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Home My WebLink About10/26/2004LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 26, 2004 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL MEETING TO ORDER AT 7:00 P. M. ROLL: Councilnieinbefs: Staff: McCloskey _ Gill -Gerbig _ Mayor Dains Getschow 3. APPROVAL OF THE AGENDA Christensen Giannetti 4. APPROVAL A. Approval of minutes of 10/12/04 City Council Meeting B. Approval of claims totaling $45,952.97 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda October 26, 2004 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS A. City Prosecution 201- Minnesota DWI Laws (Lauderdale City Prosecutor Martin Costello, Hughes and Costello) 9. REPORTS 10. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. 11. ACTION A. Resolution 102604A: A Resolution Finalizing the Organized Collection Study Process B. Resolution 10260413: A Resolution Accepting 2005 SCORE Funding From Ramsey County for the Lauderdale Recycling Program C. Consideration of the 3rd Quarter Financial and Investment Report D. Approval of the Purchase of a Furnace/Unit Heater for the Warming House 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 16. ADJOURNMENT Lauderdale City Council Meeting Minutes October 12, 2004 1. Meeting called to order at 7:05 P.M. 2. ROLL Council present: Christensen, Giannetti, Gill -Gerbig, McCloskey and Mayor Dains Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by McCloskey, second by Christensen to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by Gill -Gerbig, second by Giannetti to approve the minutes of the September 28, 2004 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $19,256.84. Motion by Christensen, second by McCloskey to approve the claims totaling $19,256.84. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA Lauderdale City Council Meeting Minutes, October 12, 2004 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS A. Halloween Party. Council member and Park and Community Involvement Committee (PCIC) liaison Giannetti reminded everyone about Halloween party at City Hall on Sunday, October 31St from 5:00-7:00 p.m. There will be candy, hot dogs, mini -donuts, the maze, kid's movies, and a special appearance by magician "Giannetti the Magnificent". Donations of money and candy before the event are appreciated. Those donations can be brought to City Hall. The Committee is also looking for volunteers to assist at the event. Potential volunteers can contact Kevin at City Hall. 8. PUBLIC HEARINGS 9. INFORMATIONAL PRESENTATIONS 10. ACTION 11. DISCUSSION 12. ADDITIONAL ITEMS 13. SET AGENDA FOR THE NEXT MEETING 1. City Prosecutor Presentation 2. SCORE Grant Resolution 3. Organized Collection Resolution 4. 3rd Quarter Financial and Investment Report CITY OF LAUDERDALE Claims for Approval October 26, 2004 City Council Meeting Payroll 10/22/04 Payroll: Check # 7682-7686 $6,466.75 10/22/04 Payroll: EFT: Federal Withholding Taxes/FICA $2,595.57 10/22/04 Payroll: EFT: PERA $1,067.71 10/22/04 Payroll: EFT: ICMA Retirement Fund $1,199.52 Oct '04 Payroll: EFT: State Withholding Tax $889.93 Vendor Claims 10/26/04 Claims: Check # 17187-17201 $33,733.491 Subtotal of Claims From Above $45,952.97 Total Claims for Approval $45,952.97 CITY OF LAUDERDALE 10/21/04 10:36 AM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AFSCME 017187 10/26/04 102604claims 10/26 $75.90 10/04 union dues Search Name AFSCME $75.90 Search Name AMERICAN ENGINEERING TESTING 017188 10/26/04 102604claims 27776 $1,300.00 2003 bituminous testing Search Name AMERICAN ENGINEERING TESTING $1,300.00 Search Name BFI 017189 10/26/04 102604claims 10/26 $2,473.45 9/04 recycling service Search Name BFI $2,473.45 Search Name BOWNIK, JAMES 017190 10/26/04 102604claims 10126 $118.40 reimb mileage Imnc conference Search Name BOWNIK, JAMES $118.40 Search Name CINTAS 017191 10/26/04 102604claims 10/26 $53.26 10/7, 10/14 pw uniforms Search Name