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Home My WebLink About12/14/2004LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 14, 2004 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. _.J# 1. CALL MEETING TO ORDER AT 7:00 P. M. 2. ROLL: Councibnenrbers: Staff: McCloskey _ Gill -Gerbig _ Mayor Dains Getschow 3. APPROVAL OF THE AGENDA Christensen Giannetti 4. APPROVAL A. Approval of minutes of 11/23/04 City Council Meeting B. Approval of claims totaling $77,537.15 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda December 14, 2004 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS A. Reminder- This is the final City Council meeting for 2004. 8. INFORMATIONAL PRESENTATIONS A. 2005 City Budget and Property Tax Levy (City Administrator) 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. 10. ACTION A. Resolution 121404A: A Resolution Adopting the 2005 Lauderdale Budget and Levy B. Resolution 12140413: A Resolution Approving Final Contract Acceptance of 2003 Street and Utility Improvements C. Resolution 121404C: A Resolution Amending the JPA with the Mississippi Watershed Management Organization (MWMO) D. 2005 Audit and Financial Services Agreement with Abdo, Eick and Meyers E. Approval of the Larpenteur Avenue Redevelopment (Southeast Quadrant) Goals F. Approval of the Larpenteur Avenue Redevelopment (Southeast Quadrant) Communications and Public Involvement Plan G. Approval of the Larpenteur Avenue Redevelopment (Southeast Quadrant) Planning Services Agreement H. Set a Date and Time for the 2005 Goal Setting Session 11. REPORTS 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING 16. ADJOURNMENT Lauderdale City Council Meeting Minutes November 23, 2004 1. Meeting called to order at 7:10 P.M. Council present: Christensen, Gill -Gerbig, McCloskey and Mayor Dains Council absent: Giannetti Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Motion carried unanimously. 4. APPROVAL A. Approval of Minutes. Motion by Christensen, second by McCloskey to approve the minutes of the November 9, 2004 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $48,260.99. Motion by Christensen, second by McCloskey to approve the claims totaling $48,260.99. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS Lauderdale City Council Meeting Minutes, November 23, 2004 Page 2 INFORMATIONAL PRESENTATIONS 10. ACTION A. Approval of the 2005-2006 Recycling Contract with Eureka Recycling. The City Administrator stated that city staff has negotiated a contract with Eureka Recycling for services from January 2005 through December of 2006 with two one-year options for recycling services in 2007 and 2008. The contract rate will be the same for 2005 and 2006 - $2.00 per resident per month. This is a $0.15 decrease from the 2004, or current year rate. The new contract also contains much more favorable revenue sharing provisions than previous contracts this could financially benefit the City and the Recycling Fund if the commodities market continues to improve. It was also noted that recycling pickup would continue to take place on every other Monday. However, the Monday in which the pick-up will occur will switch, but Eureka will pick-up on three consecutive Mondays as they transition so that no one has to wait more than two weeks for recycling pick-up. The method for recycling will also remain the same. The two -sort method with paper in one stream and all other types in the other stream will continue. Eureka is also offering textile recycling at the curbside for no extra charge. Getschow stated that Eureka Recycling will provide an informational piece that will be mailed out to all residents by the second week in January. The packet will also include the popular calendar of all recycling dates for 2005. Motion by Gill -Gerbig, second by Giannetti to approve the contract for recycling services with Eureka Recycling Roll: Yes: all. Motion carried. B. Approval of the 2005 Recycling Rates. Administrator Getschow stated that the City bases the rate that it charges to residents on the recycling collection contract rate and the other costs that are a part of the recycling program. This is a change from past practice. For the first time in 2004, the City Council decided to base the recycling fee not solely on the collections costs, but also on the costs of the other operations of the fund. As result, the Council agreed to increase the fee from $2.10 per month per household to $2.45 per month per household for 2004. This resulted in a total annual increase of $4.20 per household. Lauderdale City Council Meeting Minutes, November 23, 2004 Page 3 Getschow stated that the decrease in contract collection costs coupled with the $0.35 per household per month increase that was enacted for 2004, leads to the recommendation of not increasing the recycling rate for 2005. Motion by Christensen, second by McCloskey to approve the 2005 residential recycling rate at $2.45 per household per month or $29.40 per year, which is a 0% increase and the same rate as 2004. Roll: Yes: all. Motion carried. C. Approval of the 2005 Sanitary Sewer Rates. The City Administrator stated that the 2004 and proposed 2005 Sewer Budget represents a very favorable financial picture. This is a result of two positive developments that have occurred related to the Sanitary Sewer Fund: The recent elimination of the remaining sanitary sewer lift stations means that there are no costs associated with these lift stations for the first time in 2004. The 1997 MCES error regarding the double counting of apartment buildings for sewer treatment purposes reduces the treatment costs for the second half of 2003 and beyond. In addition to this information, and the current rate scenario, the fund is projecting a surplus for 2004. The 2005 Budget is budgeted to also provide a surplus at the current year's sewer rate. Therefore, the City Administrator proposed that the sanitary sewer rate not be adjusted or increased for 2005. Motion by Gill -Gerbig, second by McCloskey to approve the 2005 sanitary sewer rates as $42.00 for residential service per quarter and $2.07 per unit for commercial accounts, a 0% increase and the same rate as 2003 and 2004. Roll: Yes: all. Motion carried. D. Approval of the 2005 Stoma Sewer Rates. The City Administrator stated that the City Council adopted a Storm Water Utility Ordinance in 1994 that created a funding mechanism to help finance future improvements to the storm water system. Acreage and hard surface area for each property type play a part in determining the fee, which attempts to estimate the storm water contribution to the system. Lauderdale City Council Meeting Minutes, November 23, 2004 Page 4 From 1998-2002, the fee was $6.50 per quarter per residential unit and was then increased to $7.50 per quarter per residential unit in 2003 as a result of new federal and state regulations regarding storm water (NPDES Phase 2 Permit). The Administrator stated that this rate should remain the same for 2005 and the fund's revenues should continue to cover storm sewer maintenance throughout the City. Motion by Christensen, second by McCloskey to approve the 2005 storm sewer rate at $7.50 per household per quarter for residential units and the equivalent REF for other property types, which is a 0% increase and the same rate as 2003 and 2004. Roll: Yes: all. Motion carried. E. Set a Public Hearing Date for the adoption of the revised Title 10 - Lauderdale Zoning Ordinance. Getschow stated that the City Council has been discussing a draft revision to the Zoning Ordinance for several years. It is now time to present that revision to the public for review and comment. The Zoning Administrator will be presenting a final draft to the City Council in early January. Also at that time, the draft will be placed on the city website for comment and sent to the City Attorney for review. The Council should set a date for an official public hearing for the approval of this revised Zoning Ordinance. Motion by McCloskey, second by Gill -Gerbig to tentatively set January 25, 2005 as a public hearing date for the revision of the Lauderdale Zoning Ordinance. Roll: Yes: all. Motion carried. 11. ITEMS REMOVED FROM THE CONSENT AGENDA 12. ADDITIONAL ITEMS 13. SET AGENDA FOR NEXT MEETING 1. Approval of the 2005 Budget and 2005 Tax Levy 2. Set a Date for the 2005 Goal Session 3. Amendment to the Mississippi Watershed Management Organization Joint Powers Agreement 4. Consideration of the 2005 Audit and Financial Services Agreement 5. Resolution to Close the 2003 Street and Utility Improvement Project 6. Approval of the Larpenteur Avenue Redevelopment (Southeast Quadrant) Goals 7. Approval of the Larpenteur Avenue Redevelopment (Southeast Quadrant) Communications and Public Involvement Plan Lauderdale City Council Meeting Minutes, November 23, 2004 Page 5 8. Approval of the Larpenteur Avenue Redevelopment (Southeast Quadrant) Planning Services Agreement 14. WORK SESSION DISCUSSION The City Council discussed the following with Jessica Cook from Ehlers and Associates: 1. The Larpenteur Avenue Redevelopment (Southeast Quadrant) Goals 2. The Larpenteur Avenue Redevelopment (Southeast Quadrant) Communications and Public Involvement Plan; and 3. The Larpenteur Avenue Redevelopment (Southeast Quadrant) Planning Services Agreement 16. ADJOURNMENT Motion by Christensen, second by Gill -Gerbig to adjourn at 9:03 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval December 14, 2004 City Council Meeting I Payroll 12/03/04 Payroll: Check # 7711-7720 12/03/04 Payroll: EFT: Federal Withholding Taxes/FICA 12/03/04 Payroll: EFT: PERA 12/03/04 Payroll: EFT: ICMA Retirement Fund 12/14/04 Claims: Check # 17243-17265 & 17267-17271 $9,381.12 $3,379.56 $1,074.51 $999.59 $15,696.621 Subtotal of Claims From Above $30,531.40 12/14/04 SM Hentges- Final Pay Request #10 check #17266 $47,005.75 2003 street/utility improvements Total Claims for Approval $77,537.15 CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Search Name BFI 017243 12/14/04 121404claims 12/14 Search Name BFI Search Name BONESTROO, ROSENE, ANDERLIK 017244 12/14/04 121404claims 114830 Search Name BONESTROO, ROSENE, ANDERLIK Search Name CINTAS 017245 12/14/04 121404claims 12/14/04 Search Name CINTAS Search Name CITY OF FALCON HEIGHTS 017246 12/14/04 121404claims 12/14 Search Name CITY OF FALCON HEIGHTS Search Name CITY OF ROSEVILLE 017247 12/14/04 121404claims 4689 Search Name CITY OF ROSEVILLE Search Name EAST HENNEPIN AUTO SERVICE INC 017248 12/14/04 121404claims 12/14 017248 12/14/04 121404claims 12/14 Search Name EAST HENNEPIN AUTO SERVICE INC Search Name GLENWOOD INGLEWOOD 017249 12/14/04 121404claims 12/14 Search Name GLENWOOD INGLEWOOD Search Name HOME DEPOT CRC 017250 12/14/04 121404claims 3153881 Search Name HOME DEPOT CRC Search Name HUGHES & COSTELLO 017251 12/14/04 121404claims 12/14 017251 12/14/04 121404claims 12/14 Search Name HUGHES & COSTELLO Search Name KATH FUEL OIL SERVICES 017252 12/14/04 121404claims h33357 Search Name KATH FUEL OIL SERVICES Search Name KENNEDY & GRAVEN 017253 12/14/04 121404claims 63830 Search Name KENNEDY & GRAVEN Search Name LILLIE SUBURBAN NEWS 017254 12/14/04 121404claims 12/14 Search Name LILLIE SUBURBAN NEWS Search Name MAMA 017255 12/14/04 121404claims 991 Search Name MAMA Search Name MIKE MC PHILLIPS Amount Comments $5,391.96 oct, nov recycling $5,391.96 $826.00 10/04 2003 street/utility imp $826.00 $79.89 11/25, 12/2, 12/9 pw uniforms $79.89 $718.00 11/04 fire calls $718.00 $164.08 12/04 technical services $164.08 $48.61 11/04 tractor fuel $5.40 11/04 tractor fuel $54.01 $51.76 11/04 water delivery $51.76 $42.00 warming house improvements $42.00 $59.50 12/04 legal services $850.00 12/04 legal services $909.50 $1,440.00 install heater at warming house $1,440.00 $598.00 10/04 legal services $598.00 $758.75 11/04 deliver roseville review $758.75 $18.00 11/04 meeting $18.00 12/09/04 3:50 PM Page 1 CITY OF LAUDERDALE 12/09/043:50 PM Page 2 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments 017256 12/14/04 121404claims 27104 $1,752.00 fall street sweeping Search Name MIKE MC PHILLIPS $1,752.00 Search Name MPCA 017257 12/14/04 121404claims 12/14 $270.00 jh wastewater conference Search Name MPCA $270.00 Search Name NAPA AUTO PARTS 017258 12/14/04 121404claims 12/14 $68.27 truck maintenance Search Name NAPA AUTO PARTS $68.27 Search Name NORTH SUBURBAN ACCESS CORP 017259 12/14/04 121404claims 04-111 $327.38 3g04 webstream ing/program m ing Search Name NORTH SUBURBAN ACCESS CORP $327.38 Search Name NORTH SUBURBAN COMMUNICATIONS 017260 12/14/04 121404claims cc147 $125.30 3g04 internet services Search Name NORTH SUBURBAN COMMUNICATIONS $125.30 Search Name OFFICE MAX 017261 12/14/04 121404claims 12/14 $64.46 general office supplies Search Name OFFICE MAX $64.46 Search Name PARK HARDWARE HANK 017262 12/14/04 121404claims 12/14 $5.77 warming house repair Search Name PARK HARDWARE HANK $5.77 Search Name PARK SERVICE 017263 12/14/04 121404claims 12/14 $13.55 11/04 truck fuel 017263 12/14/04 121404claims 12/14 $121.95 11/04 truck fuel Search Name PARK SERVICE $135.50 Search Name POSTMASTER 017264 12/14/04 121404claims 12/14 $111.00 stamps for city hall Search Name POSTMASTER $111.00 Search Name SCHWAAB, INC 017265 12/14/04 121404claims 7644 $66.19 ink stampers Search Name SCHWAAB, INC $66.19 Search Name SM HENTGES & SONS 017266 12/14/04 121404claims final pay #10 $47,005.75 final- 2003 streetlutility imp Search Name SM HENTGES & SONS $47,005.75 Search Name SPRINT PCS 017267 12/14/04 121404claims 12/14 $19.96 11/04 pw cell 017267 12/14/04 121404claims 12/14 $19.96 11/04 pw cell Search Name SPRINT PCS $39.92 Search Name ST PAUL POSTMASTER 017268 12/14/04 121404claims 12/14 $300.00 1805 newsletter Search Name ST PAUL POSTMASTER $300.00 Search Name WAGERS BUSINESS SYSTEMS 017269 12/14/04 121404claims 19176 $236.25 1805 copier maintenance CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name WAGERS BUSINESS SYSTEMS $236.25 Search Name WASTE MANAGEMENT 017270 12/14/04 121404claims 12/14 017270 12/14/04 121404claims 12/14 Search Name WASTE MANAGEMENT Search Name XCEL ENERGY 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 017271 12/14/04 121404claims 12/14 Search Name XCEL ENERGY Grand Total $31.15 12/04 waste removal $31.15 12/04 waste removal $62.30 $63.17 11/04 city hall utilities $122.01 11/04 city hall utilities $40.67 11/04 city hall utilities $87.38 11/04 garage utilities $29.13 11/04 garage utilities $13.44 11/04 garage utilities $4.48 11/04 garage utilities $77.69 11/04 park utilities $8.61 11/04 park utilities $444.25 11/04 street lighting $189.50 11/04 city hall utilities $1,080.33 $62,702.37 FILTER: ( ([Period] in(12) and [Act Year] ='2004') and [Tran Nbr] in(20,21,22,23,25) and ([Vendor Nbr]>0) ) 12/09/04 3:50 PM Page 3 Lauderdale City Council Memorandum Council Meeting Date: December 14, 2004 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: 2005 City Budget Presentation and Resolution 121404A: A Resolution Adopting the 2005 Budget and Property Tax Levy The 2005 Budget and property tax levy must be approved and certified to Ramsey County by December 30th The proposed 2005 Budget has been discussed at several City Council meetings since August. Enclosed is the last and final draft of the line -item portions of the 2005 Budget for your review. Below are some of the changes to the budget since the last budget draft was reviewed in August. This was based on recent knowledge and Council deliberation. • Funds were included in the General Fund (10 1) on the revenue side (grant funds) and on the expenditure side for the Larpenteur Avenue Redevelopment project. • Additional funds were included for the city audit and the preparation of the financial statements as a result of GASB 34. • Funds were added to the Street Improvement Fund (401) for street seal coating in 2005. • Funds were added and/or adjusted in the General Capital Improvement Fund (402) for the replacement of the city truck and the replacement of windows in warming house. • Funds were added to the Park Improvement Fund (404) for new park development (fencing, landscaping). A final published copy of the approved budget will be available and presented to the City Council at the second Council meeting in January of 2005. Also, the annual informational presentation on the 2005 Budget is scheduled for this regular meeting. A packet summarizing the informational presentation that I will conduct will be distributed at the beginning of the meeting and will be available for all those in attendance. ENCLOSURES: 1. Resolution 121404A: A Resolution Levying Taxes for 2004 Payable in 2005 2. 2005 Proposed Budget Information COUNCIL ACTION REQUESTED: Motion to adopt Resolution 121404A: A Resolution adopting the City of Lauderdale Budget for 2005 and certifying the 2005 payable property tax levy to Ramsey County. RESOLUTION NO. 121404A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE 2005 CITY BUDGET AND LEVYING TAXES FOR 2004 PAYABLE IN 2005 BE IT HEREBY RESOLVED by the City of Lauderdale, Ramsey County, State of Minnesota as follows: The City of Lauderdale hereby adopts its 2005 City Budget. The following tax levies are hereby made against all taxable property in the City of Lauderdale for the tax levy 2004, payable 2005: Total proposed levy for 2004 payable in 2005: $487,260 This includes fiscal disparities amount of $78,189. BE IT FURTHER RESOLVED, that there will not be a certified debt levy for the General Obligation Bonds Series 2000A, the General Obligation Bonds Series 2002A, and the General Obligation Bonds Series 2003A. BE IT FURTHER RESOLVED that the City Administrator is authorized and directed at this time to certify this Resolution to the County Auditor of Ramsey County, Minnesota. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Richard Getschow, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on December 14, 2004 as the same appears in the minutes of said meeting on file and of record in City Offices. Dated this 14`h day of December, 2004. (ATTEST) Jeff Dains, Mayor (SEAL) Rick Getschow, City Administrator GENERAL FUND SUMMARY GENERAL FUND REVENUE *Property Tax Intergovernmental Revenue Licenses & Permits Public Safety Other TOTAL G.F. REVENUES * Includes Fiscal Disparities GENERAL FUND EXPENDITURES Legislative Administrative Finance Legal - General Elections Communications Police Fire Legal - Prosecution Buildings & Grounds Streets Engineering Planning/Zoning/Insp. Trees Park Administration Park Maintenance Contingency Transfers Other Corrections to match audit TOTAL G. F. EXPENDITURES G.F. SURPLUS/(DEFICIT) Beginning Fund Balance Surplus/(Deficit) Transfers In Transfers Out Ending Fund Balance 55% of Operating Expenditures 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 500,385 432,883 480,000 480,000 487,260 316,360 308,264 263,112 263,112 311,112 26,838 21,082 7,280 12,645 7,280 40,040 37,567 33,100 37,600 32,100 55,317 39,160 23,310 27,294 27,710 938,940 838,956 806,802 820,651 865,462 21,262 20,781 23,060 22,214 23,060 60,135 66,625 67,510 65,280 71,480 45,179 48,144 52,353 50,743 58,268 3,830 8,641 10,500 10,500 10,500 12,337 12,720 14,528 14,271 14,283 26,435 22,138 28,204 27,754 27,801 223,748 231,256 245,818 240,818 252,219 26,321 31,294 41,000 31,898 42,500 11,345 11,147 11,700 11,300 11,700 18,159 20,107 24,224 21,430 25,556 37,579 30,137 32,202 34,752 34,216 1,805 1,035 5,400 1,600 5,400 30,785 35,932 35,005 32,390 36,814 9,583 913 1,650 1,130 3,650 11,645 11,722 11,541 11,487 12,221 431423 39,023 39,196 39,271 41,450 - - 10,000 10,000 10,000 - - 20,000 5,000 40,000 583,571 355,369 591,617 247,339 673,891 132,911 631,837 188,814 721,119 144,343 334,689 344,446 344,446 337,357 386,172 355,369 247,339 132,911 188,814 144,343 345,612 249,640 140,000 140,000 140,000 344,446 342,145 337,357 386,172 390,515 320,964 325,389 370,640 347,510 396,615 GENERAL FUND REVENUE 2002 Actual 2003 Actual 2004 Adopted 2004 Projected 2005 Proposed 101 3 10 10 CURRENT AD VALOREM 366,218 343,706 394,510 394,510 409,071 101 31020 DELINQUENT AD VALOREM 3,002 4,677 - - - 101 31030 FORFEITED TAX SALE 19,213 486 - - - 101 31040 FISCAL DISPARITIES 111,952 84,014 85,490 85,490 78,189 101 32110 3.2 ALCOHOLIC LICENSE 258 120 60 90 60 101 32120 CIGARETTE LICENSE 120 120 80 80 80 101 32130 GARBAGE HAULERS LICENSE 845 1,365 800 1,040 800 101 32140 HEATING/AC LICENSE 829 1,015 385 245 385 101 32150 TREE COMPANIES LICENSE 280 280 175 105 175 101 32160 GAS STATION PERMIT 50 160 80 80 80 101 32170 DRIVEWAY CONTR. LICENSE - 30 - - - 101 32210 BUILDING PERMITS 22,139 14,140 5,000 10,000 5,000 101 32211 ZONING APPLICATION FEES 190 830 200 200 200 101 32220 GAS INSTALLATION - - - - - 101 32225 PLAN REVIEW FEE 8,575 4,644 1,000 2,800 1,000 101 32230 PLUMBING PERMITS 1,096 1,368 150 300 150 101 32240 ANIMAL LICENSES 245 150 100 100 100 101 32260 VENDING PERMIT - - - 5 - 101 32270 HEATING A/C PERMIT 736 1,384 250 400 250 101 32280 STREET EXC, PERMIT 50 150 - - - 101 33401 LOCAL GOVERNMENT AID 306,601 248,712 248,712 248,712 296,712 101 33402 HOMESTEAD CREDIT - 45,070 - - - 101 33403 STATE EQUALIZATION AID - - - - - 101 33404 LOCAL PERFORMANCE AID - - - - - 101 33405 PERASTATE AID 1,198 1,198 1,198 1,198 1,198 101 33406 OTHER STATE AID 8,561 13,284 13,202 13,202 13,202 101 34101 CITY HALL RENTAL 2,950 2,425 100 2,400 500 101 34103 ADMINISTRATIVE FEE 15,190 15,070 15,000 15,000 - 101 34105 SALE OF PUBLICATIONS - - 50 50 50 101 34107 ASSESSMENT SEARCHES - - - - - 101 34109 COPIES 13 17 10 117 10 101 34110 VARIANCE FEES 225 225 150 150 150 101 34111 LEGAL FEES - - - - - 101 34112 GOND. USE PERMITS 330 - - - - 101 34114 ADVERTISING SALES 850 - - 1,125 - 101 34115 GENERAL GOVERNMENT MISC. - - - - - 101 34116 ENGINEERING FEES 1,000 - - - - 101 34201 FALSE SECURITY ALARM - POLICE - - 100 100 100 101 34202 FALSE FIRE ALARM - FIRE 2,513 2,199 5,000 2,500 5,000 101 34203 FIRE INSPECTION FEE - - 3,000 - 2,000 GENERAL FUND REVENUE TOTAL: 938,940 859,186 826,802 820,651 865,462 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 101 34204 PUMP TEST - - - - - 101 35101 COURT FINES 37,527 35,368 25,000 35,000 25,000 101 36100 SPECIAL ASSESSMENTS 3,502 3,093 - - - 101 36101 PRINCIPAL - - - - - 101 36102 PENALTIES & INTEREST - 169 - - - 101 36103 TREE REMOVAL - - - - - 101 36105 ALLEY ASSESSMENT - - - - - 101 36106 FALSE ALARM ASSESSMENT - - - - - 101 36107 WEED REMOVAL ASSESS. - - - - - 101 36200 MET COUNCIL - LIVABLE COMM - - - - 20,000 101 36210 INTEREST EARNINGS - - - - - 101 36211 INVESTMENT INTEREST 9,708 4,871 7,000 5,000 6,000 101 36212 CHECKING INTEREST - - - - - 101 36230 DONATIONS 3,000 2,000 - - - 101 36240 SURCHARGES 1,577 667 - 184 - 101 36250 REFUNDS & REIMBURSE 4,568 87 - 418 - 101 36251 ST. PAUL WATER UTILITY - - - - - 101 36252 LMC INSURANCE REFUND 3,829 4,611 - - - 101 36255 MISC. - 1,281 - 50 - 101 37240 SEWER CONNECTIONS/RECON - - - - - 101 39101 SALE OF FIXED ASSETS - 200 - - - 39200 INTERFUND OPERATING TRANSFERS - 20,000 20,000 - - GENERAL FUND REVENUE TOTAL: 938,940 859,186 826,802 820,651 865,462 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed GENERAL FUND EXPENDITURES 41100 LEGISLATIVE 103 PART TIME EMPLOYEES 13,200 13,200 13,200 13,200 13,200 122 FICA CONTRIBUTIONS 1,010 1,010 1,010 1,010 1,010 201 GENERAL SUPPLIES - - - - " 202 PERMANENT SUPPLIES (207) - - - - 203 POSTAGE - 305 LEGAL FEES - - - - - 308 TRAINING\CONFERENCES 525 - 1,000 1,000 1,000 331 TRAVEL EXPENSE 210 - 100 - 100 352 PUBLIC INF. NOTICES - - - - - 361 GENERAL LIABILITY 3,953 4,216 4,000 3,654 4,000 438 DUES & SUBSCRIPTIONS 2,421 2,301 3,150 3,150 3,150 439 SPECIAL EVENTS 50 - 250 - 250 440 MEETING EXPENSES 100 54 250 100 250 441 CONTRIBUTIONS - - 100 100 100 Total Legislative 21,262 20,781 23,060 22,214 23,060 41200 ADMINISTRATIVE 101 REG FULL TIME EMPLOYEES 32,226 39,620 37,965 38,775 40,243 102 OVERTIME - - - - - 104 TEMP EMPLOYEES - - - - - 121 PERA CONTRIBUTIONS 2,078 2,017 2,099 2,144 2,225 122 FICA CONTRIBUTIONS 2,938 2,870 2,904 2,966 3,079 126 ICMA RETIREMENT - - - - - 131 GROUP INSURANCE 4,928 6,848 3,990 3,990 4,229 133 LIFE INSURANCE - - - - - 151 WORKER'S COMP. 349 367 370 454 454 201 GENERAL SUPPLIES 2,084 1,511 2,300 2,300 2,400 202 PERMANENT SUPPLIES - - 200 - 200 203 POSTAGE 1,015 729 1,200 600 1,200 208 CHIPPEWA WATER 398 330 400 500 400 306 CONSULTING FEES 718 - 1,000 1,000 1,000 307 COMPUTER SERVICES - - - - - 308 TRAINING\CONFERENCES 1,193 1,314 2,500 1,200 2,500 327 OTHER SERVICE - - - - - 331 TRAVEL EXPENSE 1,247 960 1,700 1,000 1,700 355 MISC PRINTING/PROCESS SERVICE - - - - - 361 GENERAL LIABILITY 3,281 3,555 3,116 2,895 3,000 391 TELEPHONE/PAGERS 2,814 3,146 3,060 3,200 3,300 401 COPIER CONTRACT 877 939 980 980 1,000 404 COMP. REP./MAINT. - - 500 500 500 409 OTHER EQUIPMENT REPAIR/MAINT. - 325 200 200 200 420 RENTAL EQUIPMENT - - - - - 437 SALES TAX 21 - 125 125 100 438 DUES & SUBSCRIPTIONS 1,714 1,776 1,350 1,400 1,500 439 SPECIAL EVENTS - - - - - 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 440 MEETING EXPENSES - - 50 - 50 442 MISC 1,217 256 500 500 500 534 OFFICE FURNITURE 74 - 500 350 200 538 COMPUTER SOFTWARE & EQUIP 963 60 500 200 1,500 Total Administrative 60,135 66,625 67,510 65,280 71,480 41300 FINANCE 101 REG FULL TIME EMPLOYEES 31,982 35,117 34,002 34,002 36,042 103 PART TIME EMPLOYEES - - - - - 121 PERA CONTRIBUTIONS 1,725 1,783 1,880 1,880 1,993 122 FICA CONTRIBUTIONS 2,422 2,555 2,601 2,601 2,757 131 GROUP INSURANCE 2,191 1,627 3,420 3,420 3,625 133 LIFE INSURANCE - - - - - 201 GENERAL SUPPLIES 397 408 350 350 350 301 AUDITING 4,050 4,412 6,200 6,000 8,600 303 FINANCIAL SERVICES 300 - 2,000 - 3,000 307 COMPUTER SERVICES 1,707 1,707 1,800 1,800 1,800 308 TRAINING\CONFERENCES - - - - - 355 MISC PRINTING/PROCESS SERVICE - - - 590 - 442 MISC 405 535 100 100 100 Total Finance 45,179 48,144 52,353 50,743 58,268 41400 GENERAL LEGAL 305 LEGAL FEES 3,602 7,691 10,000 10,000 10,000 355 MISC PRINTING/PROCESS SERVICE 228 950 500 500 500 Total Legal 3,830 8,641 10,500 10,500 10,500 41500 ELECTION 101 REG FULL TIME EMPLOYEES 7,797 8,682 8,321 8,321 8,820 103 PART TIME EMPLOYEES - - - - - 104 TEMP EMPLOYEES 1,437 726 1,700 1,700 900 121 PERA CONTRIBUTIONS 422 444 460 460 488 122 FICA CONTRIBUTIONS 641 639 767 767 744 131 GROUP INSURANCE 550 418 855 855 906 133 LIFE INSURANCE - - - - - 201 GENERAL SUPPLIES 103 186 600 300 600 202 PERMANENT SUPPLIES - - - - - 327 OTHER SERVICE - - - - - 331 TRAVEL EXPENSE - - - - - 352 PUBLIC INFO NOTICES - - - - - 409 OTHER EQUIP. REP./MAINT. - - 225 225 225 440 MEETING EXPENSES 71 21 - 75 - 442 MISC - - - - - 539 VOTING MACHINES/BOOTHS 1,316 1,604 1,600 1,568 1,600 Total Elections 12,337 12,720 14,528 14,271 14,283 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 41600 COMMUNICATIONS 101 REG FULL TIME EMPLOYEES 12,334 11,263 13,160 13,160 13,950 104 TEMP EMPLOYEES - - - - - 121 PERA CONTRIBUTIONS 676 576 728 728 771 122 FICA CONTRIBUTIONS 942 813 1,007 1,007 1,067 131 GROUP INSURANCE 1,120 378 1,710 1,710 1,813 133 LIFE INSURANCE - - - - - 201 GENERAL SUPPLIES - - - - - 202 PERMANENT SUPPLIES - - - - - 203 POSTAGE 1,338 1,350 1,300 1,300 1,300 309 DELIVERY 7,019 6,791 7,400 7,200 7,500 351 LEGAL NOTICE PUBLICATION - - - - - 352 PUBLIC INFO NOTICES 327 - 200 200 200 353 NEWSLETTER PRINTING 980 676 800 676 800 354 PHONEBOOK PRINTING 1,364 - 1,500 1,374 - 355 MISC PRINTING 335 291 400 400 400 Total Communications 26,435 22,138 28,204 27,754 27,801 42100 POLICE 202 PERMANENT SUPPLIES - - - - - 319 POLICE CONTRACT 221,053 231,200 240,818 240,818 247,219 360 GENERAL LIABILITY 2,695 - 5,000 - 5,000 391 TELEPHONE - - - - - 391 MISCELLEANOUS - 56 - - - Total Police 223,748 231,256 245,818 240,818 252,219 42200 FIRE PROTECTION 202 PERMANENT SUPPLIES - - - - - 320 FIRE CONTRACT 10,165 11,548 13,000 12,898 14,500 321 FIRE CALLS 10,591 15,618 20,000 14,000 20,000 322 FIRE FALSE ALARMS 5,565 4,129 5,000 5,000 5,000 323 FIRE INSPECTION - - 3,000 - 3,000 326 FIRE HYDRANT FEE - - - - - Total Fire 26,321 31,294 41,000 31,898 42,500 42300 PROSECUTION 305 LEGAL FEES 10,200 10,200 10,500 10,200 10,500 355 MISC PRINTING/PROCESS SERVICE 1,145 947 1,200 1,100 1,200 Total Prosecution 11,345 11,147 11,700 11,300 11,700 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 43100 BUILDING & GROUNDS 101 REG FULL TIME EMPLOYEES 7,712 7,094 6,919 6,919 7,334 103 PART TIME EMPLOYEES - - - - - 121 PERA CONTRIBUTIONS 371 393 383 383 406 122 FICA CONTRIBUTIONS 533 566 529 529 561 126 ICMA RETIREMENT - - - - - 131 GROUP INSURANCE 385 455 855 855 906 133 LIFE INSURANCE - - - - - 151 WORKER'S COMP PREMIUM 1,397 1,470 1,480 1,816 1,816 202 PERMANENT SUPPLIES 284 1,319 1,500 300 1,500 212 MOTOR FUELS 933 891 1,800 1,800 2,000 213 LUBRICANTS & OTHER FLUIDS 109 86 200 120 200 225 LANDSCAPING MATERIALS - - 200 - 200 227 TOOLS & EQUIPMENT 234 - 500 - 500 228 REPAIRS/MAINTENANCE/SUPPLIES 403 859 1,200 1,000 1,200 308 TRAINING/CONFERENCES - - 200 - 200 327 OTHER SERVICE 143 440 1,000 110 1,000 332 MISC. TRAVEL EXPENSE - - - - - 362 PROPERTY INSURANCE 642 726 629 629 629 363 AUTOMOTIVE INSURANCE 369 387 359 359 359 381 ELECTRIC 1,381 1,489 2,000 1,700 2,000 382 WATER 23 32 75 65 75 383 GAS UTILITIES 1,748 2,518 2,600 2,600 2,600 384 REFUSE DISPOSAL 192 403 325 400 400 391 TELEPHONE/PAGERS 334 195 170 345 170 402 CITY TRUCK REPAIR/MAINTENANCE 863 784 1,000 1,200 1,200 426 MACHINERY RENTAL - - 300 300 300 438 DUES & SUBSCRIPTIONS - - - - - 440 MEETING EXPENSES - - - - - 442 MISC - - - - - 510 LAND 103 - - - - 530 FURNITURE & EQUIPMENT - - - - - 540 MACHINERY & EQUIPMENT - - - - - Total Building & Grounds 18,159 20,107 24,224 21,430 25,556 43200 101 103 121 122 126 131 133 201 212 224 225 226 227 228 308 313 314 324 328 381 560 43300 304 327 STREETS REG FULL TIME EMPLOYEES PART TIME EMPLOYEES PERA CONTRIBUTIONS FICA CONTRIBUTIONS ICMA RETIREMENT GROUPINSURANCE LIFE INSURANCE GENERAL SUPPLIES MOTOR FUELS STREET MAINTENANCE SUPPLY LANDSCAPING MATERIALS SIGNS TOOLS & EQUIPMENT REPAIRS/MAINTENANCE/SUPPLIES TRAINING/CONFERENCES SNOW & ICE REMOVAL STREET SWEEPING ALLEY REPAIR STREET REPAIR ELECTRIC (STREET LIGHTS) VEHICLE Total Streets ENGINEERING ENGINEERING SERVICES Total Engineering 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 10,275 9,608 9,509 9,509 10,080 502 530 526 526 557 720 764 727 727 771 539 639 1,140 1,140 1,208 - - 250 - 250 - 822 250 550 250 - - 200 200 200 268 20 300 300 300 6,199 8,528 10,000 12,000 10,000 3,236 4,036 3,900 4,400 4,700 233 43 - - 500 15,607 5,149 5,400 5,400 5,400 37,579 30,137 32,202 34,752 34,216 1,805 815 5,000 1,200 5,000 - 220 400 400 400 1,805 1,035 5,400 1,600 5,400 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 43400 PLANNING, ZONING & INSP 101 REG FULL TIME EMPLOYEES 19,101 19,721 22,168 22,168 23,498 104 TEMP EMPLOYEES - - - - - 121 PERA CONTRIBUTIONS 1,013 1,034 1,226 1,226 1,299 122 FICA CONTRIBUTIONS 1,421 1,486 1,696 1,696 1,798 126 ICMA RETIREMENT - - - - - 131 GROUP INSURANCE 1,421 1,047 2,565 2,565 2,719 133 LIFE INSURANCE - - - - - 201 GENERAL SUPPLIES - - 100 - 100 202 PERMANENT SUPPLIES 16 - 100 - 100 203 POSTAGE - - - - 306 CONSULTING FEES 1,912 1,969 2,500 2,400 2,500 308 TRAINING/CONFERENCES 316 581 500 300 500 310 PLUMBING INSPECTOR - - - - - 311 HEATING INSPECTOR - - - - - 312 BUILDING INSPECTOR 2,172 - 2,000 - 2,000 327 SAFETY PROGRAMS AND TRAINING 2,080 780 1,000 780 1,000 331 TRAVEL EXPENSE - - - - - 355 MISC PRINTING 29 330 750 750 750 386 GOPHER STATE ONE CALL 23 8 100 275 250 388 SAC UNIT CHARGE - - - - - 437 SALES TAX - - 442 MISCELLANEOUS - 8,602 - - - 443 SURCHARGE REPORT 1,281 374 300 230 300 Total Planning, Zoning & Insp. 30,785 35,932 35,005 32,390 36,814 43500 TREES 225 LANDSCAPING MATERIALS - - 500 - 500 308 TRAINING\CONFERENCES 125 125 150 130 150 317 TREE SERVICE 9,458 788 1,000 1,000 3,000 331 TRAVEL EXPENSE - - - - - TREEINVENTORY - - - - - Total Trees 9,583 913 1,650 1,130 3,650 45100 PARKICOMMUNITY EVENTS ADMINISTRATION 101 REG FULL TIME EMPLOYEES 9,499 9,925 9,013 9,013 9,554 121 PERA CONTRIBUTIONS 515 508 498 498 528 122 FICA CONTRIBUTIONS 719 728 689 689 731 126 ICMA RETIREMENT - - - - - 131 GROUP INSURANCE 739 438 1,140 1,140 1,208 133 LIFE INSURANCE - - - - - 371 NON-RESIDENT REIMBURSEMENT 173 123 200 146 200 442 RECREATION PROGRAMS - - - - - Total Park Admin. 11,645 11,722 11,541 11,487 12,221 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 45200 PARK MAINTENANCE 101 REG FULL TIME EMPLOYEES 28,230 26,309 23,066 23,066 24,450 103 PART TIME EMPLOYEES - - - - - 104 TEMP EMPLOYEES 2,227 3,779 3,000 3,000 3,000 121 PERA CONTRIBUTIONS 1,374 1,454 1,276 1,276 1,352 122 FICA CONTRIBUTIONS 2,143 2,382 1,994 1,994 2,100 131 GROUP INSURANCE 1,464 1,732 2,850 2,850 3,021 133 LIFE INSURANCE - - - - - 142 UNEMPLOYMENT BENEFIT - - - - - 151 WORKER'S COMP PREMIUM 175 184 185 227 227 201 GENERAL SUPPLIES 838 128 1,500 200 1,500 202 PERMANENT SUPPLIES - - - - - 212 MOTOR FUELS - - - - - 225 LANDSCAPING MATERIALS 26 - 500 - 500 228 REPAIRS/MAINTENANCE/SUPPLIES 766 12 1,000 200 1,000 317 TREE SERVICE 1,000 - 500 2,663 500 327 OTHER SERVICE - - - - - 381 ELECTRIC 329 314 600 700 700 383 GAS UTILITIES 998 1,230 1,200 1,500 1,300 384 REFUSE DISPOSAL 221 456 325 420 600 391 TELEPHONE/PAGERS 133 388 250 225 250 403 TRACTOR/MOWER 2,323 - - - - 412 WARMING HOUSE REPAIR/MAINT. 