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01/12/2016
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JANUARY 12, 2016 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the December 8, 2015 City Council Meeting c. Claims Totaling $124,900.39 4. CONSENT a. Designate Roseville Review as Official Newspaper b. Resolution 011216A Designating Depositories for City Funds c. Resolution 011216B Approving 2016 Tobacco Licenses d. Resolution 011216C Approving 3.2 Off Sale Malt Liquor License for 2016 e. Resolution 011216D Accepting Donation — Twin City Chinese Christian Church f. Resolution 011216E Accepting Donations for Recreational Programs g. Resolution 011216F Approving Investment Policy h. November Finance Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Elect Mayor Pro -Tem b. Appointments and Committee Assignments c. Engineering Proposal for Seal Coating Project d. Engineering Proposal for Sanitary Sewer Lining Project 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Minnesota Commercial Rail Request for Support b. December Finance Report c. Fourth Quarter Investment Report 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. PERA Defined Contribution Plan c. Community Development Update 13. CLOSED SESSION a. Acquisition of 1821 Eustis Street 14. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 December 8, 2015 Mayor Pro -Tem Gaasch called the Regular City Council meeting to order at 7:32 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson and Lara Mac Lean. Councilors absent: Mayor Jeff Dains Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant City Administrator; and Terry Berg, Deputy City Clerk. Approvals Mayor Pro -Tem Gaasch asked for changes to the meeting agenda. There being none, motion was made by Councilor Hawkinson to approve the agenda, seconded by Councilor Grove and carried unanimously. Councilor Hawkinson moved to approve the amended City Council meeting minutes of November 24, 2015 correcting the motion to adjourn. Councilor Grove seconded the motion and carried unanimously. Councilor Hawkinson moved and seconded by Councilor Mac Lean to approve the revised claims totaling $93,806.14. Motion carried unanimously. Consent Mayor Pro -Tem asked if any Councilors wished to remove items from the Consent Agenda. Councilor Mac Lean moved and seconded by Councilor Hawkinson to approve the Consent Agenda thereby approving the Publication of Summary of CenturyLink Cable Franchise Ordinance, 2016 Council Meeting Schedule, Accounts Payable Authorization for Year-end, Resolution 120815C Adoption of 2016 Fee Schedule, Approve Replacement Public Works Truck Purchase and Public Works Maintenance Step Increase. Motion carried unanimously. Discussion / Action Items A. 2016 Budget and Levy Mayor Pro -Tem Gaasch explained that the City would present the budget and levy recommendation with public comment after. City Administrator Butkowski reviewed a PowerPoint presentation on the proposed 2016 budget and corresponding levy. Mayor Pro -Tem asked for public comment at 7:46 p.m. Don Vandenberg of Brandychase condos questioned the 6% plus valuation increase of Lauderdale in relationship to Falcon Heights and St. Paul. Contact information for the Ramsey County assessor was provided. There being no further public comment, council discussion ensued with the focus being the wide range valuation adjustments within the city. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 December 8, 2015 Motion was made by Mac Lean and seconded by Grove to adopt Resolution 120815A Adopting the 2016 Final Property Tax Levy and Resolution 120815B Adopting the Final Budget and Establish Fund Appropriations. Motion carried unanimously on a roll call vote. City administrator noted the next meeting may include the Minnesota Commercial Rail Request for Support, November and December Financial Reports, Investment Report, Investment Policy, Designating Official Depository and Investment Institutions, Tobacco and Alcohol Licenses and Committee Appointments and Assignments. Work Session A. Public Comment. None. B. Community Update Administrator Butkowski informed the Council that 1783 Pleasant Street was building a front yard deck but need a variance and the fitness center construction is progressing. Lastly, the administrator reported that the city attorney is working on the former Rapit Printing building and its intended reuse. There being no further business on the council agenda, motion was made by Councilor Mac Lean and seconded by Councilor Hawkinson, carried unanimously, to adjourn the meeting at 8:01 p.m. Respectfully submitted, IJ4 4- - I - kr Terry J erg Deputy City Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL Janaury 12, 2016 City Council Meeting Payroll 12/18/15 Payroll: 12/18/15 Payroll: 12/31/15 Payroll: 12/31/15 Payroll: Vendor Claims 12/22/15 Claims 01/12/16 Claims 01/12/16 Claims Direct Deposit # 502137-502146 Payroll Liabilities, e -payments 1057E -1059E Direct Deposit #502147-502151 Payroll Liabilities, e -payments 1061E -1064E Check #'s 23115-23131 Check #'s 23132-23148 Check #'s 23149-23159 $9,480.45 $7,422.21 $8,845.44 $7,551.57 $10,783.25 $11,750.27 $69,067.20 SUBTOTAL $124,900.391 Total Claims for Approval $124,900.39 LAUDERDALE, MN 12/17/15 1:43 PM Page 1 Payments Current Period: DECEMBER 2015 Batch Name 121815 PR Payment Computer Dollar Amt $7,422.21 Posted Refer 5137 /CMA RETIREMENT TRUST - 457 Ck# 001057E 12/18/2015 Cash Payment G 101-21705 ICMA RETIREMENT December 18 2015 Payroll $1,902.47 Invoice 102081800 12/18/2015 Transaction Date 12/18/2015 Due 0 NORTH STAR CHE 10100 Total $1,902.47 Refer 5138 NORTH STAR BANK, CHECKING S Ck# 001058E 12/18/2015 Cash Payment G 101-21701 FEDERAL TAXES December 18 2015 Payroll $1,335.41 Invoice 12/18/2015 Cash Payment G 101-21703 FICA WITHHOLDING. December 18 2015 Payroll $2,370.80 Invoice 12/18/2015 Transaction Date 12/18/2015 Due 0 NORTH STAR CHE 10100 Total $3,706.21 ..... Refer 5139 PERA Ck# 001059E 12/18/2015 Cash Payment G 101-21704 PERA December 18 2015 Payroll $1,813.53 Invoice 12/18/2015 Transaction Date 12/18/2015 Due 0 NORTH STAR CHE 10100 Total $1,813.53 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $7,422.21 $7,422.21 Pre -Written Check $7,422.21 Checks to be Generated by the Computer $0.00 Total $7,422.21 LAUDERDALE, MN 12/22/15 12:40 PM Page 1 *Check Detail Register© DECEMBER 2015 Paid Chk# 023116 12/22/2015 BERG, TERRY E101-41200-201 GENERAL SUPPLIES E 101-41200-331 TRAVEL EXPENSE E 101-41200-331 TRAVEL EXPENSE Total BERG, TERRY Paid Chk# 023117 12/22/2015 BOWNIK, JIM $24.65 2016 Planner Calendars $3.00 Parking $136.28 Mileage $163.93 E 101-41200-331 TRAVEL EXPENSE $27.46_ 8/27-12/16/2015 Mileage Total BOWNIK, JIM $27.46 E 101-43400-312 Paid Chk# 023118 12/22/2015 BUTKOWSKI, HEATHER $50.00 2015 E 101-41200-331 TRAVEL EXPENSE $87.17 4Q2015 Mileage Total BUTKOWSKI, HEATHER $87.17 Building Permit 15-41 Paid Chk# 023119 12/22/2015 CHRISTOPHER ENTERPRISES LLC BUILDING INSPECTOR R101-32180 RENTAL HOUSING LICENSE $30.00 Rental Property License Refund Total CHRISTOPHER ENTERPRISES LLC $30.00 $2,154.10 Paid Chk# 023120 12/22/2015 CITY OF FALCON HEIGHTS Building Permit 15-73 E 101-42100-321 FIRE CALLS $228.85 November False Alarms E 101-42100-321 FIRE CALLS $457.68 November Fire Calls Total CITY OF FALCON HEIGHTS $686.53 2015 Paid Chk# 023121 12/22/2015 GRACE, DUANE E 101-43400-312 BUILDING INSPECTOR $132.03 2015 Building Permit 15-47 E 101-43400-312 BUILDING INSPECTOR $50.00 2015 Plumbing Permit 15-18 E 101-43400-312 BUILDING INSPECTOR $236.11 2015 Building Permit 15-41 E 101-43400-312 BUILDING INSPECTOR $1,400.89 2015 Building Permit 15-70 E 101-43400-312 BUILDING INSPECTOR $2,154.10 2015 Building Permit 15-73 E 101-43400-312 BUILDING INSPECTOR $72.31 2015 Rand Claussen Project E 101-43400-312 BUILDING INSPECTOR $150.00 2015 Building Permit 15-34 Total GRACE, DUANE $4,195.44 Paid Chk# 023122 12/22/2015 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $50.75 13510112 Fax Line Total INTEGRA $50.75 Paid Chk# 023123 12/22/2015 KENNEDY & GRAVEN E101-41500-305 LEGAL FEES - CIVIL $115.50 129309 General Matters E101-41500-305 LEGAL FEES - CIVIL $775.50 129309 Council Attendance E101-41500-305 LEGAL FEES - CIVIL $231.00 129309 Sex Offender Ordinance E101-41500-305 LEGAL FEES - CIVIL $379.50 129309 Rapit Print Building Total KENNEDY & GRAVEN $1,501.50 LAUDERDALE, MN 12/22/15 12:40 PM Page 2 *Check Detail Register© DECEMBER 2015 Check Amt Invoice Comment Paid Chk# 023124 12/22/2015 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $2,581.35 402114 January Insurance Premiums Total PUBLIC EMPLOYEES INS PROGRAM $2,581.35 Paid Chk# 023125 12/22/2015 SUBURBAN ACE HARDWARE E101-43000-202 PERMANENT SUPPLIES $10.99 103327 Station - Nails, Fasteners Total SUBURBAN ACE HARDWARE $10.99 Paid Chk# 023126 12/22/2015 TRUCK UTILITIES INC E101-43000-202 PERMANENT SUPPLIES $15.00 0292167 Cutting Edge Bolt and Nut Total TRUCK UTILITIES INC $15.00 Paid Chk# 023127 12/22/2015 UNIVERSITY OF MINNESOTA E 101-43000-308 TRAINING & EDUCATION $70.00 Pavement Training - G Beck Total UNIVERSITY OF MINNESOTA $70.00 Paid Chk# 023128 12/22/2015 US BANK EQUIPMENT FINANCE E 101-41200-401 COPIER CONTRACT $149.00 293372892 Copier Contract Total US BANK EQUIPMENT FINANCE $149.00 Paid Chk# 023129 12/22/2015 VERIZON WIRELESS E 602-49100-391 TELEPHONE/PAGERS $16.15 9756434860 November E 601-49000-391 TELEPHONE/PAGERS $16.15 9756434860 November E 101-43000-391 TELEPHONE/PAGERS $32.30 9756434860 November Total VERIZON WIRELESS $64.60 Paid Chk# 023130 12/22/2015 XCEL ENERGY, PARK & GARAGE E 101-45200-383 GAS UTILITIES $13.01 481811768 November E 101-45200-381 ELECTRIC UTILITIES $34.09 481811768 November E 101-43000-383 GAS UTILITIES $60.80 481811768 November E 101-43000-381 ELECTRIC UTILITIES $39.16 481811768 November E 101-43000-383 GAS UTILITIES ($21.49) 481811768 Outstanding Credit Total XCEL ENERGY, PARK & GARAGE $125.57 Paid Chk# 023131 12/22/2015 XCEL ENERGY, STREET LIGHTING E 101-43000-380 STREET LIGHTING $473.96 481443598 November Street Lighting Total XCEL ENERGY, STREET LIGHTING $473.96 10100 NORTH STAR CHECKING $10,783.25 LAUDERDALE, MN 12/22/15 12:40 PM Page 3 *Check Detail Register© DECEMBER 2015 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $10,200.95 202 COMMUNICATIONS $550.00 601 SEWER UTILITIES $16.15 602 STORM SEWER ENTERPRISE FUND $16.15 $10,783.25 LAUDERDALE, MN 01/08/16 9:44 AM Page 1 Payments Current Period: DECEMBER 2015 Batch Name 123115 PR Payment Computer Dollar Amt $7,551.57 Posted Refer 5144 ICMA RETIREMENT TRUST - 457 Ck# 001061 E 12/31/2015 Cash Payment G 101-21705 ICMA RETIREMENT December 31 2015 Payroll $500.00 Invoice 102088650 12/31/2015 Transaction Date 12/31/2015 Due 0 NORTH STAR CHE 10100 Total $500.00 Refer 5145 MN DEPARTMENT OF REVENUE Ck# 001062E 12/31/2015 Cash Payment G 101-21702 STATE WITHHOLDING December Payroll $1,755.16 Invoice December 12/31/2015 Transaction Date 12/31/2015 Due 0 NORTH STAR CHE 10100 Total $1,755.16 Refer 5146 NORTH STAR BANK, CHECKING S Ck# 001063E 12/31/2015 Cash Payment G 101-21701 FEDERAL TAXES December 31 2015 Payroll $1,416.24 Invoice 12/31/2015 Cash Payment G 101-21703 FICA WITHHOLDING. December 31 2015 Payroll $2,026.18 Invoice 12/31/2015 Transaction Date 12/31/2015 Due 0 NORTH STAR CHE 10100 Total $3,442.42 Refer 5147 PERA Ck# 001064E 12/31/2015 Cash Payment G 101-21704 PERA December 31 2015 Payroll $1,853.99 Invoice 12/31/2015 Transaction Date 12/31/2015 Due 0 NORTH STAR CHE 10100 Total $1,853.99 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $7,551.57 $7,551.57 Pre -Written Check $7,551.57 Checks to be Generated by the Computer $0.00 Total $7,551.57 LAUDERDALE, MN 01/08/16 9:42 AM Page 1 *Check Detail Register© JANUARY 2016 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 023132 1/12/2016 8TH DAY LANDSCAPING E 101-43000-313 SNOW & ICE REMOVAL $645.00 3988 December Snow Removal Total 8TH DAY LANDSCAPING $645.00 Paid Chk# 023133 1%12/2016 ABDO EIC' K & MEYERS LLP E 101-41500-301 AUDITING $2,500.00 357141 Audit Progress Bill Total ABDO EICK & MEYERS LLP $2,500.00 Paid Chk# 023134 1/12/2016 AFSCME G 101-21709 UNION DUES $140.25 December December Union Dues Total AFSCME $140.25 Paid Chk# 023135 1112/2016 AMERIPRIDE E 101-43000-228 REPAIR SUPPLIES $116.43 1003331827 2 Cases Paper Towels Total AMERIPRIDE $116.43 Paid Chk# 023136 1/12/2016 CITY OF ROSEVILLE E 101-45200-370 PARK & RECREATION EXPENS $752.00 151231 2015 Aug - Dec Recreation Program Reimbursement Total CITY OF ROSEVILLE $752.00 Paid Chk# 023137 1/1212016 EUREKA RECYCLING E 203-50000-327 OTHER SERVICES $652.00 15588 Recycling Promotional Materials E 203-50000-389 RECYCLING CONTRACTOR $2,590.20 15588 December Recycling Total EUREKA RECYCLING $3,242.20 Paid Chk# 023138 1/12/2016 G & K SERVICES E 601-49000-425 CLOTHING $90.29 2277524-12 December Uniforms E 602-49100-425 CLOTHING $90.28 2277524-12 December Uniforms Total G & K SERVICES $180.57 Paid Chk# 023139 1/12/2016 GOPHER STATE ONE CALL E 101-43400-386 GOPHER STATE ONE CALL $23.20 154399 December Locates Total GOPHER STATE ONE CALL $23.20 Paid Chk# 023140 1/12%2016 HUGHES AND JOSEPH E101-41500-300 LEGAL FEES -PROSECUTING $850.00 0048 December Total HUGHES AND JOSEPH $850.00 Paid Chk# 023141 1/12/2016 LILLIE SUBURBAN NEWS E 101-41100-352 PUBLIC INFORMATION NOTICE $72.00 Ordinance No 15-09 Total LILLIE SUBURBAN NEWS $72.00 Paid Chk# 023142 1/12/2016 LMCIT E 101-41200-151 WORKERS COMPENSATION 1 $67.43 31247 Workers Compensation Final Audit E 101-41100-151 WORKERS COMPENSATION 1 $3.25 31247 Workers Compensation Final Audit E 202-49500-151 WORKERS COMPENSATION 1 $5.99 31247 Workers Compensation Final Audit E 203-50000-151 WORKERS COMPENSATION 1 $8.85 31247 Workers Compensation Final Audit E 101-45200-151 WORKERS COMPENSATION 1 $102.83 31247 Workers Compensation Final Audit LAUDERDALE, MN 01/08/16 9:42 AM Page 2 *Check Detail Register© JANUARY 2016 Check Amt Invoice Comment E 101-41500-151 WORKERS COMPENSATION 1 $6.55 31247 Workers Compensation Final Audit E 101-43000-151 WORKERS COMPENSATION 1 $116.86 31247 Workers Compensation Final Audit E 601-49000-151 WORKERS COMPENSATION 1 $223.70 31247 Workers Compensation Final Audit E 602-49100-151 WORKERS COMPENSATION 1 $182.71 31247 Workers Compensation Final Audit E 101-43400-151 WORKERS COMPENSATION 1 $108.83 31247 Workers Compensation Final Audit Total LMCIT $827.00 Paid Chk# 023143 1/12/2016 METRO SALES, INC. E 101-41200-401 COPIER CONTRACT $226.13 418437 9/17-12/16/2015 Copier Charge Total METRO SALES, INC. $226.13 Paid Chk# 023144 1/12/2016 MN DEPT OF LABOR AND INDUSTRY E 101-43400-443 SURCHARGE REPORT $523.56 23788123025 4Q2015 Surcharge Report Total MN DEPT OF LABOR AND INDUSTRY $523.56 Paid Chk# 623145 1/12/2016 NORTH STAR BANK, PETTY CASH E 101-41200-201 GENERAL SUPPLIES $68.28 Cardstock, Envelopes, Rulers E 101-41200-201 GENERAL SUPPLIES ($6.41) Return Rulers E 101-41200-327 OTHER SERVICES $60.60 Binding Budget Books, Large Format Copies Total NORTH STAR BANK, PETTY CASH $122.47 Paid Chk# 023146 1/12/2016 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISCELLANEOUS $6.24 EMCOM-0048 December Fleet Support