CINTAS $53.26 Search Name CITY OF ROSEVILLE 017192 10/26/04 102604claims 4569 $164.08 10/04 technical services Search Name CITY OF ROSEVILLE $164.08 Search Name CITY OF ST ANTHONY 017193 10/26/04 102604claims 1097 $20,068.17 11/04 police services Search Name CITY OF ST ANTHONY $20,068.17 Search Name ESCHELON TELECOM, INC 017194 10/26/04 102604claims 10/26 $238.99 10/04 city hall phone Search Name ESCHELON TELECOM, INC $238.99 Search Name GETSCHOW, RICK 017195 10/26/04 102604claims 10/26 $241.84 reimb Imnc conference lodging Search Name GETSCHOW, RICK $241.84 Search Name GOPHER STATE ONE -CALL 017196 10/26/04 102604claims 4090512 $26.45 9/04 utility locates Search Name GOPHER STATE ONE -CALL $26.45 Search Name MET -COUNCIL ENVIRONMENTAL SER. 017197 10/26/04 102604claims 782569 $7,785.40 11/04 wastewater services Search Name MET -COUNCIL ENVIRONMENTAL SER. $7,785.40 Search Name NORTH STAR BANK, PETTY 017198 10/26/04 102604claims 10/26 $21.15 pcic pizza 017198 10/26/04 102604claims 10/26 $16.65 kw mileage Search Name NORTH STAR BANK, PETTY $37.80 Search Name RAMSEY COUNTY, PROP REC & REV 017199 10/26/04 102604claims risk759 $1,012.72 10/04 health benefits Search Name RAMSEY COUNTY, PROP REC & REV $1,012.72 Search Name SPRINT PCS 017200 10/26/04 102604claims 10/26 $16.82 9/04 pw cell phone CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments 017200 10/26/04 102604claims 10/26 $16.83 9/04 pw cell phone Search Name SPRINT PCS $33.65 Search Name WAGERS BUSINESS SYSTEMS 017201 10/26/04 102604claims 31504 $103.38 toner for copier Search Name WAGERS BUSINESS SYSTEMS $103.38 Grand Total $33,733.49 10/21/04 10:36 AM Page 2 FILTER: ( ([Period] in(10) and [Act Year] ='2004') and [Tran Nbr] in(20,21,22,23,25) and ([Vendor Nbr]>0) ) AND (([Batch Name]="102604claims")) Lauderdale City Council Memorandum Council Meeting Date: To: From: Agenda Item: BACKGROUND: October 26, 2004 Mayor and City Council Rick Getschow, City Administrator Prosecutor Presentation City Prosecutor Martin Costello will be present at the meeting to provide the City Council with another Power Point presentation in an area of city prosecution that encompasses a significant amount of activity- DWI's. Mr. Costello will also answer any questions or address any concerns that the Council may have. CITY OF LAUDERDALE MEMORANDUM TO: Mayor and Council Members FROM: Kevin Walsh, Deputy Clerk SUBJECT: Finalizing Organized Collection Resolution DATE: October 26, 2004 BACKGROUND This resolution is intended to bring an end to the study of organized collection. The City has decided that one -day collection and limiting the number of residential licenses will be the result of the study and negotiation process. Once the resolution is passed an ordinance change may need to occur to Chapter 4 of the City Code. This would be placed on a November Council agenda if needed. COUNCIL ACTION REQUESTED Motion to approve Resolution 102604A, mandating haulers to service the City on Mondays and limiting hauler licenses to four. CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 102604A RESOLUTION FINALIZING THE ORGANIZED COLLECTION OF SOLID WASTE STUDY PROCESS WHEREAS, on January 9, 2001, the City Council formed the Refuse Task Force comprised of the City's residents to review the current residential waste collection system and to study the feasibility of organizing residential collection of solid waste within the corporate limits of the City pursuant to Section 115A.94 of the Minnesota Statutes; and WHEREAS, on December 10, 2002, following a public hearing, the City Council adopted Resolution No. 121002A regarding the City's organized waste collection goals; and WHEREAS, the City's organized waste collection goals included (1) maximizing efficiency in solid waste collection; (2) establishing collection service to all households within individual service areas on the same day; (3) providing comprehensive solid waste collection service