEALTH INSURANCE $ 2,640 $ 2,005 $ 1,620 $ 1,140 202-49500-133 LIFE INSURANCE $ - $ - $ - $ - 202-49500-151 WORKERS COMPENSATION INSURANCE $ 103 $ 78 $ 83 $ 48 PERSONNEL $ 22,298 $ 16,333 $ 13,652 $ 8,197 202-49500-307 COMPUTER SERVICES $ 500 $ 500 $ 500 $ 550 202-49500-327 OTHER SERVICES $ 2,862 $ 2,950 $ 3,000 $ 3,000 202-49500-329 CABLE FRANCHISE FEE $ 4,686 $ 4,808 $ 5,000 $ 5,000 202-49500-409 OTHER EQUIPMENT REPAIRS $ 40 $ - $ - $ - OTHER SERVICES & CHARGES $ 8,088 $ 8,258 $ 8,500 $ 8,550 202-49500-530 FURNITURE & EQUIPMENT $ 2,658 $ 56 $ 1,000 $ - CAPITAL OUTLAY $ 2,658 $ 56 $ 1,000 $ - TOTAL EXPENDITURES $ 33,044 $ 24,647 $ 23,152 $ 16,747 REVENUES OVERIUNDER EXPENDITURES $ (12,176) $ (3,553) $ (3,127) $ 3,278 CITY OF LAUDERDALE RECYCLING 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 203-33622 COUNTY GRANTS $ 4,975 $ 4,975 $ 6,369 $ 5,977 203-36100 SPECIAL ASSESSMENTS $ 35,000 $ 35,528 $ 35,000 $ 35,000 203-36102 PENALTIES & INTEREST $ - $ 126 $ - $ - 203-36211 INVESTMENT INTEREST $ 400 $ 502 $ 400 $ 400 TOTAL REVENUES $ 40,375 $ 41,131 $ 41,769 $ 41,377 203-50000-101 FULL TIME EMPLOYEES $ 5,853 $ 12,089 $ 15,044 $ 15,646 203-50000-121 PERA CONTRIBUTIONS $ 424 $ 877 $ 1,128 $ 1,173 203-50000-122 FICA/MC CONTRIBUTIONS $ 512 $ 1,044 $ 1,151 $ 1,197 203-50000-131 HEALTH INSURANCE $ 960 $ 2,075 $ 2,700 $ 2,850 203-50000-133 LIFE INSURANCE $ - $ - $ -, $ - 203-50000-151 WORKERS COMPENSATION INSURANCE $ 36 $ 115 $ 120 $ 125 PERSONNEL $ 7,785 $ 16,200 $ 20,143 $ 20,991 203-50000-202 PERMANENT SUPPLIES $ - $ - $ - $ - 203-50000-327 OTHER SERVICES $ 332 $ 331 $ 350 $ 350 203-50000-389 RECYCLING CONTRACTOR $ 28,012 $ 28,014 $ 26,000 $ 30,000 203-50000-440 MEETING EXPENSES $ - $ - $ - $ - OTHER SERVICES & CHARGES $ 28,344 $ 28,345 $ 26,350 $ 30,350 TOTAL EXPENDITURES $ 36,129 $ 44,545 $ 46,493 $ 51,341 REVENUES OVER/UNDER EXPENDITURES $ 4,246 $ (3,414) $ (4,724) $ (9,964) CAPITAL PROJECT FUNDS The following Capital Project Funds are established to account for the resources used for the acquisition of capital facilities and infrastructure for the City with the exception of those financed by the Enterprise Funds. CAPITAL IMPROVEMENT - STREETS Established to account for expenditures resulting from street improvement projects. GENERAL CAPITAL IMPROVEMENTS Established to account for transactions relating to capital improvements to municipal buildings and equipment. CAPITAL IMPROVEMENTS — STORM WATER Established to account for depreciation from the storm water enterprise to fund future storm water improvement projects. CAPITAL IMPROVEMENTS - PARK IMPROVEMENTS Established to account for the expenditures on public park acquisition and improvements. DISTRICT TAX INCREMENTS Established to account for revenues and expenditures in the various tax increment districts. Separate accounting is necessary to meet the statutory reporting to the Office of the State Auditor. CAPITAL IMPROVEMENTS — SANITARY SEWER Established to account for depreciation from the sanitary sewer enterprise to fund future sanitary sewer infrastructure improvements. DEVELOPMENT FUND Established to accrue funds to assist with economic development and redevelopment