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HomeMy WebLinkAbout03/09/2004LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 9, 2004 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct forpublic input at meetings. 1. CALL MEETING TO ORDER AT 7:00 P. M 2. 3. ROLL: Councihnembers: Staff McCloskey _ Gill -Gerbig _ Mayor Dains Christensen Giannetti Getschow Bownik Walsh APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of 2/24/04 City Council Meeting B. Approval of claims totaling $42,333.49 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. t City of Lauderdale Council Agenda March 9, 2004 Page 2 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS ACTION A. Adopt the Organized Collection Findings of Fact B. Resolution 030904A: A Resolution Regarding Organized Collection of Solid Waste Pursuant to Minnesota Statutes 115A.94 (Authorize the Issuance of a Request for Proposals for Solid Waste and Recycling Services) C. Resolution 030904B: Authorizing Application for a DNR Outdoor Recreation Grant for the Construction of the Tennis Courts D. Resolution 030904C: Authorizing Application for a DNR Outdoor Recreation Grant for the Development of New Park (Walnut/Ione Street) E. Approval of the Joint Powers Agreement with Ramsey County for Recycling Funding Services 9. INFORMATIONAL PRESENTATIONS A. State Senator John Marty and State Representative Mindy Greiling- 2004 Legislative Session 10. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. A. DNR Outdoor Recreation Grant Application — Community Park Tennis Court Reconstruction B. DNR Outdoor Recreation Grant Application — Development of New Park (Walnut/Ione Street) 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING 13. WORK SESSION DISCUSSION A. Draft Zoning Ordinance — Chapters 4-6 14. ADJOURNMENT Lauderdale City Council Meeting Minutes February 24, 2004 1. Meeting called to order at 7:05 P.M. 2. ROLL Council present: Giannetti, Christensen, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Administrator Getschow 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by Gill -Gerbig to approve the agenda. Roll: Yes: all. Motion carried. 4. APPROVAL A. Approval of Minutes. Motion by Christensen, second by McCloskey to approve the minutes of the February 10, 2004 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $26,141.92. Motion by McCloskey, second by Gill -Gerbig to approve the claims totaling $26,141,92. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT Lauderdale City Council Meeting Minutes, February 24, 2004 Page 2 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS 10. ACTION A. Approval of the Year -End 2003 Financial and Investment Report. The City Administrator stated that Assistant to the City Administrator Bownik completed this report that highlights revenue and expenditure activity in 2003 prior to the completion of the financial statements and the audit. The report also included investment information for the year 2003. Motion by Christensen, second by Gill -Gerbig to approve the Year -End 2003 Financial and Investment Report. Roll: Yes: all. Motion carried. B. Appraisal for the vacant parcel (Karkoc) near Walsh Lake. The City Administrator stated that based upon discussion at the January 13 meeting, an appraisal was ordered for the purpose of potentially making an offer to the property owner for the purchase of the parcel. The Comprehensive Plan approved in 1997 calls for possibly acquiring the parcel for park and/or open space. The property owner has stated that he would be willing to listen to an offer from the City. The Administrator is looking for direction from the City Council on what type of offer or the range of an offer that could be made. Council member Giannetti questioned how the appraiser came up with the value on this lot as non -buildable by using the half the cost of a buildable lot. Council member McCloskey stated that the City have enough park and/or open space at this point and may not wish to pursue the purchase of this lot at the appraised value. Council member Gill -Gerbig stated she is interested in pursuing the purchase of the lot, but the price at which the city would purchase is the deciding factor. Lauderdale City Council Meeting Minutes, February 24, 2004 Page 3 The consensus of the remainder of the Council was to continue to pursue the potential purchase of the lot. The Mayor stated that a committee including himself and a Council member should be formed to work with the City Administrator to research this issue further and to possibly negotiate a purchase price with the property owner. Any possible action on a purchase would come back to the City Council. The Council agreed that the other Council member best suited to assist in this effort is Council member Giannetti. Motion by Gill -Gerbig, second by Giannetti that a committee of the Mayor, Council member Giannetti and city staff be formed to investigate and negotiate to potentially purchase the Karkoc parcel for park and/or recreation open space. Roll: Yes: all. Motion carried. A break was taken at 7:45 p.m. The meeting resumed at 7:55 p.m. 11. REPORTS A. 2004 Lauderdale Budget. The City Administrator presented the approved and adopted 2004 Budget. He then gave an overview of the budget and the property tax levy. B. Alcohol Compliance Checks. The City Administrator stated that the Police Department had recently completed their alcohol compliance checks for Lauderdale businesses that sell alcohol. They were pleased to report that all businesses had passed the compliance checks. 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS Lauderdale City Council Meeting Minutes, February 24, 2004 Lauderdale City Council Meeting Minutes, February 24, 2004 Page 4 15. SET AGENDA FOR NEXT MEETING 1. State Legislators Presentation -Marty and Greiling 2. Adoption of the "Findings of Fact" for Organized Collection 3. Issuance of Request for Proposals for Organized Collection 4. Public Hearing ad Resolution for the Application of two DNR Outdoor Park and Recreation Grants 5. Work Session — Draft Zoning Ordinance Chapters 4-6 16. ADJOURNMENT Motion by McCloskey, second by Christensen, to adjourn at 8:08 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval March 9, 2004 City Council Meeting Payroll 02/27/04 Payroll: Check # 7533-7545 02/27/04 Payroll: EFT: Federal Withholding Taxes/FICA 02/27/04 Payroll: EFT: PERA 02/27/04 Payroll: EFT: ICMA Retirement Fund 02/ 2004 Payroll: EFT: State Withholding Taxes Vendor Claims 03/9/04 Claims: Check # 16774-16790 Subtotal of Claims From Above $9,842.33 $3,479.74 $1,078.80 $1,137.52 $1,196.41 $25,598.691 $42,333.49 Total Claims for Approval $42,333.49 CITY OF LAUDERDALE 03/04/04 4:14 PM Page 1 Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name AFSCME 016774 3/9/04 030904claims 3/9 $75.90 2/04 union dues Search Name AFSCME $75.90 Search Name AGRICULTURAL ACADEMY 016775 3/9/04 030904claims 3/9 $50.00 refund of damage deposit Search Name AGRICULTURAL ACADEMY $50.00 Search Name BONESTROO, ROSENE, ANDERLIK 016776 3/9/04 030904claims 106275 $667.51 1/04'03 st/util imp 016776 3/9/04 030904claims 106275 $98.00 1/04 general engineering Search Name BONESTROO, ROSENE, ANDERLIK $765.51 Search Name CINTAS 016777 