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HomeMy WebLinkAbout03/23/2004LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 23, 2004 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. 2. K� CALL MEETING TO ORDER AT 7:00 P. M. ROLL: Councilmembers: McCloskey _ Gill -Gerbig _ Mayor Dains Christensen Giannetti Staff: Getschow Bownik APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of 3/9/04 City Council Meeting B. Approval of claims totaling $49,162.12 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda March 23, 2004 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. A. Lot coverage variance at 1808 Eustis Street for a house addition 10. ACTION A. Consideration of a lot coverage variance at 1808 Eustis Street for a house addition B. Resolution 032304A: Authorizing Application for a DNR Outdoor Recreation Grant for the Development of the New Park (Walnut/Ione Street) C. Consider Revising Year -End Financial Transfer Allocations D. Consideration of 2004 Street Sweeping Quotations 11. EXECUTIVE SESSION RELATING TO ATTORNEY/CLIENT PRIVILEGE TO DISCUSS PENDING LITIGATION AGAINST THE CITY OF LAUDERDALE (KARKOC PARCEL) 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 16. ADJOURNMENT Lauderdale City Council Meeting Minutes March 9, 2004 Meeting called to order at 7:00 P.M. 2. ROLL Council present: Christensen, Giannetti, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow, Assistant to the City Administrator Bownik, and Deputy Clerk Bownik 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by Giannetti to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by McCloskey, second by Gill -Gerbig to approve the minutes of the February 24, 2004 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $42,333.49. Motion by Giannetti, second by McCloskey to approve the claims totaling $42,333.49. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA A. Elizabeth French, 1907 Pleasant Street, presented the City Council with pictures of a spotlighting problem she claimed to be experiencing in her house as a result of the hockey rink lights in the Community Park. She requested that the City remedy the problem by April lst 6. CONSENT Lauderdale City Council Meeting Minutes, March 9, 2004 Page 2 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS ACTION A. Adopt the Organized Collection Findings of Fact. Mayor Dains introduced this item acknowledging that the a representative of the garbage haulers has requested that they and interested residents be allowed to speak on the organized collection issue at this meeting. The Mayor stated that he would allow comment by those wishing to speak, but stated that the Deputy Clerk would first provide a background on the organized collection issue. Deputy Clerk Kevin Walsh read the findings of fact for organized collection which delineated the history of the issue dating back to the discussion of refuse collection in the City Comprehensive Plan in 1997 through the creation of a Refuse Task Force in 2001. The history included following state mandated procedures that included public hearings and negotiations/discussions with haulers doing business in the city. The Mayor opened the comment period on the organized collection issue. The following spoke in opposition to organized collection and to the city's issuance of proposals for organized collection: 1. Doug Carnival, Attorney for the Minnesota Chapter of the Solid Waste Management Association. 2. George Walter, Walter's Refuse and Recycling 3. Jack Barlow, 1947 Eustis Street 4. Gilmore Sem, 1822 Carl Street 5. Dawn Bartylla, 1911 Eustis Street 6. Harry Villella, 1910 Walnut Street 7. Tony Goodmanson, 1859 Walnut Street 8. Darryle Goodmanson, 1803 Malvern Street 9. Kim Hanson, 1719 Eustis Street 10. Art Petersen, Jr., 1873 Eustis Street 11. Mae Schmidt, 1774 Eustis Street 12. Renee Roggenbuck, 1909 Carl Street 13. Donna Bowe, 1790 Lake Street 14. Roger Herbst, 1843 Carl Street 15. Leanne Lemire, 1851 Carl Street 16. Tom Kough, Roseville City Council member 17. Alan Clapp, 1963 Malvern Street Lauderdale City Council Meeting Minutes, March 9, 2004 Page 3 Motion by Christensen, second by Giannetti to adopt the organized collection findings of fact pursuant to Minnesota State Statute 115A.94. Roll: Yes: Christensen, Giannetti, Gill -Gerbig and Mayor Dains. No: McCloskey. Motion carried. B. Resolution 030904A: A Resolution Regarding Organized Collection of Solid Waste Pursuant to Minnesota State Statutes 115A.94 (Authorize the Issuance of Request for Proposals for Solid Waste and Recycling Services). Council member Gill -Gerbig stated that she wishes to see the proposals to be able to make an informed decision on whether or not to move ahead with organized collection Council member McCloskey stated that he does not favor moving ahead at this time based on the comments received at this meeting. Council member Giannetti also stated that she wishes to see the proposals to be able to make an informed decision on whether or not to move ahead with organized collection. Council member Christensen felt that to make an informed decision he wants to see the numbers. The City has been through all required statutory processes and he wishes to see the process through before he makes a decision. Mayor Dains stated that he also wishes to see the numbers. At this point no one has necessarily made up his or her mind about organized collection, they just want to see the proposals. Motion by Christensen, second by Gill -Gerbig to adopt Resolution 030904A: A Resolution Regarding Organized Collection of Solid Waste Pursuant to Minnesota State Statutes I I5A.94 (Authorize the Issuance of Request for Proposals for Solid Waste and Recycling Services). Roll: Yes: Christensen, Giannetti, Gill -Gerbig and Mayor Dains. No: McCloskey. Motion carried. Lauderdale City Council Meeting Minutes, March 9, 2004 Page 4 9. INFORMATIONAL PRESENTATIONS A. State Senator John Marty and State Representative Mindy Greiling. Senator