projects. CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2016 Fund 401 402 403 404 405 407 414 401 402 403 404 405 407 414 STREET CAPITAL IMPROVEMENTS $ GENERAL CAPITAL IMPROVEMENTS $ STORM SEWER CAPITAL IMPROVEMENTS $ PARK CAPITAL IMPROVEMENTS $ TAX INCREMENT PROJECTS $ SANITARY SEWER CAPITAL IMPROVEMENTS $ DEVELOPMENT FUND $ TOTAL EXPENDITURES $ 6,836 $ 80,000 $ 234,283 $ 321,119 $ - $ 170,000 $ 2013 48,000 $ 2014 2015 25,000 $ 2016 Fund Title Actual - $ Actual 389,616 $ Adopted Proposed STREET CAPITAL IMPROVEMENTS $ 8,885 $ 2,598 $ 2,000 $ 2,000 GENERAL CAPITAL IMPROVEMENTS $ 80,332 $ 25,276 $ 400 $ - STORM SEWER CAPITAL IMPROVEMENTS $ 580 $ 814 $ 600 $ - PARK CAPITAL IMPROVEMENTS $ 918 $ 1,300 $ 1,000 $ 1,000 TAX INCREMENT PROJECTS $ 202,033 $ 1,681 $ - $ - SANITARY SEWER CAPITAL IMPROVEMENTS $ 1,398 $ 89,783 $ 36,500 $ 286,500 DEVELOPMENT FUND $ - $ 121,841 $ 38,000 $ 38,000 TOTAL REVENUES $ 294,146 $ 243,293 $ 78,500 $ 327,500 STREET CAPITAL IMPROVEMENTS $ GENERAL CAPITAL IMPROVEMENTS $ STORM SEWER CAPITAL IMPROVEMENTS $ PARK CAPITAL IMPROVEMENTS $ TAX INCREMENT PROJECTS $ SANITARY SEWER CAPITAL IMPROVEMENTS $ DEVELOPMENT FUND $ TOTAL EXPENDITURES $ 6,836 $ 80,000 $ 234,283 $ 321,119 $ - $ 170,000 $ - $ 48,000 $ $ 25,000 $ 389,616 $ - $ - $ 20,461 $ 389,616 $ 263,461 $ 150,000 48,000 250,000 CITY OF LAUDERDALE STREET CAPITAL IMPROVEMENT 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 401-36100 SPECIAL ASSESSMENTS $ - $ 4 $ $ - 401-36200 MISCELLANEOUS REVENUE $ 82 $ - $ - $ - 401-36211 INVESTMENT INTEREST $ 1,810 $ 2,594 $ 2,000 $ 2,000 401-39201 TRANSFER IN $ 6,993 $ - $ - $ - TOTAL REVENUES $ 8,885 $ 2,598 $ 2,000 $ 2,000 401-48401-304 ENGINEERING $ $ - $ - $ - 401-48401-328 STREET REPAIR $ $ $ 170,000 $ 150,000 OTHER SERVICES & CHARGES $ $ $ 170,000 $ 150,000 401-48401-710 TRANSFER OUT $ - $ - $ - $ - OTHER FINANCING $ - $ - $ - $ - TOTAL EXPENDITURES $ $ $ 170,000 $ 150,000 REVENUES OVER/UNDER EXPENDITURES $ 8,885 $ 2,598 $ (168,000) $ (148,000) CITY OF LAUDERDALE GENERAL CAPITAL IMPROVEMENT 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 402-36211 INVESTMENT INTEREST $ 339 $ 258 $ 400 $ - 402-36250 REFUNDS & REIMBURSEMENTS $ - $ - $ - $ - 402-39101 SALE OF FIXED ASSETS $ - $ - $ $ - 402-39201 TRANSFER IN $ 79,993 $ 25,018 $ $ - TOTAL REVENUES $ 80,332 $ 25,276 $ 400 $ - 402-48000-510 LAND $ 4,245 $ - $ - $ - 402-48000-520 BUILDINGS $ - $ $ 13,000 $ 13,000 402-48000-530 FURNITURE & EQUIPMENT $ 2,591 $ - $ - $ - 402-48000-530 MACHINERY & EQUIPMENT $ - $ $ - $ 35,000 402-48000-560 VEHICLE $ - $ $ 35,000 $ - CAPITAL OUTLAY $ 6,836 $ $ 48,000 $ 48,000 TOTAL EXPENDITURES $ 6,836 $ - $ 48,000 $ 48,000 REVENUES OVER/UNDER EXPENDITURES $ 73,496 $ 25,276 $ (47,600) $ (48,000) CITY OF LAUDERDALE STORM SEWER CAPITAL 2016 Account Number Account Description 403-36211 INVESTMENT INTEREST 403-36250 REFUNDS & REIMBURSEMENTS 403-39201 TRANSFER IN TOTAL REVENUES 403-48403-304 ENGINEERING 403-48403-327 OTHER SERVICES 403-48403-328 STREET REPAIR Actual OTHER SERVICES & CHARGES 403-48403-710 TRANSFER OUT $ OTHER FINANCING $ 814 TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 580 $ 814 $ 600 $ $ 580 $ 814 $ 600 $ - $ 80,000 $ $ $ $ 80,000 $ $ $ $ 80,000 $ - $ $ $ (79,420) $ 814 $ 600 $ CITY OF LAUDERDALE PARK CAPITAL 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 404-36211 INVESTMENT INTEREST $ 918 $ 1,300 $ 1,000 $ 1,000 404-36230 DONATIONS $ - $ - $ - $ - 404-39201 TRANSFER IN $ - $ - $ - $ - TOTAL REVENUES $ 918 $ 1,300 $ 1,000 $ 1,000 404-48404-304 ENGINEERING $ - $ - $ - $ - OTHER SERVICES & CHARGES $ $ - $ - $ 404-48404-501 LAND $ $ $ - $ - 404-48404-525 PLAYGROUND $ $ $ $ - 404-48404-527 CAPITAL IMPROVEMENT $ - $ $ 25,000 $ - CAPITAL OUTLAY $ - $ $ 25,000 $ TOTAL EXPENDITURES $ $ $ 25,000 $ - REVENUES OVER/UNDER EXPENDITURES $ 918 $ 1,300 $ (24,000) $ 1,000 CITY OF LAUDERDALE TAX INCREMENT 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 405-31050 TAX INCREMENT $ 186,596 $ - $ $ - 405-31051 DELINQUENT TAX INCREMENT $ 3,833 $ - $ $ 405-36211 INVESTMENT INTEREST $ 1,604 $ 1,681 $ - $ 405-39200 TRANSFER IN $ 10,000 $ - $ - $ - TOTAL REVENUES $ 202,033 $ 1,681 $ - $ - 405-48500-304 ENGINEERING $ 24,000 $ - $ - $ - 405-48500-305 LEGAL - CIVIL $ - $ 578 $ - $ 405-48500-325 LARPENTEUR AVENUE IMPROVEMENTS $ 68,167 $ 359,884 $ - $ - 405-48500-327 OTHER SERVICES $ 140,616 $ 29,154 $ - $ 405-48500-442 MISCELLANEOUS $ 1,500 $ - $ - $ OTHER SERVICES & CHARGES $ 234,283 $ 389,616 $ $ 405-48500-710 TRANSFER OUT $ - $ - $ - $ - OTHER FINANCING $ - $ - $ - $ - TOTAL EXPENDITURES $ 234,283 $ 389,616 $ $ REVENUES OVER/UNDER EXPENDITURES $ (32,250) $ (387,935) $ $ - CITY OF LAUDERDALE SANITARY SEWER CAPITAL 2016 NOTES 2016 - Sewer Lining Project for Eustis Street and Como Avenue 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 407-36200 MISCELLANEOUS $ - $ 52,869 $ - $ 407-36211 INVESTMENT INTEREST $ 1,398 $ 1,914 $ 1,500 $ 1,500 407-39201 TRANSFER IN $ - $ 35,000 $ 35,000 $ 285,000 TOTAL REVENUES $ 1,398 $ 89,783 $ 36,500 $ 286,500 407-48407-304 ENGINEERING $ - $ - $ - $ - OTHER SERVICES & CHARGES $ - $ $ - $ - 407-48407-500 CAPITAL OUTLAY $ - $ $ $ 250,000 CAPITAL OUTLAY $ $ - $ - $ 250,000 TOTAL EXPENDITURES $ $ $ - $ 250,000 REVENUES OVER/UNDER EXPENDITURES $ 1,398 $ 89,783 $ 36,500 $ 36,500 NOTES 2016 - Sewer Lining Project for Eustis Street and Como Avenue CITY OF LAUDERDALE DEVELOPMENT 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 414-36211 INVESTMENT INTEREST $ $ 141 $ - $ - 414-36255 MISCELLANEOUS $ $ 83,700 $ - $ - 414-39200 TRANSFER IN $ - $ 38,000 $ 38,000 $ 38,000 TOTAL REVENUES $ $ 121,841 $ 38,000 $ 38,000 414-48100-721 TRANSFER OUT $ - $ - $ 20,461 $ - OTHER FINANCING $ $ - $ 20,461 $ - TOTAL EXPENDITURES $ - $ $ 20,461 $ - REVENUES OVER/UNDER EXPENDITURES $ $ 121,841 $ 17,539 $ 38,000 ENTERPRISE FUND The ENTERPRISE FUND was established to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that the costs (expenses, including depreciation) of providing goods or services to the general public is financed or recovered primarily through user charges. CITY OF LAUDERDALE ENTERPRISE FUNDS 2016 Fund Fund Title 601 SANITARY SEWER 602 STORM WATER Adopted TOTAL REVENUES 601 SANITARY SEWER 602 STORM WATER $ 79,754 TOTAL EXPENDITURES 2013 2014 2015 2016 Actual Actual Adopted Proposed $ 246,800 $ 477,669 $ 252,925 $ 263,082 $ 79,754 $ 86,722 $ 68,500 $ 80,400 $ 326,554 $ 564,391 $ 321,425 $ 343,482 $ 219,490 $ 227,123 $ 273,063 $ 536,811 $ 57,305 $ 71,416 $ 72,514 $ 78,584 $ 276,795 $ 298,539 $ 345,577 $ 615,395 CITY OF LAUDERDALE SANITARY SEWER 2016 REVENUES OVERIUNDER EXPENDITURES $ 27,310 $ 250,546 $ (20,138) $ (273,729) 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 601-36211 INVESTMENT INTEREST $ 1,800 $ 2,077 $ 1,800 $ 1,800 601-37210 SEWER SALES $ 245,000 $ 254,644 $ 251,125 $ 261,282 601-39202 TRANSFER IN $ - $ 220,948 $ - $ - TOTAL REVENUES $ 246,800 $ 477,669 $ 252,925 $ 263,082 601-49000-101 FULL TIME EMPLOYEES $ 28,512 $ 28,949 $ 30,279 $ 47,577 601-49000-102 OVERTIME $ 10,324 $ 10,774 $ 12,000 $ 12,000 601-49000-121 PERA CONTRIBUTIONS $ 2,798 $ 2,193 $ 3,171 $ 3,568 601-49000-122 FICA/MC CONTRIBUTIONS $ 3,074 $ 3,405 $ 3,234 $ 3,640 601-49000-131 HEALTH INSURANCE $ 5,455 $ 5,877 $ 5,184 $ 6,042 601-49000-151 WORKERS COMPENSATION INSURANCE $ 2,132 $ 2,916 $ 2,895 $ 2,956 PERSONNEL $ 52,295 $ 54,114. $ 56,763 $ 75,783 601-49000-201 GENERAL SUPPLIES $ 643 $ - $ - $ - 601-49000-212 MOTOR FUELS $ 307 $ 763 $ 700 $ 700. SUPPLIES $ 950 $ 763 $ 700 $ 700 601-49000-301 AUDITING $ 1,711 $ 1,711 $ 1,800 $ 1,800 601-49000-304 ENGINEERING $ 399 $ - $ 3,000 $ 3,000 601-49000-308 TRAINING/CONFERENCES $ 900 $ - $ 600 $ 600 601-49000-316 SEWER JETTING $ - $ - $ 20,000 $ 20,000 601-49000-327 OTHER SERVICES $ 6,759 $ 9,309 $ 7,000 $ 7,000 601-49000-361 GENERAL LIABILITY $ 1,936 $ 2,094 $ 2,200 $ 2,200 601-49000-362 PROPERTY INSURANCE $ 757 $ - $ 1,000 $ - 601-49000-382 WATER $ 50 $ 57 $ 100 $ 100 601-49000-387 WATER TREATMENT SERVICE $ 118,311 $ 123,376 $ 133,000 $ 139,228 601-49000-391 TELEPHONE/PAGERS $ 265 $ 239 $ 300 $ 300 601-49000-402 TRUCK MAINTENANCE $ 217 $ 69 $ 400 $ 400 601-49000-425 CLOTHING $ 648 $ 643 $ 700 $ 700 OTHER SERVICES & CHARGES $ 131,953 $ 137,498 $ 170,100 $ 175,328 601-49000-501 DEPRECIATION $ 34,292 $ 34,748 $ 35,000 $ 35,000 601-49000-540 MACHINERY & EQUIPMENT $ - $ - $ - $ - 601-49000-554 CATCH BASIN REPAIRS $ - $ - $ 10,500 $ - CAPITAL OUTLAY $ 34,292 $ 34,748 $ 45,500 $ 35,000 601-49000-710 TRANSFER OUT $ - $ - $ - $ 250,000 OTHER FINANCING $ - $ - $ - $ 250,000 TOTAL EXPENDITURES $ 219,490 $ 227,123 $ 273,063 $ 536,811 REVENUES OVERIUNDER EXPENDITURES $ 27,310 $ 250,546 $ (20,138) $ (273,729) CITY OF LAUDERDALE STORM WATER 2016 2013 2014 2015 2016 Account Number Account Description Actual Actual Adopted Proposed 602-36211 INVESTMENT INTEREST $ 224 $ 412 $ 300 $ 400 602-37300 STORM SEWER FEE $ 79,530 $ 86,310 $ 68,200 $ 80,000 602-39200 TRANSFER IN $ - $ - $ - $ - TOTAL REVENUES $ 79,754 $ 86,722 $ 68,500 $ 80,400 602-49100-101 FULL TIME EMPLOYEES $ 32,523 $ 33,090 $ 34,360 $ 39,997 602-49100-102 OVERTIME $ 4,302 $ 4,489 $ 5,000 $ 5,000 602-49100-121 PERA CONTRIBUTIONS $ 2,650 $ 2,748 $ 2,952 $ 3,000 602-49100-122 FICA/MC CONTRIBUTIONS $ 2,906 $ 3,174 $ 3,011 $ 3,060 602-49100-131 HEALTH INSURANCE $ 5,033 $ 5,398 $ 5,616 $ 5,928 602-49100-151 WORKERS COMPENSATION INSURANCE $ 1,733 $ 2,381 $ 2,375 $ 2,399 PERSONNEL $ 49,147 $ 51,280 $ 53,314 $ 59,384 602-49100-201 GENERAL SUPPLIES $ - $ - $ - $ - 602-49100-212 MOTOR FUELS $ 643 $ 762 $ 700 $ 700 602-49100-227 TOOLS & EQUIPMENT $ 54 $ - $ - $ - 602-49100-228 REPAIR SUPPLIES $ 309 $ - $ - $ - SUPPLIES $ 1,006 $ 762 $ 700 $ 700 602-49100-301 AUDITING $ 1,711 $ 1,711 $ 1,800 $ 1,800 602-49100-304 ENGINEERING $ 1,036 $ 5,569 $ 3,000 $ 3,000 602-49100-308 TRAINING/CONFERENCES $ - $ 170 $ 500 $ 500 602-49100-314 STREET SWEEPING $ - $ 5,350 $ 5,500 $ 5,500 602-49100-327 OTHER SERVICES $ 343 $ 2,984 $ 3,500 $ 3,500 602-49100-352 PUBLIC INFORMATION NOTICES $ 86 $ 45 $ 100 $ 100 602-49100-361 GENERAL LIABILITY $ 1,936 $ 2,094 $ 2,200 $ 2,200 602-49100-391 TELEPHONE/PAGERS $ 265 $ 239 .$ 300 $ 300 602-49100-402 TRUCK MAINTENANCE $ 217 $ 69 $ 400 $ 400 602-49100-425 CLOTHING $ 648 $ 643 $ 700 $ 700 602-49100-438 DUES & SUBSCRIPTIONS $ 910 $ 500 $ 500 $ 500 602-49100-442 MISCELLANEOUS $ - $ - $ - $ - OTHER SERVICES & CHARGES $ 7,152 $ 19,374 $ 18,500 $ 18,500 602-49100-501 DEPRECIATION $ - $ - $ - $ - 602-49100-540 MACHINERY & EQUIPMENT $ - $ - $ - $ - 602-49100-554 CATCH BASIN REPAIRS $ - $ - $ - $ - CAPITAL OUTLAY $ - $ - $ - $ 602-49100-710 TRANSFER OUT $ - $ - $ - $ - OTHER FINANCING $ - $ - $ - $ - TOTAL EXPENDITURES $ 57,305 $ 71,416 $ 72,514 $ 78,584 REVENUES OVER/UNDER EXPENDITURES $ 22,449 $ 15,306 $ (4,014) $ 1,816 SUPPORTING DATA • Glossary of Terms • Capital Improvement Plan GLOSSARY OF TERMS The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. ACTIVITY A cost center for recording charges for services delivered or functions performed. Each activity has an assigned manager who is responsible for planning and conducting the various approved objectives or workloads. For example, "Snow Removal" is an activity performed as part of the Street Maintenance Program. AD VALOREM TAX A tax levied on the assessed value of real and personal property. This tax is also known as property tax. APPROPRIATIONS An authorization made by the City Council, which permits the City to incur obligations and to make expenditures of resources. BALANCED BUDGET A budget in which planned funds available equal planned expenditures. BONDS A certificate of debt issued by an entity, guaranteeing payment of the original investment, plus interest, by a specified future date. BUDGET An annual financial plan that identifies revenues specifies the type and level of services to be provided and establishes the amount of money that can be spent. BUDGET OVERVIEW The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Administrator. CAPITAL ASSETS Assets (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $5,000 and greater. CAPITAL CONTRIBUTIONS Capital assets received from the general government should be reported as capital contributions rather than transfers. Contributions would include developer installed infrastructure, developer payments and general government paid expenses. CAPITAL IMPROVEMENT PLAN (CIP) The budgeted costs to provide needed infrastructure, park development, building construction or rehabilitation, equipment, vehicles and other related items. Funding is received from bonding and other various sources. CAPITAL PROJECTS FUND The Capital Improvement Fund established to account for resources and uses of capital projects financed by sources other than property owner assessments. CAPITAL OUTLAY A level of budgetary appropriation which includes expenses for the addition