3/9/04 030904claims 3/9 $70.37 2/26, 3/4 pw uniforms Search Name CINTAS $70.37 Search Name CITY OF FALCON HEIGHTS 016778 3/9/04 030904claims 3/9 $1,436.00 01/04 fire calls Search Name CITY OF FALCON HEIGHTS $1,436.00 Search Name CITY OF ST ANTHONY 016779 3/9/04 030904claims 1089 $20,068.17 3/04 police services Search Name CITY OF ST ANTHONY $20,068.17 Search Name GLENWOOD INGLEWOOD 016780 3/9/04 030904claims 3/9 $4.79 2/04 water cooler Search Name GLENWOOD INGLEWOOD $4.79 Search Name HUGHES & COSTELLO 016781 3/9/04 030904claims 3/9 $850.00 3/04 legal retainer 016781 3/9/04 030904claims 3/9 $114.25 3/04 print/process Search Name HUGHES & COSTELLO $964.25 Search Name KENNEDY & GRAVEN 016782 3/9/04 030904claims 60275 $117.00 1/04 legal fees 016782 3/9/04 030904claims 60275 $14.29 1/04 print/process Search Name KENNEDY & GRAVEN $131.29 Search Name MAMA 016783 3/9/04 030904claims 913 $18.00 2/04 meeting Search Name MAMA $18.00 Search Name NAGELL APPRAISAL & CONSULTING 016784 3/9/04 030904claims 11626 $400.00 karkoc property Search Name NAGELL APPRAISAL & CONSULTING $400.00 Search Name OFFICE MAX 016785 3/9/04 030904claims 4368j041 $85.59 general office supplies Search Name OFFICE MAX $85.59 Search Name PARK HARDWARE HANK 016786 3/9/04 030904claims 3/9 $57.42 maintenance supplies Search Name PARK HARDWARE HANK $57.42 CITY OF LAUDERDALE Vendor Transactions 03/04/04 4:14 PM Page 2 CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name PARK SERVICE 016787 3/9/04 030904claims 3/9 $23.99 2/04 truck fuel 016787 3/9/04 030904claims 3/9 $215.91 2/04 truck fuel Search Name PARK SERVICE Search Name ROTARY CLUB OF ROSEVILLE, MN 016788 3/9/04 030904claims 3/9 Search Name ROTARY CLUB OF ROSEVILLE, MN Search Name US BANK, DEBT SERVICES 016789 3/9/04 030904claims 1301297 016789 3/9/04 030904claims 1301297 Search Name US BANK, DEBT SERVICES Search Name WAGERS BUSINESS SYSTEMS 016790 3/9/04 030904claims cnin012993 Search Name WAGERS BUSINESS SYSTEMS Grand Total $239.90 $219.00 1804 dues/meetings $219.00 $402.50 2003 go bonds admin fees $373.75 2002 go bonds admin fees $776.25 $236.25 2g04 copier maintenance $236.25 $25,598.69 CITY OF LAUDERDALE MEMORANDUM TO: Mayor and Council Members FROM: Kevin Walsh, Deputy Clerk IV, SUBJECT: Finding of Facts DATE: March 9, 2004 BACKGROUND On December 10, 2002, by Resolution Number 121002A, the City Council adopted the Refuse Task Force's recommended standards and adopted certain solid waste collection goals for the City of Lauderdale relating to organized collection of solid waste pursuant to Minn. Stat., section 115.A.94. The Findings of Fact is a document that is mandated by section 115A.94, subdivision 4(e) of the statutes. The purpose of this document is to summarize the steps taken by the City in establishing organized solid waste collection through an arrangement with collectors who expressed interest. These Findings summarize the City's efforts in determining the need for organized collection. The City created a Refuse Task Force Committee, conducted resident surveys, held numerous informational meetings, passed necessary resolutions and conducted a public hearing. The Findings provide a detailed summary of the City's collection goals and determines that a single hauler system will achieve these goals. The Findings of Fact provide ample evidence of the City's efforts to include all four collectors in the planning process and to provide each collector with an opportunity to offer suggestions and/or services that would fit the City's stated collection goals. Overall, the Findings of Fact fulfill the statutory requirements. COUNCIL ACTION REQUESTED Consider adopting the Findings of Fact pursuant to Minn. Stat., section 115A.94 Findings of Fact City of Lauderdale Regarding Organized Waste Collection In 2001, the City of Lauderdale formed a "Refuse Task Force" in order to look at organizing the City waste collection. Minnesota Statutes allow local units of government to organize solid waste collection services: A "local government unit may organize collection as a municipal service or by ordinance, franchise, license, negotiated or bidded contract, or other means, using one or more collectors or an organization of collectors." Minn. Stat. § 115A.94, subd. 3. Minnesota Statutes requires cities to follow certain procedures before implementing an ordinance, franchise, license, contract or other means of organizing collection. At least 180 days prior to taking any action, a city must announce its intent to organize collection and invite the participation of interested persons, including persons licensed to operate solid waste collection services, in planning and establishing the organized collection system. Minn. Stat. § 115A.94 subd. 4. The resolution of intent must be adopted after a public hearing. The hearing must be held at least two weeks after public notice and mailed notice to persons known by the city to be operating solid waste collection services in the city. Id. Minnesota Law requires that during a 90 -day period following the resolution of intent, the city shall develop or supervise the development of plans or proposals for organized collection and shall invite and employ the assistance of persons licensed as of the date of the resolution on intent to operate solid waste collection services in the city. Id. Minnesota law also requires that for the 90 days after the date ending the planning period, a city must discuss possible organized collection arrangements with all licensed collectors operating in the city who have expressed interest. If the city is unable to agree on an organized collection arrangement with a majority of the licensed collectors who have expressed interest, or upon expiration of the 90 days, the city may propose implementation of an alternative method of organizing collections. Id. The City has provided all interested persons, including all haulers licensed by the City, to participate in the solid waste planning process to amend organized collection. The City has analyzed the suggestions offered by the haulers and others. The City has followed the procedural requirements set forth by Minn. Stat. § 155A.94. Specifically, the city held the meetings and public hearings described below. On January 9th, 2001, the City Council created the Refuse Task Force, comprised of Lauderdale citizens, with the intent of studying the feasibility of organizing collection within Lauderdale. A survey was included in the 2°a quarter, 2001, citywide newsletter asking residents about their current garbage hauling and questions regarding organized collection. On October 29, 2002, the City held an informational neighborhood meeting pertaining to organized collection within the City of Lauderdale. On December 10, 2002, by Resolution Number 121002A, the City Council adopted the Refuse Task Force's recommended standards and adopted certain solid waste collection goals, including establishing an organized waste collection system that would provide that: • One collector will provide service to all households in the entire City; • One collector will provide service to all households within individual service areas on the same day; • One collector will provide comprehensive sold waste collection