723 170 500 500 500 427 BIFFY RENTAL 381 507 450 450 450 437 SALES TAX 72 (22) - - - 540 MACHINERY & EQUIP. - - - - - 550 IMPROVEMENT PROJECTS - - - - - Total Park Maintenance 43,423 39,023 39,196 39,271 41,450 48411 LIVABLE COMMUNITIES 550 Other Improvements - LTRI - - - - - 48412 LIVABLE COMMUNITIES 550 Other Improv. - Larpenteur Ave. Redev't - - 20,000 5,000 40,000 Total Livable Communities - - 20,000 5,000 40,000 45300 101 121 122 131 442 444 710 CONTINGENCY REG FULL TIME EMPLOYEES PERA CONTRIBUTIONS FICA CONTRIBUTIONS HEALTH INSURANCE MISC(BOLGER GRANT) CONTINGENCY FUNDS OPERATING TRANSFERS Total Contingency 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed 10,000 10,000 10,000 10,000 10,000 10,000 GENERAL FUND EXPENDITURE TOTAL 583,571 591,617 673,891 631,837 721,119 45400 TRANSFERS 710 TRANSFERS - - - - - 721 TRANSFER TO 201 - - - - - 741 TRANSFER TO 401 172,428 19,392 - - - 742 TRANSFER TO 402 8,031 12,928 10,000 10,000 10,000 743 TRANSFER TO 403 64,092 12,928 - - - 744 TRANSFER TO 404 16,061 19,392 - - - 747 TRANSFER TO 407 10,000 - - - - 731 TRANSFER TO 301 55,000 - 732 TRANSFER TO 302 - 25,000 25,000 25,000 25,000 733 TRANSFER TO 303 20,000 100,000 70,000 70,000 70,000 734 TRANSFER TO 304 - 60,000 35,000 35,000 35,000 Total Transfers 345,612 249,640 140,000 140,000 140,000 GENERAL FUND EXPEND. GRAND TOTAL 929,183 841,257 813,891 771,837 861,119 Community Events Fund 201 Total Revenue 8,100 3,174 2,484 2,476 2,050 2,401 2,150 EXPENDITURES: 327 DEPT. 45600 2000 2001 2002 2003 2004 2004 2005 201 General Supplies Actual Actual Actual Actual Adopted Projected Proposed 202 REVENUES: - - - 77 - - - 34785 Park Events - - - - - - - 34786 Winter Event 107 114 136 179 100 155 100 34787 Garage Sale - 50 101 50 - 50 - 34788 Day in the Park - 1,388 1,231 1,332 1,000 1,150 1,000 34790 Mugs 85 - - - - - - 34791 Park Pop Sales - - - - - - - 34792 T -Shirt Sales 580 - 18 - - 91 100 34793 Day In Park Garage Sales - - - - - - - 34794 Night Out - - - - - - - 34795 Halloween Donations 811 1,023 823 835 800 800 800 36211 Investment Interest 93 139 34 30 50 30 50 36230 Donations - - - - - 75 - 36250 Refunds and Reimbursements 1,219 - - - - - - 36255 Misc. 5,205 460 141 50 100 50 100 Total Revenue 8,100 3,174 2,484 2,476 2,050 2,401 2,150 EXPENDITURES: 327 City History 24,862 233 - - - - - 201 General Supplies - - - - - - - 202 Permanent Supplies - - - 77 - - - 327 Other Services - - - - - - - 352 Public Info. Notices - - - - - - - 372 Mugs - - - - - - ' 373 T -Shirts - - - - - 455 - 374 Pop - - - - - - - 375 Winter Event 272 295 663 639 600 110 600 376 Garage Sale 35 35 52 38 50 50 50 377 Day in the Park 813 2,633 782 710 800 950 800 378 Night Out - - - 124 - - 100 379 Halloween Event 178 279 370 323 300 300 300 437 Sales Tax 274 - 114 - 100 100 100 428 Misc. Rental - - - - - - - 440 Meeting Expenses 185 129 150 114 200 200 200 Total Expenses 26,619 3,604 2,131 2,025 2,050 2,165 2,150 Surplus (Deficit) (18,519) (430) 353 451 - 236 - Beginning Fund Balance 14,152 3,133 2,703 3,056 3,507 3,507 3,743 Surplus (Deficit) (18,519) (430) 353 451 - 236 - 39200 Transfers In 7,500 - - - - - 710 Transfers Out - - - - - - - Ending Fund Balance 3,133 2,703 3,056 3,507 3,507 3,743 3,743 Communications Fund 202 Beginning Fund Balance 16,956 24,195 30,983 36,045 36,110 36,110 35,330 Surplus (Deficit) 7,239 6,788 5,062 65 (3,121) (780) (2,823) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 24,195 30,983 36,045 36,110 32,989 35,330 32,507 DEPT. 49500 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed REVENUES: 36253 Franchise Fees 14,822 16,415 16,228 14,300 12,000 14,000 13,000 36211 Investment Interest 1,002 933 426 332 100 275 100 33600 Grants 3,215 - - - - - - Total Revenues 19,039 17,348 16,654 14,632 12,100 14,275 13,100 EXPENDITURES: 101 Reg. Full Time Employees 2,796 5,784 6,648 6,397 7,216 7,216 7,649 121 PERA Contributions 145 120 370 322 399 399 423 122 FICA Contributions 211 226 519 453 552 552 585 126 ICMA Retirement - - - - - - - 131 Group Insurance 229 241 554 217 229 242 256 133 Life Insurance - - - - - - - 201 General Supplies - - - - - - - 202 Permanent Supplies - - - - - - - 305 Legal Fees - - - - - - - 327 Other Service 3,215 - - 2,696 2,000 2,600 2,750 329 Cable Franchise Fee 3,385 3,310 3,501 3,797 3,900 3,686 3,900 409 Repairs 185 - - - - - - 426 Machinery Rental - - - - - - - 437 Sales Tax 49 49 - - - - - 444 Contingency Funds - - - - - - - 530 Furniture and Equipment 764 830 - - - - - 531 Web Site Dev't 821 - - 685 925 360 360 532 Copier - - - - - Total Expenses 11,800 10,560 11,592 14,567 15,221 15,055 15,923 Surplus (Deficit) 7,239 6,788 5,062 65 (3,121) (780) (2,823) Beginning Fund Balance 16,956 24,195 30,983 36,045 36,110 36,110 35,330 Surplus (Deficit) 7,239 6,788 5,062 65 (3,121) (780) (2,823) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 24,195 30,983 36,045 36,110 32,989 35,330 32,507 101 DEPT. 50000 121 REVENUES: 36100 Recycling Fee 33622 SCORE Grant 36211 Investment Interest 36255 Other 201 Total Revenues 202 EXPENDITURES: 101 Reg. FT Employees 121 PERA Contributions 122 FICA Contributions 126 ICMA Retirement 131 Group Insurance 133 Life Insurance 201 General Supplies 202 Permanent Supplies 327 Other Service 389 Recycling Contract 437 Sales Tax 438 Dues & Subscriptions 440 Meeting Expenses 444 Contingency Funds 1,451 City-wide Clean -Up 309 Total Expenditures 300 Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance Recycling Fund 203 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed 21,982 22,229 29,067 29,837 34,633 33,810 33,810 5,478 5,480 4,627 4,079 4,525 4,525 4,520 1,451 881 309 183 300 300 300 - 852 246 58 - - - 28,911 29,442 34,249 34,157 39,458 38,635 38,630 4,193 5,426 6,609 4,965 8,294 8,294 8,792 217 168 373 258 459 459 486 317 321 516 356 634 634 673 344 342 757 81 1,140 1,140 1,208 - 193 - 200 - - - 372 1,357 829 288 200 300 1,000 22,052 20,837 28,290 28,980 30,393 29,670 27,600 - - - - 20 20 20 - 15 - - - - - 27,495 28,659 37,374 35,128 41,140 40,517 39,779 1,416 783 (3,125) (971) (1,682) (1,882) (1,149) 25,302 26,718 27,501 24,376 23,405 23,405 21,523 1,416 783 (3,125) (971) (1,682) (1,882) (1,149) 26,718 27,501 24,376 23,405 21,723 21,523 20,374 EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Surplus (Deficit) TIF Debt Service Fund 301 1999 DEPT. 47100 2001 REVENUES: 31050 Taxes 31051 Delinquent Taxes 36211 Investment Interest 39999 Other 206,254 Total Revenue EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Surplus (Deficit) TIF Debt Service Fund 301 1999 2000 2001 2002 2003 2004 2005 Actual Actual Actual Actual Actual Projected Proposed 206,254 200,138 189,665 123,915 125,566 130,000 - - 2,159 2,237 3,375 - - - 7,666 10,683 - - 25 - - - - - 9,254 8,839 - - 213,920 212,980 191,902 136,544 134,430 130,000 - 105,000 110,000 115,000 125,000 130,000 140,000 37,068 31,530 27,065 18,960 11,755 4,025 270 - - - - 500 142,338 141,530 142,065 143,960 141,755 144,525 71,582 71,450 49,837 (7,416) (7,325) (14,525) Beginning Fund Balance 505,995 227,577 49,027 28,864 76,448 69,123 54,598 Surplus (Deficit) 71,582 71,450 49,837 (7,416) (7,325) (14,525) - 39200 Transfers In - - - 55,000 - - - 710 Transfers Out 350,000 250,000 70,000 - - - 54,598 Ending Fund Balance 227,577 49,027 28,864 76,448 69,123 54,598 - 2000 Improvements Debt Service Fund 302 DEPT. 47200 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed REVENUES: Bond Proceeds 1,668 - - - - - - 36102 Penalties and Interest - - - 8,371 - - - 36211 Investment Interest 23,967 4,372 1,785 2,420 - 1,000 - 36100 Special Assessments - 87,505 96,208 47,764 65,000 65,000 65,000 Total Revenue 25,635 91,877 97,993 58,555 65,000 66,000 65,000 EXPENDITURES: 601 Bond Principal - - - 75,000 75,000 75,000 80,000 611 Bond Interest - 55,772 51,320 49,258 45,133 45,133 40,870 621 File Maintenance Charges - - 175 208 175 175 175 Total Expenditures - 55,772 51,495 124,466 120,308 120,308 121,045 Surplus (Deficit) 25,635 36,105 46,498 (65,911) (55,308) (54,308) (56,045) Beginning Fund Balance - 25,635 131,740 328,055 317,144 317,144 287,836 Surplus (Deficit) 25,635 36,105 46,498 (65,911) (55,308) (54,308) (56,045) 39200 Transfers In - 70,000 149,817 55,000 25,000 25,000 25,000 710 Transfers Out - - - - - - - Ending Fund Balance 25,635 131,740 328,055 317,144 286,836 287,836 256,791 2002 Improvements Debt Service Fund 303 DEPT. 47200 2002 2003 2004 2004 2005 Actual Actual Adopted Projected Proposed REVENUES: Bond Proceeds 32,625 - - - - 31050 Taxes - - - - - 36211 Investment Interest 312 789 - 1,000 - 36100 Special Assessments - 110,500 57,900 57,900 57,900 Total Revenue 32,937 111,289 57,900 58,900 57,900 EXPENDITURES: 601 Bond Principal - - - - 115,000 611 Bond Interest - 55,580 47,640 47,640 45,915 621 File Maintenance Charges 517 932 1,000 1,000 1,000 Total Expenditures 517 56,512 48,640 48,640 161,915 Surplus (Deficit) 32,420 54,777 9,260 10,260 (104,015) Beginning Fund Balance - 90,114 274,891 274,891 355,151 Surplus (Deficit) 32,420 54,777 9,260 10,260 (104,015) 39200 Transfers In 57,694 130,000 70,000 70,000 70,000 710 Transfers Out - - - - - Ending Fund Balance 90,114 274,891 354,151 355,151 321,136 2003 Improvements Debt Service Fund 304 DEPT. 47200 REVENUES: Bond Proceeds 31050 Taxes 36211 Investment Interest 36100 Special Assessments Total Revenue EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance 2003 2003 2004 2004 2005 Adopted Actual Adopted Projected Proposed 18,620 - - - - 500 - - 17,000 17,000 65,000 18,620 17,000 17,500 65,000 - - 32,585 32,585 27,390 - - - 403 500 - - 32,585 32,988 27,890 - 18,620 (15,585) (15,488) 37,110 - 25,000 133,620 - 18,620 (15,585) 25,000 90,000 35,000 25,000 133,620 153,035 First principal payment on this debt service schedule will be in 2006. 133,620 153,132 (15,488) 37,110 35,000 35,000 153,132 225,242 DEPT. 48401 REVENUES: Bond Proceeds 36211 Investment Interest 39999 Other 36100 Special Assessments Total Revenue EXPENDITURES: 328 Street Repair Street Reconstruction Engineering Trees Total Expenditures Surplus (Deficit) Street Improvement Fund 401 2001 2002 2003 2004 2004 2005 Actual Actual Actual Adopted Projected Proposed 44,719 7,284 6,307 - 127,628 79,487 44,719 134,912 85,794 10,000 6,000 6,000 - 5,000 - 10,000 11,000 6,000 1,189 - - 20,000 32,349 - - - - 10,000 - - 33,538 10,000 - 20,000 44,719 134,912 52,256 - 11,000 (14,000) Beginning Fund Balance 1,096,599 543,772 641,112 333,510 333,510 344,510 Surplus (Deficit) 44,719 134,912 52,256 - 11,000 (14,000) 39200 Transfers In 162,454 172,428 29,392 - - - 710 Transfers Out 760,000 210,000 389,250 - - - Ending Fund Balance 543,772 641,112 333,510 333,510 344,510 330,510 DEPT. 48000 REVENUES: 36211 Investment Interest 39999 Other Total Revenue EXPENDITURES: 510 Land 520 Buildings 521 City Garage 523 Warming House 530 Furniture & Equipment 531 Office Equipment 532 Copier 535 HVAC 538 Computers 540 Machinery & Equipment 543 Tractor 550 Other Improvements 560 Vehicle 562 Truck 1,132 Total Expenditures 692 Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance General Capital Improvement Fund 402 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed 1,132 1,538 639 637 700 1,000 1,000 - - 53 6,100 - 1,500 - 1,132 1,538 692 6,737 700 2,500 1,000 - - - - 35,000 22,088 - 1,437 - 33 - - 1,500 1,500 (19,156) _ _ _ - 1,500 8,396 - - - - - - - 20,694 4,207 - - - - _ - _ _ - - 25,000 9,833 20,694 4,240 - 35,000 23,588 28,000 (8,701) (19,156) (3,548) 6,737 (34,300) (21,088) (27,000) 20,400 40,375 49,252 53,735 201,627 201,627 190,539 (8,701) (19,156) (3,548) 6,737 (34,300) (21,088) (27,000) 28,676 28,033 8,031 141,155 10,000 10,000 10,000 40,375 49,252 53,735 201,627 177,327 190,539 173,539 Storm Water Improvement Fund 403 DEPT. 48403 REVENUES: 37300 Storm Sewer Fee 36211 Investment Interest 37230 Penalties 39999 Other 36100 Special Assessments Total Revenue EXPENDITURES: 101 Reg. FT Employees 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 133 Life Insurance 201 General Supplies 327 Other Service 304 Engineering 444 Contingency Funds 554 Storm System Repairs 1,036 NPDES Phase II Permit 3,306 Total Expenditures 378 Surplus (Deficit) 2001 2002 2003 2004 2004 2005 Actual Actual Actual Adopted Projected Proposed 44,873 43,819 46,437 47,000 47,000 47,000 22,487 5,080 3,112 4,000 1,000 1,000 2,000 - - - - 67,360 50,899 49,549 51,000 48,000 48,000 15,010 17,935 17,907 29,698 29,698 31,480 761 953 973 1,642 1,642 1,741 1,182 1,350 1,401 2,272 2,272 2,408 793 1,218 1,036 3,306 3,306 3,504 378 847 - - - - 350 - - 1,000 1,300 1,500 - 5,000 12,057 1,000 500 1,000 18,474 27,303 33,374 38,918 38,718 41,633 48,886 23,596 16,175 12,082 9,282 6,367 Beginning Fund Balance 549,498 357,482 305,170 118,023 118,023 127,305 Surplus (Deficit) 48,886 23,596 16,175 12,082 9,282 6,367 39200 Transfers In 59,098 64,092 12,928 - - - 710 Transfers Out 300,000 140,000 216,250 - - - Ending Fund Balance 357,482 305,170 118,023 130,105 127,305 133,672 DEPT. 48404 33130 Grants 36230 Donations 36211 Investment Interest Total Revenue EXPENDITURES: 510 Land 524 Picnic Shelter 525 Playground (CDBG) 526 Park Path (CDBG) 527 General Park Improv 1,227 Total Expenditures 1,200 Surplus (Deficit) Park Improvement Fund 404 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed 5,398 - 56 - - - - - 4,261 3,446 1,405 1,227 1,500 1,200 1,200 9,659 3,502 1,405 1,227 1,500 1,200 1,200 - - 3,461 - - 35,000 - 4,135 28 - 1,464 10,000 - 10,000 4,135 28 3,461 1,464 10,000 35,000 10,000 5,524 3,474 (2,056) (237) (8,500) (33,800) (8,800) Beginning Fund Balance 59,709 82,586 102,125 116,130 135,285 135,285 101,485 Surplus (Deficit) 5,524 3,474 (2,056) (237) (8,500) (33,800) (8,800) 39200 Transfers In 17,353 16,065 16,061 19,392 - - - 710 Transfers Out - - - - - - - Ending Fund Balance 82,586 102,125 116,130 135,285 126,785 101,485 92,685 TIF Project Fund 405 DEPT. 48500 2001 2002 2003 2004 2004 2005 Actual Actual Actual Adopted Projected Proposed REVENUES: 36211 Investment Interest - - - - - - 33419 Larpenteur Ave. Reimb. - - - - - - 31050 Taxes - - - - - - Total Revenue - - - - - - EXPENDITURES: 101 FT Employees 6,142 6,688 7,829 5,070 5,070 5,374 121 PERA Contribution 318 368 386 280 280 297 122 FICA Contribution 481 523 550 388 388 411 131 Group Insurance 546 352 353 399 399 423 133 Life Insurance - - - - - - 444 Contingency - - - - - - 304 Engineering - - - - - - 305 Legal Fees - - - - - - 327 Other Services 496 513 666 - 687 700 408 Lift Station - - - - - - 530 Furniture & Equipment - - - - - - 540 Machinery & Equipment - - - - - - 325 Other Imp. (Larpenteur) - - - - - - Total Expenditures 7,983 8,444 9,784 6,137 6,824 7,205 Surplus (Deficit) (7,983) (8,444) (9,784) (6,137) (6,824) (7,205) Beginning Fund Balance 783,809 475,826 307,382 81,348 81,348 74,524 Surplus (Deficit) (7,983) (8,444) (9,784) (6,137) (6,824) (7,205) 39200 Transfers In 70,000 - - - - - 710 Transfers Out 370,000 160,000 216,250 - - - Ending Fund Balance 475,826 307,382 81,348 75,211 74,524 67,318 Sewer Improvement Fund 407 DEPT. 48407 2001 2002 2003 2004 2004 2005 Actual Actual Actual Adopted Projected Proposed REVENUES: 33130 Grants - - - - - - 36211 Investment Interest 9,352 2,815 1,296 3,000 700 700 36200 Misc 50,000 - - - - - 36100 Special Assessments Total Revenue 59,352 2,815 1,296 3,000 700 700 EXPENDITURES: 304 Engineering - - - - - - 521 City Garage - - 562 City Truck purchase - - - 544 Other - - 78 - - - Total Expenditures - - 78 - - - Surplus (Deficit) 59,352 2,815 1,218 3,000 700 700 Beginning Fund Balance 230,337 194,689 122,504 80,472 80,472 81,172 Surplus (Deficit) 59,352 2,815 1,218 3,000 700 700 39200 Transfers In 5,000 10,000 - - - - 710 Transfers Out 100,000 85,000 43,250 - - - Ending Fund Balance 194,689 122,504 80,472 83,472 81,172 81,872 Water Utility Improvement Fund 409 DEPT. 48409 REVENUES: 36251 Surcharge 39200 Transfers 36211 Investment Interest 36250 Refunds and Reimbursements Total Revenue EXPENDITURES: 1997 Larpenteur Ave Reconst. Total Expenditures Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance 2001 2002 2003 2004 2004 2005 Actual Actual Actual Adopted Projected Proposed 8,222 7,925 8,742 7,700 7,700 7,700 2,405 1,017 753 - - - - - 13,036 - - - 10,627 8,942 22,531 7,700 7,700 7,700 18,334 - - - - - 18,334 - - - 10,627 8,942 4,197 7,700 7,700 7,700 56,036 66,663 75,605 79,802 79,802 87,502 10,627 8,942 4,197 7,700 7,700 7,700 66,663 75,605 79,802 87,502 87,502 95,202 2002 Street and Utility Improvements Project Fund 412 DEPT. 48410 2001 2002 2003 2004 2004 2005 Actual Actual Actual Adopted Projected Proposed REVENUES: 39310 Bond Proceeds - 1,153,840 - - - - Investment Interest - 2,939 1,609 - 1,200 - Reimb. from the Water Utility - - 182,006 - - - CDBG Funding - 80,000 - - - - DNR Flood Mitigation Grant - 96,458 - - - - Watershed Funding - 50,000 - - - - Other Reimbursements - - 7,330 - - - Total Revenue - 1,383,237 190,945 - 1,200 - EXPENDITURES: 304 Engineering 50,995 279,760 18,464 - 2,024 - 305 Legal - 1,412 - - - - 328 Street and Utility Construction - 1,457,572 139,807 - 10,000 - 303 Financial Services - 22,348 - - - - Total Expenditures 50,995 1,761,092 158,271 - 12,024 - Surplus (Deficit) (50,995) (377,855) 32,674 - (10,824) - Begin Fund Balance 0 (50,995) 166,150 213,824 213,824 203,000 Surplus (Deficit) (50,995) (377,855) 32,674 - (10,824) - 39200 Transfers In - 595,000 15,000 - - - 710 Transfers Out - - - - - 203,000 End Fund Balance (50,995) 166,150 213,824 213,824 203,000 0 2003 Street and Utility Improvements Project Fund 413 DEPT. 48410 REVENUES: 39310 Bond Proceeds Investment Interest Reimbursement from Water Utility CDBG Funding DNR Flood Mitigation Grant Watershed Funding Total Revenue EXPENDITURES: 304 Engineering 305 Legal 328 Street and Utility Construction 303 Financial Services Total Expenditures Surplus (Deficit) Begin Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out End Fund Balance 2002 2003 2003 Actual Adopted Actual 2004 2004 2005 Adopted Projected Proposed 962,274 - - 7,975 - - - - 101,681 144,456 40,000 - 50,000 50,000 1,071,930 194,456 90,000 40,358 - 293,697 27,000 20,000 - - 1,131 - - - 1,412,995 280,000 200,000 - - 6,000 - - 40,358 - 1,713,823 307,000 220,000 (40,358) - (641,893) (112,544) (130,000) 0 (40,358) (40,358) 167,749 167,749 (40,358) - (641,893) (112,544) (130,000) 850,000 - - (40,358) (40,358) 167,749 55,205 37,749 37,749 37,749 0 Sewer Utility Fund 601 DEPT. 49000 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed REVENUES: 37210 Sewer Charges 212,941 228,495 224,745 223,678 225,000 225,000 225,000 36211 Investment Interest 4,110 3,207 873 1,305 1,000 1,000 1,000 36250 Refands/Reimbursements 10 - 1,721 248,227 - 1,500 - 37230 Penalties - - - - - - - 37240 Sewer Assessments -SAC 288 3,450 3,732 - - - - Total Revenues 217,349 235,152 231,071 473,210 226,000 227,500 226,000 EXPENDITURES: 101 Reg. FT Employees 40,727 42,864 41,389 42,437 35,354 35,354 37,475 102 On -Call Pay 4,465 9,397 8,198 8,667 11,900 11,900 12,614 103 PT Employees - - - - - - - 104 Temp. Employees - - - - - - - 121 PERA Contributions 2,396 2,782 2,726 2,763 2,613 2,613 2,770 122 FICA Contributions 3,632 4,255 3,890 3,970 3,615 3,615 3,832 126 ICMA Retirement - - - - 134 - 142 131 Group Insurance 2,531 2,994 3,001 3,018 4,275 4,275 4,532 133 Life Insurance - - - - - - - 151 Worker's Comp. 1,818 1,803 1,572 1,653 1,818 2,340 2,043 201 General Supplies - - - - 200 200 200 202 Permanent Supplies - - - - - - - 203 Postage - - - - - - - 212 Motor Fuels 966 1,063 797 910 200 300 300 224 Street Maint. Supply - - - - - - - 225 Landscaping Materials - - - - - - - 227 Tools & Equipment - 314 - - 100 100 100 228 Misc. Repairs/Maint.Supply - - - - 1,000 500 1,000 301 Auditing 1,566 2,298 1,830 1,891 1,700 1,964 2,800 304 Engineering 439 3,761 - 190 - - - 307 Computer Services - - - - - - - 308 Training/Conferences 248 - 487 586 500 500 500 315 Sewer Jetting 470 1,875 810 - 1,000 1,000 1,000 316 Sewer Televising - 835 - - - - - 327 Other Services 4,829 4,833 9,046 5,286 7,888 5,000 7,888 352 Public Info. Notices - - - - - - - 355 Misc. Printing/Processing - - - - - - - 361 General Liability 1,994 2,226 2,343 2,540 1,900 2,068 1,900 362 Property Insurance 526 629 642 726 526 - 526 363 Automotive Insurance 340 359 369 387 340 340 340 381 Electric 3,359 3,361 2,422 1,029 - - - 382 Water 15 15 24 82 25 75 75 383 Gas Utilities 1,118 1,469 1,054 1,215 - - - DEPT. 49000 387 Met Council Sewer Charges 388 Met Council SAC Charges 391 Telephones/Pagers 402 City Truck Repair/Maint. 408 Lift Station Repair/Maint. 