of capital assets such as land, building, machinery and equipment. CHARGES FOR SERVICES Consists of a wide variety of fees for services charged by City agencies, generally categorized under Parks, Public Safety, Animal Control, Public Works, and Zoning. CONTINGENCY An appropriation of funds to cover unforeseen events that occur during the fiscal year. CURRENT TAXES Taxes levied and becoming due during the current year, from the time the amount the tax levy becomes due until sixty days after the first of the next year. DEBT SERVICE The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. DEBT SERVICE FUND The debt service fund is used to account for the accumulation of resources for and the payment of general long-term debt principal, interest, and related costs. DELINQUENT TAXES Taxes that remains unpaid on and after sixty days past the first of the year following the year in which they were due. DEPARTMENT An organizational unit for purposes of administration and cost accounting. DIVISION An organizational unit within a department for purposes of administration and cost accounting. ENTERPRISE FUND A self-supporting fund designed to account for activities supported by user charges; examples are water, storm water and sanitary sewer. EXPENDITURE Decreases in net financial resources. Expenditures include current operating expenses, which require the current or future use of net current assets, debt service and capital outlay. FINES AND FORFEITURES Consists of a variety of fees, fines and forfeitures collected by the State Court System, including bail forfeitures, garnishments, legal defenders recoupment and juror/witness fees. FISCAL DISPARITIES Local units of government in the Twin Cities metropolitan area and on the iron range participate in property tax base sharing programs. Under these two programs, a portion of the growth in commercial and industrial property value of each city and township is contributed to a tax base sharing pool. Each city and township then receives a distribution of property value fiom the pool based on market value and population in each city. FISCAL YEAR Any period of 12 consecutive months designated as the budget year. The City's budget year begins January 1 and ends December 31. FRANCHISE FEE WIN Fee imposed on local sales of public utility services, such as electricity, gas and cable television. An independent fiscal and accounting entity with a self -balancing set of accounts for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations or restrictions. For descriptions of the various funds, listed below, please see heading page for each fund in this document. General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds Enterprise Funds FUND BALANCE The excess of assets over liabilities and reserves. The term "fund balance" is used in governmental fund types. The term "retained earnings" is used for the enterprise funds. GENERAL FUND The largest fund within the City, the General Fund accounts for most of the financial resources of the government. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, data processing, park and recreation, public works and general administration. GENERAL OBLIGATION BONDS Bonds that finance a variety of public projects such as streets, buildings, and utility improvements; the repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. HOMESTEAD MARKET VALUE EXCLUSION (HMVE) Starting with taxes payable in 2012, qualifying homeowners will receive a value exclusion, which means that they will pay taxes on only a portion of their home's value. Only homesteads (defined as owner -occupied homes for tax purposes) qualify for the exclusion. Homesteads valued at less than $76,000 will have 40 percent of their value excluded; for homesteads valued at more than $76,000, the exclusion percentage is reduced until it hits 0%. INTEREST INCOME Revenue associated with the City cash management activities of investing fund balances. INTERGOVERNMENTAL REVENUE Revenue received from other governments in the form of grants or shared revenues. INTERNAL SERVICE FUND A fund established to account for an entity, which provides goods and services to other City entities and charges those entities for the goods and services provided. LEVY LIMITATION The maximum amount, which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. Levy Limits were in place for 2009, 2010 and 2011 for cities with populations over 2,500. LICENSE REVENUE Consists of both a "revenue fee" and "regulatory fee" imposed on business. LOCAL GOVERNMENT AID A state government revenue sharing program for cities and townships that is intended to provide an alternative to the property tax. The formulae for distributing the aid payments were changed for 2004 and beyond. Large city formula factors are: pre -1940 housing percentage, population decline over last decade, accidents per capita, average household size, metro or non - metro and adjusted tax capacity per capita. In 2006, a new aid base for small cities was created. Cities under 5,000 in population received base aid equal to $6 per capita. The 2008 reforms resulted in several other changes and additions to aid base. The formula was revised again in 2013 for aid distributions in 2014 and beyond. LOCAL TAX RATE The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. MARKET VALUE An assessor's estimate of what property would be worth on the open market if sold. The market value is set on January 2 of the year before taxes are payable. MARKET VALUE HOMESTEAD CREDIT (MVHC) The Market Value Homestead Credit program replaced Homestead and Agricultural Aid, which was repealed in 2002. Beginning with taxes payable in 2002, homesteads became eligible for state paid credit of as much as 0.4 percent of a homestead's market value up to a maximum credit of $304. Homeowners do not apply for this credit — it was automatically applied and the state reimbursed local governments for the value of the credit. The 2011 Legislature eliminated this credit program. OPERATING BUDGET Plans of current expenditures and the proposed means of financing. The annual operating budget is the primary means by which most of the financing acquisition, spending, and service delivery activities of the government are controlled. The operating budget is essential to sound financial management. OTHER CHARGES A level of budgetary appropriations which include expenses for outside professional