service to all households, including garbage, recycling, yard waste, brush, and special collections; • All garbage to be disposed of at a Refuse Derived Fuel processing facility; • Efficient billing procedures and invoice collection from each household in the City; • The City with more control over household solid waste collection and resident concerns; • The City receives accurate and timely tonnage reports and disposal records; and • Assures that the City remains a clean, sanitary, and attractive place for its citizens. On December 10, 2002, the City Council conducted a public hearing to provide the public and all persons interested in solid waste collection issues, including the four haulers currently serving City residents, with an opportunity to comment on the City's organized waste collection goals. This began the first 90 -day period where the city began developing proposals for organized collection. Notice of the public hearing was provided at least two weeks prior to the hearing by mailing written notices to the four haulers licensed by the city to collect solid waste. Notice of the hearing was also provided through the following means: noticed in the "Roseville Review." The City Council received public comment at the public hearing on December 10, 2002. George Walters, Walters Refuse and Recycling, stated that he is opposed to the enactment of this resolution. He feels that quality customer service is a big part of his business, and cost should not be the only factor. In conclusion, he stated that he felt his livelihood was at stake with the introduction of organized collection. Dave Weidenfuller, BFI, stated that he also opposed the resolution. He requested that the Council table the resolution and meet with the haulers at a later date. On January 13, 2003, the City had an informational meeting with all the licensed haulers. Again, the haulers were in opposition for a plan moving the City of Lauderdale towards organized collection. They offered up one suggestion—they would all agree to service the City on one specific day agreed upon by the City Council. This did not meet the City's goals of an organized collection plan. On February 11, 2003, the City had Refuse Task Force meeting that included an informational session with all the licensed haulers. Again, the haulers told the Task Force that they disagreed with the movement towards organized collection. On March 4, 2003, the City had another informational meeting with all licensed haulers. The haulers expressed their dislike for the idea of organized collection and offered no alternatives. March 11, 2003, began the second 90 -day period to discuss organized collection arrangements with all licensed haulers and others who expressed interest. June, 3, 2003, the City had an informational neighborhood meeting that included residents, haulers, and all other interested parties. The City's actions find that it ensured that all interested parties, including all haulers licensed by the City were given an opportunity to participate in the organized waste collection planning process and did, in fact, participate by attending meetings and hearings and by submitting written material. The City's actions find that establishing a single hauler solid waste service will meet the City's stated solid waste collection goals and standards and will maximize efficiency in residential solid waste collection because: • A single hauler will provide efficient service to city households by servicing individual service areas of the City on a single day. • A single hauler will provide efficient service to residential customers with comprehensive solid waste hauling services, including garbage, recycling, yard waste and brush, and special collection. • A single hauler will bill residential customers efficiently by combining the invoice for solid waste collection services with the invoice for other municipal utility charges. • All garbage wastes will be brought to Refuse Derived Fuel processing facility. • A single hauler will be better able to respond to citizen's complaints regarding solid waste and recycling services that multiple autonomous haulers. City residents will only need to call one number with any service complaints, rather than individual haulers. • The City will ensure accurate records regarding residential solid waste generated and collected by a single hauler. The City has determined that a single hauler of solid waste collection can be a self- supporting service based on the City's experience in offering its citizens other utility services, such as electricity, sewer and water. The individual hauler will continue to provide collection services, will continue to bill customers directly, and will be responsible for answering customer complaints. CITY OF LAUDERDALE I►��)► [�1.7�►1�11��1 TO: Mayor and Council Members FROM: Kevin Walsh, Deputy Clerk SUBJECT: Request For Proposal 0 DATE: March 9, 2004 BACKGROUND The Request for Proposal is a competitive bidding process in which interested parties submit their offer based on specifications the City has laid out prior to submittal. The Request for Proposal for organized waste collection in the City of Lauderdale was formulated based on recommendations of Refuse Task Force Members, various examples from other communities, consultants, government entities, and legal opinions. Section 115A.94 does not prescribe any specific form or requirement for an RFP. Therefore, the City had the opportunity to be flexible with the RFP's format and content. The RFP contains a variety of stipulations that a selected proposer must meet. The central ideas in the RFP include: 1. The City may select one hauler to provide all collection services. 2. The proposer will submit a bid for a five-year period. 3. The selected proposer will dispose of all solid waste collected at a refuse derived fuel processing facility. 4. The selected proposer shall bill and collect monies due from residents for collection services. 5. The selected proposer shall collect solid waste and recyclables on one day. 6. The selected proposer shall provide the containers for solid waste and recycling. It is understood that the City Council reserves the right to reject any and/or all bids and to waive informalities in bids, and to accept the bid that, in the opinion of the Council, is in the best interest of the City of Lauderdale. All information submitted in response to this RFP is pubic after opening the bids subject to the provisions of the Data Practices Act. COUNCIL ACTION REQUESTED Consider adopting Resolution 030904A which gives authorization to issue the RFP LAUDERDALE REFUSE & RECYCLING REQUEST FOR PROPOSAL This Request for Proposal for Residential Solid Waste Recycling Collection and Disposal Services on a citywide basis for the City of Lauderdale is issued by the City of Lauderdale (City). The Selected Proposer chosen by the public process shall provide all labor, equipment, materials, and supplies necessary to provide citywide collection services and complete all the other tasks set forth in this document. The undersigned Proposer offers and agrees, if this Proposal is accepted, to enter into an Agreement with the City to provide all of the following services, which