409 Other Equip. Repair/Maint. 424 Vehicle Rental 425 Clothing 442 Misc. 444 Contingency Funds 501 Depreciation 521 City Garage 530 Furniture & Equipment 538 Computer Software 540 Machinery & Equipment 553 Manhole Reconstruction 560 Vehicle 562 Truck 1,296 Total Expenses 431 Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance 2000 2001 2002 2003 2004 2004 2005 Actual Actual Actual Actual Adopted Projected Proposed 132,384 130,520 122,643 85,124 100,000 100,000 105,000 - 3,450 - - - - - 2,732 2,737 1,731 501 - 200 200 534 1,296 802 431 1,000 1,200 1,000 349 8,414 390 - - - - 15 - - - - - - 1,428 1,357 1,807 1,861 1,800 1,800 1,800 - - - - 2,500 2,500 2,500 - - - 8,082 - 9,000 10,000 - - - - 500 - 500 208,881 234,907 207,973 173,349 180,888 186,844 201,036 8,468 245 23,098 299,861 45,112 40,656 24,964 101,052 109,520 109,765 132,863 184,497 184,497 225,153 8,468 245 23,098 299,861 45,112 40,656 24,964 - - - 248,227 - - - 109,520 109,765 132,863 184,497 229,609 225,153 250,117 Lauderdale City Council Memorandum Council Meeting Date: December 14, 2004 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Resolution 1214046: A Resolution Approving Final Contract Acceptance of the 2003 Street and Utility Improvements BACKGROUND: The City Engineer and the contractor for the 2003 Improvements have come to agreement on the final pay request for the 2003 Project. To close out the project, initiate the full one-year warranty, and to make the final payment to the contractor, the City must approve the enclosed resolution approving final contract acceptance. The final pay request is for $47,005.75. Most of this cost is for releasing the 5% retainage for this project. As stated by the City Engineer in the enclosed memo, the final cost of $1,616,277.09 is $80,447 or 4.7% lower than the original contract amount. This is due to decreased material quantities and labor costs. ENCLOSURES: 1. City Engineer Memo dated December 8, 2004 2. Final Pay Request #10 for the 2003 Improvements 3. Resolution 12140413: A Resolution Approving Final Contract Acceptance of the 2003 Street and Utility Improvements COUNCIL ACTION REQUESTED: Approval of Resolution 12140413: A Resolution Approving Final Contract Acceptance of the 2003 Street and Utility Improvements. MEMO TO: Honorable Mayor & City Council FROM. Tom Kellogg RE: 2003 Improvement Project FILE: BRA File No. 532-02-103 DATE: December 8, 2004 Bonestroo OEM Rosene "Anderlik & Associates Engineers & Architects Attached is the final pay request (#10) for the project. All work has been completed and approved for the 2003 Improvement Project. We therefore recommend project approval and payment in the amount of $47,005.75. Construction Cost History Original contract amount $1,696,724.39 Estimated final construction cost at the time of the Assessment Hearing $1,630,090.59 Final pay request $1,616,277.09 The final project was completed for approximately 3.9% less than the original contract amount. The actual final project cost is slightly less than the estimated cost for assessment purposes therefore the assessments are appropriate. Bonestroo 0 Rosene Anderlik & Associates Engineers & Architects owner: City of Lauderdale, 1891 Walnut Street, Lauderdale, MN 55113 Date: November 10, 2004 =or Period: 7/14/2004 to 11/10/2004 Request No: 10 AND FINAL ;ontractor: S M Hentges and Sons Inc 650 Quaker Avenue, Ste 200, PO Box 69, Jordan, MN 55352 CONTRACTOR'S REQUEST FOR PAYMENT 2003 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 532-02-103 SUMMARY 1 Original Contract Amount $ 1,696,724.39 2 Change Order - Addition $ 0.00 3 Change Order -Deduction $ 0.00 4 Revised Contract Amount $ 1,696,724.39 5 Value Completed to Date $ 1,616,277.09 6 Material on Hand $ 0.00 7 Amount Earned $ 1,616,277.09 8 Less Retainage 0% $ 0.00 9 Subtotal $ 1,616,277.09 10 Less Amount Paid Previously $ 1,569,271.34 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 10 AND FINAL $ 47,005.75 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. .p Approved by Contractor: Approved by Owner: S M HE GES AND SONS INC CITY OF LAUDERDALE 4 , Specified Contract Completion Date: October 31. 2003 53202103REQ 10Finai. xls Date: 53202103REQ 10FinalAs Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - STREETS: 1 MOBILIZATION LS 1 69081.09 1 $69,081.09 2 TRAFFIC CONTROL LS 1 7000.00 1 $7,000.00 3 SILT FENCE, REGULAR LF 400 1.50 53 $79.50 4 WOOD FIBER BLANKET SY 400 3.10 927 $2,873.70 5 HAY BALES EA 10 8.00 $0.00 6 SEEDING AC 0.3 3780.00 0.11 $415.80 7 RECLAIM BITUMINOUS PAVEMENT SY 22000 0.75 21370 $16,027.50 8 REMOVE BITUMINOUS PAVEMENT SY 1900 3.50 1068 $3,738.00 9 REMOVE CONCRETE SIDEWALK SF 3450 0.40 1875 $750.00 10 REMOVE CONCRETE CURB AND GUTTER LF 30 3.00 154 $462.00 11 REMOVE CONCRETE PAVEMENT SF 5400 0.50 5867 $2,933.50 12 REMOVE FENCE LF 550 2.00 70 749 $1,498.00 13 REMOVE CONCRETE STEP EA 60 50.00 25 $1,250.00 14 CLEAR AND GRUB TREE 22 200.00 20 $4,000.00 15 ADJUST MANHOLE CASTING EA 2 200.00 2 2 $400.00 16 ADJUST VALVE BOX EA 2 125.00 2 2 $250.00 17 COMMON EXCAVATION (P) CY 20875 8.19 20875 $170,966.25 18 EXCAVATION - TRAIL LF 130 12.00 $0.00 19 SELECT GRANULAR BORROW (CV) CY 8500 11.65 8343 $97,195.95 20 SUBGRADE EXCAVATION (EV) CY 1000 7.25 46 $333.50 21 GEOTEXTILE FABRIC, TYPE IV SY 26500 1.00 24805 $24,805.00 22 4" PERFORATED POLYETHYLENE PIPE LF 1600 3.75 1680 $6,300.00 23 CONNECT DRAIN TILE TO STRUCTURE EA 32 50.00 34 $1,700.00 24 AGGREGATE BASE, CLASS 5 (CV) CY 6400 18.00 5626 $101,268.00 25 AGGREGATE BASE, CLASS 5 - TRAIL (CV) CY 45 21.25 1 $0.00 26 BITUMINOUS MATERIAL FOR TACK COAT GAL 1250 1.50 350 1450 $2,175.00 27 BITUMINOUS BASE COURSE TYPE 31 TN 2800 32.50 2579 $83,817.50 28 BITUMINOUS WEAR COURSE TYPE 41 TN 2100 35.50 2301 $81,685.50 29 BITUMINOUS WEAR COURSE TYPE 41A - TRAIL TN 20 62.00 $0.00 30 BITUMINOUS PATCHING SY 740 44.75 $0.00 31 BITUMINOUS DRIVEWAY PATCHING SY 770 21.50 593.3 $12,755.95 32 B618 CONCRETE CURB AND GUTTER LF 13125 7.60 12333 $93,730.80 33 CONCRETE STREET PATCHING SF 150 11.80 150 $1,770.00 34 7 CONCRETE DRIVEWAY PAVEMENT SF 9400 5.20 15982 $83,106.40 35 CONCRETE STEP EA 60 170.00 5 85 $14,450.00 36 4" CONCRETE SIDEWALK SF 3450 3.25 3941 $12,808.25 37 PEDESTRIAN CURB RAMP EA 3 200.00 4 $800.00 38 SODDING, LAWN TYPE SY 15000 1.80 961 18654 $33,577.20 39 STREET NAME SIGN (2 BLADES), INCL POST AND HARDWARE EA 8 230.00 8 $1,840.00 40 DITCHING LF 360 10.00 $0.00 Total PART 1 - STREETS: $935,844.39 PART 1 - STREETS: - Bid Amount Total - $967,850.09 PART 2 - ALLEY IMPROVEMENTS: 41 REMOVE BITUMINOUS PAVEMENT SY 40 5.00 71 $355.00 42 REMOVE CONCRETE PAVEMENT SF 30 0.75 464 $348.00 43 CLEAR AND GRUB LS 1 1000.00 1 $1,000.00 44 COMMON EXCAVATION (EV) CY 1500 10.00 1690 $16,900.00 45 MOTOR GRADER WITH OPERATOR HR 50 100.00 67 $6,700.00 46 FRONT END LOADER WITH OPERATOR HR 20 105.00 23 $2,415.00 47 SKIDSTEER (BOBCAT) WITH OPERATOR HR 85 82.00 95 $7,790.00 48 AGGREGATE BASE, CLASS 5 TN 1500 10.50 2028 $21,294.00 49 BITUMINOUS MATERIAL FOR TACK COAT GAL 280 1.50 330 $495.00 50 BITUMINOUS BASE COURSE TYPE 31 TN 700 36.00 848 $30,528.00 51 BITUMINOUS WEAR COURSE TYPE 41 TN 530 38.50 877 $33,764.50 Total PART 2 - ALLEY IMPROVEMENTS: $121,589.50 PART 2 - ALLEY IMPROVEMENTS: - Bid Amount Total - $92,067.50 53202103REQ 10FinalAs A Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 3 - STORM SEWER: 52 REMOVE MANHOLE EA 13 150.00 13 $1,950.00 53 REMOVE CATCH BASIN EA 6 150.00 9 17 $2,550.00 54 REMOVE REINFORCED CONCRETE PIPE (RCP) LF 1100 7.00 1416 $9,912.00 55 REMOVE CORRUGATED METAL PIPE (CMP) AND HDPE PIPE LF 2200 6.00 798 $4,788.00 56 BULKHEAD EXISTING STORM SEWER EA 2 75.00 5 $375.00 57 SALVAGE AND REINSTALL CONCRETE PIPE LF 14 22.00 $0.00 58 CLEAR AND GRUB LS 1 1100.00 1 $1,100.00 59 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 1000 0.01 $0.00 60 RESTRICTED TRENCH LF 282 10.00 $0.00 61 12" RCP STORM SEWER, CLASS 5 LF 1200 23.00 1309 $30,107.00 62 15" RCP STORM SEWER, CLASS 5 LF 560 24.00 451 $10,824.00 63 18" RCP STORM SEWER, CLASS 5 LF 1430 26.00 1420 $36,920.00 64 21" RCP STORM SEWER, CLASS 5 LF 535 30.00 530 $15,900.00 65 30" RCP STORM SEWER, CLASS 4 LF 300 47.80 294 $14,053.20 66 12" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 752.00 1 $752.00 67 18" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 1025.00 1 $1,025.00 68 CLASS III RANDOM RIPRAP CY 12 75.00 12 $900.00 69 2'X 3' CATCH BASIN EA 9 1112.00 9 $10,008.00 70 SHALLOW CATCH BASIN EA 3 1024.00 4 $4,096.00 71 6' DIA STORM SEWER CBMH, INC 2' SUMP, R-4342 CSTG EA 1 3825.00 1 $3,825.00 72 5' DIA STORM SEWER MH, INCL R -1642-B CSTG AND CONC ADJ RINGS EA 1 2769.00 1 $2,769.00 73 5' DIA STORM SEWER CBMH, INC R -3067-V, CSTG AND CONC ADJ RINGS EA 1 2629.00 1 $2,629.00 74 4' DIA STORM SEWER MH, INC 2' SUMP, R -1642-B CSTG EA 1 1928.00 1 $1,928.00 75 4' DIA STORM SEWER MH, INCL R -1642-B CSTG EA 3 1788.00 3 $5,364.00 76 4' DIA STORM SEWER CBMH, INC R -3067-V, CSTG AND CONC ADJ RINGS EA 27' 1788.00 28 $50,064.00 77 4' DIAMETER STRUCTURE OVERDEPTH LF 2 79.00 2.7 $213.30 78 CONSTRUCT MH OVER EXISTING PIPE EA 2 750.00 2 $1,500.00 79 CONNECT TO EXISTING STORM SEWER SERVICE EA 3 500.00 1 $500.00 80 CONNECT TO EXISTING CBMH EA 1 600.00 $0.00 Total PART 3 - STORM SEWER: $214,052.50 PART 3 - STORM SEWER: - Bid Amount Total - $221,054.00 PART 4 - SANITARY SEWER: 81 BYPASS PUMPING LS 1 3500.00 1 $3,500.00 82 REMOVE MANHOLE EA 13 150.00 13 $1,950.00 83 REMOVE LIFT STATION LS 1 5000.00 1 $5,000.00 84 REMOVE SANITARY SEWER PIPE LF 3510 0.01 3510 $35.10 85 REMOVE FORCEMAIN PIPE LF 2880 6.00 1767 $10,602.00 86 REMOVE SANITARY SEWER SERVICE PIPE LF 4050 1.00 2353 $2,353.00 87 BULKHEAD EXISTING SANITARY SEWER EA 1 75.00 $0.00 88 ABANDON MANHOLE EA 1 175.00 $0.00 89 CLEAR AND GRUB LS 1 1100.00 $0.00 90 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 1500 0.01 20 $0.20 91 4' DIAMETER SANITARY MANHOLES (10' DEEP) EA 12 1859.00 10 $18,590.00 92 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 17.8 78.00 28.5 $2,223.00 93 8" PVC SANITARY SEWER, SDR 35, 0'-10' DEEP LF 437 20.50 437 $8,958.50 94 8" PVC SANITARY SEWER, SDR 35, 10'-12' DEEP LF 849 22.50 849 $19,102.50 95 8" PVC SANITARY SEWER, SDR 35,12'-14' DEEP LF 1192 24.50 95 1287 $31,531.50 96 8" PVC SANITARY SEWER, SDR 35,14'-16' DEEP LF 585 26.50 585 $15,502.50 97 8" PVC SANITARY SEWER, SDR 35, 16'-18' DEEP LF 420 32.50 420 $13,650.00 98 8" PVC SANITARY SEWER, SDR 35,18'-20- DEEP LF 235 42.50 235 $9,987.50 99 CORE DRILL CONNECTION TO EXISTING MANHOLE EA 2 900.00 2 $1,800.00 100 CONNECT TO EXISTING SANITARY SEWER 8" VCP PIF EA 3 430.00 4 $1,720.00 101 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 3 2169.00 1 3 $6,507.00 102 8" DIP OUTSIDE DROP INLET PIPE LF 8.9 378.00 7.9 $2,986.20 103 8" DIP SANITARY SEWER LF 40 24.00 8 127 $3,048.00 104 CLOSED CIRCUIT TV INSPECTION LF 3758 0.70 3751 $2,625.70 105 8" X 4" PVC WYE, SDR 26 EA 123 39.00 106 $4,134.00 106 8" X 6" PVC WYE, SDR 26 EA 4 51.00 4 $204.00 107 8" X 8" PVC WYE, SDR 26 EA 1 105.00 1 $105.00 108 RECONSTRUCT INVERT EA 2 300.00 2 $600.00 53202103R EO 1 OFina 1. xis Total Work Completed To Date $1,616,277.09 53202103REOI Win al.xis Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 109 4" PVC, SDR 26 SERVICE PIPE LF 4000 12.00 2291 $27,492.00 110 6" PVC, SDR 26 SERVICE PIPE LF 70 13.00 149 $1,937.00 111 4" PVC, SDR 26 RISER PIPE LF 150 12.00 353 $4,236.00 112 6" PVC, SDR 26 RISER PIPE LF 10 13.00 13 $169.00 113 CONNECT TO EXISTING SEWER SERVICE EA 125 155.00 99 $15,345.00 114 INSULATION, 3" THICK SY 7 13.50 4 $54.00 Total PART 4 - SANITARY SEWER: $215,948.70 PART 4 - SANITARY SEWER: - Bid Amount Total - $245,848.80 PART 5 - WATER MAIN: 115 REMOVE HYDRANT EA 7 275.00 8 $2,200.00 116 REMOVE GATE VALVE AND BOX EA 7 100.00 8 $800.00 117 REMOVE WATER MAIN LF 6000 5.00 4686 $23,430.00 118 WATER MAIN TRENCH LF 5575 8.00 5130 $41,040.00 119 WATER SERVICE TRENCH LF 4450 10.00 1403 $14,030.00 120 MECHANICAL TRENCH COMPACTION LF 10025 1.00 6533 $6,533.00 121 PIPE BEDDING LF 5575 2.00 6533 $13,066.00 122 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 2500 0.01 $0.00 123 BACK HOE WITH OPERATOR HR 10 150.00 $0.00 124 INSULATION, 3" THICK SY 7 4.50 7 $31.50 Total PART 5 - WATER MAIN: $101,130.50 PART 5 - WATER MAIN: - Bid Amount Total - $144,456.50 PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: 125 MOBILIZATION LS 1 500.00 1 $500.00 126 SEEDING AC 0.1 5100.00 0.33 0.33 $1,683.00 127 COMMON EXCAVATION (EV) CY 25 15.00 $0.00 128 15" RCP CULVERT, CLASS 5 LF 40 26.00 $0.00 129 15" RCP FLARED END SECTION, INCL TRASH GUARD EA 2 621.00 $0.00 130 AGGREGATE BASE, CLASS 5 TN 80 11.00 $0.00 131 BITUMINOUS MATERIAL FOR TACK COAT GAL 20 1.50 20 $30.00 132 BITUMINOUS BASE COURSE TYPE 31 TN 45 36.00 73.5 $2,646.00 133 BITUMINOUS WEAR COURSE TYPE 41 TN 33 38.50 65 $2,502.50 Total PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: $7,361.50 PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: - Bid Amount Total - $7,467.50 ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: 134 MOBILIZATION LS 1 2000.00 1 $2,000.00 135 CLEAR AND GRUB TREE 15 200.00 9 $1,800.00 136 WOOD FIBER BLANKET SY 400 3.10 1085 1560 $4,836.00 137 REMOVE STORM SEWER PIPE LF 60 10.00 68 $680.00 138 REMOVE CONCRETE SLAB AND HEADWALL LS 1 700.00 $0.00 139 REMOVE AND REPLACE FENCE LF 50 7.00 90 $630.00 140 COMMON EXCAVATION LS 1 1000.00 1 $1,000.00 141 COMMON BORROW (LV) CY 30 3.00 $0.00 142 TOPSOIL BORROW (LV) CY 16 15.00 $0.00 143 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 71 4.00 $0.00 144 RESTRICTED TRENCH LF 71 15.00 71 $1,065.00 145 CONNECT TO EXISTING STORM MANHOLE EA 1 750.00 1 $750.00 146 18" HDPE STORM SEWER LF 53 33.00 69 $2,277.00 147 18" RCP STORM SEWER, CLASS 5 LF 8 40.00 18 $720.00 148 18" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 1064.00 1 $1,064.00 149 CLASS III GROUTED RIPRAP CY 18 90.00 18 $1,620.00 150 4' DIA STORM SEWER MH. INCL R -1642-B CSTG AND CONC ADJ RINGS EA 1 1908.00 1 $1,908.00 Total ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: $20,350.00 ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: - Bid Amount Total - $17,980.00 Total PART 1 - STREETS: $935,844.39 Total PART 2 - ALLEY IMPROVEMENTS: $121,589.50 Total PART 3 - STORM SEWER: $214,052.50 Total PART 4 - SANITARY SEWER: $215,948.70 Total PART 5 - WATER MAIN: $101,130.50 Total PART 6 - WARMING HOUSE DRIVE AND PARKING AREA: $7,361.50 Total ALTERNATE NO. 1 - NATURE AREA DRAINAGE IMPROVEMENTS: $20,350.00 Total Work Completed To Date $1,616,277.09 53202103REOI Win al.xis PROJECT PAYMENT STATUS OWNER CITY OF LAUDERDALE BRA FILE NO. 532-02-103 CONTRACTOR S M HENTGES AND SONS INC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Pavment Retainaae Combleted 1 04/01/2003 05/02/03 73,546.48 3,870.87 77,417.35 2 05/03/2003 06/04/03 228,495.02 15,896.92 317,938.42 3 06/05/2003 06/30/03 418,279.15 37,911.61 758,232.26 4 07/01/2003 08/04/03 403,763.50 59,162.32 1,183,246.47 5 08/05/2003 09/04/03 232,683.70 71,408.83 1,428,176.68 6 09/05/2003 10/07/03 50,556.67 74,069.71 1,481,394.23 7 10/08/2003 11/03/03 5,133.99 74,339.92 1,486,798.43 8 11/04/2003 04/09/04 27,184.16 75,770.67 1,515,413.34 9 04/10/2004 07/13/04 129,628.67 32,025.95 1,601,297.29 10 AND FINAL 07/14/2004 11/10/04 47,005.75 1,616,277.09 Material on Hand Total Payment to Date $1,616,277.09 Original Contract $1,696,724.39 Retainage Pay No. 10 AND FINAL - Chan e Orders Total Amount Earned $1,616,277.09 Revised Contract $1,696,724.39 53202103 REQ10FinalAs RESOLUTION NO. 121404B THE CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING FINAL CONTRACT ACCEPTANCE OF THE 2003 STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City on May 2003, S.M. Hentges and Sons, Inc. of Jordan, Minnesota has satisfactorily completed the improvement of Walnut Street between Roselawn Avenue and Larpenteur Avenue, Malvern Street between Roselawn Avenue and Larpenteur Avenue, Summer Street between State Trunk Highway 280 and Eustis Street, Spring Street between State Trunk Highway 280 and Eustis Street, and Ione Street between State Trunk Highway 280 and Eustis Street by conducting street reconstruction, sanitary sewer improvements and replacement, water main replacement, storm sewer system improvements, and alley improvements in accordance with such contract, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA, that the work completed under said contract is hereby accepted and approved; and, BE IT FURTHER RESOLVED: That the City Administrator and the Mayor are hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full; and BE IT FURTHER RESOLVED: That the warranty period specified in the contract shall commence on December 14, 2004. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale this 14th day of December, 2004. (ATTEST) (SEAL) Jeff Dains, Mayor Rick Getschow, City Administrator Lauderdale City Council Memorandum Council Meeting Date: December 14, 2004 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Resolution 121404C: A Resolution Amending the Joint and Cooperative Agreement with the Mississippi Watershed Management Organization BACKGROUND: In January of 1997, the City of Lauderdale joined with the City's of Saint Anthony, Falcon Heights, Saint Paul, and Minneapolis through a Joint Power's Cooperative Agreement (JCA) to form the Middle Mississippi River Watershed Management Organization (MMRWMO). The MMRWMO, now renamed the Mississippi Watershed Management Organization (MWMO), covers most property south of Larpenteur Avenue in the City of Lauderdale. The JCA that was created in 1997 was first amended in June of 2000 as a result of boundary alterations and agreements with the then newly -formed Capitol Region Watershed District (CRWD). The agreement was then amended once again in 2002 for the purpose of providing the organization with property tax levy authority, which covered the entire watershed. This went into effect for the first time with the certification of the 2002 property taxes payable in 2003. This JCA amendment for consideration at this meeting updates language related to optional member contributions that are made to the watershed organization as an alternative to levy dollars. In reality, the contributions may never be requested or needed, and if they were, Lauderdale's annual optional contribution would be less than $500. Council member Gill -Gerbig, the Lauderdale MWMO Commissioner, can address the amendments to the JPA at the Council meeting. ENCLOSURES: 1. MWMO October 27, 2004 Memorandum 2. January 2005 Draft of the Joint and Cooperative Agreement for the Mississippi Watershed Management Organization 3. Resolution 121404C: A Resolution Approving the Mississippi Watershed Management Organization Joint and Cooperative Agreement Changes COUNCIL ACTION REQUESTED: Motion to adopt Resolution 121404C: A Resolution Approving the Middle Mississippi River Watershed Management Organization Joint and Cooperative Agreement changes. MISSISSIPPI WATERSHED MANAGEMENT O 250 SOUTH 4T0 STREET, ROOM 414, MINNEAPOLIS, PHONE: (612) 673-2698 FAX: (612) 673-2635 MEMORANDUM DATE: October 27, 2004 TO: Mr Rick Getschow, City Administrator, City of Lauderdale FROM: Douglas Snyder, Executive Director / Administrator RGANIZATION MN 55415 RE: Amendment to the MWMO Joint and Cooperative Agreement The Middle Mississippi River Watershed Management Organization (DBA Mississippi Watershed Management Organization / MWMO) last reviewed the current Joint and Cooperative Agreement (Agreement) in 2001 and adopted it in January 2002. In 2002, the MWMO certified its first general levy and hired full-time staff to implement its projects and programs. In early 2004, watershed staff reviewed the Agreement to ensure the articles in the document were still relevant and consist with the goal, projects, and program of the watershed. The primary change that is proposed deals with language in Article V, Operating Budget, of the Agreement regarding member contributions to the operating budget. The MWMO ceased requesting these funds once the general levy was in place. The revised language makes these contributions optional. The new language describes the budgeting process for the ad valorum levy. Attached are two documents 1) the draft Agreement and 2) an explanation for the proposed changes. Please review and provide your comments on the amendment to: Douglas Snyder, Executive Director / Administrator Mississippi Watershed Management Organization Room 414 250S4 th Street Minneapolis, MN 55415-1373 The MWMO would like to adopt the amended Agreement in January of 2005. Per the existing Agreement, no amendment to the Agreement shall be effective until the Council of each of the MWMO members ratifies the amendment to the Agreement. We look forward to receiving your comments and will use them to create an Agreement that meets the needs of our members as well as the needs of the MWMO. Thank you for your participation in the MWMO. MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION 250 SOUTH 4" STREET, Room 414, MINNEAPOLIS, MN 55415 PHONE: (612) 673-2698 FAX: (612) 673-2635 Comments regarding the Amendment of the Joint and Cooperative Agreement Title Page: New date reflecting approved amendment. Table of Contents: Changes do to changes in pagination of document and Article title Page 2, Lines 8-9: Changes made to reflect this revision replaces all prior Agreements Page3, Lines 26-28: Changed for clarification purposes. Page 4, Lines 9-13: The budget gives a broader, more accurate description of the MWMO's activities which include the operating/administrative budget as well as a project, programs, maintenance, etc. Page 6, Lines 2-3: Reflects the change MN Statutes. Page 10, Lines 7-14: The language provides the authorization of certifying a budget under the Metropolitan Surface Water Management Act, MS 103B. This is the key change to the Agreement because, with rare exception, it is how the MWMO will raise its funds. Page 11, Lines 2-25: The new language sets the budget process and maintains a limit of $20,000 for operating budget. The operating budget is will be a optional funding source. Page 12, Lines 6, 13-15: The proposed language makes Subdivisions 3 and 4 consistent with Article V, Subdivision 1. Page 13, Line 3: Article VI is about capital projects. The title change better reflects the content. Page 14, Linesl-21: The stricken language is now a part of Article V, Subdivision 1. Page 15, Lines 1, 10, 14: Corrections to Subdivision numbering. Page 19, Line 9: Proposed effective date of amended Agreement. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 CLL -247575v2 WE405-1 Joint and Cooperative Agreement for the Mississippi Watershed Management Organization City of Minneapolis City of St. Paul City of St. Anthony City of Lauderdale Minneapolis Park and Recreation Board 2 4 10 11 12 13 CLL -247575v2 WE405-1 This Page Intentionally Left Blank I Table of Contents Membership Article I Legal Purpose Article II Definitions Article III Board of Commissioners Article IV Powers and Duties of the Board of Commissioners Article V 9pefatingBudget and Financial Matters Article VI Capital Budg A roiects Article VII Duration Article VIII Dissolution Article IX Amendments Article X Effective Date Member Authorization Legal Description Watershed Boundaries CLL -247575v2 WE405-1 Page 1 2 3 5 7 11 13 4-615 4416 X17 4-918 W19 Appendix A Appendix B 1 2 3 4 5 6 7 8 9 10 11 12 13 This Page Intentionally Left Blank CLL -247575v2 WE405-1 1 Membership 2 This Agreement entered into as of the date of execution by and among the following: 3 Cities of 4 Lauderdale 5 Minneapolis 6 St. Anthony 7 Saint Paul 8 and the Minneapolis Park and Recreation Board for the establishment of a Watershed Management 9 Organization. The aforementioned cities and the Minneapolis Park and Recreation Board shall 10 hereinafter be referred to as Members. 11 12 WHEREAS, the Members have authority pursuant to Minnesota Statutes, Section 471.59 to jointly 13 and cooperatively by agreement exercise powers common to the contracting bodies pursuant to 14 Minnesota Statutes, Section 103B.201 to 103B.251 and 15 16 WHEREAS, the Members desire to plan a comprehensive water management program in 17 accordance with Minnesota Statutes, Sections 103B.201 to 103B.251; 18 19 NOW THEREFORE, the parties to this Agreement do mutually agree as follows: CLL -247575v2 1 WE405-1 i Article I 3 Legal Purpose 4 The purpose of this Joint and Cooperative Agreement for the Mississippi Watershed Management 5 Organization is to replace the Joint Powers Agreement for the Middle Mississippi River 6 Watershed Management Organization executed in 1 °4�R1985, the Joint and Cooperative 7 Agreement for the Middle Mississippi River Watershed Management Organization of January 8 1997.1997, and the Joint and Cooperative Agreement for the Mississippi Watershed 9 Management Organization of January 2002. 10 11 The purpose of the Mississippi Watershed Management Organization, as provided for in this 12 Agreement, is to provide for the wise, long-term management of water and associated land 13 resources within the watershed through implementation measures that realize multiple 14 objectives, respect ecosystem principles, and cultural and historical community values. The 15 Mississippi Watershed Management Organization seeks to: (a) protect, enhance, and restore the 16 quality and quantity of surface and ground water resources within the Mississippi Watershed 17 Management Organization jurisdiction; (b) protect, preserve, and use natural surface and ground 18 water storage and retention systems; (c) efficiently utilize public capital expenditures needed to 19 correct and control flooding and water quality problems; (d) identify and plan for means to use 20 protect and improve surface and ground water quality; (e) establish more uniform local policies and 21 official controls for surface and ground water management; (f) promote ground water recharge; (g) 22 protect and enhance fish and wildlife habitat and water recreation facilities; (h) secure the other 23 benefits associated with the proper management of surface and ground water; and (i) promote and 24 encourage cooperation among Members and among other organizations in coordinating local 25 comprehensive water management programs. 26 27 A legal description and map of the boundaries of the Mississippi Watershed Management 28 Organization are included pursuant to. Minnesota Rules 84010.0030, Subpart 1.13 in Appendix A 29 and B respectively of this Agreement. CLL -247575v2 2 WE405-1 i Article II 2 3 Definitions 4 5 For the purpose of this Agreement, the terms used herein shall have the meanings defined in this 6 article. 7 8 Subdivision 1: "Organization" is the Mississippi Watershed Management Organization. 9 10 Subdivision 2: "Commission" shall mean the governing body of the Organization and shall consist 11 of a Commissioner or Alternate from each of its Members. 12 13 Subdivision 3: "Commissioner" shall mean any person appointed to the Commission by each 14 Members governing body, or in -the Commissioner's absence, the Alternate. 15 16 Subdivision 4: "Alternate" shall mean any person appointed to the Commission by each Member's 17 governing body to represent the Member in the absence of the Commissioner. 18 19 Subdivision 5: "Council" shall mean the governing body of a Member. In the case of 20 municipalities, this shall be the elected officials responsible for governing the city and for 21 Minneapolis Park & Recreation Board, its Board of Commissioners. 22 23 Subdivision 6: "Member" or 'Member Community' shall mean any city, county, or special purpose 24 government entity within the watershed that enters into this Agreement. 25 26 Subdivision 7: "Agreement" shall mean the "Tort -ani -Coop led -by -the 27 member- eouneils e-reating and the —establishing —the --Mississippi Watershed Management 28 Organiz tierrthis Agreement. 29 30 Subdivision 8: "Plan" shall mean the Watershed Management Plan adopted by the Mississippi 31 Watershed Management Organization. 32 CLL -247575v2 3 AAT405-1 i Subdivision 9: "Watershed" means the area contained within a line drawn around the 2 extremities of all terrain whose surface drainage is tributary to the Mississippi River and within 3 the mapped areas reasonably demonstrated on the map identified as Appendix B, as defined within 4 the legal description identified in Appendix A. 5 6 Subdivision 10: "Act" is defined as the Metropolitan Surface Water Management Act as found in 7 Minnesota Statutes, Sections 103B.201 to 10313.251. 8 9 Subdivision 11: ens—ineurfed by the to .Budget" means a statement of the expected income and expenses of the 11 Organization for each Year. The Commission may divide the Budget into an Operating 12 Budget covering planning, administration, programs and maintenance, and a Capital Budget 13 covering Capital Improvement Projects. 14 15 Subdivision 12: "Capital Improvement Project" shall mean a physical improvement project other 16 than routine maintenance within the Watershed Management Organization boundaries. 17 18 Subdivision 13: "Majority" shall be defined as greater than half of the quorum. 19 20 Subdivision 14: "Subwatershed" a smaller geographic section of a larger watershed unit with a 21 drainage area whose boundaries include all the land area draining to a point. 22 23 Subdivision 15: "Year" shall mean from January 1 to December 31. 24 25 Subdivision 16: "Quorum" shall mean the number of Commissioners or Alternates required to be 26 present for business to be legally transacted. This number shall be any number which is greater than 27 half of the Members. Any number less than a quorum may adjourn a scheduled meeting. CLL -247575v2 4 WE405-1 1 Article III 2 Board of Commissioners 3 Subdivision 1: The governing body of the Organization shall be its Commission which shall consist 4 of five (5) voting Commissioners. Each Commissioner shall have one vote. All appointments 5 to the Commission shall be in accordance with Minnesota Statutes 103B.227. The Board of Water 6 and Soil Resources shall be notified of all appointments and vacancies of the Commission within 30 7 days. All vacancies shall be filled within ninety (90) days after they occur. Notices of all 8 vacancies and appointments shall be published in a legal publication of the Members 9 community appointing the Commissioner at least fifteen (15) days prior to the appointment. to Vacancies shall be filled for the remainder of the term by the Council who appointed or had 11 the right to appoint the Commissioner. The Council of each Member shall appoint one (1) 12 Commissioner to represent the Member to the Commission. Each Commissioner shall serve 13 until his or her successor is appointed. 14 15 Subdivision 2: A Commissioner may not be removed from the Commission except for just cause 16 by the Council that made the appointment. 17 18 Subdivision 3: Member Councils may select and appoint alternates to the Commission in the same 19 manner as Commissioners. In the absence of a Member's Commissioner, the designated Alternate 20 may vote and act in the Commissioner's place. The Alternate shall serve a term concurrent with 21 the Member's Commissioner. 22 23 Subdivision 4: Each Member's Council shall, within thirty (30) days of appointment, file with the 24 Secretary of the Commission a record of the appointment of its Commissioner and 25 Alternate. The Commission shall notify the Board of Water and Soil Resources of Member 26 appointments and vacancies within thirty (30) days after receiving notice from the Member. 27 28 Subdivision 5: The Council of each Member shall determine the eligibility and qualifications of its 29 Commissioner and Alternate. However, the terms of each Commissioner shall be as established by 30 this Agreement. 31 CLL -247575v2 5 wE405-1 I Subdivision 6: Regular meetings shall be held by the Commission periodically at the time and place 2 determined by the Commission pursuant to open meeting law, Minnesota State Statutes -474—.7-0-5-., 3 Chanter 13D. 4 5 Subdivision 7: At the first meeting of the Commission each year and each calendar year 6 thereafter, staff will confer with Commissioners and recommend officers for the various positions 7 on the Commission. At the first meeting of the Commission and each calendar year thereafter, the 8 Commission shall elect from its Members a chairperson, a vice chairperson, a treasurer, a 9 secretary, and such other officers as it deems necessary to conduct its meetings and affairs. 10 11 Subdivision 8: The Commission shall adopt those bylaws and procedures necessary for the conduct 12 of its meetings. Such rules may be amended at either a regular or special meeting of the 13 Commission provided that a ten (10) day prior notice of the proposed amendment has been 14 furnished to each Commissioner and Alternate to whom notice of meetings is required to be sent. 15 16 Subdivision 9: The Commission may create such committees, task forces or working groups as 17 needed to accomplish its mission. 18 19 Subdivision 10: Commissioners shall serve without compensation from the Organization, but this 20 shall not prevent a Member's Council from providing compensation for its Commissioner for 21 serving on the Commission, if such compensation is authorized by such governmental unit and 22 by law. 23 CLL -247575v2 6 WE405-1 1 Article IV OA 3 Powers and Duties of the Board of Commissioners 4 5 Subdivision 1: The Commission shall employ such persons, as it deems necessary to accomplish its 6 duties and powers. The Commission may hire staff on a full time, part time or consulting basis. The 7 Commission may also incur expenses and expenditures necessary and incidental to the 8 effectuation and/or implementation of its purposes and powers. 9 10 Subdivision 2: In order for the Commission to conduct business, a quorum must be present. 11 Decisions by the Commission require a majority vote of the quorum present. 12 13 Subdivision 3: The Commission shall have an established Citizen Advisory Committee and .14 Technical Advisory Committee to provide input and to serve in an advisory role. 15 16 Subdivision 4: The Commission shall review and approve a Local Water Management Plan for each 17 of its Member Communities as established under Minnesota Statutes, Chapter 10313. Approval of 18 the plan shall require no more than a majority vote. 19 20 Subdivision 5: The Commission may acquire, operate, construct, and maintain capital improvement 21 projects delineated in the Watershed Management Organization Watershed Management Plan 22 for the protection, enhancement, and improvement of the watershed. 23 24 Subdivision 6: The Commission shall make a reasonable attempt to assess the compatibility of 25 proposed capital improvement projects with other existing policies, programs, and projects within 26 the MWMO and across its boundaries. In particular, compatibility with neighborhood association 27 and community council plans in the project area should be considered. An informal review should 28 occur at least two months before the capital improvement project proposal is approved in the 29 MWMO budget. CLL -247575v2 7 WE405-1 1 Subdivision 7: The Commission shall develop a comprehensive Watershed Management 2 Organization Watershed Management Plan to meet the requirements of Minnesota Statutes, Chapter 3 103B. The plan shall establish comprehensive goals and policies for the protection, enhancement, 4 and improvement of the watershed, and shall establish specific implementation strategies to realize 5 these goals and policies. 6 7 Subdivision 8: The Commission shall have the power to. contract with any governmental unit, 8 private or nonprofit association to accomplish the purposes for which it is organized. 