E 101-42100-318 911 DISPATCH $1,116.41 EMCOM-0048 December 911 Dispatch E 101-42100-318 911 DISPATCH $228.72 EMCOM-0048 December 911 Dispatch -CAD Total RAMSEY COUNTY, PROP REC & REV $1,351.37 Paid Chk# 023147 1/12/2016 RAPIT PRINTING E101-41200-201 GENERAL SUPPLIES $137.10 153688 Receipt Pads Total RAPIT PRINTING $137.10 Paid Chk# 023148 1/12/2016 SAM S CLUB E 101-41200-442 MISCELLANEOUS $40.99 Service Charge Total SAM S CLUB $40.99 10100 NORTH STAR CHECKING $11,750.27 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $7,906.25 202 COMMUNICATIONS $5.99 203 RECYCLING $3,251.05 601 SEWER UTILITIES $313.99 602 STORM SEWER ENTERPRISE FUND $272.99 $11,750.27 LAUDERDALE, MN 01/08/16 9:52 AM Page 1 *Check Detail Register© JANUARY 2016 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 023149 1/12/2016 CITY OF STA NT H ON Y E 101-42100-319 POLICE CONTRACT $54,418.83 3337 January Police Contract Total CITY OF ST ANTHONY $54,418.83 Paid Chk# 023150 1/12/2016 EHLERS E101-41200-308 TRAINING & EDUCATION $280.00 1791676-8818 Public Finance Seminar - TB Total EHLERS $280.00 Paid Chk# 023151 1/12/2016 MET COUNCIL ENVIRONMENTAL SERV E 601-49000-387 WATER TREATMENT SERVICE $11,602.32 1051050 February Wastewater Treatment ,tal MET COUNCIL ENVIRONMENTAL SERV $11,602.32 Paid Chk# 023152 1/12/2016 MINNESOTA GFOA E101-41200-438 DUES & SUBSCRIPTIONS $60.00 Membership Renewal - TB Total MINNESOTA GFOA $60.00 Paid Chk# 023153 1/12/2016 NORTH STAR BANK, PETTY CASH E101-41200-438 DUES & SUBSCRIPTIONS $20.00 Register Notary - TB E 101-43000-442 MISCELLANEOUS $16.00 2012 Ford License Tabs E 101-43000-442 MISCELLANEOUS $16.00 2006 Ford License Tabs Total NORTH STAR BANK, PETTY CASH $52.00 Paid Chk# 023154 1/12/2016 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $225.00 First Class Sort Permit 1073 E 101-41200-203 POSTAGE $1,500.00 Permit 1073 Postage Deposit Total POSTMASTER - NEWSLETTER $1,725.00 Paid Chk# 023155 1/12/2016 POSTMASTER - STAMPS E 101-41200-203 POSTAGE $49.00 1 Roll of Stamps E 101-43400-203 POSTAGE $49.00 1 Roll of Stamps Total POSTMASTER - STAMPS $98.00 Paid Chk# 023156 1/12/2016 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $234.87 7299655-0500- January - Public Works Total WASTE MANAGEMENT $234.87 Paid Chk# 023157 1/12/2016 XCEL ENERGY, 2430 LARPENTEUR E 101-43000-381 ELECTRIC UTILITIES $124.12 484704318 2430 Larpenteur Avenue Total XCEL ENERGY, 2430 LARPENTEUR $124.12 Paid Chk# 023158 1/12/2016 XCEL ENERGY, CITY HALL E 101-43000-381 ELECTRIC UTILITIES $174.44 484630997 City Hall E 101-43000-383 GAS UTILITIES $224.67 484630997 City Hall E 101-43000-381 ELECTRIC UTILITIES ($38.49) 484630997 City Hall Total XCEL ENERGY, CITY HALL $360.62 Paid Chk# 023159 1/12/2016 XCEL ENERGY, STREET LIGHTING E101-43000-380 STREET LIGHTING $50.20 484681943 Lauderdale Bridge Lights LAUDERDALE, MN 10100 NORTH STAR CHECKING $69,067.20 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $57,464.88 601 SEWER UTILITIES $11,602.32 $69,067.20 01 /08/16 9:52 AM Page 2 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 12, 2016 ITEM NUMBER Designate Official Newspaper STAFF WTIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City Council must designate an official newspaper at the first council meeting in Janu- ary. For many years, the City Council has designated the Roseville Review and published all legal notices there. The Review sent a letter to the City indicating their desire to continue the relationship and the rates for 2016. OPTIONS: 1. Designate the Roseville Review as the City's official newspaper. 2. Do not designate the Roseville Review as the City's official newspaper and provide staff with alternative suggestions. STAFF RECOMMENDATION: By approving the consent agenda, the City Council designates the Roseville Review as the City's official newspaper for 2016. COUNCIL ACTION: Gllbte SL1�1bv11'(baya1 Ne-wopaperS, Inc. 2515 E. Seventh Avenue North St. Paul, MN 55109 (651) 777-8800 December 14, 2015 Heather Butkowski City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Ms. Butkowski: Thank you for the opportunity to bid on public notice publication services for the City of Lauderdale. Lillie Suburban Newspapers has been serving the needs of the Lauderdale area for 41 years, and is pleased to provide ongoing coverage of city government and school issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was founded in 1938 by the late T. R. Lillie. His grandsons, Jeffery Enright and Ted H, Lillie, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Lauderdale area. Our experienced news staff provides readers with a well-balanced, lively and informative product each week. We realize that Lauderdale area residents look to the Roseville Review as one of their primary sources of information about city activities and meetings, and we will continue to publish the city's press releases and photos. The Roseville Review has the official legal designation of Little Canada, Maplewood and the Roseville Area School District. 3 P.M. Thursday is the deadline each week for submitting public notices to our office. Public notices should be directed to Kitty Sundberg, Lillie Suburban Newspapers, 2515 E. Seventh Ave., North St. Paul, MN 55109. Our fax number is 651/777-8288. Notices may also be sent via e-mail to: legals @lillienews.com Legal publication rates for minutes, advertisements for bids and other notices are as follows: $13.20 per column inch for a one-time publication $11.88 per column inch for each additional publication Thank you for considering the Roseville Review as the official legal newspaper for the City of Lauderdale for 2015. If you have any further questions, don't hesitate to call us. Sincerely, Jeffery Enright Publisher LRUE Ramsey County Review • Maplewood Review • Oakdale -Lake Elmo Review • Review Perspectives NEWS New Brighton Bulletin • Shoreview Bulletin • St. Anthony Bulletin • South-West Review Roseville -Little Canada Review • Woodbury -South Maplewood Review • East Side Review LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 12, 2016 ITEM NUMBER Designating Official Deposi- tory and Investment Institutions/Brokers for 2016 STAFF INITIAL TJB —M APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City designates the official depository and investment institutions/brokers. North Star Bank is recommended to continue as the official depository. Investment institutions/brokers includes Morgan Stanley, Northland Securities, RBC Capital Markets, LLC and the 4M Fund/PFA Financial Network, Inc. OPTIONS: 1. To approve Resolution 011216A. 2. To remove the item from the consent agenda for further consideration. STAFF RECOMMENDATION: Approve Resolution 011216A Designating Official Depository and Investment Institutions. COUNCIL ACTION: RESOLUTION 011216A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DESIGNATING OFFICIAL DEPOSITORY & INVESTMENT INSTITUTIONS BE IT HEREBY RESOLVED, that North Star Bank is designated as a depository for the funds of the City of Lauderdale. BE IT FURTHER RESOLVED, that before any deposits are made that exceed the amount that is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply to the city a corporate surety bond in the amount of at least ten percent more than the amount on the deposit plus accrued interest at the close of the business day. The bond is subject to the approval of the city council. BE IT FURTHER RESOLVED, that in lieu of the above bond, the depository may furnish collateral in the manner and to the extent permitted by law. All such collateral must be approved by the council and accompanied by a written assignment providing that, upon default, the financial institution shall release to the city on demand, free exchange or any other charges, the collateral pledged. BE IT FURTHER RESOLVED, all collateral must be placed in safekeeping in a restricted account at either a Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution that is furnishing the collateral. In case of default upon the par t of the depository, the council of the city shall have full power and authority to sell such collateral or as much as may be necessary to realize the full amount due the city over such federal guarantee. BE IT FURTHER RESOLVED, Morgan Stanley, Northland Securities, RBC Capital Markets, LLC, and the 4M Fund/PFA Financial Network, Inc. are the city's investment institutions and brokers for 2016. Adopted this 12th day of January 2016. Jeff Dains, Mayor Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 12, 2016 ITEM NUMBER 2016 Tobacco Licenses a STAFF INITIAL TJB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received applications for renewal of tobacco licenses. The licenses would be valid January 1, 2016 — December 31, 2016. Laipenteur SuperUSA - 2424 Larpenteur Avenue W Croix Oil (13P Station) - 2421 Larpenteur Avenue W OPTIONS: 1. To approve Resolution 01121613. 2. To remove the item from the consent agenda for further consideration. STAFF RECOMMENDATION: Approve Resolution 011216B Approving 2016 Tobacco Licenses. COUNCIL ACTION: RESOLUTION 011216B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING 2016 TOBACCO LICENSES WHEREAS, the following applicants: Larpenteur SuperUSA 2424 Larpenteur Avenue W Croix Oil 2421 Larpenteur Avenue W have presented to the City of Lauderdale complete applications for renewal of current tobacco licenses; and WHEREAS, the establishments listed above have provided the proper fee and the Certification of Workers Compensation form and insurance certificate. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the establishments listed above, be granted tobacco licenses with the City of Lauderdale for the term of January 1, 2016 through December 31, 2016. Adopted by the City of Lauderdale this 12th day of January, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 12, 2016 ITEM NUMBER 3.2 Off Sale Malt Liquor License for 2016 STAFF INITIAL TJl3 JA APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received an application for renewal 3.2 off sale malt liquor license. The license would be valid January 1, 2016 December 31, 2016. Larpenteur SuperUSA - 2424 Larpenteur Avenue W OPTIONS: 1. To approve Resolution 011216C. 2. To remove the item from the consent agenda for further consideration. STAFF RECOMMENDATION: Approve Resolution 011216C Approving 3.2 Off Sale Malt Liquor License for 2016. COUNCIL ACTION: RESOLUTION 011216C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING 3.2 OFF SALE MALT LIQUOR LICENSE FOR 2016 WHEREAS, the following applicant: Larpenteur SuperUSA 2424 Larpenteur Avenue W has presented to the City of Lauderdale their complete application for renewal of current 3.2 off sale malt liquor license; and WHEREAS, the establishment listed above has provided the proper fee and the Certification of Workers Compensation form and insurance certificate. NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the establishment listed above, be granted 3.2 off sale malt liquor license with the City of Lauderdale for the term of January 1, 2016 through December 31, 2016. Adopted by the City of Lauderdale this 12th day of January, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM ................... _...._ Action Requested Consent X Public Hearing Discussion Action Resolution X_ Work Session Meeting Date January 12, 2016 ITEM NUMBER Twin City Chinese Christian Church Donation STAFF INITIAL TJB _ 5� �- APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a donation of $1,500.00 in December from the Twin Cities Chinese Christian Church. The Church has made similar donations in years past, which the Council has accepted. Minnesota Statutes 465.03 states that every donation acceptance shall be by resolution of the governing body adopted by a two-thirds majority of tis members, expressing such terms in full. The resolution accepts the donation for Fund 414 Development to use for community projects. OPTIONS: 1. Adopt resolution accepting the donation. 2. Declining the donation and returning to donor. STAFF RECOMMENDATION: Adopt Resolution 011216D Accepting the Donation from the Twin City Chinese Christian Church. COUNCIL ACTION: RESOLUTION 011216D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING DONATION WHEREAS, the City of Lauderdale is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of citizens, and is specifically authorized to accept gifts and bequests; and WHEREAS, the following persons and entities have offered to contribute cash amounts set forth below to the city: Twin City Chinese Christian Church $1,500.00 WHEREAS, all such donations have been contributed to assist the city in the establishment and operation of facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted and shall be used to establish and operate development programs either alone or in cooperation with others, as allowed by law. 2. The city administrator is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donor's donation. Adopted by the City of Lauderdale this 12th day of January, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator December 15, 2015 City of Lauderdale, MN 1891 Walnut Street Lauderdale, MN 55113 Re: City Gift Dear City of Lauderdale, We, the member of Twin City Chinese Christian Church, want to thank you for all your hard work and what you do to keep this City running and beautiful. Please accept this gift in the amount of $1500 from our church. We wish you all a Merry Christmas and a Happy New Year! Sincerely, John Shen Building and Grounds Deacon LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 12, 2016 ITEM NUMBER Recreational Program Donations STAFF INITIAL TJB —0 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a number of donations for the Day in the Park event and 5K Fun Run. Minnesota Statutes 465.03 states that every donation acceptance shall be by resolution of the governing body adopted by a two-thirds majority of tis members, expressing such terms in full. The resolution accepts the donations for Fund 201 Community Events to use for the events listed in the resolution. OPTIONS: Adopt resolution accepting the donations. STAFF RECOMMENDATION: Adopt Resolution 011216E Accepting the Donations for recreational programs. COUNCIL ACTION: RESOLUTION 011216E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Lauderdale is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons and entities have offered to contribute cash amounts set forth below to the city: Name of Donor Day in the Park Falcon Heights- Lauderdale Lions $100.00 Beaupre Aerial Equipment $500.00 Twin City Die Casting $250.00 Malzer Chiropractic $500.00 Xcel Energy $250.00 Korean Service $200.00 Croix Oil $100.00 Nelson Financial $100.00 Name of Donor 5K Fun Run Finn Sisu $150.00 Falcon Heights -Lauderdale Lions $100.00 Spire Credit Union $100.00 Goodmanson Construction $100.00 WHEREAS, all such donations have been contributed to assist the city in the establishment and operation of facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted and shall be used to establish and operate recreational programs either alone or in cooperation with others, as allowed by law. 2. The city administrator is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donor's donation. Adopted by the City of Lauderdale this 12th day of January, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution X Work Session Meeting Date January 12, 2016 ITEM NUMBER Investment Policy STAFF INITIAL TJB J_ APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The current investment policy was approved on January 13, 2015. The policy has been re- written with revisions to comply with the Minnesota State Auditor recommended practices and with the Government Accounting Standards Board. The new format is similar to many other Minnesota entities. An investment policy should be reviewed by staff annually but not taken to City Council except when revisions are recommended. OPTIONS: Adopt Resolution 011216F Approving Investment Policy. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council adopts the Investment Policy as presented. COUNCIL ACTION: RESOLUTION 011216F CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING INVESTMENT POLICY WHEREAS, the City of Lauderdale previously adopted an investment policy dated January 13, 2015; and WHEREAS, City staff has completed a review of the policy and made revisions to the policy which comply with the Minnesota Office of the State Auditor recommended practices and with the Government Accounting Standards Board. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA that the attached investment policy dated January 12, 2016 is hereby adopted as written. Adopted by the City of Lauderdale this 12th day of January, 2016. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator I. Introduction Policy: Investment Effective: January 13, 2015 Revised: January 12, 2016 The intent of the Investment Policy of the City of Lauderdale is to define parameters within which funds are to be managed. In methods, procedures and practices, the policy formalizes the framework for the City's investment activities that must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. The guidelines are intended to be broad enough to allow the city administrator to function properly within the parameters of responsibility and authority; yet specific enough to adequately safeguard the investment assets conforming to all applicable federal, state and/or local statutes govern the investment of public funds. II. Standards of Care A. Prudence — The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Individuals acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. The "prudent person" standard states that, "Investments shall be made with judgment care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." B. Ethics and Conflicts of Interest — Employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees shall disclose any material interests in financial institutions with which they may conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. C. Delegation of Authority — Authority to manage the investment portfolio is the city administrator's responsibility but may designate an employee of the City as investment designee, who shall act in accordance with established procedures and internal controls for the operation of the investment portfolio consistent with this investment policy. III. Scope This investment policy applies to activities of the City of Lauderdale with regard to investing the financial assets of all funds. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: 101 General Fund 200's Special Revenue Funds 300's Debt Service Funds 400's Capital Improvement Funds 600's Enterprise Funds In addition, funds held by trustees or fiscal agents are excluded from these rules; however, all funds are subject to regulations established by the State of Minnesota. IV. Investment Objectives A. Safety — The primary objective is the preservation of capital and the safeguarding of public funds by mitigating credit and interest rate risk. a. Credit Risk — The City will minimize credit risk, which is the risk of loss due to the failure of the security issuer or backer. b. Interest Rate Risk — The City will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in the market interest rates. B. Term — Investments will be scheduled to cover all expenditures. Investments will not be longer than one year for cash flow and all excess funds may be invested for longer than on year, with a maximum term of ten years. C. Liquidity — The portfolio shall remain liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Furthermore, since all possible cash demands cannot be anticipated, a portion of the portfolio may be placed in money market mutual funds or government investment pools which offer same- day liquidity for short-term funds. D. Yield — the investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the 2 investment risk constraints and liquidity needs. The benchmark to be used will be the 4M Plus Fund annual rate of return. Return on investment is of secondary importance compared to the safety and liquidity objectives. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity. V. Pooling of Funds The City will consolidate (pool) cash and reserve balances from all funds, except for those legally restricted by statutes, to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. VI. Authorized Investments The City of Lauderdale will invest only in securities authorized by Minnesota Statute § 118A.04 and § 118A.05. 1. Government bonds, notes, bills, mortgages and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress, excluding mortgage-backed securities defined as "high risk" (as defined below) or in certificates of deposit secured by letters of credit issued by Federal Home Loan Banks. High risk mortgage-backed securities are as follows: A) Interest—only or principal—only mortgage-backed securities, B) Any mortgage derivative security that: a) has an expected average life greater than ten years, b) has an expected average life that: i) will extend by more than four years as the result of an immediate or sustained parallel shift I the yield curve of plus 300 basis points; or ii) will shortened by more than six years as the result of an immediate and sustained parallel shift in yield curve of minus 300 basis points; or c) will have an estimated change in price of more than 17 percent as the result of an immediate and sustained parallel shift in the yield curve of plus or minus 300 basis points. 2. Obligations of the United States or its agencies under a repurchase agreement if the margin agreement under the repurchase agreement is 101 percent and with any of the following institutions: A) A bank qualified as depository of public funds. B) Any national or state bank in the United States which is a member of the Federal Reserve System and whose combined capital and surplus equals or exceeds $10,000,000. C) A primary reporting dealer in the United States government securities to the Federal Reserve Bank of New York. 3 D) A broker/dealer having its principal executive office in Minnesota, or an affiliate of it, regulated by the Securities and Exchange Commission and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. 3. State and local government obligation as follows: A) An obligation of the State of Minnesota or any of its municipalities: a) that having taxing power, and b) are rated "A" or better by a national bond rating service. B) Obligation of other state and local governments: a) that have taxing power, and b) are rated "A" or better by a national bond rating service. C) General obligations of the Minnesota Housing Finance Agency that are rated "A" or better by a national bond rating service. D) General obligations of housing finance agencies of other states, provided: a) they include a moral obligation of the state, and b) they are rated "A" or better by a national bond rating service. E) General revenue obligation of any agency or authority of the State of Minnesota other than those found in C or D above (Housing Finance Agency) that are rated "AA" or better by a national bond rating service. 4. Certificates of deposit at state and federally chartered banks and savings and loan associations. All investments made under this subsection shall be limited to the amount of Federal Deposit Insurance Corporation or the manner set forth in Minnesota Statute § 118A.05. The certificate of deposit should be in the form of a discounted security maturing in the amount not to exceed the insurance coverage or in the amount so that at any time the face amount together with any accrued interest does not exceed the insurance coverage. 5. Banker's Acceptances of United States corporations or their Canadian subsidiaries that are rated "Al" by Moody's Investors Service and/or P1 by Standard and Poor's Corporation and matures in 270 days or less. Banker's Acceptances can only be purchased if the yield is greater than the United States Treasury obligations or Federal Agency issues. 6. Commercial Paper issued by United States corporations or their Canadian subsidiaries that are rated "Al" by Moody's Investors Services and/or "Pl" by Standard and Poor's Corporation and matures in 270 days or less. 7. Money Market Funds consisting of United States Treasury Obligations and/or Federal Agency Issues and or re -purchase agreements as long as it is rated AAA by two rating agencies (FDIC, SIPC, FSLC, or NRSRO). 8. The City will not purchase securities that are considered highly sensitive. A highly sensitive investment is a debt instrument with contract terms that make the investment's fair value highly sensitive to interest rate changes. Examples include range notes and index amortizing notes, variable-rate investments with coupon multipliers, and coupons that vary inversely with benclunark index. 4 9. The City will not purchase securities that could expose the City to foreign currency risk. 10. The City will not purchase derivatives. VII. Safekeeping and Custody Investments may be held in safekeeping with: 1. Any Federal Reserve bank. 2. Any bank authorized under the laws of the United States or any State to exercise corporate trust powers, including but not limited to the bank from which the investment is purchased. 3. A primary reporting dealer in United States government securities whom reports to the Federal Reserve Bank of New York, or 4. A securities broker-dealer having its principal executive office in Minnesota, licensed pursuant to Minnesota Statutes Chapter 80A, or an affiliate of it, regulated by the Securities and Exchange Commission and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. The City's ownership of all securities in which the fund is invested shall be evidenced by a written acknowledgment identifying the securities by: A. The name of issue, B. The maturity dates, C. The interest rates, D. Any serial number or cusips. The City shall not invest in securities that are both uninsured and not registered in the name of the City and are held by either: A. The counterparty, or B. The counterparty's trust department or agent, but not in the name of the City. The city administrator shall establish a system of internal controls, which shall be reviewed with the independent auditor of the City. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, and misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City. VIII. Investment Parameters No more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one broker-dealer company. Additionally, no more than five percent of the overall portfolio may be invested in the securities of a single issuer, except for the securities of 5 the United States Government, or a maximum of 25 percent with any individual counter party in an external investment pool. The city administrator or investment designee shall obtain competitive bids from at least two brokers or financial institutions on all purchases of investment instruments purchased on the secondary market. IX. Investment Depositories and Authorized Brokers Annually, the City Council will designate by resolution depositories, brokers and financial institutions authorized to provide banking and investment services to the City. Prior to completing an initial transaction each year with a broker, the City shall provide to the broker a copy of the City's Investment Policy and a copy of the Notification to Broker and Certification by Broker as required by Minnesota Statutes Chapter 80A. The broker must sign and return the Notification to Broker and Certification by Broker and agree to handle the City's account in accordance with the City's Investment Policy and provide a copy of their broker's insurance coverage for their firm. X. Investment Earnings Interest earnings will be credited to the source of the invested funds at the end of each month based on the average cash balances during the month. Market value adjustments and interest accruals will be allocated at the end of the fiscal year based on the average cash balances during the fiscal year. XI. Reporting and Review The city administrator or investment designee shall prepare an investment report, including a management summary that provides an analysis of the status of the current investment portfolio and transactions made quarterly. This management summary will be prepared in a manner which will allow the City to ascertain whether investment activities during the reporting period have conformed to the investment policy. The report shall be provided to the mayor and city council at the end of each fiscal quarter. The report will include a list of investments with date of purchase, date of maturity, type of investment, firm invested with, and an interest rate with an analysis of interest rates and comparison to the benchmark as set forth in this policy. XII. Exemption Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirement of this policy. Upon maturity, if funds are re -invested the new securities must conform to this policy. XIII. Review and Approval This investment policy shall be formally approved and adopted by resolution of the City Council and any future changes to the policy must be approved by the City Council. Adopted by the City of Lauderdale on January 12, 2016. Jeffrey Dains, Mayor Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 12, 2016 ITEM NUMBER November Financial ReDoit STAFF INITIAL E o APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for November 2015. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for November 2015. COUNCIL ACTION: LAUDERDALE, MN 12/30/15 12:03 PM Page 1 Cash Balances Current Period: NOVEMBER 2015 MTD MTD Current FUND Descr Account Debit Credit Balance CASH GENERAL G 101-10100 $187,448.08 $91,937.69 -$2,067,895.91 COMMUNITY EVENTS G 201-10100 $308.68 $598.13 $11,344.52 COMMUNICATIONS G 202-10100 $0.90 $1,324.87 $1,293.44 RECYCLING G 203-10100 $40.40 $4,776.47 $57,977.48 CAPITAL IMPROVEMENT STREETS G 401-10100 $412.17 $0.00 $591,495.93 CAPITAL IMPROVEMENTS G 402-10100 $34.07 $0.00 $48,891.93 CAPITAL IMPROVE STORM WATER G 403-10100 $126.96 $0.00 $182,192.02 PARK IMPROVEMENT G 404-10100 $192.40 $0.00 $276,120.41 TIF -PROJECTS G 405-10100 $0.00 $21,582.17 -$13,730.44 SEWER IMPROVEMENT G 407-10100 $421.78 $0.00 $605,289.00 DEVELOPMENT G 414-10100 $74.64 $0.00 $107,109.43 SEWER UTILITIES G 601-10100 $10,631.75 $25,001.18 $352,188.06 STORM SEWER ENTERPRISE FUND G 602-10100 $2,985.62 $6,798.94 $113,201.77 Total CASH $202,677.45 $152,019.45 $265,477.64 PETTY CASH GENERAL G 101-10200 $0.00 $0.00 $400.00 Total PETTY CASH $0.00 $0.00 $400.00 INVESTMENTS GENERAL G 101-10400 $2,032.14 $0.00 $2,637,053.80 Total INVESTMENTS $2,032.14 $0.00 $2,637,053.80 Grand Total $204,709.59 $152,019.45 $2,902,931.44 LAUDERDALE, MN 12/30/15 12:04 PM Revenue Guideline© Page 1 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER 2015 % of YTD YTD Budget YTD Amt MTD Amt YTD Balance Budget GENERAL Active R 101-31010 CURRENT AD VALORE $495,281.00 $422,920.66 $168,000.00 $72,360.34 85.39% Active R 101-31020 DELINQUENT AD VALO $0.00 $3,536.87 $0.00 -$3,536.87 0.00% Active R 101-31030 FORFEITED TAX SALE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-31040 FISCAL DISPARITIES $129,076.00 $66,459.43 $0.00 $62,616.57 51.49% Active R 101-31055 EXCESS TAX INCREME $0.00 $578.17 $0.00 -$578.17 0.00% Active R 101-31910 PENALTIES AND INTER $0.00 -$46.47 $0.00 $46.47 0.00% Active R 101-32000 LICENSE AND PERMIT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-32110 3.2 ALCOHOL LICENSE $150.00 $0.00 $0.00 $150.00 0.00% Active R 101-32120 CIGARETTE LICENSE $400.00 $200.00 $200.00 $200.00 50.00% Active R 101-32130 GARBAGE HAULERS LI $1,300.00 $1,425.00 $0.00 -$125.00 109.62% Active R 101-32140 HEATING/AC LICENSE $600.00 $1,500.00 $750.00 -$900.00 250.00% Active R 101-32150 TREE COMPANIES LIC $400.00 $500.00 $150.00 -$100.00 125.00% In -Active R 101-32170 DRIVEWAY CONTRACT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-32180 RENTAL HOUSING LIC $5,000.00 $4,931.00 $3,812.00 $69.00 98.62% Active R 101-32210 BUILDING PERMITS $12,500.00 $22,011.40 $3,503.45 -$9,511.40 176.09% Active R 101-32211 ZONING PERMIT APPLI $500.00 $1,000.00 $0.00 -$500.00 200.00% Active R 101-32225 PLAN REVIEW FEE $2,500.00 $6,618.16 $2,154.10 -$4,118.16 264.73% Active R 101-32230 PLUMBING PERMITS $1,000.00 $4,896.00 $1,824.00 -$3,896.00 489.60% Active R 101-32240 ANIMAL LICENSES $150.00 $170.00 $10.00 -$20.00 113.33% Active R 101-32270 HEATING A/C PERMIT $1,500.00 $1,918.00 $438.00 -$418.00 127.87% Active R 101-32280 STREET EXCAVATION $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33401 LOCAL GOVERNMENT $536,736.00 $268,368.00 $0.00 $268,368.00 50.00% Active R 101-33402 HOMESTEAD CREDIT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33405 PERA RATE INCREASE $1,198.00 $599.00 $0.00 $599.00 50.00% Active R 101-33406 MARKET VAL HOM CR $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33623 MET COUNCIL - LIV CO $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33624 LIVABLE COMMUNITIE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34101 CITY HALL/PARK RENT $7,500.00 $6,542.50 $108.00 $957.50 87.23% Active R 101-34103 ADMINISTRATIVE FEE $0.00 $25.00 $0.00 -$25.00 0.00% Active R 101-34105 SALE OF PUBLICATION $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34107 ASSESSMENT SEARCH $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34109 COPIES $100.00 $0.00 $0.00 $100.00 0.00% In -Active R 101-34110 VARIANCE FEES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34111 LEGAL FEES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34112 CONDITIONAL USE PE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34113 ZONING AMENDMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34114 ADVERTISING SALES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34115 GENERAL GOVERNME $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34116 ENGINEERING FEES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34201 FALSE SECURITY ALA $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34202 FALSE FIRE ALARM - FI $500.00 $0.00 $0.00 $500.00 0.00% Active R 101-34203 FIRE INSPECTION FEE $500.00 $455.00 $455.00 $45.00 91.00% Active R 101-34205 FIRE CALL REIMBURSE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-35101 COURT FINES $45,000.00 $43,018.00 $5,354.92 $1,982.00 95.60% Active R 101-35104 OTHER FINES $0.00 $200.00 $0.00 -$200.00 0.00% Active R 101-36100 SPECIAL ASSESMENT $0.00 $499.70 $0.00 -$499.70 0.00% Active R 101-36101 SPECIAL ASSESSMEN $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36102 PENALTIES & INTERES $0.00 $343.17 $0.00 -$343.17 0.00% Active R 101-36103 TREE REMOVAL $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36200 MISCELLANEOUS REV $0.00 $0.25 $0.00 -$0.25 0.00% Active R 101-36211 INVESTMENT INTERES $1,400.00 $2,356.31 $396.61 -$956.31 168.31% LAUDERDALE, MN 12/30/15 12:04 PM *Revenue Guideline© Page 2 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER 2015 % of YTD YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 101-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36231 DOG PARK DONATION $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36240 SURCHARGES $500.00 $1,365.01 $287.00 -$865.01 273.00% Active R 101-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36252 LMC INSURANCE REFU $0.00 $0.00 $0.00 $0.00 0.00% In -Active R 101-36255 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-39101 SALES CAPITAL ASSET $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-39200 INTERFUND OPERATIN $20,461.00 $0.00 $0.00 $20,461.00 0.00% Active R 101-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total GENERAL $1,264,252.00 $862,390.16 $187,443.08 $401,861.84 68.21% COMMUNITY EVENTS Active R 201-34785 PARK EVENTS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34786 WINTER EVENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34787 GARAGE SALE $75.00 $75.00 $0.00 $0.00 100.00% Active R 201-34788 DAY IN THE PARK $1,000.00 $2,000.00 $0.00 -$1,000.00 200.00% Active R 201-34789 MUSIC UNDER THE TR $400.00 $0.00 $0.00 $400.00 0.00% Active R 201-34790 MUGS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34791 POP SALES $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34792 MERCHANDISE SALES $100.00 $180.00 $4.00 -$80.00 180.00% Active R 201-34793 FUN RUN/WALK $400.00 $452.00 $2.00 -$52.00 113.00% Active R 201-34794 NATIONAL NIGHT OUT $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34795 HALLOWEEN DONATIO $1,000.00 $835.77 $294.77 $164.23 83.58% Active R 201-36211 INVESTMENT INTERES $25.00 $51.97 $7.91 -$26.97 207.88% Active R 201-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-36255 MISCELLANEOUS $0.00 $58.06 $0.00 -$58.06 0.00% Active R 201-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Total COMMUNITYEVENTS $3,000.00 $3,652.80 $308.68 -$652.80 121.76% COMMUNICATIONS Active R 202-33600 GRANTS & AID FROM L $0.00 $0.00 $0.00 $0.00 0.00% Active R 202-36211 INVESTMENT INTERES $25.00 $5.24 $0.90 $19.76 20.96% Active R 202-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 202-36253 CABLE FRANCHISE RE $20,000.00 $14,870.74 $0.00 $5,129.26 74.35% Active R 202-36255 MISCELLANEOUS $0.00 $40.00 $0.00 -$40.00 0.00% Total COMMUNICATIONS $20,025.00 $14,915.98 $0.90 $5,109.02 74.49% RECYCLING Active R 203-33621 METROPOLITAN COLIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-33622 COUNTY GRANTS $6,369.00 $6,369.00 $0.00 $0.00 100.00% Active R 203-36100 SPECIAL ASSESMENT $35,000.00 $18,113.89 $0.00 $16,886.11 51.75% Active R 203-36101 SPECIAL ASSESSMEN $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-36102 PENALTIES & INTERES $0.00 $187.23 $0.00 -$187.23 0.00% Active R 203-36211 INVESTMENT INTERES $400.00 $436.00 $40.40 -$36.00 109.00% Active R 203-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-36255 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Total RECYCLING $41,769.00 $25,106.12 $40.40 $16,662.88 60.11% TAX INCREMENT DEBT SERVICE Active R 301-31040 FISCAL DISPARITIES $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-31050 TAX INCREMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-31051 DELINQUENT TAX INC $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-33402 HOMESTEAD CREDIT $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:04 PM *Revenue Guideline© Page 3 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER 2015 % of YTD YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 301-33406 MARKET VAL HOM CR $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-39205 TRANS FROM TIF PRO $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total TAX INCREMENT DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 00 ST/UTIL IMP DEBT SERVICE Active R 302-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 00 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL IMP DEBT SERVICE Active R 303-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 03 ST/UTIL IMP DEBT SERVICE Active R 304-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 304-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 304-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 304-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 304-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 03 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% CAPITAL IMPROVEMENT STREETS Active R 401-33431 SMALL CITIES ASSIST $0.00 $12,815.50 $0.00 -$12,815.50 0.00% Active R 401-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-36200 MISCELLANEOUS REV $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-36211 INVESTMENT INTERES $2,000.00 $2,810.14 $412.17 -$810.14 140.51% Active R 401-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENT STREETS $2,000.00 $15,625.64 $412.17 -$13,625.64 781.28% CAPITAL IMPROVEMENTS Active R 402-36211 INVESTMENT INTERES $400.00 $232.52 $34.07 $167.48 58.13% Active R 402-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39101 SALES CAPITAL ASSET $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENTS $400.00 $232.52 $34.07 $167.48 58.13% CAPITAL IMPROVE STORM WATER Active R 403-36211 INVESTMENT INTERES $600.00 $875.38 $126.96 -$275.38 145.90% Active R 403-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-37300 STORM SEWER FEE $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:04 PM *Revenue Guideline© Page 4 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER 2015 % of YTD YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 403-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVE STORM WATER $600.00 $875.38 $126.96 -$275.38 145.90% PARKIMPROVEMENT Active R 404-33130 CDBG/DNR $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-33400 STATE GRANTS AND Al $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-36211 INVESTMENT INTERES $1,000.00 $1,377.63 $192.40 -$377.63 137.76% Active R 404-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-36255 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39204 TRANS FROM COMMU $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total PARK IMPROVEMENT $1,000.00 $1,377.63 $192.40 -$377.63 137.76% TIF -PROJECTS Active R 405-31050 TAX INCREMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-31051 DELINQUENT TAX INC $0.00 -$2,103.00 $0.00 $2,103.00 0.00% Active R 405-33406 MARKET VAL HOM CR $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-33419 LARPENTEUR AVE REI $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-36210 INTEREST EARNINGS $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-36211 INVESTMENT INTERES $0.00 $130.88 $0.00 -$130.88 0.00% Active R 405-36255 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-39207 TRANS FROM DEBT SE $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total TIF -PROJECTS $0.00 -$1,972.12 $0.00 $1,972.12 0.00% SEWERIMPROVEMENT Active R 407-36200 MISCELLANEOUS REV $0.00 $0.00 $0.00 $0.00 0.00% Active R 407-36211 INVESTMENT INTERES $1,500.00 $2,911.33 $421.78 -$1,411.33 194.09% Active R 407-37240 SEWER CONNECTION $0.00 $0.00 $0.00 $0.00 0.00% Active R 407-39200 INTERFUND OPERATIN $35,000.00 $130,000.00 $0.00 -$95,000.00 371.43% Total SEWER IMPROVEMENT $36,500.00 $132,911.33 $421.78 -$96,411.33 364.14% WATER UTILITY Active R 409-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 409-36251 ST PAUL WATER SURC $0.00 $0.00 $0.00 $0.00 0.00% Total WATER UTILITY $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL CONSTRUCTION Active R 412-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 0.00% 03 ST/UTIL CONSTRUCTION Active R 413-33000 INTERGOVERNMENTA $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-33600 GRANTS & AID FROM L $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 03 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 0.00% DEVELOPMENT Active R 414-36211 INVESTMENT INTERES $0.00 $568.32 $74.64 -$568.32 0.00% LAUDERDALE, MN 12/30/15 12:04 PM *Revenue Guideline© Page 5 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER 2015 % of YTD YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 414-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 414-36255 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 0.00% Active R 414-39200 INTERFUND OPERATIN $38,000.00 $0.00 $0.00 $38,000.00 0.00% Total DEVELOPMENT $38,000.00 $568.32 $74.64 $37,431.68 1.50% SEWER UTILITIES Active R 601-33000 INTERGOVERNMENTA $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36101 SPECIAL ASSESSMEN $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36104 SEWER ASSESSMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36211 INVESTMENT INTERES $1,800.00 $1,718.41 $245.42 $81.59 95.47% Active R 601-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36250 REFUNDS & REIMBUR $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36255 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-37210 SEWER SALES AND SE $251,125.00 $219,421.56 $10,386.33 $31,703.44 87.38% Active R 601-37215 DELINQUENT SEWER $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-37240 SEWER CONNECTION $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-39101 SALES CAPITAL ASSET $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-39202 CONTRIB FROM ENTE $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total SEWER UTILITIES $252,925.00 $221,139.97 $10,631.75 $31,785.03 87.43% STORM SEWER ENTERPRISE FUND Active R 602-36211 INVESTMENT INTERES $300.00 $510.05 $78.88 -$210.05 170.02% Active R 602-37300 STORM SEWER FEE $68,200.00 $80,872.53 $2,906.74 -$12,672.53 118.58% Active R 602-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 602-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total STORM SEWER ENTERPRISE FUND $68,500.00 $81,382.58 $2,985.62 -$12,882.58 118.81% GASB34 Active R 999-31010 CURRENT AD VALORE $0.00 $0.00 $0.00 $0.00 0.00% Active R 999-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 999-39101 SALES CAPITAL ASSET $0.00 $0.00 $0.00 $0.00 0.00% Active R 999-39202 CONTRIB FROM ENTE $0.00 $0.00 $0.00 $0.00 0.00% Total GASB34 $0.00 $0.00 $0.00 $0.00 0.00% Report Total $1,728,971.00 $1,358,206.31 $202,672.45 $370,764.69 78.56% LAUDERDALE, MN 12/30/15 12:03 PM Expenditure Guideline© Page 1 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 % of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget GENERAL Active E 101-41100-103 PART TIME EMP $16,500.00 $15,125.00 $1,375.00 $0.00 $1,375.00 91.67% Active E 101-41100-122 FICA/MC CONTR $1,262.00 $1,157.31 $105.21 $0.00 $104.69 91.70% Active E 101-41100-151 WORKERS CO $41.00 $35.82 $0.00 $0.00 $5.18 87.37% Active E 101-41100-201 GENERAL SUPP $0.00 $28.24 $0.00 $0.00 -$28.24 0.00% Active E 101 -41100-202 PERMANENT SU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-308 TRAINING & ED $1,500.00 $1,499.00 $0.00 $0.00 $1.00 99.93% Active E 101-41100-331 TRAVEL EXPEN $500.00 $2,001.06 $573.44 $0.00 -$1,501.06 400.21% Active E 101-41100-352 PUBLIC INFORM $800.00 $1,818.00 $1,188.00 $0.00 -$1,018.00 227.25% Active E 101-41100-361 GENERAL LIABI $6,300.00 $6,904.60 $0.00 $0.00 -$604.60 109.60% Active E 101-41100-438 DUES & SUBSC $3,300.00 $3,062.00 $0.00 $0.00 $238.00 92.79% Active E 101-41100-439 SPECIAL EVENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-440 MEETING EXPE $0.00 $85.41 $0.00 $0.00 -$85.41 0.00% Active E 101-41100-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-101 FULL TIME EMP $116,043.00 $101,299.74 $8,897.04 $0.00 $14,743.26 87.30% Active E 101-41200-102 OVERTIME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-104 TEMPORARY E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-121 PERA CONTRIB $8,703.00 $7,508.96 $667.29 $0.00 $1,194.04 86.28% Active E 101-41200-122 FICA/MC CONTR $8,877.00 $8,011.14 $703.13 $0.00 $865.86 90.25% Active E 101-41200-126 ICMA RETIREME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-131 HEALTH INSURA $17,280.00 $14,725.97 $1,400.55 $0.00 $2,554.03 85.22% Active E 101-41200-142 UNEMPLOYMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-151 WORKERS CO $928.00 $742.20 $0.00 $0.00 $185.80 79.98% Active E 101-41200-201 GENERAL SUPP $1,500.00 $1,627.27 $31.98 $0.00 -$127.27 108.48% Active E 101-41200-202 PERMANENT SU $0.00 $211.25 $26.77 $0.00 -$211.25 0.00% Active E 101-41200-203 POSTAGE $3,000.00 $2,516.94 $145.00 $0.00 $483.06 83.90% Active E 101-41200-208 WATER DELIVE $450.00 $431.58 $70.34 $0.00 $18.42 95.91% Active E 101-41200-227 TOOLS & EQUIP $0.00 $471.79 $0.00 $0.00 -$471.79 0.00% In -Active E 101-41200-305 LEGAL FEES - C $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-306 CONSULTING F $6,547.00 $5,354.25 $486.75 $0.00 $1,192.75 81.78% Active E 101-41200-307 COMPUTER SE $1,700.00 $1,585.00 ($5.00) $0.00 $115.00 93.24% Active E 101-41200-308 TRAINING & ED $2,500.00 $832.99 $140.00 $0.00 $1,667.01 33.32% Active E 101-41200-309 DELIVERY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-327 OTHER SERVIC $400.00 $628.12 $28.73 $0.00 -$228.12 157.03% Active E 101-41200-331 TRAVEL EXPEN $1,200.00 $732.02 $6.33 $0.00 $467.98 61.00% Active E 101-41200-352 PUBLIC INFORM $1,100.00 $756.00 $0.00 $0.00 $344.00 68.73% Active E 101-41200-353 NEWSLETTER P $2,800.00 $2,685.73 $0.00 $0.00 $114.27 95.92% In -Active E 101-41200-354 TELEPHONEBO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-355 PRINTING SERV $300.00 $272.48 $25.00 $0.00 $27.52 90.83% Active E 101-41200-361 GENERAL LIABI $5,800.00 $6,390.40 $0.00 $0.00 -$590.40 110.18% Active E 101-41200-391 TELEPHONE/PA $1,250.00 $1,493.62 $155.20 $0.00 -$243.62 119.49% Active E 101-41200-401 COPIER CONTR $3,000.00 $2,015.47 $149.00 $0.00 $984.53 67.18% Active E 101-41200-404 COMPUTER RE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-409 OTHER EQUIPM $0.00 $152.55 $139.27 $0.00 -$152.55 0.00% Active E 101-41200-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-438 DUES & SUBSC $3,400.00 $2,112.86 $315.12 $0.00 $1,287.14 62.14% Active E 101-41200-439 SPECIAL EVENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-440 MEETING EXPE $100.00 $20.00 $0.00 $0.00 $80.00 20.00% Active E 101-41200-442 MISCELLANEOU $500.00 $2,860.00 $0.00 $0.00 -$2,360.00 572.00% Active E 101-41200-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-531 OFFICE EQUIPM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-534 OFFICE FURNIT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:03 PM *Expenditure Guideline© Page 2 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 % of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 101-41200-538 COMPUTER SO $1,000.00 $1,191.50 $0.00 $0.00 -$191.50 119.15% Active E 101-41500-101 FULL TIME EMP $9,953.00 $8,431.89 $759.75 $0.00 $1,521.11 84.72% Active E 101-41500-103 PART TIME EMP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-104 TEMPORARY E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-121 PERA CONTRIB $746.00 $614.55 $56.97 $0.00 $131.45 82.38% Active E 101-41500-122 FICA/MC CONTR $761.00 $644.90 $58.11 $0.00 $116.10 84.74% Active E 101-41500-131 HEALTH INSURA $1,620.00 $1,273.66 $129.98 $0.00 $346.34 78.62% Active E 101-41500-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-151 WORKERS CO $80.00 $72.13 $0.00 $0.00 $7.87 90.16% Active E 101-41500-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-202 PERMANENT SU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-300 LEGAL FEES - P $11,500.00 $9,350.00 $850.00 $0.00 $2,150.00 81.30% Active E 101-41500-301 AUDITING $14,500.00 $11,680.00 $0.00 $0.00 $2,820.00 80.55% Active E 101-41500-305 LEGAL FEES - C $12,000.00 $8,109.55 $2,227.50 $0.00 $3,890.45 67.58% Active E 101-41500-327 OTHER SERVIC $500.00 $213.45 $0.00 $0.00 $286.55 42.69% Active E 101-41500-331 TRAVEL EXPEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-352 PUBLIC INFORM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-355 PRINTING SERV $0.00 $16.00 $0.00 $0.00 -$16.00 0.00% Active E 101-41500-409 OTHER EQUIPM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-440 MEETING EXPE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-442 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-539 VOTING MACHI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-202 PERMANENT SU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E101-42100-318911 DISPATCH $16,433.00 $12,112.41 $1,345.13 $0.00 $4,320.59 73.71% Active E 101-42100-319 POLICE CONTR $634,386.00 $581,520.50 $52,865.50 $0.00 $52,865.50 91.67% Active E 101-42100-320 FIRE CONTRAC $18,000.00 $17,303.00 $0.00 $0.00 $697.00 96.13% Active E 101-42100-321 FIRE CALLS $16,000.00 $8,696.04 $1,144.23 $0.00 $7,303.96 54.35% Active E 101-42100-322 FIRE FALSE ALA $500.00 $0.00 $0.00 $0.00 $500.00 0.00% Active E 101-42100-323 FIRE INSPECTIO $500.00 $800.00 $800.00 $0.00 -$300.00 160.00% Active E 101-42100-355 PRINTING SERV $0.00 $1,345.13 $0.00 $0.00 -$1,345.13 0.00% Active E 101-42100-360 INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-391 TELEPHONE/PA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-442 MISCELLANEOU $100.00 $56.16 $6.24 $0.00 $43.84 56.16% Active E 101-42100-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-101 FULL TIME EMP $30,079.00 $30,815.14 $2,325.40 $0.00 -$736.14 102.45% Active E 101-43000-102 OVERTIME $3,000.00 $775.43 $0.00 $0.00 $2,224.57 25.85% Active E 101-43000-104 TEMPORARY E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-121 PERA CONTRIB $2,481.00 $1,792.69 $174.42 $0.00 $688.31 72.26% Active E 101-43000-122 FICA/MC CONTR $2,531.00 $2,718.45 $205.99 $0.00 -$187.45 107.41% Active E 101-43000-131 HEALTH INSURA $5,400.00 $3,659.20 $429.25 $0.00 $1,740.80 67.76% Active E 101-43000-151 WORKERS CO $1,522.00 $1,286.30 $0.00 $0.00 $235.70 84.51% Active E 101-43000-202 PERMANENT SU $0.00 $1,461.41 $9.59 $0.00 -$1,461.41 0.00% Active E 101-43000-212 MOTOR FUELS $3,100.00 $1,895.28 $0.00 $0.00 $1,204.72 61.14% Active E 101-43000-213 LUBRICANTS & $0.00 $94.12 $0.00 $0.00 -$94.12 0.00% Active E 101-43000-225 LANDSCAPING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-226 SIGNS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-227 TOOLS & EQUIP $0.00 $121.60 $0.00 $0.00 -$121.60 0.00% Active E 101-43000-228 REPAIR SUPPLI $1,500.00 $1,630.78 $149.84 $0.00 -$130.78 108.72% Active E 101-43000-304 ENGINEERING $1,000.00 $666.00 $0.00 $0.00 $334.00 66.60% Active E 101-43000-308 TRAINING & ED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-313 SNOW & ICE RE $19,000.00 $6,598.37 $0.00 $0.00 $12,401.63 34.73% LAUDERDALE, MN 12/30/15 12:03 PM *Expenditure Guideline© Page 3 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 % of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 101-43000-314 STREET SWEEP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-317 TREE SERVICE $8,000.00 $0.00 $0.00 $0.00 $8,000.00 0.00% Active E 101-43000-324 ALLEY REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-327 OTHER SERVIC $500.00 $958.51 $180.25 $0.00 -$458.51 191.70% Active E 101-43000-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-333 CLEANING CON $4,500.00 $2,936.85 $0.00 $0.00 $1,563.15 65.26% Active E 101-43000-380 STREET LIGHTI $7,000.00 $5,418.14 $591.54 $0.00 $1,581.86 77.40% Active E 101-43000-381 ELECTRIC UTILI $3,000.00 $2,721.97 $168.39 $0.00 $278.03 90.73% Active E 101-43000-382 WATER UTILITIE $200.00 $270.13 $92.37 $0.00 -$70.13 135.07% Active E 101-43000-383 GAS UTILITIES $3,500.00 $1,657.02 $43.76 $0.00 $1,842.98 47.34% Active E 101-43000-384 REFUSE DISPO $3,000.00 $2,940.69 $229.23 $0.00 $59.31 98.02% Active E 101-43000-391 TELEPHONE/PA $500.00 $417.39 $32.70 $0.00 $82.61 83.48% Active E 101-43000-402 CITY TRUCK RE $3,000.00 $610.27 $0.00 $0.00 $2,389.73 20.34% Active E 101-43000-426 MACHINERY RE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-442 MISCELLANEOU $100.00 $53.49 $0.00 $0.00 $46.51 53.49% Active E 101-43000-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-101 FULL TIME EMP $37,875.00 $33,121.34 $2,904.49 $0.00 $4,753.66 87.45% Active E 101-43400-104 TEMPORARY E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-121 PERA CONTRIB $2,841.00 $2,457.30 $217.82 $0.00 $383.70 86.49% Active E 101-43400-122 FICA/MC CONTR $2,897.00 $2,739.89 $240.56 $0.00 $157.11 94.58% Active E 101-43400-126 ICMA RETIREME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-131 HEALTH INSURA $6,480.00 $5,010.68 $475.18 $0.00 $1,469.32 77.33% Active E 101-43400-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-151 WORKERS CO $1,435.00 $1,197.97 $0.00 $0.00 $237.03 83.48% Active E 101-43400-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-202 PERMANENT SU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-203 POSTAGE $300.00 $370.77 $49.00 $0.00 -$70.77 123.59% Active E 101-43400-306 CONSULTING F $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-308 TRAINING & ED $500.00 $951.25 $0.00 $0.00 -$451.25 190.25% Active E 101-43400-310 PLUMBING INSP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-311 HEATING INSPE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-312 BUILDING INSPE $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-43400-327 OTHER SERVIC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-331 TRAVEL EXPEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-355 PRINTING SERV $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-386 GOPHER STATE $500.00 $500.80 $26.10 $0.00 -$0.80 100.16% Active E 101-43400-388 SAC UNIT CHAR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-437 SALES TAX $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-442 MISCELLANEOU $100.00 $1,122.65 $25.00 $0.00 -$1,022.65 1122.65% Active E 101-43400-443 SURCHARGE R $500.00 $523.43 $0.00 $0.00 -$23.43 104.69% Active E 101-45200-101 FULL TIME EMP $43,853.00 $40,610.27 $3,074.32 $0.00 $3,242.73 92.61% Active E 101-45200-103 PART TIME EMP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-104 TEMPORARY E $6,000.00 $4,956.75 $0.00 $0.00 $1,043.25 82.61% Active E 101-45200-121 PERA CONTRIB $3,289.00 $2,220.76 $230.58 $0.00 $1,068.24 67.52% Active E 101-45200-122 FICA/MC CONTR $3,814.00 $3,897.02 $273.36 $0.00 -$83.02 102.18% Active E 101-45200-131 HEALTH INSURA $8,100.00 $5,373.55 $642.03 $0.00 $2,726.45 66.34% Active E 101-45200-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-142 UNEMPLOYMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-151 WORKERS CO $1,345.00 $1,131.93 $0.00 $0.00 $213.07 84.16% Active E 101-45200-201 GENERAL SUPP $200.00 $122.44 $0.00 $0.00 $77.56 61.22% Active E 101-45200-202 PERMANENT SU $0.00 $559.64 $0.00 $0.00 -$559.64 0.00% Active E 101-45200-212 MOTOR FUELS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:03 PM *Expenditure Guideline© Page 4 Current Period: NOVEMBER 2015 COMMUNITY EVENTS Active E 201-45600-201 GENERAL SUPP 2015 2015 NOVEMBER Enc 2015 % of YTD 0.00% Active YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 101-45200-225 LANDSCAPING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-228 REPAIR SUPPLI $500.00 $289.59 $172.00 $0.00 $210.41 57.92% Active E 101-45200-317 TREE SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% In -Active E 101-45200-327 OTHER SERVIC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-370 PARK & RECRE $700.00 $800.00 $0.00 $0.00 -$100.00 114.29% Active E 101-45200-371 NON-RESIDENT $1,500.00 $968.00 $0.00 $0.00 $532.00 64.53% Active E 101-45200-381 ELECTRIC UTILI $500.00 $328.98 $0.00 $0.00 $171.02 65.80% Active E 101-45200-382 WATER UTILITIE $200.00 $239.19 $69.82 $0.00 -$39.19 119.60% Active E 101-45200-383 GAS UTILITIES $700.00 $428.76 $0.00 $0.00 $271.24 61.25% Active E 101-45200-384 REFUSE DISPO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-391 TELEPHONE/PA $50.00 $0.00 $0.00 $0.00 $50.00 0.00% Active E 101-45200-403 TRACTOR/MOW $1,000.00 $1,594.00 $0.00 $0.00 -$594.00 159.40% Active E 101-45200-412 WARMING HOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-427 PORTA POTTY $1,000.00 $606.68 $0.00 $0.00 $393.32 60.67% Active E 101-45200-442 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-540 MACHINERY & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-550 OTHER IMPROV $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-444 CONTINGENCY $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0.00% Active E 101-45300-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-710 OPERATING TR $38,000.00 $0.00 $0.00 $0.00 $38,000.00 0.00% Active E 101-45400-721 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-731 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-732 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-733 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-734 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-741 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-742 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-743 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-744 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-745 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-747 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-749 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48100-306 CONSULTING F $20,000.00 $735.00 $0.00 $0.00 $19,265.00 3.68% Active E 101-48100-442 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48411-550 OTHER IMPROV $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48412-306 CONSULTING F $0.00 $1,557.50 $0.00 $0.00 -$1,557.50 0.00% Active E 101-48412-442 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48412-550 OTHER IMPROV $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48412-555 LARPENTEUR A $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total GENERAL $1,264,252.00 $1,046,501.01 $89,900.55 $0.00 $217,750.99 82.78% COMMUNITY EVENTS Active E 201-45600-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-202 PERMANENT