services, advertising, insurance, utility costs, repairs, maintenance and miscellaneous costs. PERMIT REVENUE Fees imposed on construction -related activities and for the acquisition of other non -business permits (e.g. dog, bicycle, house -moving, etc.). PERSONAL SERVICES A level of budgetary appropriations that include expenses for salaries, wages, and related employee benefits such as the City's share of retirement and insurance. PROPERTY CLASS The classification assigned to each parcel of property based on the use of the property. For example, owner -occupied residential property is classified as homestead. PROPERTY TAX LEVY The tax imposed by a local unit of government. The tax is established on or around December 28 of the year preceding the year taxpayers will pay the levy. REVENUE Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. STRATEGIC POLICY PLANNING Establishing and prioritizing goals and policy direction. Represents the City's fundamental planning process. SUPPLIES A level of budgetary appropriations which include expenses for commodities which are used such as office supplies, operating supplies, repair and maintenance supplies. TAX CAPACITY and TAX CALCULATIONS An explanation of tax capacity, tax rates, and a total tax calculation example follows: Estimated Market Value: The current worth of properties subject to taxation as determined by the county assessor. Each property must be appraised at least once every four years. Class Rates: The percentage of estimated market value subject to taxation for various types (classes) of property. Residential property, for example, is taxed at a different rate than agricultural, commercial or industrial. These rates are set by state legislation and subject to amendment on an annual basis. Class Rate Examples: Classification Residential Homestead Commercial/Industrial Class Rates for 2016 First $500,000 at 1% Amount over $500,000 at 1.25% First $150,000 at 1.50% Amount over $150,000 at 2% Tax Capacity of a Property: The valuation of property based on the estimated market value multiplied by the appropriate class rates as noted above. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate: The total of all levies (net of other State aid) in a jurisdiction divided by the total tax capacity of that jurisdiction. This factor is multiplied by the tax capacity of an individual property to determine the tax payable in the current year. Lauderdale's payable 2015 tax rate varies by watershed district ranging from 113.605 to 114.137. Total Tax Capacity: The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the powerline value are made to this total since not tax capacity is available for general tax purposes. TRUTH IN TAXATION The "taxation and notification law" that requires local governments to set estimated levies, inform taxpayers about the impacts, and announce which of their regularly scheduled council meetings will include a discussion of the budget and levy. Taxpayer input is taken at that meeting. Z Q J a F - z W 2 W O CC a J Q H a Q V Ln 0 N i E N U N O O O O O O O O O O O O O O — O O O O O O O r� rn u'1 (14 00 O tf) L. O c -i M N 00 t/)- V? V). i./? 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