is specified in more detail in this Request for Proposal. I. DEFINITIONS. For purposes of this RFP, the following terms shall have the following meanings: A. Proposer. Any and all entities submitting proposals in response to the RFP. B. Selected Proposer. An entity chosen by the public process to provide Residential Recycling, Solid Waste Collection and Disposal Service within the corporate limits of the City. C. Proposal. A Selected Proposer's detailed plan an description of service in response to the RFP. D. Day -Certain Collection. Day -Certain collection is a City -approved plan for weekly collection services by an established day -certain schedule. This schedule requires refuse, yard waste, and recyclable collection on the same day of each week and is based on five (5) day, Monday through Friday, working week. The only exceptions to the "day -certain" plan shall be during those weeks in which occur legal holidays. E. Garbage. Garbage is organic waste, including discarded material resulting from the handling, processing, storage, preparation, serving, and consumption of food. F. Independent Contractor. Independent contractor means person or persons authorized by the Contractor to perform refuse collection services within the City. G. Residential Collection Service. Complete collection of garbage, refuse, yard waste and recyclables by use of individual containers from all residential properties having four (4) or less dwelling units in a single building within the corporate limits to the RFP H. Recyclables. Recyclables are reusable or re-processable materials approved and agreed to by the parties hereto. Recyclables may include such items as newspaper, plastics with a neck, magazines, junk mail, corrugated cardboard, ledger paper, bi-metal cans, 5. 9 2 aluminum, and glass. Recyclables specifically excludes refuse and yard waste. I. Refuse. Refuse is putrescible and nonputrescible solid waste from residences including garbage and rubbish, and specifically excluding yard waste, recyclables, and toxic and hazardous wastes. Refuse further excludes industrial, commercial, agricultural, and construction garbage or rubbish and wastes. J. Residential Dwelling A residential dwelling unit is any single family dwelling unit and each unit of a duplex. A residential dwelling unit shall not include: mobile homes, tri-plexes, four-plexes, town homes, condominiums, or apartment buildings. K. Rubbish. Rubbish is solid waste, including ashes, consisting of both combustible and noncombustible wastes, such as wood, bedding, crockery, and other non -reusable waste. Rubbish also includes non -recyclable types of glass, paper, cardboard, and metal cans. L. Town home. Structures containing two or more units of not more than two (2) stories each and contiguous to each other. Said units shall also be governed by an association for the entire series of structures within any such development. M. Toxic and Hazardous Wastes. Toxic and hazardous wastes are waste materials including, but not limited to, poisons, pesticides, herbicides, acids, caustics, pathological wastes, radioactive materials, flammable or explosive materials, and similar harmful chemicals and wastes which require special handling and must be disposed of in a manner to conserve the environment and protect public health and safety. N. White Goods. Household appliances including items such as refrigerators, stoves, dishwashers, washers and dryers, water heaters, microwave ovens, furnaces, air conditioners and dehumidifiers. N. Yard Waste. All compostible organic plant material that consists of grass clippings, leaves, and soft garden material, including brush and limbs under four inches in diameter and four feet in length provided they are bundled with twine or other organic material. O. Additional Collection Service. Refuse in excess of the designated volume -base per residential dwelling unit or residential dwelling units desiring collection of items from a location other than the boulevard adjoining the curb. P. Bulky items. Large household items including carpeting and padding, mattresses, chairs, couches, tables, and other such items of furniture which are too large for one person to pick up. 3 Q. RFP. Request for Proposal for Residential Recycling, Solid Waste Collection and Disposal Services. R. Contract. An agreement between the City and the Selected Proposer to provide residential collection service within the corporate limits of the City for a five-year period with one two-year renewal option. S. Com. The City of Lauderdale. H. BACKGROUND. The City of Lauderdale has approximately 500 households within its City limits. These households consist of single-family and multi -family (4 plexes and under) residential units. These accounts are currently provided collection service by any licensed hauler in the City. The City seeks a Proposer with the resources and ability to provide residential collection services for the entire City. Furthermore, the City requires automated collection vehicles using standardized carts with citywide service from one source. The City also wishes to implement a volume -based program by offering multiple cart service levels in a tiered rate structure with volume -based pricing incentives. III. STRUCTURE The City currently anticipates that it would select one Proposer from among those submitting Proposals and conduct negotiations only with the Selected Proposer. If under this procedure the City determines in its sole judgment that it is unable to negotiate a contract with the Selected Proposer on terms that it determines to be fair and reasonable and in the best interest of the City, then the City may terminate negotiations with such Proposer and initiate negotiations with the next best Proposer. IV. TERM OF PROPOSAL. The Proposer shall bid on one contract term for a five-year period with one two-year renewal option. The Proposer further agrees as follows: that the Proposal shall remain open and may not be withdrawn for the time period set forth in the RFP; that the Proposer accepts all of the terms and conditions of the RFP; that upon acceptance of this Proposal, the Proposer will execute the contract and will furnish the required contract security and insurance certificates within the time period(s) set forth in the Request for Proposal. V. GENERAL DESCRIPTION OF SERVICES. The Proposer shall supply all labor, materials, and equipment necessary to make a complete collection of garbage., refuse, yard waste and recyclables from all residences in the City of Lauderdale at least once in each calendar week. Such collections shall include all residential properties having four (4) or less dwelling units in a single building by use of individual containers. The Proposer shall provide all personnel, equipment, and facilities necessary. The Proposer shall complete all billing requirements. 