HomeMy WebLinkAbout11/23/2004LAUDERDALE CITY COUNCIL MEETING AGENDA
TUESDAY, NOVEMBER 23, 2004
CITY HALL, 7:00 P.M.
The City Council is meeting as a legislative body to conduct the business of the City according to
ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND
BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is
limited to the times indicated and always within the prescribed rules of condu26#
r public input at
meetings.
1. CALL MEETING TO ORDER AT 7:00 P. M. 14,
2. ROLL:
Councilbnembers:
McCloskey Christensen
Gill -Gerbig Giannetti
Mayor Dains
Staff: Getschow
3. APPROVAL OF THE AGENDA
4. APPROVAL
A. Approval of minutes of the regular City Council Meeting of 11/9/04
B. Approval of claims totaling $48,260.99
5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON
THE AGENDA
Any member of the public may speak at this time on any item NOT on the agenda. In
consideration of the public attending the meeting for specific items on the agenda, this portion of
the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their
comments to four (4) minutes or less. If the majority of the Council determines that additional
time on a specific issue is warranted, then discussion on that issue shall be continued under
Additional Items at the end of the agenda. Before addressing the City Council, members of the
public are asked to step up to the microphone, give their name, address and state the subject to be
discussed. All remarks shall be addressed to the Council as a whole and not to any member
thereof. No person other than members of the Council and the person having the floor shall be
permitted to enter any discussion without permission of the presiding officer. Your participation,
as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES
OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is
greatly appreciated.
City of Lauderdale Council Agenda
November 23, 2004
Page 2
6. CONSENT
7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS
ADDRESSING STREET AND UTILITY IMPROVEMENTS
8. INFORMATIONAL PRESENTATIONS
9. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input
into the decision. During hearings, all affected residents will be given an opportunity to
speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES
OF ORDER AND BUSINESS OF THE CITY COUNCIL.
10. ACTION
A. Approval of the 2005-2006 Recycling Contract with Eureka Recycling
B. Approval of the 2005 Recycling Rates
C. Approval of the 2005 Sanitary Sewer Rates
D. Approval of the 2005 Storm Water Utility Rates
E. Set a Public Hearing Date for the adoption of the revised
Title 10- Lauderdale Zoning Ordinance
11. ITEMS REMOVED FROM THE CONSENT AGENDA
12. ADDITIONAL ITEMS
13. SET AGENDA FOR NEXT MEETING
14. WORK SESSION DISCUSSION
A. Larpenteur Avenue Redevelopment Goals
B. Larpenteur Avenue Redevelopment Communications and Pubic
Involvement Plan
C. Larpenteur Avenue Redevelopment - Proposal for Planning Services
15. ADJOURNMENT
Lauderdale City Council
Meeting Minutes
November 9, 2004
1. Meeting called to order at 7:05 P.M.
2. ROLL
Council present: Christensen, Giannetti, Gill -Gerbig, McCloskey and
Mayor Dains
Staff present: Administrator Getschow
3. APPROVAL OF THE AGENDA
A. Approval of Agenda. Motion by McCloskey, second by Christensen to
approve the agenda. Motion carried unanimously.
4. APPROVAL
A. Approval of Minutes. Motion by Gill -Gerbig, second by Giannetti to
approve the minutes of the September 28, 2004 City Council meeting. Motion
carried unanimously.
B. Approval of Claims totaling $19,256.84. Motion by Christensen, second
by McCloskey to approve the claims totaling $19,256.84. Motion carried
unanimously.
5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE
AGENDA
Lauderdale City Council
Meeting Minutes, November 9, 2004
Page 2
6. CONSENT
7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/
CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS
A. Halloween Party. The Mayor and City Council thanked all volunteers
involved in the City Halloween Party, especially all of the work done by the Park
and Community Involvement Committee. The event was once again a success.
All those who gave donations of candy and money were also thanked.
B. Election. The Mayor and City Council extended thanks to city election
staff and the election judges for all of their hard work with the general election.
Turnout was high, but there were never any long lines to slow down the pace of
voting.