Marty and Representative Greiling discussed legislative issues that are of concern to the City with the City Council. They also answered general questions from the audience in attendance. A break was taken at 8:50 p.m. The meeting resumed at 9:25 p.m. 10. PUBLIC HEARINGS A. DNR Outdoor Recreation Grant Application- Community Park Tennis Court Reconstruction. James Bownik, Assistant to the City Administrator, discussed the grant application that was being considered. The estimated cost of the improvement is approximately $80,000 with $40,000 being funded through this grant. The matching funds are available in the Park Improvement Fund as part of a plan that was put in place in 1998 to save funds for this project. Bownik stated that the new tennis courts will once again be a double court (120' x 114') and built approximately at the same location, with an emphasis on ADA compliance. A path will be extended to lead to an entrance of the tennis courts. Four -foot gates will be used for the entrances on each side, allowing for wheel chair accessibility. The new courts will be properly designed and built for drainage, durability, and longevity. The surfacing system will consist of 100% acrylic, with a vinyl -coated fence installed around the perimeter of the court. The Mayor opened the public hearing at 9:34 p.m. No one wished to address the City Council The Mayor closed the public hearing at 9:35 p.m. Lauderdale City Council Meeting Minutes, March 9, 2004 Page 5 8. ACTION C. Approval of Resolution 030904B: Authorizing Application for a DNR Outdoor Recreation Grant for the Construction of the Tennis Courts. Council member Gill -Gerbig stated that she supported the effort to apply for this grant. Council member McCloskey stated that he would not support this grant application once again this year. He would rather see funds directed to other park improvements such as warming house improvements. Motion by Giannetti, second by Christensen to approve Resolution 03090413: Authorizing Application for a DNR Outdoor Recreation Grant for the Construction of the Tennis Courts. Roll: Yes: Christensen, Gill -Gerbig, Giannetti, and Mayor Dains. No: McCloskey. Motion carried 10. PUBLIC HEARINGS B. DNR Outdoor Recreation Grant Application -Development of New Park at Walnut/lone Street. Kevin Walsh, Deputy Clerk, provided an overview the grant application that was being considered. The estimated cost of the improvement is approximately $42,000 with $21,000 being funded through this grant. The components of the grant include the landscaping, the installation of fence, the purchase of picnic tables and benches, and the construction of a park shelter. The Mayor opened the public hearing at 9:47 p.m. Michelle Krug, 1922 Malvern Street, asked if the Council had considered developing this new park as an exercise area. There could be exercise equipment placed in this park along with signage that provides information on distances to other public parks and spaces in the Lauderdale area. The Mayor closed the public hearing at 9:49 p.m. Lauderdale City Council Meeting Minutes, March 9, 2004 Page 6 8. ACTION D. Approval of Resolution 030904C.• Authorizing Application for the Development of New Park at Walnut/lone Street. The Mayor and City Council briefly discussed the concept of an exercise park and the potential construction of a park shelter. The City Council expressed their support for a grant application for this new park, but felt that the details of the grant and the development of the park should be discussed at the next Park and Community Involvement Committee meeting. This resolution can still come back to the next Council meeting for consideration prior to the application deadline. Motion by Gill -Gerbig, second by McCloskey to table this consideration of this grant application to the March 23, 2004 City Council meeting. Roll: Yes: all. Motion carried. E. Approval of a Joint Powers Agreement with Ramsey County for Recycling Funding Services. Assistant to the City Administrator Bownik stated that the Joint Powers Agreement (JPA) for Recycling Funding is an agreement between Ramsey County and participating Cities within the County to fund long-term municipal recycling programs. City recycling fees are collected by Ramsey County in the form of an assessment to property owners on the property tax statement and then returned to the City. This agreement continues that arrangement from 2004 through 2009. Motion by Gill -Gerbig, second by Giannetti to approve the Joint Powers Agreement for recycling funding with Ramsey County, which would run through June 30, 2009. Roll: Yes: all. Motion carried. 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING 1. DNR Outdoor Recreation Grant Application -Development of New Park at Walnut/lone Street. 2. 2004 Street Sweeping Quotations 3. Zoning Variance Application 4. Year -End Transfer Allocation Policy 5. Karkoc Parcel Issue Lauderdale City Council Meeting Minutes, March 9, 2004 Page 7 13. WORK SESSION DISCUSSION A. Draft Zoning Ordinance- Chapters 4-6. Motion by Gill -Gerbig, second by Giannetti to table this work session discussion to a future Council meeting. Roll: Yes: all. Motion carried. 