that included garbage, recycling, yard waste, brush and special collection; (4) establishing efficient billing procedures; (5) providing accurate and timely tonnage reports and disposal records to the City; and (6) ensuring that the City remains a clean, sanitary, and attractive place for its citizens; and WHEREAS, pursuant to said resolution, notice was sent inviting all interested parties including the current haulers to participate, comment and provide suggestions regarding organized residential waste collection plans; and WHEREAS, the City Council conducted a number of informational meetings with all of the residentially licensed haulers currently serving the City; and WHEREAS, during the informational meetings, the haulers consistently opposed a plan moving the City towards organized collection but did propose to provide service in the City on one specific day agreed upon by the City Council; and, WHEREAS, upon review and consideration of all the comments and suggestions received since December 10, 2002, public hearing, the City Council adopted Resolution No. 030904 stating City's intent to establish a single hauler residential waste collection system based on the following reasons: (1) the single hauler system would maximize efficiency by providing service on a single day within a specified service area; (2) residents would be billed directly by the hauler; (3) the hauler would be better able to respond to resident's complaints; and, (4) the City would be able to ensure accurate records regarding residential solid waste generated; and, WHEREAS, the City solicited proposals from interested haulers to provide all residential solid waste and recycling collection on behalf of the City as a single hauler; and WHEREAS, following a review of the proposals submitted by a number of interested haulers, including the four current haulers, the City concludes that while selecting one hauler to provide all residential waste collection service in the City will make the collection more efficient, choosing any one of the proposals submitted by the haulers could negatively impact the services that the City residents currently receive on a multi -hauler system; and, WHEREAS, the City concludes that the current multi -hauler system need not be changed and the City's stated goal of making the residential waste collection more efficient could be achieved by requiring the haulers to provide service in the City on one specific day agreed upon by the City Council ; and WHEREAS, Section 4-2-3 A of the City Code states that the City Council shall have the authority to make regulations concerning the days of collection, type and location of waste containers and such other matters pertaining to the collection, conveyance, and disposal as they shall find necessary, and to change and modify the same; and WHEREAS, the City has determined that limiting the number of residential refuse licenses the City issues and designating one specific day for all collection will result in a safer and more efficient residential collection system that will meet several of the City's stated solid waste collection goals; NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Lauderdale, Minnesota that: 1. Under the current waste collection system, residential collection services are provided by multiple haulers, five days a week, to all residential units within the corporate limits of the City. 2. The City staff solicited and evaluated the comments and suggestions of all interested parties including the current haulers in considering whether to retain or amend the method of solid waste collection employed by the City. 3. It is hereby determined that the current system of collecting refuse on all days of the week does not achieve the City's stated organized waste collection goals. Therefore, the City determines that all licensed haulers will provide service to the residents on one day and that day will be Monday. The City will also limit the number of residential licenses issued to four, considering one additional license from the current list of three residential haulers. If any hauler decides against retaining a license in any given year, the City will retain the right to limit the number of licenses further. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Lauderdale, Minnesota on this 26TH day of October, 2004. (ATTEST) (SEAL) Jeff Dains, Mayor Rick Getschow, City Administrator M E M O DATE: October 26, 2004 TO: Honorable Mayor and Council FROM: Jim Bownik, A2CA 2005 SCORE Funding Grant Application Background SCORE funding grants are provided to municipalities in Ramsey County on an annual basis. The grant helps cover expenses related to the City's recycling program such as administration, promotion, equipment, or collection and helps keep down the overall cost to the residents. The amount of the grant available for Lauderdale in 2005 is $4,520. A resolution is required as part of the grant application Council Action Requested- Approve equested Approve Resolution No. 102604B requesting a SCORE grant from Ramsey County for recycling. RESOLUTION NO. 102604B THE CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING 2005 SCORE FUNDING FROM RAMSEY COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM WHEREAS, SCORE Funding Grants are available to municipalities in Ramsey County for reimbursement of expenses related to administration, promotion, and collection of, recycling materials; and, WHEREAS, the City of Lauderdale has a comprehensive curbside residential recycling program currently in use; and, WHEREAS, these funds will provide Lauderdale with a method of paying for some incurred costs related to the administration of this program, thus aiding in keeping the cost to the residents low; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council does hereby authorize staff to submit an application to the St. Paul - Ramsey County Department of Public Health - Environmental Health Section for allocation of 2005 SCORE Funding Grant Monies in the amount of $4,520.00. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Lauderdale on this 26th day of October, 2004. (ATTEST) (SEAL) Jeffrey Dains, Mayor Rick Getschow, City Administrator M E M O DATE: October 26, 2004 TO: Honorable Mayor and Council FROM: Jim Bownik, A2CA 3rd Quarter 2004 Financial and Investment Report Background There have been no unusual expenditures or revenues so far this year. This quarterly report reflects an accurate financial picture of the City's expenditures and revenues. Overall Finances CombrnedFunds Jan Sip 03' ; 2003 plo of Jan Se `04 p :2004 °10 of 10'1 601..: Actual Bud et Bud et Actual Buck et Bud efi; Revenues $2,223,744 $1,645,849 135% $1,039,045 $1,797,381 58% Expenditures $2,923,417 $1,958,767 149% $1,270,474 $1,809,016 70% The above table gives an overall picture of the City's finances compared to last year. Revenues and expenditures have been lower this yearbecause there is not a street and utility improvement project. Investments The following is a comparison of the amount of funds the City has invested for the past 3 years: InuestmentFund,801 = September 2002,SeptemherUO3 September 2004 Amount Invested $2,691,776 $1,742,494 $2,110,863 Interest Earned $29,605 $20,262 $13,763 The City's investments as of September 30, 2004 are attached for your review. Generally Speaking , General Fund 301 .. aan Sep `03� '2003% of Jan $ep `U4 2004 °l� of ;.. �RevenuesActual 127,317 Bud et='Bud�etAc#ual 67% 147,566 Bud etBud`�e#.