8. PUBLIC HEARINGS
9. INFORMATIONAL PRESENTATIONS
10. ACTION
A. Consideration of Request for -Proposals for Recycling Services. City
Administrator Getschow stated that six firms submitted proposals for 2005-2006
recycling services to the City with one-year options in 2007 and 2008. The
proposal contained certain requirements that the selected recycler must meet that
include:
• Continue to pick-up recycling on every other Monday. With all city
refuse pick-up moving to Monday in 2005, all solid waste and recycling
pick-up in the City will occur on this day.
• The continuance of the two -sort system of collection is preferred.
• The City, through the property tax statement, will continue to bill and
collect monies from residents.
0 The City will continue to provide the recycling bins.
Lauderdale City Council
Meeting Minutes, November 9, 2004
Page 3
Currently, the City pays BFI Waste Systems $2.15 per household per month for
recycling services.
Three of the six proposals for consideration offer a price that is lower than the
current price.
The proposals came from the following six firms:
• BFI;
• Eureka Recycling;
• E -Z Recycling;
• Onyx;
• Walters Refuse and Recycling; and
• Waste Management
Getschow stated that of those six firms, one firm submitted a proposal for only
single sort collection. This firm did not submit a two -sort proposal.
Council member Gill -Gerbig stated that she was impressed with the material that
Eureka Recycling provided for review. Their education program seems excellent.
Also, she was impressed with the revenue sharing component that was offered.
Mayor Dains then stated that he was also impressed with the Eureka Recycling
proposal and considered it to be the one that he preferred.
Council member Christensen requested that E -Z Recycling be ranked as the
second preferred firm if negotiations cease with the first ranked firm.
Motion by Christensen, second by McCloskey to approve the proposal of Eureka
Recycling and to authorize staff to begin negotiating a contract with Eureka for
recycling services. In the event that negotiations fail with Eureka, city staff is
authorized to begin contract negotiations with E -Z Recycling for service, which
would begin January 1, 2005. Roll: Yes: all. Motion carried.
11. DISCUSSION
12. ADDITIONAL ITEMS
CITY OF LAUDERDALE
Claims for Approval
November 23, 2004 City Council Meeting
11/19/04 Payroll: Check # 7705-7709
11/19/04 Payroll: EFT: Federal Withholding Taxes/FICA
11/19/04 Payroll: EFT: PERA
11/19/04 Payroll: EFT: ICMA Retirement Fund
Nov '04 Payroll: EFT: State Withholding Taxes
11/23/04 Claims: Check # 17222-17241
Subtotal of Claims From Above
$6,503.05
$2,641.50
$1,075.09
$1,199.52
$902.32
$35,939.51
$48,260.99
Total Claims for Approval $48,260.99
CITY OF LAUDERDALE
Vendor Transactions
CHECK Check Batch
Nbr Date Name Invoice
Search Name AFSCME
017222 11/23/04 112304claims 11/23
Search Name AFSCME
Search Name AMERIPRIDE
017223 11/23/04 112304claims m122244
Search Name AMERIPRIDE
Search Name CINTAS
017224 11/23/04 112304claims
Search Name CINTAS
Search Name CITY OF FALCON HEIGHTS
017225 11/23/04 112304claims
017225 11123/04 112304claims
Search Name CITY OF FALCON HEIGHTS
Search Name CITY OF ROSEVILLE
017226 11/23/04 112304claims 4657
Search Name CITY OF ROSEVILLE
Search Name CITY OF ST ANTHONY
017227 11/23/04 112304claims 1098
Search Name CITY OF ST ANTHONY
Search Name EHLERS & ASSOCIATES
017228 11/23/04 112304claims 23178
Search Name EHLERS & ASSOCIATES
Search Name ESCHELON TELECOM, INC
017229 11/23/04 112304claims 11/23
Search Name ESCHELON TELECOM, INC
Search Name GLENWOOD INGLEWOOD
017230 11/23/04 112304claims 11/23
Search Name GLENWOOD INGLEWOOD
Search Name GOPHER STATE ONE -CALL
017231 11/23/04 112304claims 4100517
Search Name GOPHER STATE ONE -CALL
Search Name LILLIE SUBURBAN NEWS
017232 11/23/04 112304claims 11/23
Search Name LILLIE SUBURBAN NEWS
Search Name MET -COUNCIL ENVIRONMENTAL SER.