9 10 Subdivision 9: The Commission has the authority to apply for, accept, and use grants, loans, money 11 or other property from the United States, the State of Minnesota, a unit of government or any person 12 or entity for the Organization. The Organization may use and dispose of such money or property for 13 any expenses/fees, policies, goals, capital improvement projects, or any use the Organization deems 14 necessary to pursue its goals and policies. 15 16 Subdivision 10: The Commission may establish and maintain devices for acquiring and recording 17 hydrologic and water quality data within the watershed. 18 19 Subdivision 11: The Commission may contract for, or purchase such insurance, as they deem 20 necessary for the protection of the Commission. 21 22 Subdivision 12: The Commission shall have the authority to invite governmental entities within the 23 area of the watershed to join the Organization. Furthermore, any governmental entities within the 24 area of the watershed may petition for membership in the Organization. The addition of new 25 Members shall require a majority vote of the Commission and appropriate resolution by current 26 Member Councils. The effective date shall be the date of filing by the last Council resolution 27 approving the addition. As Members are added to the Organization, there shall be created one 28 voting Commissioner. Furthermore, as each new Member is added, the cost shares of the operating 29 budget (Article V, Subdivision 3) will be reassessed. CLL -247575v2 8 WE405-1 Y 1 Subdivision 13: The Commission has the authority to contract for the space, equipment, and 2 supplies to carry on its activities either with an individual Member or elsewhere. 3 4 Subdivision 14: The Commission may investigate on its own initiative or upon petition of any 5 Member, complaints relating to the pollution of surface or ground water in the watershed. Upon a 6 finding that the watershed is being polluted, the Commission may take appropriate action to 7 alleviate the pollution including recommending enforcement and other regulatory actions to the 8 appropriate jurisdiction. 9 10 Subdivision 15: Commissioners and staff may enter upon lands within or without the watershed to 11 make surveys and investigations to accomplish the purposes, goals and policies of the Organization. 12 Such entrance shall occur after obtaining a duly executed search warrant, with permission of the 13 property owner, or when a search warrant for access to the property is not required. The 14 Commission shall be liable for actual damages resulting therefrom, subject to the limitations of 15 Minnesota Statues Section 466.01, et. seq. Every person who claims damages shall serve the Chair 16 or Secretary of the Commission with a notice of claim as required by Minnesota Statutes, Chapter 17 466.05. 18 19 Subdivision 16: The Commission. may vote to provide legal and technical assistance in connection 20 with litigation or other proceedings between one or more of its Members and any other political 21 subdivision, commission, board or agency relating to the planning or construction of capital 22 improvement projects approved by the Organization. 23 24 Subdivision 17: The Commission shall at least every 2 years solicit interest proposals for 25 professional or technical consultant services before retaining the services of a consultant or 26 extending annual service agreements. 27 28 Subdivision 18: The Commission may designate one or more national or state bank or trust 29 companies authorized by Chapters 118 or 427 of Minnesota Statutes to receive deposits of public 30 moneys to act as depositories for the Organization's funds. No funds may be disbursed without the 31 signature of the Chair and the Treasurer. The Treasurer shall be required to file with the Secretary CLL -247575v2 9 WE405-1 1 of the Commission a bond in the sum of at least $10,000 or such higher amount as shall be 2 determined by the Commission. The Commission shall pay the premium on said bond. 3 4 Subdivision 19: The Commission may exercise all other powers necessary and incidental to the 5 implementation or the purposes and powers set north herein. 6 7 Subdivision 20• The Commission shall have the authority to adopt a budget, to decide on the s total amount necessary to be raised from ad valorem taxes to meet the budget and to certifyits 9 budget to the county auditor of each county having territory within the watershed. Taxes to may be levied for any purpose authorized by the Act in accordance with procedures specified 11 in the Act, and subject only to the limitations set forth in the Act and this Agreement. The 12 Commission shall also have the authority to certify for payment by the counties all or any part 13 of the cost of a capital improvement contained in the capital improvement program of the 14 Plan, in accordance with Minnesota Statutes. Section 103B.251. CLL -247575v2 10 WE405-1 1 Article V 2 OpeFat udget and Financial Matters 3 4 Subdivision 1: The Commission shall adopt an aperatingpronosed budget will be presented to the 5 Commission at its May meeting. All capital improvement project and program proposals 6 must be submitted to staff before May 1. After approval by the Commission, and before June 7 1, the proposed budget will be forwarded to all Members, the Citizens Advisory Committee 8 and additional parties as directed by the Commission. The Commission shall hold at least one 9 public hearing on the proposed budget prior to adoption of the final budget. At least 30 days' 10 notice to Members and such other public notice as is directed by the Commission shall be 11 given prior to the hearing. The Commission will hear all comments and objections to the 12 budget from any Member as well as comments from the public. The Commission may adopt 13 the budget as proposed or modify or amend the buds Modifications or amendments to the 14 original budget require a majority vote. The Commission shall adopt a budget for the ensuing 15 year and certify tax levies to the County on or before September 4-15 of each year. The budget 16 shall then be certified by the Secretary of the Commission on or before October 1 to the cleric of 17 each Ti ieiii )ers Member's Council together with a statement of the proportion of the budget to be 18 provided by each Members Couneil of eaeh Membefagreess to review the- cadge Th 19 !''.,,,,missio shall upon ,,otieo f.,;,,., a Meer Nover- er e 1�prier to >, 1, her „ bjeaiens to Vl 20 the budget. Sueh notiee shall be vffitten to the Commission's Seeretary and delivered by eeftified 21 mail to their prineipal business addfess. The Commission, upen notiee delivered by US Mail to all 22 Members and after a hearing, may modify or amend the budget. if ne objec4ions are submit4ed-to 23 the Commission, eae , if any. Each Member agrees to provide the funds required by the budget 24 any on or before February 1. Medifieations or- amendments -to- the -original eudget-r-eqUffe 25 The total contributions of Members for the operating budget shall not exceed 26 $20,000 annually. 27 28 Subdivision 2: The Commission has the duty to make a frill and complete financial accounting 29 report to each Member at least once annually. A certified public accountant shall perform 30 the audit of the Organization. The report shall include the approved budget; a reporting of 31 revenues; a reporting of expenditures; a financial audit report or section that includes a balance CLL -247575v2 I 1 WE405-1 s i sheet; a classification of revenues and expenditures; an analysis of changes in final balances; and 2 any additional statements considered necessary for full financial disclosure; and the status of all 3 Commission projects and work within the watershed; copies of said report shall be transmitted to 4 the clerk, or appropriate staff member of each Member's Council. 5 6 Subdivision 3: Member contributions to the operating budget ,=, will be determined on a 7 percentage basis of the geographic area of each Member's properties and jurisdictional boundaries s within the watershed, excluding properties owned by the Minneapolis Park and Recreation Board. 9 The Minneapolis Park and Recreation Board share shall be determined by that portion of property 10 owned by them. This assessment shall be allocated as follows: 11 Member Share Minneapolis 94.3% St. Anthony 3.3% Saint Paul 1.4% Minneapolis Park and Recreation Board 0.6% Lauderdale 0.4% 12 13 Subdivision 4: Projects or other necessary expenditures .,hthat cannot be accomplished 14 through the ad valorem tax levy, the capital budget and would exeeed the Bost of, or the operating 15 budget efassessed to Members under Article V, Subdivision 1, shall be addressed by mutual 16 agreement of the affected Members outside of this Agreement. CLL -247575v2 12 WE405-1 i Article VI 2 3 Capital BudgetProiects 4 5 Subdivision 1: The Members recognize that on-going capital expenditures will be required to solve 6 some of the water resource problems within the watershed. For the purposes of this Agreement, 7 capital improvement projects are those determined necessary to implement the Organization's 8 Capital Improvement Program. 9 10 Subdivision 2: Capital Projects will be financed over the entire watershed. 11 12 Subdivision 3: In order to finance an approved capital improvement project, the Commission may 13 levy an ad valorem tax against the entire watershed. 14 15 Subdivision 4: Approval of capital improvement projects shall require a majority vote of the 16 quorum present and other such bodies as required by law. Capital improvement projects shall be 17 financed in accordance with Minnesota Statutes, 103B and 103D. 18 19 Subdivision 5: The Commission shall have the authority to prepare and adopt a Capital 20 Improvement Program as defined in Minnesota Statutes 10313.205 Subdivision 3 as part of the 21 Watershed Management Plan. The Capital Improvement Program shall set forth the schedule of 22 capital projects identified in the Watershed Management Plan as well as designating Members for 23 participation in each project and estimating the total costs for such projects. Projects not identified 24 in the Watershed Management Organization Watershed Management Plan shall not be included in 25 the Capital Improvement Program until and unless the Watershed Management Organization 26 Watershed Management Plan is amended to include such projects. Implementation of the Capital 27 Improvement Program will begin upon adoption of the Watershed Management Organization 28 Watershed Management Plan subject to the availability of funding. 29 30 Subdivision 6: All capital improvement projects need to be listed in the Watershed Management 31 Plan. 32 CLL -247575v2 13 'WE405-1 1 Subdivision 7: 2 to staff before May 1 so that the proposed eapital budget ean be submit4ed to the Commissionefs 3 during the .1.1.ay Commission meeting. All WN10 eapital improveme.n., projeet proposals for 4 ff < ,,�. 5 1+Ibd, se pr -es t4ation of this propose 6 eapital budget will be submitted to the Corwntssiieners. SubdivisionFunding for any and all 7 capital improvement projects may only occur if the project(s) is in the approved capital budget. 8 9 Subdivision • Beginning- - Management 1 Ni Memberii their review. The Couneil of eaeh Membel- 111".Y —.ew and eonnnent on the budget. The 12 Commission shall upon notiee from any - 13 budget. Sueh notiee shall be vffitten te the Corfmiissior�s Seeretary and- delivered by eertified' 14 to their- prineipal bust.n.ess address. The Go pen notiee delivered by US Mail t 15 Membefs and after a hea-ring, may dify or amend the budget. The MN4R-AIN40 Commission sh •aeeor-danee with Minnesota• •. d 20 the County, Counties or the elerk or appropriate staff member- of eaeh Members Couneil togethef 21 with __ stat_______+ f the pa "1 - vu'^" ---f the _1.,,dget+� �' $: If the Organization v = 22 is responsible for the planning, design, acquisition, relocation, or construction of an approved 23 capital project on behalf of a Member, each Member having a financial obligation therefore, shall 24 also provide to the Organization the funds required by the budget from that member on or before 25 February 1. 26 27 If the Member is responsible for the completion of the capital project, the Organization's approved 28 share of the project cost coming from its tax levy will be reimbursed to the member from actual tax 29 revenues received in a manner agreed to. The Member being reimbursed for project costs by the 30 Organization- shall agree to be responsible for providing any requested documentation of costs 31 requested by the Organization or its auditors. CLL -247575v2 14 WE405-1 d 20 the County, Counties or the elerk or appropriate staff member- of eaeh Members Couneil togethef 21 with __ stat_______+ f the pa "1 - vu'^" ---f the _1.,,dget+� �' $: If the Organization v = 22 is responsible for the planning, design, acquisition, relocation, or construction of an approved 23 capital project on behalf of a Member, each Member having a financial obligation therefore, shall 24 also provide to the Organization the funds required by the budget from that member on or before 25 February 1. 26 27 If the Member is responsible for the completion of the capital project, the Organization's approved 28 share of the project cost coming from its tax levy will be reimbursed to the member from actual tax 29 revenues received in a manner agreed to. The Member being reimbursed for project costs by the 30 Organization- shall agree to be responsible for providing any requested documentation of costs 31 requested by the Organization or its auditors. CLL -247575v2 14 WE405-1 I Subdivision 449: Projects will be funded in the watershed on the basis of potential merit to all the 2 Members and according to the criteria established in the MWMO Watershed Management Plan. 3 Annually a review shall take place showing how much each Member has contributed to the 4 watershed levy and how much each Member has benefited from projects undertaken in their 5 jurisdiction. Funds generated through the annual levy in the cities of St. Anthony, St. Paul, and 6 Lauderdale, will be made available to that member community if capital improvement projects have 7 been designated in the MWMO Watershed Management Plan and approved in the MWMO capital s budget. 9 10 Subdivision 4210: If a member has a capital improvement project designated for a future year, all 11 generated funds collected as part of an approved capital budget for said project may be held in an 12 account and designated for the project per MN Statute 10313.241 Subd. 1. 13 14 Subdivision 111: If a member has no designated capital improvement projects, all generated funds 15 will be placed in a general account for use by those members with designated capital improvement 16 projects. 17 CLL -247575v2 15 WE405-1 1 Article VII 2 3 Duration 4 5 Each Member agrees to be bound by the terms of this Agreement until January 1, 2010, and it may 6 be continued thereafter upon the agreement of all Members. CLL -247575v2 16 NVE405-1 1 Article VIII 2 3 Dissolution 4 5 Any Member may petition the Commission to dissolve the Organization. Upon thirty days advance 6 written notice to each Member, the Commission shall hold a hearing to consider dissolution 7 of the Organization. If a majority of the Commission votes in favor of dissolution; the 8 Commission shall submit a resolution for dissolution of the Organization for consideration by each 9 Member's Council, the board of each affected County and the Minnesota Board of Water and Soil 10 Resources. Each governmental unit shall have 90 days in which to consider dissolution of the 11 Organization. If, within 90 days of the date the notice was given, a majority of Members' Councils 12 has ratified said resolution; then the Organization shall be dissolved and this Agreement shall be 13 terminated. 14 15 Upon dissolution, the Organization shall complete all work in progress and dispose of all personal 16 property. All property of the Organization shall be sold and the proceeds thereof, together with 17 moneys on hand, shall be distributed to the eligible Members of the Commission as follows: assets 18 derived from contributions to the operating budget shall be apportioned and distributed to each 19 Member in the percentage by which the Member contributed to the Organization under the last 20 annual budget; assets derived from the Capital Improvement Budget shall be apportioned and 21 distributed on an asset by asset basis to each Member in the percentage by which the Member 22 contributed to the specific asset. CLL -2475751,2 17 WE405-1 1 2 3 4 5 6 7 8 9 10 Article IX Amendments Any Member may recommend to the Commission amendments to this Agreement. Upon a majority vote, amendments to this Agreement shall be forwarded by the Commission to its Members' Councils. No amendment shall be effective until the amendment has been ratified by the Council of each Member. The effective date of any amendment shall be the date on which the last Member's Council ratifies the amendment and is filed with the Secretary of the Commission. CLL -247575v2 WE405-1 18 1 Article X 2 3 Effective Date 4 5 This Agreement shall be adopted upon ratification by the Council of each Member and the 6 execution of the Agreement by each Member. Upon voting to ratify the Agreement, the clerk of the 7 Council of the ratifying Member shall file a certified copy of the resolution of the ratification with s the Clerk of the City of Minneapolis. The effective date of the Agreement shall be the later of 9 January 1, 499-72005; or the date on which the last Member to ratify files its resolution of 10 ratification. Upon adoption of this Agreement, the Minneapolis City Clerk shall supply to each 11 Member and the Board of Water and Soil Resources a copy of the Members' ratification 12 resolutions and a copy of the signed Agreement. 