SU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-327 OTHER SERVIC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-352 PUBLIC INFORM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-368 FUN RUNMALK $500.00 $87.23 $0.00 $0.00 $412.77 17.45% Active E 201-45600-369 MUSIC UNDER T $400.00 $0.00 $0.00 $0.00 $400.00 0.00% Active E 201-45600-372 MUGS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-373 T-SHIRTS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-374 POP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-375 WINTER EVENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-376 GARAGE SALE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:03 PM 'Expenditure Guideline© Page 5 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 oda of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 201-45600-377 DAY IN THE PAR $1,300.00 $1,391.07 $0.00 $0.00 -$91.07 107.01% Active E 201-45600-378 NATIONAL NIGH $150.00 $126.00 $0.00 $0.00 $24.00 84.00% Active E 201-45600-379 HALLOWEEN EV $700.00 $851.53 $598.13 $0.00 -$151.53 121.65% Active E 201-45600-428 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-430 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-440 MEETING EXPE $200.00 $124.00 $0.00 $0.00 $76.00 62.00% Active E 201-45600-744 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total COMMUNITYEVENTS $3,250.00 $2,579.83 $598.13 $0.00 $670.17 79.38% COMMUNICATIONS Active E 202-49500-101 FULL TIME EMP $10,377.00 $10,578.38 $997.73 $0.00 -$201.38 101.94% Active E 202-49500-121 PERA CONTRIB $778.00 $775.45 $74.81 $0.00 $2.55 99.67% Active E 202-49500-122 FICA/MC CONTR $794.00 $841.95 $79.13 $0.00 -$47.95 106.04% Active E 202-49500-126 ICMA RETIREME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-131 HEALTH INSURA $1,620.00 $1,627.96 $173.20 $0.00 -$7.96 100.49% Active E 202-49500-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-151 WORKERS CO $83.00 $65.94 $0.00 $0.00 $17.06 79.45% Active E 202-49500-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-202 PERMANENT SU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-305 LEGAL FEES - C $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-307 COMPUTER SE $500.00 $550.00 $0.00 $0.00 -$50.00 110.00% Active E 202-49500-327 OTHER SERVIC $3,000.00 $2,221.23 $0.00 $0.00 $778.77 74.04% Active E 202-49500-329 CABLE FRANCHI $5,000.00 $4,738.67 $0.00 $0.00 $261.33 94.77% Active E 202-49500-409 OTHER EQUIPM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-426 MACHINERY RE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-530 FURNITURE & E $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 202-49500-531 OFFICE EQUIPM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-532 COPIER $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total COMMUNICATIONS $23,152.00 $21,399.58 $1,324.87 $0.00 $1,752.42 92.43% RECYCLING Active E 203-50000-101 FULL TIME EMP $15,044.00 $11,656.59 $951.94 $0.00 $3,387.41 77.48% Active E 203-50000-121 PERA CONTRIB $1,128.00 $874.29 $71.40 $0.00 $253.71 77.51% Active E 203-50000-122 FICA/MC CONTR $1,151.00 $1,022.60 $84.04 $0.00 $128.40 88.84% Active E 203-50000-126 ICMA RETIREME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-131 HEALTH INSURA $2,700.00 $2,084.87 $172.82 $0.00 $615.13 77.22% Active E 203-50000-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-151 WORKERS CO $120.00 $97.42 $0.00 $0.00 $22.58 81.18% Active E 203-50000-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-202 PERMANENT SU $0.00 $34,555.60 $0.00 $0.00 -$34,555.60 0.00% Active E 203-50000-327 OTHER SERVIC $350.00 $1,315.50 $984.50 $0.00 -$965.50 375.86% Active E 203-50000-389 RECYCLING CO $26,000.00 $29,181.88 $2,511.77 $0.00 -$3,181.88 112.24% Active E 203-50000-438 DUES & SUBSC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-440 MEETING EXPE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total RECYCLING $46,493.00 $80,788.75 $4,776.47 $0.00 -$34,295.75 173.77% TAX INCREMENT DEBT SERVICE Active E 301-47100-101 FULL TIME EMP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-121 PERA CONTRIB $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-122 FICA/MC CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-131 HEALTH INSURA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:03 PM Expenditure Guideline© Page 6 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 % of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 301-47100-601 BOND PRINCIPA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-611 BOND INTERES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-621 FILE MAINTENA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-745 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total TAX INCREMENT DEBT SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 00 ST/UTIL IMP DEBT SERVICE Active E 302-47200-303 FINANCIAL CON $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-601 BOND PRINCIPA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-611 BOND INTERES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-621 FILE MAINTENA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total 00 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL IMP DEBT SERVICE Active E 303-47300-303 FINANCIAL CON $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47300-601 BOND PRINCIPA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47300-611 BOND INTERES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47300-621 FILE MAINTENA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 03 ST/UTIL IMP DEBT SERVICE Active E 304-47000-721 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 304-47400-303 FINANCIAL CON $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 304-47400-601 BOND PRINCIPA $105,000.00 $105,000.00 $0.00 $0.00 $0.00 100.00% Active • E 304-47400-611 BOND INTERES $1,890.00 $1,890.00 $0.00 $0.00 $0.00 100.00% Active E 304-47400-621 FILE MAINTENA $600.00 $0.00 $0.00 $0.00 $600.00 0.00% Total 03 ST/UTIL IMP DEBT SERVICE $107,490.00 $106,890.00 $0.00 $0.00 $600.00 99.44% CAPITAL IMPROVEMENT STREETS Active E 401-48401-303 FINANCIAL CON $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-317 TREE SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-328 STREET REPAIR $170,000.00 $1,850.00 $0.00 $0.00 $168,150.00 1.09% Active E 401-48401-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENT STREETS $170,000.00 $1,850.00 $0.00 $0.00 $168,150.00 1.09% CAPITAL IMPROVEMENTS Active E 402-48000-510 LAND $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-520 BUILDINGS $13,000.00 $0.00 $0.00 $0.00 $13,000.00 0.00% Active E 402-48000-521 CITY GARAGE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-523 WARMING HOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-531 OFFICE EQUIPM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-532 COPIER $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-535 FURNACE/AC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-538 COMPUTER SO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-540 MACHINERY & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-543 TRACTOR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-550 OTHER IMPROV $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-560 VEHICLE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-562 TRUCK $35,000.00 $0.00 $0.00 $0.00 $35,000.00 0.00% Active E 402-48000-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENTS $48,000.00 $0.00 $0.00 $0.00 $48,000.00 0.00% CAPITAL IMPROVE STORM WATER Active E 403-48403-101 FULL TIME EMP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:03 PM *Expenditure Guideline© Page 7 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 % of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 403-48403-102 OVERTIME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-121 PERA CONTRIB $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-122 FICA/MC CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-131 HEALTH INSURA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-151 WORKERS CO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-327 OTHER SERVIC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-442 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-554 CATCH BASIN R $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVE STORM WATER $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PARKIMPROVEMENT Active E 404-48404-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-437 SALES TAX $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-510 LAND $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-524 PICNIC SHELTE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-525 PLAYGROUND ( $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-526 PARK PATH (CD $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active, E 404-48404-527 GENERAL PARK $25,000.00 $14,800.00 $0.00 $0.00 $10,200.00 59.20% Active E 404-48404-528 COURT IMPROV $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total PARK IMPROVEMENT $25,000.00 $14,800.00 $0.00 $0.00 $10,200.00 59.20% TIF -PROJECTS Active E 405-48500-101 FULL TIME EMP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-121 PERA CONTRIB $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-122 FICA/MC CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-131 HEALTH INSURA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-133 LIFE INSURANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-301 AUDITING $0.00 $780.00 $0.00 $0.00 -$780.00 0.00% Active E 405-48500-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-305 LEGAL FEES - C $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-325 LARPENTEUR A $0.00 $61,699.72 $21,582.17 $0.00 -$61,699.72 0.00% Active E 405-48500-327 OTHER SERVIC $0.00 $228.00 $0.00 $0.00 -$228.00 0.00% Active E 405-48500-408 LIFT STATION R $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-442 MISCELLANEOU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-530 FURNITURE & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-540 MACHINERY & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total TIF -PROJECTS $0.00 $62,707.72 $21,582.17 $0.00 -$62,707.72 0.00% SEWERIMPROVEMENT Active E 407-48407-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 407-48407-500 CAPITAL OUTLA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total SEWER IMPROVEMENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% WATER UTILITY Active E 409-48409-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 409-48409-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total WATER UTILITY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL CONSTRUCTION LAUDERDALE, MN 12/30/15 12:03 PM *Expenditure Guideline© Page s Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 oda of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 412-48410-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 412-48410-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 412-48410-721 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEVELOPMENT Active E 414-48100-538 COMPUTER SO $0.00 $15,300.00 $0.00 $0.00 -$15,300.00 0.00% Active E 414-48100-721 OPERATING TR $20,461.00 $0.00 $0.00 $0.00 $20,461.00 0.00% Total DEVELOPMENT $20,461.00 $15,300.00 $0.00 $0.00 $5,161.00 74.78% SEWER UTILITIES Active E 601-49000-101 FULL TIME EMP $30,279.00 $23,317.84 $2,159.80 $0.00 $6,961.16 77.01% Active E 601-49000-102 OVERTIME $12,000.00 $10,389.79 $884.44 $0.00 $1,610.21 86.58% Active E 601-49000-121 PERA CONTRIB $3,171.00 $2,411.51 $228.33 $0.00 $759.49 76.05% Active E 601-49000-122 FICA/MC CONTR $3,234.00 $3,236.18 $261.09 $0.00 -$2.18 100.07% Active E 601-49000-131 HEALTH INSURA $5,184.00 $4,684.17 $513.57 $0.00 $499.83 90.36% Active E 601-49000-151 WORKERS CO $2,895.00 $2,462.29 $0.00 $0.00 $432.71 85.05% Active E 601-49000-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-212 MOTOR FUELS $700.00 $417.54 $0.00 $0.00 $282.46 59.65% Active E 601-49000-227 TOOLS & EQUIP $0.00 $345.33 $0.00 $0.00 -$345.33 0.00% Active E 601-49000-228 REPAIR SUPPLI $0.00 $65.00 $0.00 $0.00 -$65.00 0.00% Active E 601-49000-301 AUDITING $1,800.00 $1,460.00 $0.00 $0.00 $340.00 81.11% Active E 601-49000-304 ENGINEERING $3,000.00 $23,632.74 $9,744.47 $0.00 -$20,632.74 787.76% Active E 601-49000-308 TRAINING & ED $600.00 $314.00 $0.00 $0.00 $286.00 52.33% Active E 601-49000-315 SEWER JETTIN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-316 SEWER TELEVI $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0.00% Active E 601-49000-327 OTHER SERVIC $7,000.00 $13,637.81 $99.99 $0.00 -$6,637.81 194.83% Active E 601-49000-331 TRAVEL EXPEN $0.00 $5.18 $0.00 $0.00 -$5.18 0.00% Active E 601-49000-361 GENERAL LIABI $2,200.00 $2,103.50 $0.00 $0.00 $96.50 95.61% Active E 601-49000-362 PROPERTY INS $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 601-49000-363 AUTOMOTIVE IN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-382 WATER UTILITIE $100.00 $58.20 $20.44 $0.00 $41.80 58.20% Active E 601-49000-387 WATER TREAT $133,000.00 $132,233.04 $11,019.42 $0.00 $766.96 99.42% Active E 601-49000-391 TELEPHONE/PA $300.00 $167.74 $16.35 $0.00 $132.26 55.91% Active E 601-49000-402 CITY TRUCK RE $400.00 $1,047.08 $0.00 $0.00 -$647.08 261.77% Active E 601-49000-425 CLOTHING $700.00 $536.75. $53.28 $0.00 $163.25 76.68% Active E 601-49000-442 MISCELLANEOU $0.00 $23.00 $0.00 $0.00 -$23.00 0.00% Active E 601-49000-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-501 DEPRECIATION $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-540 MACHINERY & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-554 CATCH BASIN R $10,500.00 $0.00 $0.00 $0.00 $10,500.00 0.00% Active E 601-49000-710 OPERATING TR $35,000.00 $130,000.00 $0.00 $0.00 -$95,000.00 371.43% Total SEWER UTILITIES $273,063.00 $352,548.69 $25,001.18 $0.00 -$79,485.69 129.11% STORM SEWER ENTERPRISE FUND Active E 602-49100-101 FULL TIME EMP $34,360.00 $26,517.22 $2,474.27 $0.00 $7,842.78 77.17% Active E 602-49100-102 OVERTIME $5,000.00 $4,329.13 $368.52 $0.00 $670.87 86.58% Active E 602-49100-121 PERA CONTRIB $2,952.00 $2,235.10 $213.21 $0.00 $716.90 75.71% Active E 602-49100-122 FICA/MC CONTR $3,011.00 $3,008.77 $241.51 $0.00 $2.23 99.93% Active E 602-49100-131 HEALTH INSURA $5,616.00 $4,303.22 $477.38 $0.00 $1,312.78 76.62% Active E 602-49100-151 WORKERS CO $2,375.00 $2,011.00 $0.00 $0.00 $364.00 84.67% Active E 602-49100-201 GENERAL SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-212 MOTOR FUELS $700.00 $417.53 $0.00 $0.00 $282.47 59.65% Active E 602-49100-227 TOOLS & EQUIP $0.00 $60.94 $0.00 $0.00 -$60.94 0.00% Active E 602-49100-228 REPAIR SUPPLI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% LAUDERDALE, MN 12/30/15 12:03 PM *Expenditure Guideline© Page 9 Current Period: NOVEMBER 2015 2015 2015 NOVEMBER Enc 2015 % of YTD YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 602-49100-301 AUDITING $1,800.00 $1,460.00 $0.00 $0.00 $340.00 81.11% Active E 602-49100-304 ENGINEERING $3,000.00 $6,128.83 $0.00 $0.00 -$3,128.83 204.29% Active E 602-49100-308 TRAINING & ED $500.00 $14.00 $0.00 $0.00 $486.00 2.80% Active E 602-49100-314 STREET SWEEP $5,500.00 $5,900.00 $2,950.00 $0.00 -$400.00 107.27% Active