4 The Proposer shall provide said services in compliance with all applicable laws and shall charge for said services on a volume -based schedule. The Proposer should include all collection methods for garbage, recyclables, yard waste, bulky goods, and the like. VI. SERVICE AREAS The Proposer shall provide collection services to all residential households with the city limits of Lauderdale. A. Household Units. The City estimates the total number of households is 500. The Proposer is encouraged to utilize Proposer's own or other estimates to provide for growth or shrinking factors. The City makes no representations as to the reliability of its estimates for residential units VII. GENERAL SUBMITTAL REQUIREMENTS Each Proposer, before submitting a proposal, shall become fully informed as to the extent and character of the work required. No consideration will be granted for any alleged misunderstanding of the material to be furnished or work to be done, it being understood that the submission of a proposal is an agreement with all of the terms and conditions referred to herein. Proposers shall participate in this proposal process and negotiations and shall prepare the required materials and submittals and any subsequent materials and submittals at their own expense, and with the express understanding that there may be no claims whatsoever for reimbursement from the City for the cost, expenses, or damages that may be associated with this process. The City accepts no liability for costs and expenses incurred by the Proposer in connection with this RFP, including interviews, negotiations, and contract execution. The City reserves the right to terminate the proceedings at any time. The City reserves the right to amend or clarify this RFP by addenda. Addenda may be issued up to five days prior to proposals due. If such revisions or clarifications are of such a magnitude as to warrant, in the opinion of the City, the postponement of the date for the receipt of proposals, written notification will be issued to the Proposers, announcing the revised date. Addenda will be faxed or express -mailed. All addenda issued to this RFP shall become part of the RFP document. The addenda will be sent only to those who have received the RFP from the City. VIII. MINIMUM QUALIFICATION REQUIREMENTS The Proposer must demonstrate to the satisfaction of the City that it has the qualifications to perform all services requested. The minimum qualification requirements are as follows: • Proposer must be in good standing under laws of the state of incorporation and licensed in the State of MN • Proposer must demonstrate good credit references and the ability to finance all the capital investments required by this RFP. • A minimum of five years of technical and managerial experience in the collection of residential solid wastes. Proposer must have or must guarantee to establish a twin city office to administer the contract, staffed with an experienced supervisor/contract administrator. IX. PROPOSAL SECURITY A bid bond from a corporate surety licensed to do business in the State of Minnesota will be required in the amount of five (5) percent of the first year services for any proposal received from the private sector. The conditions of the bid bond shall be that the Proposer shall not withdraw its proposal within 180 days after the date of the proposal submittal. Any proposal submitted without the required bid bond will be considered non-responsive and will not be accepted. No Proposer will be released from the bid bond until: • The Proposer's proposal is completely rejected by the City in writing; • 180 days have lapsed since the opening of the sealed proposals and the Proposer has not been asked to enter into a contract to provide services pursuant to this document, or has not agreed to extend the time for City review of the proposals; or • after the signing of the contract between the City and the Selected Proposer. If a Proposer withdraws its proposal, fails to negotiate in good faith with the City, or if after the City and the Proposer agree on a contract the Proposer fails to sign a contract, the bid bond will be forfeited and retained by the City as liquidated damages. X. NUMBER OF COPIES To be deemed responsive, the Proposer shall submit in sealed envelopes one (1) original marked "original" and ten (10) copies of the proposal in its entirety including any appendices, exhibits or other requirements as specified herein. Proposals will not be returned and may be retained by the City for official record purposes for five (5) years. The City will arrange for the disposition, in whatever manner it deems appropriate, of any and all copies of proposals received. XI. COVER LETTER, SIGNATURE AND AUTHORITY The original proposal shall be accompanied by an original cover letter committing the Proposer, if selected, to carrying out all the provisions of the proposal. It must further attest to the accuracy of all information submitted in support of the proposal and all representations made regarding the Proposer's willingness to make the required performance guarantees. Finally, the cover letter shall designate the individuals who will be the key technical and business negotiators. The cover letter must be signed by an officer of the proposing organization empowered to sign such material and must commit the Proposer to the obligations contained in the proposal. An official authorized to bind the Proposer shall execute the Certification of Binding Signature Form, Form B of this RFP, and shall submit it as part of the proposal. All forms requiring signatures shall be signed by the same individual signing the cover letter. One copy of the proposal documents must be clearly marked as the original and contain the 3 original signature forms and other original documents. XII. INTERPRETATIONS Throughout this RFP, the City has put forth its best efforts to present information and data that are current and applicable to the Scope of Services. The City is providing the information contained herein as a courtesy to the Proposers. It is the Proposer's responsibility to use the information and verify the same during the proposal, negotiation, and provision of services periods. Best efforts have been made to provide accurate information, however, the City makes no guarantees or warranties that the information contained in this RFP or referenced documents are accurate and complete. All summaries of laws and documents do not purport to be complete, and Proposers are referred to each such law and document for a full and complete statement of relevant provisions. In the event any of the summaries in the text are inaccurate, the provisions of the actual laws and documents shall be controlling. The City is not and shall not be liable for omissions or errors contained in this RFP, and submittal of a proposal by a Proposer shall serve as the Proposer's verification and acknowledgement of the City's lack of liability. In submitting this proposal, the Proposer represents that it is fully qualified and properly licensed to perform the work in accordance with all applicable Federal, State, and local regulations and ordinances. A. Relevant Experience. The Proposer shall provide the following data in its proposal to demonstrate its experience: A description of a minimum of three references projects where the Proposer has provided similar collection services for other municipal governments. Proposers are encouraged to provide a summary of existing collection service areas to demonstrate their experience and success in similar programs. Include