13 14 IN WITNESS WHEREOF, the undersigned Members, by action of their Councils, have caused this 15 agreement to be executed in accordance with the authority of Minnesota Statutes Sections 10313.211 16 and 471.59. CLL -247575v2 19 NVE405-1 1 2 3 4 5 6 7 8 9 10 11 12 13 This Page Intentionally Left Blank CLL -247575v2 20 WE405-1 1 2 3 4 5 By: 6 Mayor 7 8 9 Attest: to City Administrator City of Lauderdale Dated: Dated: 20 20 CLL -247575v2 21 WE405-1 4 5 6 10 11 12 13 This Page Intentionally Left Blank CLL -247575v2 22 WE405-1 1 2 3 4 5 By: 6 Mayor 7 8 9 Attest: 10 City Clerk 11 12 13 Countersigned: 14 Finance Officer 15 16 Approved as to Form 17 18 By: 19 Assistant City Attorney City of Minneapolis Dated: Dated: W 20 Dated: , 20 Dated: 20 CLL -247575v2 23 WE405-1 10 11 12 13 CLL -247575v2 WE405-1 This Page Intentionally Left Blank 24 1 2 3 4 By: 5 Mayor 6 7 Attest: s City Manager City of 5t. Anthony Dated: Dated: 20 20 CLL -247575v2 25 4ATE405-1 2 4 5 8 10 11 12 13 This Page Intentionally Left Blank CLL -247575v2 26 WE405-1 1 City of Saint Paul 2 3 4 By: Dated: 520 5 Mayor 6 7 Attest: Dated: 8 Director of Finance and Management Service 9 1 o Approved as to Form 11 12 By: Dated: 13 Assistant City Attorney 20 20 CLL -247575v2 27 WE405-1 2 4 7 10 11 12 13 This Page Intentionally Left Blank CLL -247575v2 28 WE405-1 I Minneapolis Park and Recreation Board 2 3 4 By: Dated: , 20 5 President MPRB 6 7 Attest: Dated: , 20 8 Assistant Superintenent for Administration 9 10 11 Approved as to Form, Legality, and Execution 12 13 By: Dated: _ , 20 14 MPRB Attorney 15 16 CLL -247575v2 29 WE405-1 This Page Intentionally Left Blank CLL -247575v2 WE405-1 Appendix A: Legal Description This Page Intentionally Left Blank CLL -247575v2 RTE405-1 This Page Intentionally Left Blank CLL -247575v2 WE405-1 Appendix B: Mississippi Watershed Management Organization Map This Page Intentionally Left Blank CLL -247575v2 WE405-1 RESOLUTION NO. 121404C THE CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION (MWMO) JOINT AND COOPERATIVE AGREEMENT CHANGES WHEREAS, the City of Lauderdale is a member of the Mississippi Watershed Management Organization (MWMO) and; WHEREAS, the purpose of the MWMO is to protect and enhance water quality resources within the watershed and; WHEREAS, the MWMO Board of Water Commissioners recently approved changes to the MWMO Joint and Cooperative Agreement Bylaws relating to member contributions to the operating budget, along with other related administrative and technical changes. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA that the Council approves the proposed changes to the Bylaws of the Mississippi Watershed Management Organization. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale on this 14th day of December, 2004 (ATTEST) (SEAL) Jeffrey E. Dains, Mayor Richard B. Getschow, City Administrator Lauderdale City Council Memorandum Council Meeting Date: December 14, 2004 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: 2005 Audit and Financial Services Agreement BACKGROUND: Attached is a copy of the proposed agreement for services from Abdo, Eick & Myers. This proposed agreement contains the same language as past agreements, except that extra time and cost needs to be given to the GASB 34 requirements. The 2004 fiscal year, which is covered in this agreement, is the first year for GASB 34 compliance. There is a separate engagement letter to convert the city financial statements to a GASB 34 compliant format. This special one-time GASB 34 extra cost is scheduled to be between $2,50043,500. The proposed agreement for regular audit and financial services has a not to exceed amount for services in 2005 of $9,750. This is a $2,250 increase from last year and is once again a result of the extra cost required to move the city toward GASB 34 compliance. This includes new costs associated with providing information that would assist the City in completing its first Management Discussion and Analysis report that is due in 2005. The financial services offered will also include the completion of the annual TIF report and the state auditor's report. ENCLOSURES: 2005 Proposed Financial and Audit Services Agreement COUNCIL ACTION REQUESTED: Authorize the City Administrator to enter into an agreement with Abdo, Eick & Myers for 2005 financial and audit services. ABDO SICK & MEyERS I'l.P Certij'icd Puhlic ,lecoutawas & Gmsulttutls Grandview Square 5201 Edon Avcnuc Suite 370 Edina, AIN 35x36 Honorable Mayor and City Council City of Lauderdale Lauderdale, Minnesota November 17, 2004 The City is required to implement the requirements of Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements - and Management Discussion and Analysis - for State and Local governments as of December 31, 2004. We will convert the financial statements from the current format to the new format based on your current chart of accounts. In order to complete the conversion we will address the following areas with your staff. • Any changes in classifications of existing funds (should some enterprise funds be classified as governmental or vice versa). • Any modification to existing capital asset policies or establishing a new policy. • Revenue assignments by program. The City will establish program revenue assignments for all revenue source codes • Depreciation schedules for governmental and business type activities. Depreciation by department will also be required for governmental activities. • Schedule of compensated absences by governmental and business type activities. A further breakdown by department will also be required for business type activities. • Deferred revenue separated by unavailable versus unearned. • Schedule of bonds and accrued interest on bonds separated by governmental and business type activities • Policy on amortization of bond issue costs. • Reconciliation of interfund balances between governmental and business type activities. • Any other area unique to the City. You are responsible for management decisions and functions, and for designating a competent employee to oversee the services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. None of the services can be relied on to detect errors, fraud or illegal acts that may exist. However, we will inform you of any material errors that come to our attention and any fraud or illegal acts that come to our attention, unless they are clearly inconsequential. In addition, we have no responsibility to identify and communicate significant deficiencies or material weaknesses in your internal control as part of this engagement. If, for any reason, we are unable to complete the conversion of your financial statements, we will not issue a report on such statements as a result of this engagement. We estimate that this project will take from 30 to 40 hours and will be billed at our standard hourly rates which range from $55 to $138 per hour. The fee estimate would be $2,500 to $3,500 based on the hours identified above. The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 952.11350090 • Fitz 952.335.3261 W%VW.nenupas.com City of Lauderdale November 17, 2004 Page Two We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants J&4J14 f W0&,eU Steven R. McDonald, CPA RESPONSE: This letter correctly sets forth the understanding of the City of Lauderdale. By: Title: Date: 952.1335.9090 • fhx 952.835.3261 r��ew.a�Ynu�p.�s.coin ABDO EICK& AIMRS LLP (krti%i�cL 1'�rGlic ,�1cro�cnt«rvs & Cor�srdim�ts Ciundview sgwue 5201 Eden Avemie Suite 370 Edina, 11\ 5:' 130 Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 Dear Honorable Mayor and City Council: November 17, 2004 We are pleased to confirm our understanding of the services we are to provide the City of Lauderdale for the year ended December 31, 2004. We will audit the financial statements if the governmental activities, the business -type activities, each major fund, and the aggregate reaming fund information, which collectively comprise the City's basic financial statements, of the City as of and for the year ended December 31, 2004. Also, the document we submit to you will include the following additional information that will be subjected to the auditing procedures applied in our audit if the financial statements. 1. Management's Discussion and Analysis 2. Combining Fund Statements Audit Objective The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. As part of our engagement, we may propose standard, adjusting or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of any proposed entries and the impact they have on the financial statements. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. 952.835.9090 • Ilax 952.8353261 h1m.acmepas.com November 17, 2004 Page Two You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. You are also responsible for informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors that come to our attention, and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as an auditor is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Audit Procedures - Internal Control In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing and extent of our auditing procedures for the purpose of expressing our opinion on the City's financial statements. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. 952.1135.9090 • Mix 952.835.3261 ti macnuepas.com November 17, 2004 Page Three Audit Administration, Fees and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the City's general ledger into a working trial balance. Also as part of the audit we will prepare a draft of your financial statements and related notes. You will be required to review and approve those financial statements prior to their issuance and have a responsibility to be in a position in fact and appearance to make an informed judgment on those financial statements. Further you are required to designate a qualified management -level individual to be responsible and accountable for overseeing our services. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, typing, postage, travel, copies, telephone, etc.) and we estimate that our fee for these services will be $9,750 for the year ended December 31, 2004. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants Steven R. McDonald, CPA RESPONSE: This letter correctly sets forth the understanding of the City of Lauderdale. By: Title: Date: 952.835.90Q0 • Mix 952.835.3201 BKII-I-&- SCHILLING LTD. CONSULTANTS AND CERTIFIED PUBLIC- ACCOUNTANTS July 10, 2002 To the Partners Abdo, Eick & Meyers, LLP Dean R Ager, CPA Thomas L. Sylces,CPA Michael S. Altman, CPA William j Gravdic CPA Deborahj Mcdlin,CRA Darla R knoit, CPA We have reviewed the system of quality control for the accounting and auditing practice of Abdo, Eick & Meyers, LLP (the firm) in effect for the year ended May 31, 2002...A system of quality control encompasses the firm's organizational structure and the policies adopted and procedures established to provide it with reasonable assurance of conforming with professional standards. The elements of quality control are described in the Statements on Quality Control Standards issued by the American Institute of Certified Public Accountants (AICPA). The design of the system and compliance with it are the responsibility of the firm. Our responsibility is to express an opinion on the design of the system, and the firm's compliance with the system based on our review. Our review was conducted in accordance with standards established by the Peer Review Board of the AICPA. In performing our review, we obtained an understanding of the system of quality control for the firm's accounting and auditing.practice. in addition, we tested compliance wiih the firm's quality coritrol policies and procedures to the extent we considered appropriate. These tests covered the application of the firm's policies and procedures on selected engagements. Because our review was based on selective tests, it would not necessarily disclose all weaknesses in thesystem of quality control or all instances of lack of compliance with it. Because there are inherent limitations in the effectiveness of any system of quality control, departures from the system may occur and not be detected. Also, projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or because the degree of compliance with the policies or procedures may deteriorate. In our opinion, the system of quality control for the accounting and auditing practice of Abdo, Eick & Meyers, LLP in effect for the year ended May 31, 2002, has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AiCPA and was compiled with during the year then ended to provide the ftnm with reasonable assurance of conforming with professional standards. 600 Wells Fargo Center • 230 West Superior Street - Duluth, MN 558021953 • Phone 218,7224705 • Fax 218.722.8589 807 Cloquet Avenue, Cloquet, MN 55720.1677 • Phone 218.8791503 - Fax 218.879.6240 Suitt 228.1225 Tower Avenue , Superior, WI 54880 - Phone 71539+6621 - Fax 71539+5629 www.eikill.com 'uolssas 5uTI}as JUOD gooZ Oqj JOJ 01-ep V Jas :ausm?DH N0113V 11ONnoo .repuaina SOOZ XILnus f :mnso1ON3 'maTnaz znoX ioj Trpuopao L, po loupe oAmj I `u;I I kimutr uo Supootu jiounoa rujn2oj aTII uzog alnzndos al-ep t, osoogo of soilsim liounoD ogljl 'soot II djvnrrvr ldvpsan,L uo oq jjim SOOZ Ximusr ioj Oupoom jiounoD Tujn5aa Isig oT ,L 'tu'd 00: g In Builoom Ilounoa X110 faannum zvjn2o.T Isig ogjjo apep aqj uo ploq uaaq suq uoissas aTjj `sasaX jbIaanas jsnd oql zo3 •uolssas 2uTIJas luoi? 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R,� cd 4-a N N 'b+ N1-4 �n +p' N ¢ (D Cvj 'pr' O cd O 0 N 0 O N W O O N Ow W 0 O N N O O N N U a u 0 cUn � U U � O bA bA O `4 Olov O a a Lo � U ~ N U N N �o�Cd c� co O w d CdUn Q) y , O 00 0 Cd M O ~ 0 C� O --+ "d 0 0 � N �� 0� N 0 own o ° cd - o O o U 0 C � �N�0 C) C4cd �, U En o � N cts O En N cd I:$ b O O N O N N d N P. -I (� p, C4 p -N U " Ubez � 0 U oo N 0 O N W O O N Ow W 0 O N N O O N N U a u 0 Lauderdale City Council Memorandum Council Meeting Date: December 14, 2004 To: Mayor and City Council From: Rick Getschow, City Administrator Agenda Item: Approve an Agreement for Planning Services for the Larpenteur Avenue Redevelopment Project BACKGROUND: City staff and/or Ehlers and Associates have interviewed two potential planners to assist the City in developing a preliminary concept plan for this project. Both planners have prior experience working with these types of redevelopment projects and working with Ehlers and Associates. The planner proposals from both The Brauer Group, led by Don Brauer and Cornejo Consulting, led by Dan Cornejo, is included in the packet for review. Both planners have the qualifications to complete the Lauderdale project. On the surface, the Cornejo proposal has a lower cost than the Brauer proposal. Based on research and discussions with consultants, the Cornejo estimate may not include all the services that are covered under the Brauer proposal. Based on the complexity of this project, an agreement with a planner should not be based solely on cost. Significant weight should be given to the proposed services rendered. The cost of the lowest priced proposal may actually be higher in the end as a result of more services and costs being needed above and beyond the initial proposal, especially if the initial proposal is not comprehensive enough. For example, Cornejo has proposed a lower cost than Brauer, but his hourly rate is $90.00 an hour versus $75.00 an hour for Brauer. Brauer is putting more hours into his proposal upfront than Cornejo and costs less for additional services rendered per hour beyond the initial scope of services. In essence, one could argue that Brauer has a lower cost assuming both are equally efficient. Finally, based on references, it appears that the Brauer Group has an excellent ability to deal with difficult groups in difficult meeting situations. These skills are extremely important with a redevelopment project such as this. As was previously stated, both planners are very competent and could satisfactorily provide the services that Lauderdale is requesting. However, based on project references and the scope of services delineated, staff is recommending that the City enter into an agreement with the Brauer Group for planning services for the Larpenteur Avenue Redevelopment (Southeast Quadrant) Project ENCLOSURES: 1. Proposal for planning services from the Brauer Group 2. Proposal for planning services from Cornejo Consulting COUNCIL ACTION REQUESTED: Approve an agreement with the Brauer Group for planning services for the Larpenteur Avenue (Southeast Quadrant) Redevelopment Project. REDEVELOPMENT PROCESS STEPS Planning 1 Review and Affirm Goals, Approve Process 2 Preliminary Concept Plan 3 Preliminary Financial Feasibility 4 Market Feasibility 5 Public Review of Refined Concept* 6 Selection of Development Program Implementation 7 Prepare RFP 8 Evaluate Developer Proposals 9 Selection of Developers for Interviews 10 Preliminary Development Agreement 11 Final Development Agreement 12 Follow -UD Meetinas and Coordination November 17, 2004 Mr. Rick Getschow, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 RE: Proposal For Professional Services.... REVISED Redevelopment Feasibility Study Basic Plan Preparation Rick: I am on a tight schedule so hope you will accept this brief note as an amendment to the contract I sent last week. I understand the council wants to see a "quick and dirty" plan and cost before producing some plans for the public. With that in mind we will amend our proposal as follows: We will complete services outlined in paragraphs Al and A2, including one meeting with staff and one presentation to the council, on an hourly basis, not to exceed $8,550. If you have questions please call me at 612-720-4888. I did not specify a time line but we can meet any reasonable schedule as long as we have notice and directions, and the basic information. THE BRAUER GROUP, INC. Donald G. Brauer, P.E. President LAU DERDALEPROFSERVICESCVRLTR1 1004 Ll November 10, 2004 City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 RE: Proposal For Professional Services.... Redevelopment Feasibility Study Basic Plan Preparation l This letter proposal will serve, when approved, as a contract for professional services between the City of Lauderdale (LAUDERDALE), and the Brauer Group, Inc. (BRAUER), for professional services required to investigate, analyze, plan and design, cost, and present results as directed for a redevelopment of existing multiple dwellings in the southeast quadrant of the intersection of Larpenteur_and Eustis, (PROJECT, as outlined in this prgposal. LAUDERDALE and BRAUER agree as follows: A. SCOPE OF SERVICE=S BRAUER will provide professional architectural, engineering and planning services required to: 1. Investigate .... the proposed PROJECT site, plats, topography, records, City comprehensive plan and related documentation, and other available information provided by LAUDERDALE, in. order to understand the site and its limitations and potentials. 