14. ADJOURNMENT Motion by Gill -Gerbig, second by McCloskey to adjourn at 10:10 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval March 23, 2004 City Council Meeting I Payroll 03/12/04 Payroll: Check # 7547-7551 $6,513.07 03/12/04 Payroll: EFT: Federal Withholding Taxes/FICA $2,640.20 03/12/04 Payroll: EFT: PERA $1,071.78 03/12/04 Payroll: EFT: ICMA Retirement Fund $1,137.52' 03/23/04 Claims: Check # 16792-16812 $37,799.551 Subtotal of Claims From Above $49,162.12 Total Claims for Approval $49,162.12 CITY OF LAUDERDALE 03/19/04 8:39 AM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AT & T 016792 3/23/04 032304claims 3/23 $10.78 2/04 long distance Search Name AT & T $10.78 Search Name CINTAS 016793 3/23/04 032304claims 3/23 $58.26 3/11, 3/18 pw uniforms Search Name CINTAS $58.26 Search Name CITY OF ROSEVILLE 016794 3/23/04 032304claims 4409 $164.08 3/04 technical services Search Name CITY OF ROSEVILLE $164.08 Search Name CITY OF ST ANTHONY 016795 3/23/04 032304claims 1090 $20,068.17 4/04 police services Search Name CITY OF ST ANTHONY $20,068.17 Search Name ESCHELON TELECOM, INC 016796 3/23/04 032304claims 3/23 $234.99 3/04 city hall phone Search Name ESCHELON TELECOM, INC $234.99 Search Name GOPHER STATE ONE -CALL 016797 3/23/04 032304claims 4020504 $20.40 2/04 locate services Search Name GOPHER STATE ONE -CALL $20.40 Search Name LILLIE SUBURBAN NEWS 016798 3/23/04 032304claims 3/23 $607.00 2/04 delivery roseville review Search Name LILLIE SUBURBAN NEWS $607.00 Search Name LMC 016799 3/23/04 032304claims 1-16154 $70.00 legislative conference rick/mayor 016799 3/23/04 032304claims 1-16154 $70.00 legislative conference rick/mayor Search Name LMC $140.00 Search Name MET -COUNCIL ENVIRONMENTAL SER. 016800 3/23/04 032304claims 771007 $7,655.87 4g03 wastewater services Search Name MET -COUNCIL ENVIRONMENTAL SER. $7,655.87 Search Name NAPA AUTO PARTS 016801 3/23/04 032304claims 3/23 $17.40 fluids for truck Search Name NAPA AUTO PARTS $17.40 Search Name NORTH STAR BANK, PETTY 016802 3/23/04 032304claims 3/23 $6.00 nonresi reimb ry rec 016802 3/23/04 032304claims 3/23 $6.40 tire disposal 016802 3/23/04 032304claims 3/23 $20.00 pcic pizza 016802 3/23/04 032304claims 3/23 $4.00 parking rc offices 016802 3/23/04 032304claims 3/23 $20.00 record vacated easement 016802 3/23/04 032304claims 3/23 $9.42 certified mail Search Name NORTH STAR BANK, PETTY $65.82 Search Name NORTH SUBURBAN COMMUNICATIONS 016803 3/23/04 032304claims cc04-064 $3,685.84 2004 member dues Search Name NORTH SUBURBAN COMMUNICATIONS $3,685.84 CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Search Name POSTMASTER 016804 3/23/04 032304claims 3/23 Search Name POSTMASTER Search Name RAMSEY CO LEAGUE OF LOCAL GOVT 016805 3/23/04 032304claims 3/23 Search Name RAMSEY CO LEAGUE OF LOCAL GOVT Search Name RAMSEY COUNTY, PROP REC & REV 016806 3/23/04 032304claims risk687 016806 3/23/04 032304claims risk687 Search Name RAMSEY COUNTY, PROP REC & REV Search Name SAM'S CLUB 016807 3/23/04 032304claims 3/23/04 016807 3/23/04 032304claims 3/23/04 Search Name SAM'S CLUB Search Name SPRINT PCS 016808 3/23/04 032304claims 3/23 016808 3/23/04 032304claims 3/23 Search Name SPRINT PCS Search Name ST PAUL POSTMASTER 016809 3/23/04 032304claims 3/23 Search Name ST PAUL POSTMASTER Search Name SUBURBAN RATE AUTHORITY 016810 3/23/04 032304claims 3/23 Search Name SUBURBAN RATE AUTHORITY Search Name WASTE MANAGEMENT 016811 3/23/04 032304claims 3/23 016811 3/23/04 032304claims 3/23 Search Name WASTE MANAGEMENT Search Name XCEL ENERGY 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 016812 3/23/04 032304claims 3/23 Search Name XCEL ENERGY Amount Comments $111.00 stamps for city hall $111.00 $152.75 2004 member dues $152.75 $994.63 3/04 health benefits $1,655.24 1/04 plowing/sanding $2,649.87 $36.16 maintenace/cleaning supplies $63.12 hydraulic jack $99.28 $13.22 2/04 pw cell phone $13.22 2/04 pw cell phone $26.44 $300.00 2g04 newsletter postage $300.00 $150.00 2004 member dues 1st half $150.00 $30.39 3/04 garbage service $30.39 3/04 garbage service $60.78 $114.53 2/04 utilities city hall $116.70 2/04 utilities city hall $38.90 2/04 utilities city hall $72.89 2/04 utilities garage $72.89 2/04 utilities garage $13.41 2/04 utilities garage $13.41 2/04 utilities garage $208.05 2/04 utilities park $99.07 2/04 utilities park $427.39 2/04 utilities street lighting $343.58 2/04 utilities city hall $1,520.82 Grand Total $37,799.55 03/19/04 8:39 AM Page 2 MemosbyJames Date: March 23, 2004 To: Honorable Mayor and CouncilUP From: James Bownik, A2CA Re: Lot Coverage Variance Application for 1808 Eustis Street BACKGROUND PROPOSAL: Request to grant a 5% variance to the lot coverage requirements - to go from 30% to 35% for the construction of an addition to a single family home. The property is zoned R-1 Residential. APPLICANT, PROPERTY OWNER, AND LOCATION: Daniel Sherman 1808 Eustis Street Lauderdale, MN 55113 VARIANCE REQUEST AND SITE PLAN According to the current Zoning Ordinance, lot coverage cannot exceed 30% in an R-1 Suburban Residential District. The lot size of the subject property is 40' x 132.20' (5,288 square feet). The two structures on the property total 1,516 square feet, or 28.67% lot coverage. The square footages of the existing structures are 796 for the house and 720 for the garage. The addition to the house would add 333 square feet to the principal structure, and 6.30% to the lot coverage. This would bring the total square feet of covered structures on the property to 1849, or 34.97% lot coverage. POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following should be considered: • Chapter 3 of the Zoning Ordinance defines variances as follows: "The Board shall hear requests for variances from the literal provisions of this Title in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Title. The Board of Appeals and Adjustments may not permit as a variance any use that is not permitted under this Title for property in the zone where the affected person's land is located". • According to State Statute 462.357, Subd. 6, the following regulations apply to variances: The board of appeals and adjustments has the following powers with respect to the zoning ordinance: "To hear requests for variances from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. "Undue Hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes, but is not limited to, inadequate access to direct sunlight for solar energy systems". PLANNING COMMISSION ACTION The Planning Commission is not active, but the two former members have received the packet and have been invited and encouraged to attend the council meeting in order to provide input to the Council. PUBLIC HEARING FOR THE VARIANCE REQUEST On March 12, 2004 property owners adjacent to this property