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HomeMy WebLinkAbout03/23/2004Lauderdale City Council Meeting Minutes March 23, 2004 1. Meeting called to order at 7:05 P.M. 2. ROLL Council present: Giannetti, Christensen, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow and Assistant to the Administrator Bownik 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Giannetti, second by McCloskey to approve the agenda. Roll: Yes: all. Motion carried. 4. APPROVAL A. Approval of Minutes. Motion by McCloskey, second by Christensen to approve the minutes of the March 9, 2004 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $49,162.12. Motion by Gill -Gerbig, second by Giannetti to approve the claims totaling $49,162.12. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT Lauderdale City Council Meeting Minutes, March 23, 2004 Page 2 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS A. Lot Coverage Variance at 1808 Eustis Street for a house addition. Assistant to the City Administrator Bownik stated that Daniel Sherman, 1808 Eustis Street, is applying for a 6% variance to the lot coverage requirements to go from 29% to 35% for the purpose of completing an addition to his house. The lot size of the subject property is 40' x 132.20' (5,288 square feet). The two structures on the property total 1,516 square feet, or 28.67% lot coverage. The square footages of the existing structures are 796 for the house and 720 for the garage. The addition to the house would add 333 square feet to the principal structure, and 6.30% to the lot coverage. This would bring the total square feet of covered structures on the property to 1,849 square feet, or 34.97% lot coverage. Bownik stated that the Planning Commission did not meet to discuss the variance request but did receive the information packet and have been invited and encouraged to attend the council meeting in order to provide input to the Council. The Mayor opened the public hearing at 7:10 p.m. No one wished to address the City Council. The Mayor closed the public hearing at 7:11 p.m. 10. ACTION A. Lot Coverage Variance at 1808 Eustis Street for a house addition. Council member Giannetti requested clarification on the lot size. Motion by Gill -Gerbig, second by Christensen to approve the variance to the lot coverage requirements to go to 35% for a house addition. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, March 23, 2004 Page 3 B. Approval of Resolution 032304A: Authorizing Application for the Development of New Park at Walnut/Ione Street. Kevin Walsh, Deputy Clerk stated that at the last meeting the Council requested that the details of the grant and the development of the park should be discussed at the next Park and Community Involvement Committee meeting as a result of the suggestion to include exercise equipment in the application. Following this meeting, Walsh was now ready to present the final components of the grant to the City Council. The Park and Community Involvement Committee (PCIC) has made recommendations regarding the development of the park that include installing a fence around the perimeter of the north and west side of the park, a bituminous pathway, building a bench shelter, landscaping on the north and west border lined along the fence, and providing fitness equipment/stations. The DNR Grant is a 50/50 matching grant with funds available and budgeted in the Park Improvement Fund to cover these expenses. Council member Giannetti stated that this looks like a great grant application. She thanked the Committee for their input and hard work. Council member Gill -Gerbig also supported the grant application. She thought the process that was employed to bring this final application to the Council was to be commended. Council member McCloskey stated that the City should consider placing this exercise equipment in the Community Park where it may be used more often. PCIC member Kim Hanson and PCIC Chair Karen Doherty stated the Committee's reasoning for proposing to place the equipment in this park as opposed to the Community Park. The reasoning was to based on the privacy that this park can provide, along with the desire to emphasize the use of this park for adults as opposed to young children because of the park's proximity to Highway 280. The Mayor asked if the Committee was planning on discussing trail improvements in the Community Park. Chair Doherty stated that this discussion can be placed on a future Committee agenda. Motion by Giannetti, second by Gill -Gerbig to approve of Resolution 032304A: A Resolution Authorizing Application for the Development of New Park at Walnut/Ione Street. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, March 23, 2004 Page 4 C. Consider Revising Year -End Financial Transfer Allocations. The City Administrator stated that the City has a policy whereby year-end excess general fund dollars greater than 55% of general fund budgeted expenditures for the year are transferred to certain capital improvement funds. The excess general funds dollars are generated through revenues that are greater than what was budgeted and through expenditures that come in under budget. Currently the allocations are: Street Improvement Fund (401) 70% Storm Sewer Improvement Fund (403) 15% Park Improvement Fund (404) 10% General Capital Improvement Fund (402) 5% The Administrator then stated that currently the highest percentage of excess funds is sent to street and storm sewer capital funds. This was based on assisting in the financing of the street and utility improvements. Now that the improvements are being finalized and current discussions have been focused on park improvements and general capital improvements such as the purchase of city trucks and social room improvements, new allocations could be considered. For discussion and consideration, the Administrator presented the following possibility: Park Improvement Fund (404) 30% Street Improvement Fund (401) 30% General Capital Improvement Fund (402) 20% Storm Sewer Improvement Fund (403) 20% The Administrator stressed once again that these percentages are excess general fund dollars. They are unrealized gains that cannot always be counted on. In fact, with the recent state aid cuts there will be less dollars for 2003 than there was in prior years. The Council consensus was that the proposed percentages are appropriate. They represent where the City would like to place its capital spending priorities. Motion by Christensen, second by McCloskey to adopt new percentage allocations in the packet (above) for year-end transfer of excess general fund dollars. Roll: Yes: all. Motion carried. Lauderdale City Council Meeting Minutes, March 23, 2004 Page 5 D. Consideration of 2004 Street Sweeping Quotations. Motion by Gill - Gerbig, second by Giannetti to approve Mike McPhillips for a quotation not to exceed $4,400 to perform street and alley sweeping for the year 2004. Roll: Yes: all. Motion carried. 11. EXECUTIVE SESSION RELATING TO ATTORNEY/CLIENT PRIVILEGE TO DISCUSS PENDING LITIGATION AGAINST THE CITY OF LAUDERDALE (KARKOC PARCEL) The City Council went into executive session at 7:37 p.m. for the purpose of attorney-client privilege to discuss pending litigation against the City of Lauderdale regarding the Karkoc/Walsh Lake parcel. The Council came back into open session at 9:06 p.m. 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 2003 Financial Statements and Audit 2. Work Session — Draft Zoning Ordinance, Fulham Street Project, and Larpenteur Avenue Redevelopment 16. ADJOURNMENT Motion by Giannetti, second by Gill -Gerbig to adjourn at 9:08 P.M. Ayes: All.