� . Property Tax 207,284 410,173 51% 192,730 407,712 47% Licenses & Permits 20,288 8,280 245% 16,933 8,280 205% Intergovernmental 182,161 409,011 45% 169,586 335,400 51% Public Safety 16,887 33,100 51% 32,716 33,100 99% -Charges for Services 29,906 310 9647% 23,018 15,310 150% Interest 4,004 12,000 33% 2,959 7,000 42% Miscellaneous 6,254 0 +% 1,303 20,000 7% Transfers 0 0 0% 0 0 0% Total $466,784 $872,874 53% $439,245 $826,802 53% Property taxes are mostly received in June and December. License and permit fees are keeping pace with last year. Intergovernmental revenue mostly consists of local government aid and fiscal disparities received from the State in July and December. Public Safety revenue includes court fines ($28,034) and false fire alarm invoice fees ($4,682). Charges for services include social room rentals ($2,215) and advertising in the resident's guide ($1,375). Miscellaneous revenues include reimbursement from the school district for the 2003 election ($418). General Fund 101 Expendt#ures:' Jan Sep `03 Ac#ual = 2003 Bud efi '/a of Bud et Jan Sep `04 .:Ac#ual ;= 2004 :BudV e# °h of Bud` et General Government 127,317 191,234 67% 147,566 221,045 67% Public Safety 227,497 286,948 79% 234,197 298,518 78% Public Works 64,972 97,319 67% 68,643 95,659 72% Park & Recreation 40,407 54,857 74% 43,256 55,495 78% Contingency 0 10,000 0% 0 10,000 0% Transfers 0 185,000 0% 0 140,000 0% Total 1 $460,193 $825,358 1 56% $493,662 $820,717 60% General fund expenditures are pretty much on par with the first nine months of last year. 37% of this year's general fund expenditures can be attributed to police services. Special Revenue Jan Sep `03 2003 2003 % of Jan Sep `04 2004 °lo of 201=204 -Revenues : ual "r:" 41% Etictual� Bud et Bud a# 201 Community Events 1,621 2,050 201 Community Events 1,635 2,050 2,075 79% 1,879 15,703 2,050 92% 202 Communications 11,346 203 Recycling 12,100 94% 12,044 30,273 12,100 100% 203 Recycling 19,573 $56,862 35,048 56% 30,788 78% 39,458 78% Total $32,554 $345,457 $49,223 66% $44,711 $53,608 83% Special Revenue Jan Sep `03 2003 °lo of Jan Sep `04 2004 °lo of ;201=204 Expenditures = Actual Bud etBudet=� 41% Etictual� Bud et Bud a# 201 Community Events 1,621 2,050 79% 1,783 2,050 87% 202 Communications 11,430 15,703 73% 12,709 15,912 80% 203 Recycling 25,738 39,109 66% 30,273 39,616 76% Total $38,789 $56,862 68% $44,765 $57,578 78% 201 Community Events: The revenue is mostly from Snow*Commotion ($155), Day in the Park ($1,272) and t -shirt sales ($261). The expenditures were mostly for Snow*Commotion ($110), Day in the Park ($893), and t -shirts $(455). 202 Communications: The revenue is mostly from franchise fees ($11,864). An annual contribution to the North Suburban Cable Commission of $3,686 was made, as well as payment for technical services ($1,894). 203 Recycling: The revenue is mostly from a Ramsey County SCORE Grant ($4,525) and recycling assessments ($25,745). BFI has been paid $22,195 so far. Deb# Service 301°-304`Revenues Jan Sep `03 Actual 2003 Sud et °lo of Bud et,`Actual.:;,. Jan Sep `04 2004 - : Butl xe# %sof w Bt�d et 301 TIF Project 64,252 155,000 41% 69,174 130,000 53% 302 '00 Street Project 38,465 77,224 50% 33,645 90,000 37% 303 '02 Street Project 13,213 25,000 53% 17,350 127,900 14% 304 '03 Street Project 0 0 0% 3,689 52,000 7% Total $115,930 $257,224 45% $123,858 $399,900 31% Debt Service Jan Sep `03 2003 ✓o of Jan Sep `04 2004 °lo of x u 301-304 Ex endltures .; Actual Sud et Bud e# Ac#ual v` Bud et Bud ?et 301 TIF Project 141,755 141,755 100% 144,025 144,525 100% 302 '00 Street Project 124,466 124,665 100% 120,430 120,308 100% 303 '02 Street Project 56,512 57,175 99% 48,014 48,640 99% 304 '03 Street Project 0 0 #DIV/0! 32,988 32,585 101% Total $322,733 $323,595 100% $345,457 $346,058 100% The City made its last TIF Bond principal and interest payment in January, as well as its first interest payment on the 2003 street/utility bonds. The revenues for these funds will come with the tax settlement twice per year. C-apital, lmprovem'ent 401-413 Revenues Jan-S'ep�`03 Actual - 2003 ; Bud' "et % of Bud et Jan Sep `04 Actual 2004 Bud "efi % of : B.ud" et:'` 401 Streets 48,848 75,000 65% 38,684 10,000 387% 402 General 482 1,000 48% 2,557 700 365% 403 Storm Water 37,329 94,500 40% 35,300 51,000 69% 404 Parks 1,031 2,000 