were sent notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED Approve or deny the variance request, attaching any conditions deemed necessary for approval. If the variance is approved, building and other permit applications will be submitted to and approved by the City Building Official before being issued. City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 ZONING APPLICATION Type of Request Amount _Variance $ 75 Zoning Amendment $100 Conditional Use $165 PUD N/A Other Name of Applicant I J 2� i t�2 ��9-�v Cz Address 1 2 D b' CitState )kA �,3 Zip S15 i I "'a Address of Property_ (if different than above) Day Phone Evening Phone (, 3/- b 14y-5-)g7Fax95,2- �33 -7jL,� Please describe why you are Larelapplying for this application k C)n Gl J- (ter 1 L;-_ J f l i i O-1/\ h 0�jy+G� rY1 61,1V t 1 m C-0 0 e v'• 04 -e_ - /,C_-! i 1--eP 111 t 11 C' l ot' Al'- 3 I)J04q x aLq- Applicant's Signature Date Z O COW d O a U_ J IL W Z J Z uin J 0.. CO El O LU- N N >, p 0 CCL C > Q� ca .a) O O (II +. () L O C O to C) O -� C O ttf U -� o j Q v L a) c0 cu N o a) >, O� V N U) o C v N > L O N p .. a c o Q- p ID m ( +. v1 a3 oQ- 1 m L- aL- o o Q o pcu 0 (D a Q o -r- c c .n a c O Q -r & 6 Q O F -O a) (a O>Ci (� ` OO O o _ ' X � Oa a) m ) E a) �� a� ``S��7 Q c a) �? vim- Q- 0 -C U Y `r "T� Q N 0 CU O O O" u) O (Cf CCj U) aj 0 O D Oi . c O a) 0) .Q J) cu -0C "Q N (6O U _0' O 4 p cCNO — c�' co cn o a) t� N (0 J c0 N >, L"- i -u 0 O p S O a) N co � o a) o r a) n a) o - � a) c' y v o o �'L c 0 FJ J\ ^ o co N C p N Q /l 0 N C N v; (n a) o (U �_ a) 3 O o '� -C aa)i a) -r- ; `moo �'� E -0oQ cno � o:c U O L O O N w Q c S fl. � N N +-' N cu _ W O' W u� U >`;« a QM� QJ m U a :SvF- 0)a) Q N 0- N m ---------- t- 0 r CITY OF LAUDERDALE MEMORANDUM TO: Mayor and Council Members FROM: Kevin Walsh, Deputy Clerk io SUBJECT: DNR Outdoor Recreation Grant DATE: March 23, 2004 BACKGROUND Dating back to March of 1979, the City of Lauderdale had entered into an agreement with Ramsey County for public use of two parcels located at the corner of Ione and Walnut Streets. The two parcels were tax -forfeited properties and were awarded to the City as long as they served a public purpose. The City retained the use deed properties as a mini - park until 2002 when, at that time, Ramsey County completed a comprehensive analysis of all use deeds and determined that this mini -park did not meet their criteria of "recreational use." The City of Lauderdale made the decision to purchase the properties at their current market value of $3,200.00 and continue to use the site as a recreational area. As you know, the City made development of the new park a top ten priority in 2004. The City's Park and Community Involvement Committee has made recommendations that the development of the park include installing a fence around the perimeter of the north and west side of the park, a bituminous pathway, building a bench shelter, landscaping on the north and west border lined along the fence, and providing fitness equipment/stations (more detail is provided in the attached handout -map). The DNR Grant is a 50/50 matching grant with funds available and budgeted in the Park Improvement Fund to cover these expenses. As part of the application process, a public hearing and approval of a resolution is required. Enclosed is a map that shows roughly what the design of the park would include based on recommendations of the Park and Community Involvement Committee. COUNCIL ACTION REQUESTED Consider adopting a Resolution 032304A authorizing staff to submit a DNR Outdoor Grant for the development of the new park. Bnnches/She er Fence I'D Bushes 0 Park Signs I? ri, 1-4 2riii► , F, Fitness Equipment Alley 1938 Walnut 0 Sports & Fitness Where to put extra energy FitCore"' Designed and proportioned forages 12 and older, Install as a fitness cluster as shown, or create a� fitness/exercise trail Features events fora well-rounded workout Includes Sit-Up/Push-Up Bench, Spring -Up, Chin -Up, Step -Up, Horizontal Ladder, Balance Beam, Beam HORIZONTAL LADDER STEP-UP Run, Pull -Up Post, Jump Touch Beam, Parallel Bars, Leg Stretch Pods and three advisory signs Made from rugged PlayBooster® components. Choose from any powdercoat color for the posts and Beam Run, any poly color for the pods, and any [- TenderTuffTM color for the Balance Beam, Chin -Up .� and Spring -Up Rails Bench, Handhold/Leg Lift available in brown TenderTuff only Minimum area recommended: 42V x 29' (12,95 m x 8,84 m) (Layout may vary for your site plan) Maximum fall height: 79" (2,00 m) to 88' (2,24 m) FitCore with Aluminum Posts SIT-UP/PUSH-UP BENCH BEAM RUN #123722A 971 lbs. $7,035 140 Parcourse FitCenter #13200 Price: $9,332 FitCenter exercises include Achilles Stretch, Sit & Reach, Leg Stretch, Hamstring Stretch, Thigh Stretch, Trunk Stretch, Vault Bar, Sit -Up, Push -Up, Chin -Up, Knee Lift, Body Curl, Log Hop, Bench Dips, and Bench Curl. Parcourse Joint -Use FitCenter #13215 Price: $13,055 • The Joint -Use FitCenter is similar in design to the standard FitCenter, but allows access and full participation to all users, including those in wheelchairs. Joint -Use FitCenter events are the same as the standard FitCenter, but also include appropriate exercise events for those less physically able. Parcourse Fitdreult Parcourse FitCircuit #13225 Price: $11,546 FitCircuit exercises include Wel ^^ P and Heart Check, Achilles Stretch, Hamstring Str Lift, Log Hop, Half Knee Bend, Bench Curl, Sit -Up, Vault Bar, Raise, Bench Dips, and Leg St, Bench Dips Trunk Stretch Activity List Push -Up Sit -Up Leg Stretch PUBLIC HEARING INFORMATION SHEET DNR OUTDOOR RECREATION GRANT PROGRAM DEVELOPMENT OF NEW PARK MARCH 23, 2004 BACKGROUND Dating back to March of 1979, the City of Lauderdale entered into an agreement with Ramsey County for public use of two parcels located at the corner of lone and Walnut Streets. The two parcels were tax -forfeited properties and were awarded to the City as long as they served a public