017233 11/23/04 112304claims 784022
Search Name MET -COUNCIL ENVIRONMENTAL SER.
Search Name NAPA AUTO PARTS
017234 11/23/04 112304claims 11/23
Search Name NAPA AUTO PARTS
Search Name NORTH STAR BANK, PETTY
017235 11/23/04 112304claims 11/23
Amount Comments
$75.90 11/04 union dues
$75.90
$86.63 paper towels, etc
$86.63
$53.26 11/11, 11/18 pw uniforms
$53.26
$2,513.00 10/04 fire calls
$718.00 10/04 false fire calls
$3,231.00
$164.08 11/04 technical services
$164.08
$20,068.17 12/04 police services
$20,068.17
$1,387.50 larpenteur ave corridor
$1,387.50
$236.91 11/04 city hall phone
$236.91
$53.58 10/04 water delivery
$53.58
$17.25 10/04 utility locates
$17.25
$607.00 10/04 roseville review delivery
$607.00
$7,785.40 12/04 wastewater service
$7,785.40
$37.04 fluids for truck
$37.04
$17.50 pcic pizza
11/18/04 4:22 PM
Page 1
CITY OF LAUDERDALE
Vendor Transactions
11/18/04 4:22 PM
Page 2
CHECK
Check
Batch
Nbr
Date
Name Invoice
Amount Comments
017235
11/23/04
112304claims 11/23
$5.00 rg parking
017235
11/23/04
112304claims 11/23
$13.32 jb mileage
017235
11/23/04
112304claims 11/23
$13.76 election judge breakfast
Search Name NORTH
STAR BANK, PETTY
$49.58
Search Name PARK HARDWARE HANK
017236 11/23/04 112304claims 11/23
Search Name PARK HARDWARE HANK
Search Name RAMSEY COUNTY, PROP REC & REV
017237 11/23/04 112304claims 11/23
017237 11/23/04 112304claims risk769
Search Name RAMSEY COUNTY, PROP REC & REV
Search Name RED WING SHOE STORE
017238 11/23/04 112304claims 303
Search Name RED WING SHOE STORE
Search Name SAM'S CLUB
017239 11/23/04 112304claims 4326
Search Name SAM'S CLUB
Search Name SPRINT PCS
017240 11/23/04 112304claims 11/23
017240 11/23/04 112304claims 11/23
Search Name SPRINT PCS
Search Name XCEL ENERGY
017241 11/23/04 112304claims 11/23
Search Name XCEL ENERGY
Grand Total
$4.28 warming house maintenance
$4.28
$238.00 karkoc property taxes
$1,012.72 11/04 health benefits
$1,250.72
$266.05 steel toe boots
$266.05
$111.31 lights, garbage bags, etc
$111.31
$15.82 10/04 pw cell phone
$15.82 10/04 pw cell phone
$31.64
$422.21 10/04 street lighting
$422.21
$35,939.51
FILTER: ( ([Period] in(11) and [Act Year] ='2004') and [Tran Nbr] in(20,21,22,23,25) and ([Vendor
Nbr]>0) ) AND (([Batch Name]="112304claims"))
CITY OF LAUDERDALE
MEMORANDUM
TO:
Mayor and Council Members
FROM:
Kevin Walsh, Deputy Clerk
SUBJECT:
Recycling Contract
DATE:
November 23, 2004
BACKGROUND
City staff has negotiated a contract with Eureka Recycling for services from January
2005 through December of 2006 with two one-year options for recycling services. It
incorporates a rate decrease with the same bi-weekly service:
1. The rate will beset at $2.00 per resident per month. This is a decrease of .15 over
the contract from last year.
2. Recycling pickup would continue to take place on every other Monday.
3. Recycling will also continue to be done in the two -sort method (paper and all
other types) with textiles now being accepted curbside.
4. Eureka Recycling will provide an informational piece mailed out to all residents
by the second week in January that includes a calendar of recycling dates.
COUNCIL ACTION REQUESTED
Approve the contract for recycling services with Eureka Recycling.