size of community, number of households served, and identify services provided. The references should include communities where similar services have been provided with the proposed equipment. Statistics on comparable production factors should be presented from those reference communities, including: • Crew size • Crew turnover ratios • Total daily stops per truck day • Equipment of Type and Capacity • Number of Vehicles, including spares • Tons per truck shift • Loads per Day Proposers shall include descriptions of both technical and managerial capabilities. Proposers should provide records on response time correcting problems reported by the residents. The resumes of key management personnel that will be responsible for operations and maintenance of equipment for the services provided under this RFP must be included. An organizational chart showing all the types of job categories and the number of employees in each category that will be provided to accomplish the requested services. B. References. Provide references from three communities in which the.Selected Proposer is collecting residential solid waste including a contact name, address and telephone number. C. Description of Services and Facilities. Proposers shall provide a description of the above services included in the priced proposal, to include: • Description of collection routing, frequency of pickup, costs, pickup location, carts (manufacturer, model, size, material, replacement policies and procedures), time and date of pickup, and other comments as appropriate. • Description of the parameters established for resolution of complaints/concerns and indications of the commitment to provide excellent customer service. • Description of the public education and information services that will be provided under the contract and examples of public education and information materials provided for other reference locations. • Description of customer notification procedures for scheduling, restrictions or services provided. All notices shall remain consistent with the contract terms and conditions and subject to City review and approval. D. Implementation Date. The Proposer shall submit on Proposal Form E the proposed Start of Service Date, which shall be no later than February 1, 2005, but may be earlier. E. Hiring Plan and Code of Employee Conduct. Proposers shall submit a hiring plan, which will describe how it will organize its operations to provide the requested services. This plan should include how the Proposer will provide sufficient personnel to address seasonal variations in the waste stream, employee absenteeism, and missed collection pickups. This plan should include a code of conduct for its employees addressing the Selected Proposer's discipline procedures and drug-free workplace provisions. In accordance with the Federal Highway Administration drug and alcohol drug testing policy to the City. Selected Proposer shall also submit copies of Commercial Driver's Licenses for all drivers who would be operating vehicles within the city limits. F. Supplemental Documentation. The Proposer shall describe its qualifications and address all points defined in the Agreement, including financial qualification, corporate and legal standing, technical and managerial experience in providing required services, parental guarantees and references demonstrating reliable performance. The Proposer shall submit a bid security as required and a letter from a surety or bank indicating a willingness to provide a Performance Bond or letter of credit for the duration of the contract. G. Presentation of Contract Unit Prices. The Proposer will provide bid prices on the Proposal Form for five years with an option two-year extension. The Proposer shall complete attached forms and provide additional information on its Proposal as required, to fully describe the proposed services. The proposed solid waste unit prices per household shall be submitted on the Proposal Form in four component categories: • Core Collection Services, including Solid Waste and Recycling • Cart/Bin Supply • Disposal Services • Administration Services These four components must equal 100 percent. Recycling unit prices will be submitted as a monthly charge applied to all household customers. The charges shall be assessed monthly even if the customers use the service less. XIII. RIGHTS OF CITY. The City reserves the right to accept or reject any or all proposals or to accept any proposal deemed most advantageous, or to waive any irregularities or informalities in any proposal received. The City also reserves the right to interview the Proposers. A. Deviations to the Contract. Deviations from the Contract are permitted but must be noted separately explaining the nature of the deviation. When listing deviations, refer to the specific provision (s) to which the deviation pertains. Unless a deviation is expressly stated, the proposal shall be evaluated as if it meets all specifications and the Proposer submitting the proposal shall be required to perform all services by the Contract. XIV. SCOPE OF SERVICES IOj A. Collection Service Provided by Selected Proposer. 1. Garbage and Refuse Collection. a. Description. Refuse collection service shall include the collection of all garbage and refuse from residential dwelling units in the City of Lauderdale. The Selected Proposer will dispose of all solid waste collected in Lauderdale at a Refuse Derived Fuel processing facility at which the operator has assumed all liability arising from the Solid Waste Disposal Act. Yard waste and recyclables shall be collected separately. The Proposer shall include the cost of collection of one Christmas tree not wrapped in a plastic bag free of ornaments and tinsel annually from every residential dwelling unit. Collection start dates and duration shall be approved by the City. A weekly log of all weight tickets for each daily collection route shall be compiled and made available for City inspection at any time during the contract period containing the following data: ■ Route Number ■ Number of Residences on Route ■ Date ■ Truck Number ■ Gross Weight ■ Tare Weight ■ Net Weight ■ Facility Scale Ticket b. Exclusions. Refuse collection service shall not include the collection of- (1)Toxic and hazardous waste including items such as rechargeable batteries, tires, construction material, motor oils, and paint in liquid form. (2)White goods. (3)Limbs, brush and such other items. (4)Animal waste and solid waste materials resulting from industrial, commercial, and agricultural operations, and from community activities. (5)Earthen fill, boulders, rock, and other materials normally handled in construction operations, solids or dissolved materials in domestic sewage or other significant pollutants in waste 10 resources, such as silt, dissolved or suspended solids in industrial waste water effluent, dissolved materials in irrigation return flows; or other common water pollutants. c. Containers. All occupants of residential dwelling units in the City shall be required by ordinance to keep garbage and refuse in approved containers. The Selected Proposer shall provide automated collection of solid waste in standardized carts, which shall be provided by