purpose. The City retained the use deed properties as a mini - park until 2002 when, at that time, Ramsey County completed a comprehensive analysis of all use deeds and determined that this mini -park did not meet their criteria of "recreational use." The City of Lauderdale made the decision to purchase the properties at their current market value of $3,200.00 and continue to use the site as a recreational area. The City Council held that the two parcels of land would be an excellent opportunity to continue the City's recreational goals and fully develop the park. The City of Lauderdale is continually re-evaluating and re -prioritizing its services and programs offered to the community. In 2004, Lauderdale's City Council made development of a new park a top ten priority. The City realizes the needs and wants of its citizens and plans to deliver these services as fiscally responsible and equitable as possible. Providing a new park to the entire community is an essential service that local government entities must offer. The result is a high-quality, long-term, connection between the City, its residents and the surrounding communities. As stated earlier, the new undeveloped Lauderdale park was established in 2002. The park currently has no buildings or other structures on the premise. The City of Lauderdale wants to expand its existing recreational opportunities. Currently, the City has one community park that hosts a variety of activities and City events. The new undeveloped park will expand open space and give residents an opportunity to fully enjoy outdoor fitness activities. The fitness equipment would enhance the regional connections between other local communities. This new park would be one of many stops with links to other destinations that would include mileage markers, fitness equipment like the step-up, chin-up bar, beam run, and the horizontal ladder. The City of Lauderdale, nestled within the metro, would like to see additional green space mixed with recreational fitness activities. Space is limited with the City being fully developed and outdoor recreational locales are limited. Developing this new area into a fully functional community fitness park will facilitate new recreational opportunities within the City and surrounding population. COST BREAKDOWN Bench Shelter— $5,000 June 2006 Description includes site grading, base preparation and frost footings for the posts. The approximate dimensions of the shelter are 16' x 8'. Fence— $12,000 June 2005 Approximately 200 square feet of fence surrounding two sides of the park. The fence is expected to be a 6 foot high black ornamental aluminum design. Landscaping— $6,000 June 2006 The north and west edge of the park bordering the abutting property and overlooking the Minneapolis skyline will have bushes. This area will cover approximately 200 feet in length. Benches— $760 ASAP The benches are constructed of very heavy 4"x6" recycled lumber planks for the seat, back and each end. The back and seat braces are made of 4"x4" HDPE plastic lumber. The foot has a full 24" of ground contact making a very stable bench not prone to rollover like some benches that utilize designs with four small feet. Fitness Equipment $12,000 June 2005 The fitness equipment will be installed in a cluster format with feature events for a well- rounded workout. This includes a sit-up/push-up bench, spring -up, chin-up, step-up, horizontal ladder, balance beam, pull-up post, and three advisory signs. The minimum recommended area is 42'6"x 29'. Bituminous Pathway— $1,000 June 2005 There will be a paved, five foot wide, path starting off the alley and heading around the fitness equipment and to the benches. 11/11111] 01.717 0 Do► /rIce I $17,620 Cash - Lauderdale Park Improvement Fund (48 % of total project). $760 Donation from Lauderdale/Falcon Heights Lions Club for the cost of the benches (2 % of total project). $18,380 DNR match (50% of total project). Total Estimated Cost $36,760 ITEM 1- APPLICATION SUMMARY Local Unit of Government: Citv of Lauderdale Contact Person Kevin Walsh Title: Deputes Address: 1891 Walnut Street Zip: 55113 County: Ramsey Daytime Phone: (651) 631-0300 Fax Number: (651) 631-2066 Project Name: Please identify the activities to be completed with your Application: Acres to be purchased: N/A Facilities to be Developed/Renovated: The new park at the corner of Ione and Walnut Streets Cost Breakdown: Grant Request (50%) $18,380 Local Match (50%) $18,380 Total Cost (100%) $36,760 ITEM 2- PROJECT NARRATIVE Provide a one-page description of your project. 1. Describe the park history. Include the date the park was established, list all existing buildings and facilities and the year they were built. 2. Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired. 3. Describe your community's need for these facilities and how they will complement existing recreation facilities. Dating back to March of 1979, the City of Lauderdale entered into an agreement with Ramsey County for public use of two parcels located at the corner of Ione and Walnut Streets. The two parcels were tax -forfeited properties and were awarded to the City as long as they served a public purpose. The City retained the use deed properties as a mini - park until 2002 when, at that time, Ramsey County completed a comprehensive analysis of all use deeds and determined that this mini -park did not meet their criteria of "recreational use." The City of Lauderdale made the decision to purchase the properties at their current market value of $3,200.00 and continue to use the site as a recreational area. The City Council held that the two parcels of land would be an excellent opportunity to continue the City's recreational goals and fully develop the park. The City of Lauderdale is continually re-evaluating and re -prioritizing its services and programs offered to the community. In 2004, Lauderdale's City Council made development of a new park a top ten priority. The City realizes the needs and