AGREEMENT FOR RECYCLING SERVICES
Agreement made as of January 1 s`, 2005 through December 31" 2006 between
the City of Lauderdale (thereafter the "City") and Neighborhood Recycling
Corporation DBA Eureka Recycling (thereafter the "Contractor"), a Minnesota
non-profit organization.
The City and the Contractor agree as follows:
I. DEFINITIONS
These specifications define the requirements of the Comprehensive recycling
Collection Program for the City of Lauderdale:
1.1 Recyclables — defined as newsprint and inserts, unsorted glass (food and
beverage containers), unsorted aluminum, steel, bimetal, and "tin" cans (food and
beverage containers), unsorted plastic bottles (PETE & HDPE), household office
paper/mail, magazines, boxboard, corrugated cardboard, mixed paper, and phone
books.
The parties, by separate agreement, may later include the following items as
recyclable: other plastic polymers, automobile batteries, yard waste, compostable
materials and other materials as mutually agreed upon between the City and the
Contractor.
1.2 Method of Collection — a two sort (rigids and fibers) collection of materials plus
textiles.
1. Rigids- Glass Food and Beverage Containers, Metal Food and Beverage
Containers, Plastic Bottles with a Neck.
2. Fibers- Mixed Mail, Newspaper, Catalogs, Magazines, Phone Books,
Boxboard (dry food boxes only), Corrugated Cardboard (flattened and no
more than 3 x 3 feet).
3. Textiles- Linens, tablecloths, sheets, shoes, belts, etc.
1.3 Recycling Containers — Collection of recyclable materials shall be from City
approved recycling containers. City shall supply recycling containers to the residents.
The recycling containers remain the property of the City. Additional containers can be
used if marked "save" by the resident.
1.4 Recycling Collection — Defined as the picking up of all recyclables placed at or
near curbside, properly prepared, and packaged at certified dwelling units (CDUs) and
other City -designated collection stops in the City.
1.5 Certified Dwelling Unit (CDU) — Defined as a single family home or residential units
in duplexes (and all multiple unit dwellings up to and including eight-plexes),
condominiums or townhouses. The City and the Contractor may designate residential
units in structures not listed here as CDUs upon mutual agreement.
1.6 Collection District — Defined as a specific geographic area of the City established
for the purpose of having recycling collection for all CDUs and other City designated
recycling collection stops in the district on the same day.
1.7 Contractor — means the company performing the recycling collection services
Within the City, operating under a signed agreement with the City.
1.8 Collection Vehicle — Defined as any vehicle owned or operated by the Contractor
for collection of recyclables within the corporate boundaries of the City.
1.9 Collection Hours — Defined as the time period during which collection of
recyclables is authorized in the City. 7:00 a.m. — 5 p.m.
1.10 Holidays — Means any of the following: New Year's Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.
1.11 Scheduled Collection Day — Means the day or days of the week on which
recycling collection by the contractor is to occur, which the City has designated as
every other Monday.
1.12 Curbside — Means near the edge of the public or private street from which the
CDU gains its access.
1.13 Market Demand — Means the economic and technical capacity of markets to
use recyclable material to make new products.
1.14 Markets — Means any person or company that buys (or charges) for
recycling of specified materials and may include, but are not limited to: end
markets, intermediate processors, brokers and other recycling material
reclaimers.
1.15 Process Residuals — Means the normal amount of material that can not be
economically recycled due to material characteristics such as size, shape, color,
cross -material contamination, etc. and must be disposed as mixed municipal solid
waste. Process residuals do not include clean, separated products that are
normally processed for shipments to markets as commodities but are low -value
because of market demand conditions.
Ill. SERVICES TO BE PERFORMED
2.1 The Contractor shall collect the recyclable materials every other week as
established by the City and in the corporate boundaries of the City at each CDU
deemed acceptable by the City.
2.2 The Contractor shall not be required to make regular collections on holidays;
provided, however, that collection occurs the day immediately following the scheduled
pickup day or the next business day as agreed upon per holiday by the City and
Contractor.
2.3 In extreme circumstances, collection may be suspended to protect public safety
and/or the safety of the Contractor's employees. In case of such an event, the
Contractor will contact the appropriate City officials prior to suspension of recycling
collections.