E 602-49100-327 OTHER SERVIC $3,500.00 $765.30 $4.42 $0.00 $2,734.70 21.87% Active E 602-49100-352 PUBLIC INFORM $100.00 $48.00 $0.00 $0.00 $52.00 48.00% Active E 602-49100-361 GENERAL LIABI $2,200.00 $2,103.50 $0.00 $0.00 $96.50 95.61% Active E 602-49100-391 TELEPHONE/PA $300.00 $167.76 $16.35 $0.00 $132.24 55.92% Active E 602-49100-402 CITY TRUCK RE $400.00 $67.09 $0.00 $0.00 $332.91 16.77% Active E 602-49100-425 CLOTHING $700.00 $536.74 $53.28 $0.00 $163.26 76.68% Active E 602-49100-438 DUES & SUBSC $500.00 $910.00 $0.00 $0.00 -$410.00 182.00% Active E 602-49100-442 MISCELLANEOU $0.00 $53.31 $0.00 $0.00 -$53.31 0.00% Active E 602-49100-444 CONTINGENCY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-501 DEPRECIATION $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-540 MACHINERY & E $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-554 CATCH BASIN R $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-710 OPERATING TR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total STORM SEWER ENTERPRISE FUND $72,514.00 $61,037.44 $6,798.94 $0.00 $11,476.56 84.17% GASB34 Active E 999-41000-100 WAGES AND SA $0.00 -$23,882.79 $0.00 $0.00 $23,882.79 0.00% Active E 999-41000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-41000-500 CAPITAL OUTLA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-43000-100 WAGES AND SA $0.00 -$5,074.63 $0.00 $0.00 $5,074.63 0.00% Active E 999-43000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-43000-499 LOSS ON DISPO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-43000-500 CAPITAL OUTLA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-45000-100 WAGES AND SA $0.00 -$6,422.67 $0.00 $0.00 $6,422.67 0.00% Active E 999-45000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-45000-500 CAPITAL OUTLA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-47000-601 BOND PRINCIPA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-47000-611 BOND INTERES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49000-500 CAPITAL OUTLA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49500-100 WAGES AND SA $0.00 -$1,492.05 $0.00 $0.00 $1,492.05 0.00% Active E 999-50000-100 WAGES AND SA $0.00 -$3,444.33 $0.00 $0.00 $3,444.33 0.00% Total GASB34 $0.00 -$40,316.47 $0.00 $0.00 $40,316.47 0.00% Report Total $2,053,675.00 $1,726,086.55 $149,982.31 $0.00 $327,588.45 84.05% LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 12, 2016 ITEM NUMBER Comm. & Mayor Pro Tem STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the first meeting in January, the Council decides committee assignments and appoints a mayor pro tem (in the event the Mayor is unable to attend the meeting) and bank signatories. The attachment has the committee assignments from last year. Staff carried over the same names to the 2016 column since they don't usually change much. Staff will update the list with changes made during the meeting and then send it out with a Friday Report for your reference. OPTIONS: 1. Determine committee assignments. 2. Select a mayor pro tem. 3. Determine who can sign city checks. STAFF RECOMMENDATION: Motion to appoint as the mayor pro tem, and adopt committee assignments as discussed. COUNCIL ACTION: as bank signatories, Acting Mayor Bank Signatories Building Official: Residential Building Official: Commercial Data Practices Officer 190416 Metro Cities MWMO NSCC PCIC Police Liaison RCLLG U of M Neighbors Group Zoning Admin. CITY OF LAUDERDALE 2016 APPOINTMENTS 2015 2016 Gaasch Gaasch Dains Dains Mac Lean Mac Lean Butkowski Butkowski David Hinrichs David Hinrichs Duane Grace Duane Grace Butkowski Butkowski Council: Dains Staff. Butkowski Council: Gaasch Staff. Butkowski Gaasch Alt: Dains Council: Dains Alt: Hawkinson Council: Grove Council Alt: Gaasch Council: Dains Staff. Butkowski Council: Grove Alt: Mac Lean Butkowski Alt: Bownik Council: Hawkinson Staff. Butkowski Bownik Council: Dains Staff: Butkowski Council: Gaasch Staff. Butkowski Gaasch Alt: Dains Council: Dains Alt: Hawkinson Council: Grove Council Alt: Gaasch Council: Dains Staff. Butkowski Council: Grove Alt: Mac Lean Butkowski Alt: Bownik Council: Hawkinson Staff: Butkowski Bownik City Engineer Stantec City Civil Attorney Kennedy & Graven City Pros. Attorney Hughes & Joseph Official Newspaper Lillie Suburban Newspapers, Inc Stantec Kennedy & Graven Hughes & Joseph Lillie Suburban Newspapers, Inc. NOTE: Any councilor may attend LMC, Metro Cities, or RCLLG Meetings. Committees & Commissions Acting Mayor: The City Council decides during the first meeting of the year who will act as the mayor pro tem in the mayor's absence. League of Minnesota Cities (LMC): The City is a LMC member city. The LMC provides the City with many membership services, the two most important being training and representation at the Capitol. The City also purchases insurance through the League's insurance trust. There are many different types of LMC meetings happening year round. They also do many webinars. All council members are able to get involved. The primary duty of the LMC appointee is to vote on the City's behalf at the annual meeting, if present. Metro Cities: Metro Cities represents the interests of the cities in the seven county metropolitan area. They act as lobbyist on behalf of metro cities primarily representing cities before the Metropolitan Council and at the legislature. Meetings are held during the day throughout the year at their office in downtown St. Paul. The primary duty of the Metro Cities appointee is to vote on the City's behalf at the annual meeting, if present. Mississippi Water Management Organization (MWMO): The City is one member of a joint powers board that manages and monitors the storm water quality in the Middle Mississippi Watershed area. The MWMO covers the southwest part of the city (south of Larpenteur Avenue and west of Eustis Street). North Suburban Cable Commission (NSCC): The City is one of nine northern suburbs that jointly administer cable franchise agreements with Comcast and CenturyLink. The commission also oversees the operation of the local access stations and the institutional network. The board meets the first Thursday evening of each month at the cable commission office in Roseville. Parks and Community Involvement Committee (PLIC): PCIC members provide recommendations to the City Council on the development and maintenance of the Community Park and the other open spaces in addition to organizing community events and celebrations. The committee meets on an irregular schedule. Police Liaison: When needed, the police liaison meets with the St. Anthony Police Chief. Ramsey County League of Local Governments (RCLLG): Ramsey County cities, school districts, and special districts meet monthly to network and learn through common issues. Meetings are held in the evening on the third Thursday of the month at alternating locations in Ramsey County. Each meeting is organized around a topic or trainer. Suburban Rate Authority (SRA): The Suburban Rate Authority consists of metro communities in a joint powers arrangement that collectively work together to represent municipal interests in dealings with public utility providers like Xcel Energy and CenterPoint Energy. The group also provides a voice for rate payers when the Public Utilities Commission and utility providers negotiate rate increases and service changes. The committee meets quarterly (third Wednesday) in the afternoon at member city locations. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 12, 2016 ITEM NUMBER 2016 Seal Coating Project STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city engineer prepared an outline of the process and timeframe for seal coating the streets in 2016. The cost is estimated at $185,000 which would include the repair of some catch basins. Projects over $100,000 must follow the public bidding laws. As such, the city engineer is asking the Council to order plans and specifications so they can begin working on the project. OPTIONS: Determine whether to proceed with the seal coating project as proposed. STAFF RECOMMENDATION: Motion to order the city engineer to prepare plans and specifications for the 2016 seal coat- ing project. COUNCIL ACTION: (3 Stantec January 6, 2016 File: 193801702 Attention: Ms. Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Heather, Reference: 2016 Seal Coat Project Project Background The City of Lauderdale reconstructed all of their local streets in the early 2000s, approximately 15 years ago. In order to maximize the length of the pavement life, standard pavement management practices recommend that seal coating, in conjunction with crack sealing and patching, should be completed every 5-7 years. In keeping with this practice, the City of Lauderdale crack sealed and seal coated the streets to the east of Eustis Street in 2006, and the streets to the west of Eustis Street in 2008. Given that 8-10 years have passed since the last seal coat application, we recommend the City of Lauderdale crack seal and seal coat all streets in 2016. In addition, the concrete rings on several storm sewer structures are in poor condition, which have led to the pavement section failing in these areas. We would recommend the rings and castings on these structures be replaced in conjunction with the seal coat and crack sealing. Project Schedule Should the City choose to move forward with this project, we recommend the following schedule: Order Plans and Specifications January 12, 2016 Approve Plans/Authorize Advertising for Bids February 9, 2016 Open Bids March 17, 2016 Award Project March 22, 2016 Construction Window Open June 20, 2016 Construction Window 3 Weeks Construction Window Closed August 26, 2016 Providing a construction window gives the contractor greater flexibility in scheduling the project, which will help ensure the City receives more favorable prices. Project Costs Our construction cost estimate for the project is $185,000. This work will be performed under our Master Services Agreement with the City. Our engineering costs are estimated to be $10,000 for design and bidding and $10,000 for construction services. The total engineering costs are $20,000, Design with community in mind J January 6, 2016 Ms. Heather Butkowski, City Administrator Page 2 of 2 Reference: 2016 Seal Coat Project or approximately 10.8% of the construction cost. If you have any questions, please feel free to contact me at 651-604-4894. Regards, Stantec Consulting Services Inc. Darren Amundsen Senior Project Manager Phone: 651-604-4894 darren.amundsen@stantec.com Authorization to Proceed: City of Lauderdale By Jeffrey Dains, Mayor Date Orsre1 by Heather Butkowski, City Administrator Date Attachment: Location Plan sk v.\1938\active\193801702\communications\correspondence\2016 seal coat\let.project cost summary.docx Design with community in mind LOCATION PLAN SEAL COAT z5° 500 T CITY OF LAUDERDALE, MINNESOTA 2016 SEAL COAT FIGURE DATE: 01/07/2016 PROJ. NO.: 193801702 (3 Stantec 2335 Highway 36 W St. Pw4 MN 55113 w�wutantec.com LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 12, 2016 ITEM NUMBER 2016 Sewer Lining Project t rb1 STAFF INITIAL �r APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city engineer prepared an outline of the process and timeframe for lining 2,100 feet of sanitary sewer pipes along Eustis Street and Como Avenue south of Laipenteur Avenue. The cost is estimated at $110,000 which includes manhole repairs. Projects over $100,000 must follow the public bidding laws. As such, the city engineer is asking the Council to or- der plans and specifications so they can begin working on the project. As you may recall, a grant from the Metropolitan Council will help off -set some of the costs. This cost of this work will also be applied against the City's inflow and infiltration surcharge. OPTIONS: Determine whether to proceed with the sewer lining project as proposed. STAFF RECOMMENDATION: Motion to order the city engineer to prepare plans and specifications for the 2016 sanitary sewer lining project. COUNCIL ACTION: 5 Stantec January 6, 2016 File: 193801702 Attention: Ms. Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Heather, Reference: 2016 Sanitary Sewer Lining Project Project Background The sanitary sewer system in Lauderdale is aging and experiencing typical issues including tree root intrusion, infiltration, and pipe deterioration. Cured -In -Place Pipe (CIPP) lining is a trenchless, cost-effective rehabilitation method that can mitigate or eliminate these issues, and prolong the life of the pipe. Most recently, the City of Lauderdale lined approximately 5000 feet of sewer pipe in 2013 and 2014. This project would line approximately 2100 feet of 8" clay sanitary sewer pipe along -Eustis Street from Larpenteur Avenue to the southerly city limits, and then westerly to the west city limits. In addition, all manhole castings, lids, and seals on the project would be replaced. This work would be coordinated with the 2016 Ramsey County Eustis Street bituminous overlay project to minimize costs. Project Schedule Should the City choose to move forward with this project, we recommend the following schedule: Order Plans and Specifications January 12, 2016 Approve Plans/Authorize Advertising for Bids February 9, 2016 Open Bids March 17, 2016 Award Project March 22, 2016 Construction Window Open June 20, 2016 Construction Window 3 Weeks Construction Window Closed August 26, 2016 Providing a construction window gives the contractor greater flexibility in scheduling the project, which will help ensure the City receives more favorable prices. Project Costs Our construction cost estimate for the project is $110,000. This work will be performed under our Master Services Agreement with the City. Our engineering costs are estimated to be $9,300 for Design with community in mind January 6, 2016 Ms. Heather Butkowski, City Administrator Page 2 of 2 Reference: 2016 Sanitary Sewer Lining Project design and $10,700 for construction services. The total engineering costs are $20,000, or approximately 18.2% of the estimated construction cost. If you have any questions, please feel free to contact me at 651-604-4894. Regards, Stantec Consulting Services Inc. Darren Amundsen Senior Project Manager Phone: 651-604-4894 darren.amundsen@stantec.com Authorization to Proceed: City of Lauderdale By Jeffrey Dains, Mayor Date WIN by Heather Butkowski, City Administrator Date Attachment: Location Plan sk v:\1938\active\193801702\communications\correspondence\2016 sewer lining\let.project cost summary.docx Design with community in mind a N LOCATION PLAN SEWER LINING o ioo zoo CITY OF LAUDERDALE, MINNESOTA FIGURE: 1 2016 SANITARY SEWER LINING 2335 High,W 36 W St. Paul. MN 55113 DATE: 01/07/2016 PROD. NO.: 193801702 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date January 12, 2016 ITEM NUMBER Public Employees Retirement Association (PERA) Defined Contribution Plan 1) '/ STAFF INITIAL TJB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Public Employee Retirement Association (PERA) offers a defined contribution plan for elected officials; since 1990. This is a different plan from what the city employees contrib- ute to. The Defined Contribution Plan is a tax-deferred retirement savings program in which em- ployee and employer contributions are deposited into a member's individual PERA account and invested as directed by the member. Participants invest by purchasing shares in ac- counts of the Minnesota Supplemental Fund. Total contributions plus investment gains and losses in the shares the person owns determine the ultimate lump -sum payment the member should expect from PERA. Public officials contribute 5 percent of their position salary to the DCP and the City contrib- utes an identical amount. Officials who join DCP may choose to discontinue the member- ship at any time; however, a refund of the value in the account may not be taken until the official leaves office. According to PERA, once you participate in DCP you no longer con- tribute to social security only Medicare. Information on the Defined Contribution Plan, enrollment form and investment selection have been included for your review. OPTIONS: 1. Elect to offer PERA Defined Contribution Plan to elected officials. 