the Selected Proposer. The Proposer shall also provide recycling containers to residents. Under the proposed program, a Selected Proposer will collect separated solid waste and recycling from residences within the City. The City will initially be responsible for identifying residences to the Selected Proposer. Subsequent to implementation, the Selected Proposer will be required to add residences throughout the contract term. The Selected Proposer shall leave all collection points free solid waste and recycling debris after collection. d. Location. Residential dwelling units shall have, as required by the City ordinance, their container located at the boulevard adjoining the curb on or before 7:00 a.m. on the designated day of collection. e. Frequency. Each residential dwelling unit shall have its refuse collected at minimum of once per week. f. Additional Collection Service. The Proposer shall include a bid for refuse in excess of the designated volume -base per dwelling unit or residential dwelling units desiring collection of items from a location other than the boulevard adjoining the curb. The Proposer shall also bid for collection service for white goods and bulky items. g. Reporting. A monthly summary report shall be provided for the following: • Total tonnage of collected solid waste • Total tonnage of collected solid waste by route # • Total number of residences serviced during the month • Total number of collection carts in size 30 -gallon • Total number of collection carts in size 60 -gallon • Total number of collection carts in size 90 -gallon h. Free Pick -Up at City --Owned Properties. The Selected Proposer shall provide service as necessary for the collection and disposal of refuse from all City -owned properties and parks at no cost to the City. 11 i. Disposal. The Proposer shall be responsible for the safe, legal, and environmentally sound disposal of all refuse, white goods, and any other items and materials collected in the City. The Selected Proposer shall dispose of all refuse and garbage collected in Lauderdale at a Refuse Derived Fuel processing facility at which the operator has assumed all liability arising from the Solid Waste Disposal Act, as amended by the Resource. Conservation and Recovery Act, the Comprehensive Environmental Response, Compensation, and Feasibility Act, and similar Federal and State Statutes. The Proposer shall maintain actual Ramsey/Washington RDF receipts and shall provide the City with copies of such receipts upon request. Estimated Lauderdale tonnages shall be reported to the City bi-annually. j. Spring Clean-up Day. The Proposer shall include a bid for the City to be provided with an annual spring "clean-up" day. The City shall designate a Saturday in April or May at which time this service shall be provided. Refuse shall be delivered to a drop off site designated by the City. All necessary collection equipment and labor shall be provided at no cost to the City. The City shall negotiate fees to be paid by the residents for the drop-off service with said fees to be low enough to create an incentive to use the service. k. Notification. If any resident of the City places any items out for pickup and the items are not taken by the Selected Proposer, the Proposer shall provide immediate written notification to the resident of reason(s) for refusal to pick up the item. Notification must be left on the item(s) in question. 1. Exceptions for Handicapped and/or Disabled. Reasonable exceptions as to the manner of pickup for handicapped or disabled residents shall be made by the Proposer. 2. Yard Waste Collection (Optional for Residents). a. Description. Optional yard waste collection service shall include the collection of all yard waste from residential dwelling units in the City of Lauderdale. Yard waste season typically runs from mid-March through Mid -November. The Proposer shall include a bid for yard waste to be picked up during the "typical" season collected a minimum of once every other week for those residents who chose a 12 yard waste option. Residents will have the discretion to either opt -in or opt -out of yard waste collection. b. Location. Residential dwelling units shall have their yard waste segregated from other refuse in a plastic bag or a permanent can clearly identified as "Yard Waste" located at the boulevard adjoining the curb on or before 7:00 a.m. on the designated day of collection. c. Reporting. Tonnages or yards of yard waste collected shall be reported to the City on a bi-annual basis. d. Conveyance of Yard Waste. The Proposer shall be responsible for the safe, legal, and environmentally sound conveyance of all yard waste collected. The Proposer shall convey the yard waste to a compost site as approved by the City. The Proposer shall not mix other types of refuse or inorganic materials with the yard waste or take any action so as to make the yard waste material unacceptable to the operators of the compost site. e. Notification. If any resident of the City places yard waste out for pickup and the material is not taken by the Selected Proposer, the Proposer shall provide immediate written notification to the resident of reason(s) for refusal to pick up the item. Notification must be left on the items) in question. f. Education. It shall be the responsibility of the Proposer to assist in the education of residents on how to properly prepare yard waste. The Selected Proposer will work with City staff on a quarterly basis to prepare written materials for residents. 3. Recycling Collection. a. Description. The Proposer shall provide a recyclable collections service that includes the collection of newsprint and inserts, magazines, unsorted plastic bottles (PETE & HDPE), junk mail, corrugated cardboard, boxboard, phone books, ledger paper, unsorted aluminum, steel, bimetal, and tin cans (food & beverage containers), unsorted glass from single family homes, residential dwelling units, up to and including eight-plexes, condominiums or townhouses within the City of Lauderdale. The City and Selected Proposer may designate other residential units not listed here upon mutual 13 agreement. The City and Selected Proposer, by separate agreement, may later include the following items as recyclable: other plastic polymers, automobile batteries, and other materials as mutually agreed upon. b. Containers. All residential dwelling units who wish to participate in the recycling program will be supplied recycling containers, provided by the Selected Proposer, for the recyclable materials agreed upon by the City and Proposer. C. Two Sort (Rigids & Fiberbs)System. Residents will be instructed to commingle two groups of materials: (1) all food and beverage containers, including glass, metal and plastic bottles with a neck/jugs; and (2) all paper fiber products, including newspapers, magazines, mixed mail, catalogs, boxboard, phone books and corrugated cardboard. The Proposer shall not make any changes to this "two - sort" collection/processing system without written approval of the City. d. Location. Residential dwelling units shall have their recyclables in approved containers provided by the City located at the boulevard adjoining the curb on or before 7:00 a.m. on the