2.4 The contractor shall be responsible to pay for and distribute a minimum of one
promotional piece of recycling education material each year of the contract with the
first publication to be focused on a calendar of collection days, materials collected, and
method of collection for distribution to occur by the second week in January. The
Contractor shall submit a draft of any public education literature for approval by the
City, at least one (1) month prior to printing and release of any such literature.
111. COLLECTION
3.1 Frequency of Collection — Curbside collection shall occur every other week.
Collection will occur as needed for multi -family units (apartments). (Collection
Boundaries and Multi -Family List are Attached)
3.2 Collection Hours — Collection shall commence no earlier than 7 am. Contractor
shall maintain sufficient equipment and personnel to assure that all collection
operations are completed by 5 pm on the scheduled collection day, Monday.
Residents will be required to have their recyclables placed at the collection site
(curbside or otherwise arranged by multi -family dwellings) before 7 am on the
scheduled collection day.
3.3 Late Collection (Hours) — If the Contractor determines that the collection of
recyclables will not be completed by 5 pm on the scheduled day it shall notify the
Recycling Coordinator by 4:30 pm and request an extension of the collection hours.
The Contractor shall inform the Recycling Coordinator of the area not completed and
the reason for non -completion and the expected time of completion. If the Recycling
Coordinator cannot be reached, the Contractor will contact City Hall staff or whoever is
available and report the problems immediately to the Recycling Coordinator on the
next business day.
If the Contractor requests to cease collection of a particular recyclable material or is
directed to do so by Ramsey County and the City directs to the contrary, the City
agrees to bear the cost incurred by the Contractor to market or dispose of such
recyclable material by landfill, incineration or other method.
The Contractor will negotiate in good faith to establish a rate of recovery for all
recyclable materials collected in Lauderdale under this agreement.
3.11 Reporting Requirements — Contractor will keep accurate records consisting of an
approved weight slip with the date, time, collections route, driver's name, vehicle
number, tare weight, gross weight, and net weight. Collection vehicles will be weighed
after completion of a route or at the end of the day, whichever occurs first. A copy of
each weight ticket shall be included as part of the billing sent to the City each month.
The Contractor will also include a report of the total tons collected, including estimated
amounts of each type of material delivered to each market. The Contractor will also
report amount and location of all materials stored for more than 30 days.
3.12 Compliance — Collection and transportation of all recyclables shall be
accomplished in accordance with all existing laws and ordinances, and future
amendments thereto, of the State of Minnesota and local governing bodies.
3.13 Collection Clean-ups — Contractor shall adequately clean up any material spilled
or blown during the course of collection and/or hauling operations. All collection
vehicles shall be equipped with at least one broom and one shovel for use in cleaning
material spillage. The contractor shall have no responsibility to remove or clean up
any items which are not recyclable materials or were blown all over the neighborhood
before arrival.
3.14 Resident Complaints — The Contractor shall provide the City with a list of all
customer complaints received within ten (10) working days, including a description of
how each was resolved.
3.15 City Hall Collections —The Contractor will provide containers and recycling
service for City facilities free of charge. Collection will occur as scheduled (biweekly)
by the City and will be dependent on the amount of materials generated.
3.16 Estimating Materials — The Contractor shall conduct at least one materials
composition analysis of the City's recyclables each year to estimate the relative
amount of weight of each recyclable commodity by grade. The results of this
analysis shall include : (1) percent by weight of each recyclable commodity by
grade as collected from the City; (2) relative change compared to the previous
year's composition; and (3) a description of the methodology used to calculate the
composition, including number of samples, dates weighed, and City route(s) used
for sampling.
3.17 Estimating Process Residuals — The Contractor shall provide a written
description of the means to estimate process residuals derived from the City's
recyclables. This written description shall be reviewed and approved in writing by
the City. This written description shall be updated by the Contractor immediately
after any changes to the processing facilities used by the Contractor.
3.4 Collection Sort — The Contractor shall collect and process the curbside material
within the form of a two -sort system. Any change in the mixing of recyclable materials
during recycling collection or processing shall be done only with written amendments
to this agreement and approved by the City Council. Failure to receive City approval
for any such changes to the two -sort collection/processing system prior to
implementation for the City collections or material processing shall be considered by
the City as a breach of this Agreement subject to termination.