52% 744 1,500 50% 405 TIF Project 0 0 0% 0 0 0% 407 Sanitary Sewer 1,105 16,500 7% 447 3,000 15% 409 Water 19,608 7,700 255% 6,697 7,700 87% 410 `00 Street/Utility 0 0 0% 0 0 0% 411 '01 Street/Utility 0 0 0% 0 0 0% 412 `02 Street/Utility 352,768 38,000 928% 103,224 22,715 454% 413 '03 Street/Utility 978,970 0 +% 73,304 194,456 38% Total $1,440,141 $234,700 614% $260,957 $291,071 90% Capital Improvement 401-413 Ex enditures Jan=Sep `03 Actual 2003 Sud et % of :Jan Bud 'ei' Sep `D4 Actual= 2004 °lo of -: fi.. 401 Streets 35,103 60,000 59% 0 10,000 0%- 402 General 0 1,000 0% 23,943 35,000 68% 403 Storm Water 26,729 72,514 37% 25,634 24,928 103% 404 Parks 1,464 0 +% 32,500 10,000 325% 405 TIF Project 7,016 8,449 83% 5,790 8,374 6906 407 Sanitary Sewer 0 10,000 0% 0 0 0% 409 Water 18,334 0 +% 0 0 0% 410 `00 Street/Utility 0 0 0% 0 0 0% 411 '01 Street/Utility 0 0 0% 0 0 0% 412 '02 Street/Utility 231,238 370,000 62% 1,990 0 +% 413 '03 Street/Utility 1,659,145 0 +% 168,243 307,000 55% Total $1,979,029 $521,963 379% $258,100 $395,302 65% Revenue for funds 401-413 is from storm sewer fees, water surcharge fees, street assessments, sale of one of the lift station generators, and water main reimbursements from St. Paul Regional Water Services and the watershed district. Expenditures included remodeling the social room ($22,680), street repair ($157,103) and engineering ($11,140) for the 2003 street and utility improvement project, and purchase of the Karkoc property ($32,500). Sewer Utility FuridJan Sep `03 2003% of Jan Sep `04 2004 r % of r 607. : .-Actual `� Bud"ef;- , Bud of Actual-%.;Buclet = Bud ek Revenues $168,335 $231,828 73% $170,274 $226,000 75% Expenditures $122,673 $230,989 53% $128,490 $189,361 68% Fund 601 revenues and expenditures are comparable to this time last year. 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Z m Y ° U Y Y d �• . E m m o, io '� c Q 4 E 2 0 o -o m E� c z 0 m Q m U� y .c U U t E m c m O > c d c m c m w m y Z v a Z z °03 ca Z m mC) mUm LLm•�mQ cQ}zm m rn�i s m U c m c m m o A u° N o �- 2 m H m m o 0 -e t E.E a0U>ZN J c O& 5 Q Q E m Q Z F {L E U N U .�- Q in tL co :E (L 3� J J E E m m E E ° d N cm c c m c c c Y U Y Y Y Y Y L ,C ,z ,= U)U(n(n o) U UrrctYu)vl tq tgUN U CC C Cmr= mm � z z z z z 2 i i 2 w N� z z z z 3 z 3 c c 0 S 0M O 0 0 O O O 0 0 g O O O O R O R O O O O O iO V V 7 V r N N N N N N N N N N N N N N NN� o 0 0 o V V a V V v v a V V a V 0 0 0 N 0 0 N N M N d rn m c o 0 0 0 0 0 0 c V o O N N N a G a Lauderdale City Council Memorandum Council Meeting Date: October 26, 2004 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Approval of the Purchase of a Furnace/Unit Heater for the Warming House BACKGROUND: A city goal for 2004 was to continue to make improvements to the warming house. In the last two years, there have been several warming house upgrades that include: • The installation of a new door and window on the west side of the building that included masonry work; • The Painting of the outside and the inside of the building; and • The installation of insulation and sheet rook inside the building; The next improvement that needs to be undertaken is the replacement of the old furnace or unit heater. By calculating the size of the warming house, a 45,000 BTU heater is more than adequate. Public works staff attempted to obtain three quotations for a new heater that met those specifications. The quotations are as follows: CSHEnterprises: A.D.P. Model 45,000 BTU $1,575.00 Kath Heating: A.D.P. Model 45,000 BTU $1,440.00 Reznor Model 45,000 BTU $1,538.00 Care Heating: Modine 70,000 BTU $1,980.00 Staff recommends the lowest priced A.D.P. 45,000 BTU heater at a cost of $1,440.00 by Kath Heating. This cost includes the removal of the old heating unit and the installation of the new heater and a new thermostat. COUNCIL ACTION REQUESTED: Approve the purchase A.D.P. 45,000 BTU heater for the warming house form Kath Heating at a cost of $1,440.00