2. Decline PERA Defined Contribution Plan membership for Lauderdale. COUNCIL ACTION: ?ERA Defined Contribution Plan -he Defined Contribution Plan (DCP) is a tax -qualified retirement savings program in which he member chooses how the employee and employer contributions are to be invested. -his is done by designating a percentage of total contributions to be placed in one or more of seven accounts of the Minnesota Supplemental Investment Fund administered by the Minnesota State Board of Investment. Total contributions plus investment performance determine the ultimate benefit, which is paid as a lump sum upon withdrawal. Fact Sheet Employers must carefully determine the plan coverage for new employees and workers who move from one employment category to another because the PERA contribution rates, ben- efit payments, and Social Security withholding, may vary in each plan. As with decisions you make about overall PERA eligibility, members may appeal your selection of plan coverage. Minnesota Statutes contain detailed descriptions of the eligibility requirements for each of the retirement plans administered by PERA. There are no minimum salary requirements for DCP membership (with one exception) and participation is optional on the part of the individual. However, the DCP is exclusively for elected local officials, physicians, city managers, and volunteer ambulance or rescue squad personnel as follows: Elected Officials — With the exception of a sheriff,* any person elected to a local gov- ernmental position by the public or appointed to fill a vacant elected position may join the DCP. It was established in 1990 and currently has over 4400 members. Elected officials may start and stop participation at any time during their tenure in office. If an official is re-elected to the same office without a break in service, DCP membership is continuous. If an elected position changes to a non -elected position, the DCP member- ship of the incumbent must be discontinued. Officials who chose DCP coverage have the Social Security tax withheld from their salary if either of these applies: (Medicare is withheld if elected after March 31, 1986.) a) The elected official has met the membership requirements of the Coordinated Plan, even though he or she did not choose such coverage. b) A modification to Minnesota's Social Security Section 218 Agreement has been executed by PERA on behalf of your governmental subdivision and its elected officials. (Effective June 2, 2006, any local subdivision may request a modification to Minnesota's federal -state agreement to provide Social Security coverage to its DCP-covered elected official positions.) Physicians — Physicians may join the DCP if they are employees of a government subdivision, not independent contractors. If the physician chooses not to join the DCP within the first 90 days of employment, the employer must then enroll the physician in the Coordinated Plan when annual earnings are expected to exceed $5,100. Once a physician chooses to join the DCP, the decision is irrevocable. This plan now covers about 30 physicians. DCP-covered physicians pay Social Security unless their annual wage never exceed $5,100. Medicare is withheld if employment began after March 31, 1986. Public Employees Retirement Association This publication is intended to provide general information; the rights and obligations of PERA members are governed by state and federal laws, rules and regulations. The Minnesota of Minnesota Legislature or the federal government may change the statutes, rules and regulations govern- ing PERA at any time. If there is a discrepancy between the law governing PERA and the updated January 2015 information contained in this publication, the statutes and regulations shall govern. • City Managers/Administrators — Laws effective in 2006 allow city managers to join PERA's DCP as an alternative to the Coordinated Plan or the plan administered by the International City Managers Association. The person may enroll in the DCP at any time during employment provided he/she is not paying into the Coordinated Plan for this position. A city manager may revoke the choice of DCP coverage at any time. DCP-covered city managers pay Social Security taxes unless their annual wage is not expected to exceed $5,100. Medicare withholding applies if employment began after March 31, 1986. • Volunteer Ambulance Service — Governmental subdivisions that have a volunteer ambulance service may make a revocable election to participate in the DCP. Once the ambulance service joins the DCP, its basic or advanced life support personnel may optionally enroll. Both ambulance personnel paid for their service with wages and personnel who are volunteer or largely uncompensated may participate, as long as the individuals do not contribute to another public or private pension plan for this service. Currently, we have just over 650 members of this DCP. These DCP members do not pay Social Security if the combined PERA employer and employee contributions are 7.5% or more of the person's compensation. Medicare withholding must occur if employment began after March 31, 1986. • Volunteer or On -Call Firefighters — State laws passed in 2006 provide that certain volunteer or emergency on-call firefighters who serve as members of a municipal fire department or an independent nonprofit firefighting corpora- tion may elect to participate in the DCP administered by PERA. Any independent nonprofit firefighting corporation wishing to extend DCP coverage for its eligible firefighters must contact PERA to obtain a questionnaire to determine its eligibility to participate in the DCP. • Individuals appointed to a board or commission of a governmental subdivision — A statutory change in 2010 enables the DCP option to individuals who are appointed after June 30, 2010 to a board or commission (such as a Joint Powers Board, Planning Commission or Parks Board) and earnings exceed $425 in any one calendar month. * Legislation passed in 2016 allows elected County Sheriffs receiving a retirement benefit from PERA Police and Fire Plan to participate in the DCP. n o' cD n µ ' n ' p_ a' 1 w * o U' -0 ®-d ' v � n w n.-+ 0W cr' 0G G td pWt1 w Cow N p CD a o 0 �, CD "J CD o 10 0 r--° Cp o O G W S cn • n • rt r -t rn O CD CD IT' 1mfr Oa' � '�' � Q CD 'd O CD• `� �. ro'i .� `b ew-• N_ P. 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The employing unit must send this form to PERA only if the eligible official has chosen to enroll in a PERA pension plan (retain this form if the person does not choose to join PERA). PART A - CERTIFICATION OF PLAN ELIGIBILITY This section is to be completed by a representative of the governmental unit for which the official will serve. Name of Governmental Subdivision PERA Employer No. Name of Public Official (Last, First, M.I.) Soc. Sec. No. Sex Position Title - - ❑ Male ❑ Female Date Person Took the Position Pay Cycle(s) that Apply to the Salary of this Position ❑ Weekly ❑ Semi-monthly ❑ Bimonthly ❑ Annually ❑ Biweekly ® Monthly ❑ Quarterly ❑ Other: Eligibility — Check the box below that describes the reason that the named individual is eligible for DCP membership based on services he or she provides to the identified governmental entity: ❑ A* As a local elected official holding a non -governing body position (i.e. county auditor, treasurer or attorney; city clerk, certain township clerks) or a person appointed to fill a vacant local elected non -governing body position. ❑ B As an official first elected after June 30, 2002 to a local governing -body position (i.e., county commissioner, city council, school board, township supervisor, soil and water board, or other special district board) or a person who is appointed to fill the unfinished term of an elected official who is vacating a governing -body position ❑ C As a person first appointed after June 30, 2010, to a board or commission of this governmental subdivision and who has compensation for this position exceeds $5,100 per year, or ❑ D As an elected county sheriff who is currently receiving retirement benefits from the PERA Police and Fire Plan. *A person elected to a non -governing -body position who earns more than $5,100 per year may join the Coordinated Plan instead of the DCP. Signature of Employer Representative Date Daytime Telephone No. PART B - MEMBERSHIP SELECTION This section is to be completed by the public official who qualifies for PERA retirement plan membership. I make the following choice with respect to my option for PERA membership as an eligible elected or appointed official. (Check only one box as you may not join two PERA plans for wages earned in a single eligible position with an entity.) X❑ Defined Contribution Plan — Membership is open to all positions listed above. If you choose this membership, participation will begin the earlier of the first day in which DCP contributions are taken from your salary, or the date this form is received by PERA provided it is received within 60 days of the contributions. With some exceptions, this membership may preclude withholding Social Security contributions from your public service earnings. A choice for DCP coverage is revocable during incumbency; however a refund of the account value is payable only upon your termination of all public service. ❑ Coordinated Plan — You may choose this coverage only if you hold a local elected non -governing body position (denoted by Box A above) and you have salary in excess of $5,100 per year. If you choose this coverage, membership begins on the first day for which plan contributions are deducted from eligible earnings provided that PERA receives this written election within 60 days of the receipt of the contributions. Social Security taxes will be withheld from earnings in addition to the deductions taken for coverage in this retirement plan. A choice for this coverage is irrevocable for your current and any successive terms in office. ❑ No PERA Plan — I choose to not exercise my right to join a PERA plan at this time. I understand that I must pay Social Security taxes unless I am an elected sheriff who is a retired member of the Police and Fire Plan. Note: PERA membership may, depending upon income, lower or eliminate the tax deductibility of contributions to an IRA. Signature of Elected/Appointed Official Date If you have chosen to join PERA, provide your mailing address and date of birth for identification and mailing purposes. Mailing Address (include city, state, and zip code) Date of Birth Data collected on this form will be used by PERA for identification and documentation purposes and needed to create a PERA member account. The individual's Soc. Sec. No., birth date and address are classified as private and will not be shared with an unauthorized person without written consent. Rev. 1/2015 DCP INVESTMENT SELECTION FORM Name (Please Print) PERA ID No.: Address (Street, City, State, Zip Code) Social Security No: XXX _XX_ DCP Plan: ❑ Elected Official ❑ Ambulance/Rescue ❑ Physician ❑ Vol. Firefighter ❑ City Manager If you have more than one PERA Defined Contribution Plan account, the investment selections you make below will be applied to all of the plans you indicated above. If you wish to have different investment selections for multiple accounts, a separate form is necessary for each account. Part I. Investment Selections—Future Contributions Complete this part to change how future contributions into your DCP account are to be invested. Investment Selections—Future Contributions Percentage Income Share Growth Share Common Stock Bond Market International Share Fixed Interest Money Market 100% Total of percentages (must add to 100% as shown) Part II. Transfer of Currently -Owned Shares to New Accounts Complete this part if you wish to remove some or all of the funds in one or more of your DCP accounts and place them in another account. In item A, indicate the box(es) corresponding to the account(s) for which you wish to sell shares the percentage of the account's value you want to withdraw. (You may withdraw from 1% to 100% of an account's value.) Upon receipt of a completed Part II, PERA will sell shares as you specify in item A below. With the proceeds from this sale, PERA will purchase shares in accounts you designate in item B below. Please use whole percentages in item B to indicate what proportion of the sale proceeds is to be used to purchase shares in new accounts. The percentages in item B must total to exactly 100 percent. A. Accounts from which you wish to transfer funds B. Accounts for which you want to purchase shares Percentage Percentage Income Share Income Share Growth Share Growth Share Common Stock Common Stock Bond Market Bond Market International Share International Share Fixed Interest Fixed Interest Money Market Money Market 100% Total of percentages (must add to 100% as shown) Sign and date this form and provide a daytime telephone number where you can be contacted. Unsigned investment designations cannot be processed and will be returned. I authorize and request that my PERA account be updated to reflect the above data. Full Signature (Do not type or print; please use an ink pen.) Date Daytime Telephone Number Revised 11/20/2013 Return to: PERA, 60 Empire Drive, Suite 200, St. Paul, MN 55103-2088 1-800-652-9026 • Fax: 651-297-2547 CITY OF LAUDERDALE LAUDERDALE, MINNESOTA NOTICE OF SPECIAL CITY COUNCIL MEETING Tuesday, January 12, 2016 7:30 p.m. NOTICE IS HEREBY GIVEN that the City Council will hold a Special Closed Meeting pursuant to Minnesota Statutes, Section 13D.05, subdivision 3 on Tuesday, January 12, 2016, commencing at the conclusion of the 7:30 p.m. Regular City Council meeting at 1891 Walnut Street, Lauderdale, Minnesota for the following purpose: 1. To review confidential data and consider strategies for purchase of real property at 1821 Eustis Street conducted pursuant to Minnesota Statutes Sections 13D.05, subdivision 3 and 13.44, subdivision 3. eather Butkowski, City Administrator DATED: January 8, 2016.