3.5 Materials Ownership — All materials placed for collection shall be owned by and
the responsibility of the occupants of residential properties until the Contractor handles
them. Upon handling of the containers and recyclable materials by the Contractor, the
recyclable materials become the property and responsibility of the Contractor.
3.6 Containers — Containers marked "save" shall be acceptable for recyclables
containers and left for the resident's reuse.
3.7 Containers Handling — Handling of containers should be managed by picking them
up, emptying their contents into the collection vehicles, and taking responsible care to
place them back in the original location.
3.8 Collections Specifications Unacceptable — Should the Contractor determine that
materials do no meet the specifications outlined herein, making them unacceptable for
collection the Contractor must leave a tag (pre-printed as approved by the City)
describing the unacceptable sort to the resident. The Contractor must then report
these occurrences during the next business day to the City.
3.9 Missed Collections — The Contractor shall have a duty to pickup missed
collections. Missed collections called in before 12 pm on the collection day will be
collected that day. Calls after 12 pm will be collected on the following day before 4
pm. Missed collections called in before 11:00 on the day after collections will be
collection that day before 4 pm. Calls received after 11:00 am will be collected on the
following business day before 4 pm. The same policy will apply for missed collections
called in two days or more after collection. (Calls called in are either customer calls
direct to the Contractor or calls called to the Contractor by the City.)
3.10 Concern for Materials Recycled — The Contractor shall use every best effort to
ensure that all recyclable materials collected in Lauderdale are not placed in landfills or
incinerators but are distributed to the appropriate markets for reuse and recycling. Any
unacceptable materials or garbage will be delivered to the appropriate facilities and
documented as such. All weight tickets, etc. shall be maintained at the Contractor's
office for review. The Contractor will report facility residual rates to the City once
yearly. All costs associated with disposal will be bome by the Contractor. The
contractor will at all times be under the duty to minimize recyclable materials ending up
in landfills or incinerators, and, in consultation with the City, at all times attempt to find
and use the lowest cost but most environmentally sound method of disposal.
In the event that the market for a particular recyclable material ceases to exist, or
becomes economically depressed such that it becomes economically unfeasible to
continue collection of the particular material, the City will have the right to cause the
Contractor to cease the collection of that particular recyclable material.
IV. CONTRACTOR'S OPERATIONS
4.1 The Contractor shall establish and maintain an operating facility with an office and
continuous supervision for accepting complaints and customer calls. The office shall
be in service with continuous supervision from the hours of 8:00 am until 5 pm on all
days of collection as specified in the agreement. Address and telephone number of
such office and any changes therein shall be given to the City in writing.
4.2 Personnel — The Contractor shall maintain sufficient personnel and equipment to
fulfill the requirements and specifications of this agreement.
4.3 Management — The Contractor shall notify the City of any change in Supervisory,
Operations, or daily Managers associated with this collection process. New personnel
must be introduced to the City.
4.4 Access to Records — The Contractor shall provide access to the City or any of its
duly authorized representatives to review any books, documents, papers, and records
of the Contractor related to performance of this agreement for the purpose of duties or
other examination verifying compliance with its terms.
V. CONTRACTOR'S EQUIPMENT
5.1 Contractor's vehicles shall be marked with the name of the Contractor and phone
number and be equipped with a (1) two-way radio, (2) first aid kit, (3) approved
2A1 OBC dry chemical fire extinguisher, (4) warning flashers, (5) warning alarms to
indicate movement in reverse, (6) sign in rear of vehicle stating "this vehicle makes
frequent stops," (7) and a broom and shovel for cleaning up spills.
VI. PAYMENT
6.1 Compensation — The City will compensate the Contractor for the collection of
recyclable materials from residential units. During this contract, the City will pay to the
Contractor, on a monthly basis, $2.00 per household and approved CDU.
6.2 Revenue Share — Contractor shall, on a monthly basis, rebate an amount to the
City based on the following formula:
A 50% per ton payment of all paper grades including office & school paper,
corrugated cardboard, newspaper, mail, and boxboard collected from the City
based on the published index Oficial Board Markets (OBM) "Yellow Sheet,"
Chicago region for Old Newspapers(ONP) #8, high side of range.