2. Prepare and Present a conceptual redevelopment plan, building types, street and site improvements, uses, traffic and pedestrian circulation, open space and. special features for the site, together with development cost estimates and phasing options for the, PROJECT, for review and consideration by LAUDERDALE, and use by consultants in determination of the feasibility of a redevelopment activity. I - e-mail; dbrauer@visi.com 6116 Parnell Avenue, Edina, Minnesota 55424 • (612) 720-4888 FAX (952) 915-1484 CITY OF LAUDERDALE LARPENTEUR/EUSTIS PROJECT PAGE 2 3. ' Prepare Exhibits and Documentation for presentation to the community or specific groups through an Open House (22" x 34" boards) and/or printed graphics (11" x 17") to be mailed to elicit questions and concerns and to explain the PROJECT concept. 4. Prepare a Summary Report description of the plan elements, costs and phasing. 5. Meetings with staff for review and critique, with the City Council and Plan Commission, and one "Open House" for the interested public. 6. Provide Additional professional services to assist LAUDERDALE in related planning and/or redevelopment activities, additional graphics, power point presentation, computer site model, birds- eye and street level perspectives, and special graphic enhancements as specifically authorized. B. FEES FOR PROFESSIONAL SERVICES LAUDERDALE agreE;s to pay BRAUER for professional services billed under this agreement for professional services described under paragraph A, above, as follows: 1. For Professional Services described in paragraphs Al through A5, above, a fee based upon actual hours and expenses applied to the work for staff and consultants as follows: Senior Professional (Brauer) ........ $ 75.00 per hour Professional .................... :.............. 65.00 per hour Staff ................................................ 40.00 per hour Expenses including auto mileage (@ $0.35/mile, telephone and fax, supplies and reproduction materials, and related costs will be detailed in each invoice in addition to the hourly charges. The total fee for services and deliverables described in paragraphs Al through A5, above shall riot exceed ELEVEN THOUSAND NINE HUNDRED DOLLARS ($11,900.00). 2. For Additional Professional Services described in paragraph A6, above, lump sum or hourly rate with a maximum fee for each service authorized. CITY OF LAUDERDALE C. PAYMENTS TO BRAUER LARPENTEUR/EUSTIS PROJECT PAGE 3 1. Invoices will be submitted monthly for work completed or time charged for work on this agreement through the last day of each month, and are payable within thirty days of the billing date. D. LAUDERDALE RESPONSIBILITIES 1. LAUDERDALE will make available or allow access to all data and information about the site, the PROJECT, and related developments, will provide meeting space and facilities for meetings and presentations, will provide all legal and financial documents and services required, and will reproduce and distribute all documents as needed. E. TERM, TERMINATION 1. The term of this agreement shall be concurrent with the work authorized. 2. Termination may be accomplished by written notice by either party at any time, and shall be effective upon receipt of payment in full for services up to the date of receipt of the notice of termination. F. APPROVAL (BRAUER) The Brauer Group, In-. Edina, Minnesota By Donald G. Brauer, P. E, President (LAUDERDALE) City of Lauderdale Lauderdale, Minnesota Its Signed ' ,'Lf_6 >) fes, 2004 And Its Signed LAUDERDALEPROFSERVICESPROPOSAL11004 _'2004 COMMUNITY PLANNING + DESIGN December 2, 2004 Mr. Rick Getschow City Administrator 1891 Walnut Street Lauderdale, MN 55113-5137 Re: Larpenteur Avenue Corridor Redevelopment Planning Dear Mr. Getschow: Thank you again for meeting with me on November 23 to discuss the opportunities for redevelopment of an area on Larpenteur Avenue just east of Highway 280, and your needs for the creation of a feasible redevelopment master plan for those lands. CORNEJO CONSULTING is pleased to submit this proposal (see attached) for professional" services for preparing a preliminary redevelopment concept plan for this site, and to assist you in your work with Ehlers & Associates to secure a developer. This proposal also contains a brief estimate of the follow-up work required to prepare implementation tools, including a final master plan and design guidelines. Also, I have attached a Resume, a list of Representative Projects, and References. This letter, and the attached Proposal, represent the entire understanding between CORNEJO CONSULTING and the City of Lauderdale with respect to this project, and may only be modified in writing and signed by. both parties. If it satisfactorily sets forth your understanding of our agreement, please sign the enclosed copies of this letter in the space provided below and return an original signature copy to me at the address below. I look forward to working with you on this project. If you have any questions or comments about this agreement, please contact me. Sincerely, L� Dan Cornejo Principal Accepted this CITY OF LAUDERDALE LOW Title: day of , 2004 Cornejo Consulting —1657 Saunders Avenue — Saint Paul, MN 55116-2430 P 651.699.1927 F 651.698.0212 E dancornejo@comcast.net COMMUNITY PLANNING + DESIGN Larpenteur Avenue Corridor Redevelopment. Planning Lauderdale, Minnesota Proposal December 2, 2004 Introduction This is a proposal for preparation of a preliminary redevelopment concept plan (inc. two alternative drafts) for a site east of Highway 280, south of Larpenteur Avenue, generally between Eustis Street and Carl Street. The City of Lauderdale desires that this concept plan lead to the eventual preparation of a feasible master plan, complete with required implementation tools and design guidelines, for future redevelopment of that area consistent with City goals, including new and additional housing choices, community gathering places, connections to area -wide trails and open spaces, links to transit, and adjacent neighborhood commercial uses. Scope of Work The proposed Scope of Work is based on my current understanding of this project, through the information you provided me and our November 23 discussion: 1. Conduct site survey (land use and urban design analysis of site) and context analysis (relationship of site to Larpenteur Avenue Corridor and to surrounding area). 2. Prepare development objectives (uses, density, transit linkages, and parking), preliminary design character principles (site layout, buildings, landscape, open space connections, storm water concept, parking), and two preliminary alternative redevelopment concept plans. 3. Collaborate with Ehlers & Associates on financial feasibility analysis. 4. Conduct one work session with City Council and City staff. Present preliminary concept plan to City Council meeting. Proposal — Larpenteur Avenue Corridor Redevelopment Planning CORNEJO CONSULTING City Tasks and Responsibilities The City will provide the following to the consultant to facilitate the completion of the tasks specified above: 1. Available Comprehensive Plan/City development policy, market information, property data, and other information relevant to the redevelopment of the site. 2. Maps, hard copies and digital, of the site area and surrounding context (that may not be readily available from the Ramsey County database). Schedule In accordance with your direction to me in our November 23 meeting, this scope of work will be carried out over a 5-6 week period and completed by January 31, 2005. Compensation Compensation for these services will be made on an hourly basis, plus the cost of reimbursable expenses. Total payment to CORNEJO CONSULTING is estimated to be $4,750. See below. Larpenteur Avenue Corridor Redevelopment Planning Fee and Hours Tasks Cornejo Graphics Totals 1. Conduct site survey and context analysis 8 8 2. Prepare dev't obj., design character principles, and two concepts 21 8 29 3. Collaborate with Ehlers & Assoc. on financial feasibility anal sis 8 8 4. Conduct work session w. City Council; present Plan to CC rntg 8 8 Total Project Hours 45 8 53 Hourly Rates 90 75 Total Estimated Labor Costs 4050 600 4650 Reimbursable Expenses 100 100 Total Project Costs 4750 Possible Additional Tasks Depending on the direction given by the Lauderdale City Council upon their review of a recommended preliminary redevelopment concept plan, the following additional tasks could be undertaken by CORNEJO CONSULTING, through an amendment to this agreement: 1. Refinement of the preliminary redevelopment concept into a Master Plan, with detailed development program and illustrative materials, to form part of a developer solicitation. Proposal — Larpenteur Avenue Corridor Redevelopment Planning 2 CORNEJO CONSULTING 2. Preparation of detailed Urban Design Guidelines for developer solicitation. 3. Review of development permit application, including Preliminary and Final Plat approvals and Planned Unit Development (PUD) review, and preparation of the necessary reports to the Planning Commission and City Council. 4. Facilitation of public meetings, open houses, and public hearings to present, discuss, and solicit feedback on the proposed redevelopment concept and developer plans. 5. Planning/Blight Analysis of project site for designation of Redevelopment District/Tax Increment Financing District, in accordance with eligibility requirements for blighted areas (Minnesota Statutes, Section 469.174, Subdivision 10 (a) (2). 6. Property Assessments (Coverage and Conditions of Buildings) of project site for designation of Redevelopment District/Tax Increment Financing District, in accordance with eligibility requirements for blighted area/structurally substandard buildings (Minnesota Statutes, Section 469.174, Subdivision 10 (a) (1). Fee and hours for my services for tasks 1-5 will be negotiated at my hourly rate of $90 per hour. Fee and hours for the services of an architect/building assessor for task 6 will be negotiated at an hourly rate of $75-125 per hour. Proposal — Larpenteur Avenue Corridor Redevelopment Planning CORNEJO CONSULTING Resume Dan Cornejo Principal, CORNEJO CONSULTING Dan Cornejo has over 30 years of increasingly responsible and diverse experience as a community and regional planner in urban, suburban, and rural settings throughout the United States and Canada. He is a leader in his profession and his community. He has expertise in comprehensive and strategic planning, urban design, downtown and redevelopment, neighborhood revitalization, economic development, historic preservation, land use analysis, and development regulation. Professional Background 2004 — Present Principal, CORNEJO CONSULTING 2000— 2004 Director of Community Planning Services, Short Elliott Hendrickson Inc. 1994 —2000 Development Director, Robbinsdale, Minnesota 1990— 1994 Director of Planning and Design, Saint Paul, Minnesota 1988— 1990 Director of Planning, Staten Island, New York 1986— 1988 Economic Development Coordinator, Lincoln, Nebraska 1985— 1986 Program Manager, Haymarket Main Street, Lincoln, Nebraska 1974— 1984 Senior Planner, Vancouver, B.C., Canada 1972— 1973 Regional Planner, New Glasgow, Nova Scotia, Canada 1968 —1971 Public Affairs Officer, U.S. Navy, Washington, D.C. Education 1975 Master of Arts, Community and Regional Planning University of British Columbia, Canada 1968 Bachelor of Arts, Sociology Jamestown College, North Dakota Awards 2000 Preservation Alliance of Minnesota — Hubbard Marketplace, Robbinsdale, Minn. 1996 Dayton -Hudson Foundation Study -Travel Award —Urbanization in Guadalajara, Mexico 1993 American Planning Association (Minn. Chapter) Distinguished Planning Project: Voices of Pain and Hope: A Study of Poverty, Social Isolation, and Racial Tension in St. Paul, Minn. Professional Associations American Planning Association Urban Land Institute Congress for New Urbanism National Trust for Historic Preservation Lambda Alpha Land Economics Society Community Involvement Preservation Alliance of Minnesota (Board Member 1998-2004) Mixed Blood Theatre (Board Member 1995-2004) Public Art Saint Paul Citizens League Historic Saint Paul 4 Proposal — Larpenteur Avenue Corridor Redevelopment Planning CORNEJO CONSULTING Representative Projects Development Plan for Snelling/Larpenteur Site — Falcon Heights, Minnesota. Prepared the development concept and urban design guidelines (text and illustrations) for a 4.5 acre mixed-use redevelopment site. Worked closely with Ehlers & Associates in selecting a developer and architectural design team for this site. Analyzed development permit for Planned Unit Development (PUD) and submitted report to Planning Commission. Development Objectives for Transit Station Area at University Avenue SE and 29`h Avenue SE — Hennepin County/Minneapolis, Minnesota. Currently preparing development objectives to shape transit -supportive redevelopment, to identify development opportunities, preferred building forms, densities, open space connections, and vehicular, bicycle, and pedestrian patterns. Planning Analysis and Redevelopment Eligibility Assessment — Hastings, Minnesota. Examined the 21 -city block downtown redevelopment area, including the proposed tax increment district, and context for a proposed Heart of Hastings Mixed Use Redevelopment. Determined the blight conditions, and supervised the technical assessment for site coverage and substandard building conditions required by State law. Related the proposed city actions to the policy context afforded by the HRA Goals, the Hastings 2020 Comprehensive Plan, and the 2003 Heart of Hastings Plan. Worked with Ehlers & Associates to coordinate this work into their TIF recommendations. Heart of Anoka Commuter Rail Village Master Plan — Anoka, Minnesota. Through a six-month process of interactive community engagement, the Commuter Rail Transit Village Master Plan was developed to guide redevelopment of a 150 -acre project site that straddles the proposed Northstar Commuter Rail Station and is adjacent to the Rum River, a few blocks north of Anoka's Central Business District. As part of an interdisciplinary team of planners, urban designers, transportation and civil engineers, market analysts, and geologists, Dan Cornejo guided the public facilitation/visioning process, analyzed the physical and socio-economic characteristics of the site, and assisted with the preparation of the three conceptual design alternatives. Whispering Oaks Development Options - Washington County (Oakdale), Minnesota. Project Manager Dan Cornejo led planners, civil engineers, and landscape architects in the preparation of development options for the 17 -acre, 92 -unit Whispering Oaks Manufactured Home Park owned and operated by the Washington County Housing and Redevelopment Authority. The interdisciplinary team prepared schematic plans for four different mixes of manufactured homes, townhomes, apartments, and a site for a new HRA office. Dan prepared an evaluation matrix to determine the most desirable and feasible option to address the blighted conditions and address the shortage of housing for low- and moderate -income residents. Downtown Revitalization/Hubbard Marketplace/Transit Hub - Robbinsdale, Minnesota. As Robbinsdale Development Director, Dan Cornejo directed and managed the economic revitalization of the downtown. He instituted a rehabilitation, mixed-use, and transit -oriented infill development strategy. Several of the redevelopment projects received funding through the Met Council Livable Communities program, including Downtown Architectural Design Guidelines and the Hubbard Marketplace, a mixed-use development that comprised a transit hub in a restored historic former fire station, farmers market, seniors' apartment complex, and streetscape/public realm improvements. Dan guided the work of LSA Design, Inc. in the development of an overall urban design scheme. Valley Square Area B Redevelopment Concept - Golden Valley, Minnesota. In collaboration with Paul Madson Architects, Dan Cornejo reworked and refined a preliminary development concept for this 29 -acre mixed-use development project area as part of Livable Communities program. 5 Proposal — Larpenteur Avenue Corridor Redevelopment Planning CORNEJO CONSULTING References Falcon Heights Heather Worthington City Administrator City Hall - 2077 Larpenteur Avenue Falcon Heights, MN 55113 Phone: 651-917-1288 Hastings John Grossman Executive Director Hastings Housing and Redevelopment Authority City Hall - 101 — 4r' Street East Hastings, MN 55033-1955 Phone: 651-480-2347 Anoka Bob Kirchner Community Development Director City Hall - 2015 — I" Avenue North Anoka, MN 55303-2270 Phone: 763-576-2700 Washington County Barbara Dacy Executive Director Washington County HRA 321 Broadway St. Paul Park, MN 55071-1841 Phone: 651-458-6566 Robbinsdale Marcia Glick City Manager City Hall - 4100 Lakeview Road Robbinsdale, MN 55422 Phone: 763-531-1258 6 Proposal — Larpenteur Avenue Corridor Redevelopment Planning CORNEJO CONSULTING