wants of its citizens and plans to deliver these services as fiscally responsible and equitable as possible. Providing a new park to the entire community is an essential service that local government entities must offer. The result is a high-quality, long-term, connection between the City and the surrounding community. As stated earlier, the new undeveloped Lauderdale park was established in 2002. The park currently has no buildings or other structures on the premise. The City of Lauderdale wants to expand its existing recreational opportunities. Currently, the City has one community park that hosts a variety of activities and City events. The new undeveloped park will expand open space and give residents an opportunity to fully enjoy outdoor fitness activities. The fitness equipment would enhance the regional connections between other local communities. This new park would be one of many stops with links to other destinations that would include mileage markers, fitness equipment like the step-up, chin-up bar, beam run, and the horizontal ladder. The City of Lauderdale, nestled within the metro, would like to see additional green space mixed with recreational fitness activities. Space is limited with the City being fully developed and outdoor recreational locales are limited. Developing this new area into a fully functional community fitness park will facilitate new recreational opportunities within the City and surrounding population. ITEM 3—EFFICIENCY OF DESIGN AND MATERIALS In accordance with Minnesota Statutes, this program encourages facility design and use of materials that are low maintenance and environmentally sensitive. 1. Describe how your design and material selection for the proposed project will result in greater durability, resistance to vandalism and/or lower long-term operation and maintenance cost. 2. Describe how your design and material selection for the proposed project will result in reduced energy use, reduced waste water, use of recyclable and recycled materials, and/or similar measures to reduce environmental impacts. The design and material of the new park will be of the highest quality and be as durable as possible. Developing the park will make the area more visible to residents and other interested parties preventing loitering and vandalism. Existing operations and maintenance of the new park are minimal due to the area being vacant of any buildings or structures. Basically, the lawn is mowed and cleanliness is assured for residents who visit the area. Developing the new park with the proposed structures and equipment will add little in regards to increased operations and maintenance. The new park will offer benches that provide sand cast aluminum frames with polyester powder coating on the frames and the use of recycled plastic lumber for the slats that provide benches and seats of the highest quality and lowest maintenance possible. The 100 % recycled plastic lumber is made of High Density Polyethylene plastic with colorants and ultraviolet stabilizers added to provide longevity in outside applications. The boards are solid with pigment throughout to provide consistent color and uniformity even after cutting. ITEM 5- COST BREAKDOWN For Projects Involving Development Activities Identify each recreational facility being proposed for funding. Provide a quantitative description of the facility (linear feet, dimension of structures, number of components, etc.) and the total estimated cost for each. Facility Description Total Estimated Cost Expected Completion Date Bench Shelter— $5000 June 2005 Description includes site grading, base preparation and frost footings for the posts. The approximate dimensions of the shelter are 16' x 10'. Fence— $12,000 June 2005 Approximately 200 square feet of fence surrounding two sides of the park. The fence is expected to be a 6 foot high black ornamental aluminum design. Landscaping— $6000 June 2006 The north and west edge of the park bordering the abutting property and overlooking the Minneapolis skyline will have bushes. This area will cover approximately 200 feet in length. Benches— $760 ASAP The benches are constructed of very heavy 4"x6" recycled lumber planks for the seat, back and each end. The back and seat braces are made of 4"x4" HDPE plastic lumber. The foot has a full 24" of ground contact making a very stable bench not prone to rollover like some benches that utilize designs with four small feet. Fitness Equipment— $12,000 June 2005 The fitness equipment will be installed in a cluster format with feature events for a well- rounded workout. This includes a sit-up/push-up bench, spring -up, chin-up, step-up, horizontal ladder, balance beam, pull-up post, and three advisory signs. The minimum recommended area is 42'6"x 29'. Bituminous Pathway— $1,000 June 2005 There will be a paved, five foot wide, path starting off the alley and heading around the fitness equipment and to the benches. Total -$36,760 ITEM 6—LOCAL MATCH Applicants must be able to fund at least 50% of the total project cost. The "local share" can consist of cash value or the value of the materials, labor and equipment usage by the local sponsor or by donations or any combination thereof. List below each source of local match and its dollar value that will be contributed to the project. For each donation, attach a letter of commitment from the donor. The local match must equal 50% of the total project cost identified in your cost breakdown. Given the competitive demand for these grants, it is important that your project be ready for implementation as soon as possible following the grant award notification. The required match should either be in place or should be attainable within a reasonable period following notification of the grant award. Grant funds that are tied up for lengthy periods, or projects that are canceled entirely due to the inability to provide the required match, result in inefficient use of scarce grant resources. It has been demonstrated