A 50% per ton payment of aluminum collected from the City based on the
published index American Metal Market, (AMM), Aluminum (1St issue of the
month). High -side nonferrous Scrap Prices: Scrap metals, Domestic aluminum
producers, Buying prices for processed used aluminum cans in carloads lots,
f.o.b. shipping point, Used beverage can scrap.
Each month the Contractor shall provide, together with the monthly rebate to the
City, adequate documentation of the corresponding monthly estimate of tons of all
paper grades and tons of aluminum collected from the City even in the case the
City were to receive no rebate for the month. Also, the Contractor shall provide
copies of the referenced OBM market index and AMM market index.
6.3 Monthly Statements — The Contractor will submit a monthly statement for
services rendered. The City will pay within 60 days of receipt of the Contractor's
monthly statements.
6.4 CDU Yearly Review — Yearly the City and the Contractor will review additions
or subtractions from the total CDU count. Should the Contractor request more
frequent review, the City will assist in this count and discussion.
VII. NON-PERFORMANCE
7.1 Minnesota law governs any disputes and all disputes will be subject to the
jurisdiction of the Ramsey County District Court.
7.2 The parties agree that, in addition to any other remedies available to it, the City
may withhold payment from the Contractor in the amounts specified below as
liquidated damages for failure of the Contractor to fulfill its obligation under this
agreement. These are liquidated damages not penalties. Further, the City and
Contractor agree that proving damages due to the circumstances listed below would
be difficult to ascertain and would cause considerable delay and expense. Instead of
requiring such proof, the City and Contractor agree to liquidated damages (not a
penalty) in the following amounts:
1) Failure to clean up recyclables spilled by Contractor within six (6) hours of
oral or written notification -- $50.00 per incident.
2) Failure to complete City-wide collection (50% or more) by 5 p.m. without
permission for extension from the Recycling Coordinator and/or other City
employee with exception of severe weather and street construction -- $2,500
per incident.
3) A missed block is defined as a block where residents from at least three (3)
households within two intersections of that block report that their material was
out before 7:00 a.m., the material was not picked up and the addresses did
not appear on the records of unacceptable setouts -- $250.00 per incident.
4) Failure to pick up missed collections -- $50.00 per incident.
5) Failure to file reports and/or provide scale receipts -- $750 per incident.
6) Failure to maintain vehicle in a manner which prevents nuisances such as
leaky seals or hydraulics -- $100.00 per incident.
7) Commingling of fiber products with rigid products either in the collection
vehicle or in processing -- $750 per incident.
8) Failure or neglect to provide notice to resident upon recyclables refused for
collection for cause -- $50.00 per incident.
9) Failure to pickup multi -family units as needed -- $50.00
10) In addition to above, failure or neglect to correct chronic problems will be
considered a Breach of Contract -- $50.00 per incident.
A chronic problem shall be construed to be three or more occurrences
of items 1, 4,5,6 & 8 immediately above within any period of six
consecutive months whether or not remedied within 24 -hours or six
hours in the case of spilled solid waste.
The City will notify the Contractor in writing documenting the history of
the account and reason for the fine. The Contractor will then have the
opportunity to address and remedy the issue at which point the City
can determine if a fine is the appropriate course of action. Contractor
must maintain an escrow account of $2500 with the City to be used
for payment of any liquidated damages. Any unused portion of the
deposit will be renewed to the Contractor at the end of the contract
period.
Vlll. INSURANCE
8.1 Prior to commencement of this agreement, the Contractor shall furnish the City
with certificates of insurance for comprehensive general liability, automobile liability
and property damage insurance. Any losses to person or property connected with
the collection of recyclable materials through this project shall be the responsibility
of the Contractor.
IX. INDEMNIFICATION
9.1 The Contractor hereby agrees to indemnify and hold harmless the City and its
employees, officers, and agents from and against all claims, damages, losses or
expenses, including attomeys' fees and other costs of defense, for which it may
be held liable, arising out of or resulting from the assertion against the City of any
claims, debts, or obligations in consequence of the performance of this agreement
by the Contractor, its employees, agents or subcontractors.
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