that local governments that contribute to the cost of developing and/or redeveloping their park areas have a greater commitment to ongoing operations and maintenance costs. Therefore, ranking points will be awarded if the applicant commits at least 20 % of the total project cost from it's own resources. $17,620 Cash - Lauderdale Park Improvement Fund (48 % of total project). $760 Donation from Lauderdale/Falcon Heights Lions Club for the cost of the benches (2 % of total project). $18,380 50% of total project cost come from the City of Lauderdale's own resources. ITEM 8 — PROJECTED OPERATION AND MAINTENANCE COSTS This park, like all City property, will expected on a weekly basis by the City's Public Works Department and upon requests by residents and park goers. The park will be inspected annually by the public works department for maintenance issues resulting from recreational use and/or vandalism of these facilities. Landscaping the park will also be inspected annually and improvements will be made. Annual cost: $500. Every 3-5 years the park will be inspected for wear and tear and improvements will be made. 3-5 year cost: $1000. Every 10 years the park will be inspected by the City's public works department for minor repairs or replacement. Possible repairs include painting of the aluminum fence additional landscaping, and fitness equipment replacement. 10 year cost: $3000 Every 20 years the park will be inspected by the City's public works department for major repairs or replacement. Possible repairs include painting the fence, replacing sections of fence, replacing parts of the bench shelter and fitness equipment. 20 year cost: $5,000. NOTE: All costs will be adjusted for an annual inflation rate of 3.00%. ITEM 12—AVAILABILITY FOR PUBLIC USE This grant program makes use of public funds to assist communities with park projects. Therefore, all facilities developed must be designed and available for general public use and open during typical park hours. This includes restrooms, picnic shelters, athletics facilities, and playgrounds and other structures. For campground facilities, a minimum of 50% of the campground spaces must be available for short-term rental and an equitable method of allocating long-term rentals shall be used. No fixed improvements such as decks, porches, or signs are allowed. Describe anticipated hours of operation and any current or anticipated programmed use for the facilities proposed to be funded with this application. Also, describe any arrangements with local sports organizations, clubs or city programs for the use of the facilities including league play and tournaments. Explain how this may impact availability to the general public. Lauderdale's new park is currently open and available to the general public during normal hours which is between the hours of 8:00 a. m. and 10:00 p.m. There will not be a change in the availability of the park or the hours of operation once the park is fully developed. Currently, there is no programmed use of the park facilities and no arrangements have been made with local sports organizations, clubs, or city programs for the use of the park. No changes are anticipated, so the availability of the park to the general public will not be affected. ITEM 13- ENVIRONMENTAL INTRUSIONS Describe all man-made developments on, above, below or adjacent to the proposed project site, including buildings, utility poles and lines, roads, driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad tracks, noise intrusions such as airplane traffic and related structures or facilities. Explain how these intrusions, if any might affect the use, protection, and enjoyment of the proposed project site and what measures will be taken to minimize any adverse impacts. All existing and future overhead power lines serving the park must be placed underground. The cost of placing the power lines underground can be included in this application. The new park will have two entry ways—one pathway entrance is located at the corner of Walnut and Ione Streets and the other path will be paved and come off the alley. The west side of the park borders MN/Dot right-of-way, to the east is an alley, to the north is a residential property (1738 Walnut St.), and to the south is a wooded area buffered by additional MN/Dot right-of-way. A fence will abut the north and west sides of the park to act as a safeguard to any adjoining structures like the house on the north side of the park and the hill on the west side. At this time there are no intrusions that will affect the use, protections, or enjoyment of the proposed development of the City of Lauderdale's new park. RESOLUTION NO. 032304A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AUTORIZING APPLICATION TO THE DNR OUTDOOR RECREATION GRANT PROGRAM FOR DEVELOPMENT OF THE NEW PARK. BE IT RESOLVED that the City of Lauderdale act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2004, and that the City Administrator is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Lauderdale. BE IT FURTHER RESOLVED that the City of Lauderdale has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Lauderdale has not incurred any costs described on Item 5 and has not entered into a written purchase agreement for the property described on Item 4. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Lauderdale may enter into an agreement with the State of Minnesota for the above - referenced project, and that the City of Lauderdale certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for outdoor recreation uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale on March 23, 2004. SIGNED: WITNESSED: Jeffrey E. Dains Date Richard B. Getschow Date Mayor City Administrator ITEM 7 - LOCAL GOVERNMENT RESOLUTION Lauderdale City Council Memorandum Council Meeting Date: To: From: Agenda Item: BACKGROUND: March 23, 2004 Mayor and City Council Rick Getschow, City Administrator Year -End Transfer Allocations The City has a policy whereby year-end excess general fund dollars greater than 55% of general fund budgeted expenditures for the year are transferred to certain capital improvement funds. The excess general funds dollars are generated through revenues that are greater than what was budgeted and through expenditures that come in under budget. The capital improvement funds that the dollars are sent to and their percentage allocations are as follows: Street Improvement Fund (401) 70% Storm Sewer Improvement Fund (403) 15% Park Improvement Fund (404) 10% General Capital Improvement Fund (402) 5% Based on the percentages, the amount of dollars sent to these funds for year-end 2002 were: Street Improvement Fund (401) $11Z428 Storm Sewer Improvement Fund (403) $24,092 Park Improvement Fund (404) $16,061 General Capital Improvement Fund (402) $8,031 The previous philosophy of sending the highest percentage of excess funds to street and storm sewer capital funds was predicated on assisting in the financing of the street and utility improvements. These funds allowed us to bond for lower amounts of debt than anticipated and also assisted in keeping assessments within normal parameters. Even though we may still deal with county turnback roads in the future, most financing involving the street and utility improvements is now within the debt service funds. Based on the fact that the improvements are being finalized and current discussions have been focused on park improvements (tennis courts, warming house, new park development) and general capital improvements (city trucks, social room improvements) - new allocations should be considered. The City Council is encouraged to play with the numbers below, but I would like to toss out a potential new allocation for discussion purposes. Park Improvement Fund (404) 30% Street Improvement Fund (401) 30% General Capital Improvement Fund (402) 20% Storm Sewer Improvement Fund (403) 20% Using 2002 dollars for this 2003 proposed allocation the money, the comparison would be as follows: Current Policy Allocations Street Improvement Fund (401) $112,428 Storm Sewer Improvement Fund (403) $24,092 Park Improvement Fund (404) $16,061 General Capital Improvement Fund (402) $8,031 Proposed Policy Allocations Street Improvement Fund (401) $48,184 Storm Sewer Improvement Fund (403) $32,122 Park Improvement Fund (404) $48,184 General Capital Improvement Fund (402) $32,122 COUNCIL ACTION REQUESTED: If necessary, adopt new percentage allocations in the policy for year-end transfer of excess general fund dollars. These changes would be effective with the 2003 year-end transfers and would be included in the 2003 city financial statements. The 2003 financial statements and audit will be presented to the City Council in April. CITY OF LAUDERDALE TO: Mayor and Council Members FROM: Kevin Walsh, Deputy Clerk SUBJECT: Street Sweeping Quotations DATE: March 23, 2004 Background We sent requests for street sweeping quotations to three companies. McPhillips and Reliakor Services, formerly Clean Sweep submitted a quote, which includes sweeping in April and again in October. These quotations are attached for your review. Not to Exceed Sweeper Dump Truck Amountep r Hour per Hour Mike McPhillips: $4400.00 $74.00 $55.00 Crosstown Sweeping: not returned Reliakor/Clean Sweep: $4000.00 $105.50 $48.50 The City has used McPhillips for the last eight years, and staff has been pleased with the quality and timeliness of the work. Charges have been based on actual hours worked, and exclude travel time. The final total has also been consistently under the bid price. Overall, past experience with McPhillips has been positive. Last years cost from McPhillips for street sweeping totaled $4000 and did not include the street and utility project area. This years cost encompasses the entire City. Council Action Requested Motion to approve Mike McPhillips to perform the 2004 street sweeping including all alleys. „",. �� ���� �+•✓� O..'1T�J1�'CC10D r. al�r71 City of Lauderdale 1891 Walnut Street + Lauderdale ® Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 March 11, 2004 The City of Lauderdale is requesting quotations for the following work to be performed: street sweeping of all city streets & alleys and city hall parking lot once in the spring, and once in the fall. — 5 miles of streets. Spring work to be completed on or before April 23, 2004. Fall work to be completed on or before October 15, 2004. PROCEDURE 1. Both sides of all streets and alleys, first day, 2. Clean up unswept areas, second day. 3. All sweepings will be hauled away. CITY TO PROVIDE 1. Posting of "no parking" street signs. 2. Hydrants for water. 3. Street map of Lauderdale. 4. Daily supervision of areas to be swept. 5. Space for parking sweeper overnight at city garage. CONTRACTOR TO PROVIDE 1, Affidavit of insurance — prior to start date. 2. Daily copy of operator's report. Quotes to be received in this office by 4:30 p.m. Thursday, March 18, 2004. Company Name: Mike McPhillips, Inc. Address: 825 Concord Street North City— South St Pahl ._ State MX Zip 55075 Phone 651-451-4030 Fax 65i -451-4n15 Equipment Cost per hour Elgin Sweeper _ $74-00— Other 74 _ nn _ -_. Other Sweeper (please specify) Single Axle Dump Truck _ $55.00 Total not to exceed: $4,400.00 Signature: 3/18/04 CONTACT: David I- inrichs, Public Works Coordinator: 7:00 a.m. - 3:00 p.m., Monday - Friday. Note • The City reserver the right to accept or reject any quotation as receivajor any reason. TOTAL P.01 (D & Q \��\ ri - )- CD /\ \ � \ \ \ \ 0 -V 110 § _-a0 CD % {\e§ ) ,,m, (D & Q \��\ \i\) - )- CD /\ > _» / 0 -V 110 § _-a0 CD % {\e§ ) ,,m, Lauderdale City Council Memorandum Council Meeting Date: To: From: Agenda Item: March 23, 2004 Mayor and City Council Rick Getschow, City Administrator Karkoc Property Mary Tietjen, an attorney Kennedy and Graven, who has been working on the Karkoc case ("Petition of Peter and Lucy Karkoc") will be present at the meeting to update the City Council on this issue.