designated day of collection. e. Frequency. Each residential dwelling unit shall have its recyclables collected a minimum of once every other week on the same day as refuse collection service. f. Reporting. Selected Proposer will keep accurate records consisting of an approved weight slip with the date, time, collections route, driver's name, vehicle number, tare weight, gross weight, net weight, and the number of recycling stops for each loaded vehicle. Tonnages of recyclables collected shall be reported to the City on a bi-annual basis. These tonnages must be reported by individual materials collected and the place where the recyclables are delivered must be disclosed. If the tonnages are estimates, the method of estimation must also be disclosed and Proposer will do everything possible to ensure the accuracy of estimates. g. Conveyance of Recyclables. The Proposer shall be responsible for the safe, legal, and environmentally sound conveyance of all recyclables collected. The Proposer shall convey the recyclables to a 14 market which assures these materials will not be landfilled. The Proposer shall not mix other types of refuse or inorganic materials with the recyclables or take any action so as to make the recyclable material unacceptable to the operators of the recycling center. h. Material Preparation & Separation Requirements. The Proposer is responsible for immediately informing residential dwelling units of how to properly prepare recyclables for collection. Any.change in material preparation and separation requirements must be approved by the City prior to implementing such change and the Proposer shall bear full responsibility for notifying residents of changes at least 30 days prior to the changes.. i. Education. It shall be the responsibility of the Proposer to assist in the education of residents on how to properly recycle. The Selected Proposer will work with City staff on a quarterly basis to prepare written materials for residents. j. Revenue Sharing. The Selected Proposer shall, on a quarterly basis, rebate an amount to the City based on a mutual agreed upon formula. This rate will be based on the current market price and mix of commodities and the amount rebated to the Selected Proposer. B. Service Schedule. 1. Hours. The Proposer shall perform all collection services between the hours of 7:00 a.m. and 6:00 p.m., on Monday through Friday, except when and emergency exists, at which time the Proposer shall notify the City of such emergency. Exceptions to collection hours shall be affected only upon the mutual agreement of the City and the Selected Proposer, or when the Selected Proposer reasonably collection route due to unusual circumstances. 2. Collection Days. The Proposer shall provide Day -Certain refuse collection. a. The Proposer may request a change in the day of pickup by requesting such change in writing to the City at least thirty (30) days from the proposed date the requested change is to take effect. A change shall be effected only upon authorization from the City and fourteen -day notice to the resident. b. The Proposer shall bear all costs involved in notifying residents of approved schedule changes. 15 c. The Proposer may request a change in the route schedule by requesting such change in writing to the City at least thirty (30) days from the proposed date the requested change is to take effect. A route change shall be effected only upon authorization from the City. 3. Holidays. The Proposer will observe the following legal holidays on which their offices and operations will be closed: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. When holidays fall on a weekday, the collection for each day of that week after the holiday shall be made one (1) working day later. 4. Street Improvements. The City reserves the right to improve any street or alley that may prevent the Proposer from traveling its accustomed route or routes for collection. No additional compensation will be made for this interference. 5. Administration. Proposer shall maintain an office equipped with telephones and staffed with sufficient personnel to handle complaints, orders for special service, and/or to receive instructions. The Selected Proposal shall maintain its facility sites in compliance with all Federal, State, and City laws. a. At a minimum, the office shall be staffed from 8:00 a.m. to 4:30 p.m., Monday through Friday (except holidays). b. The Proposer shall maintain a written log of all complaints, the date thereof and the action taken pursuant thereto or the reason for non -action. All complaints shall be responded to within 24 hours of their receipt. The log of complaints shall be made available for inspection by the City Administrator or an authorized representative upon request. c. The Proposer shall keep complete and accurate records in accordance with generally accepted accounting principals. d. The Proposer shall bill and collect monies due from residents for collection service. The City will send notices to delinquent residents in the fall of each year asking them to make their accounts current. If, after receiving the City's notice, a resident still fails to make payment, the City will reimburse the Proposer for the delinquent amounts and the Proposer will credit the appropriate amounts to the delinquent residents' accounts. 16 e. The Proposer shall provide notice to the City of any change of ownership of the Proposer. C. Performance Standards. The Proposer shall supply all labor, material, and equipment necessary for the carrying out service to the City. Transport of the materials collected by the Proposer to the Designated Disposal Facility becomes the sole and complete responsibility of the Selected Proposer. The foregoing, however, shall not be construed to prejudice any rights the City may have to control the disposal of such solid waste, including the designation of a disposal facility or the manner or types of sold waste disposal. 1. Equipment a. Vehicle Protection. All trucks or motor vehicles used by the Proposer shall be water -tight so as not to allow the leakage of liquids or refuse while hauling the same and shall be covered to prevent the scattering of its contents upon the public streets or private properties in the City. Should any garbage be dropped or spilled in collection or transporting, it shall be immediately cleaned up. A broom and shovel shall be carried on each vehicle at all times for this purpose. b. Cleaning. All vehicles shall be kept in a clean and sanitary condition. c. Painting. The packer body shall be painted and numbered, and shall have the Proposer's name and telephone number painted in letters of a contrasting color, at least three inches (Y) high, on each side of the vehicle and the number painted or a decal placed on the rear. d. Maintenance. The trucks shall be maintained in good working order. They shall be equipped to meet all federal, state, and municipal regulations concerning vehicles used on public roads and maintained to meet these standards. e. Vehicle Inspection. All vehicles used by the Proposer shall be made available for inspection at least once each year. However, if a vehicle has been inspected and approved by another city or governmental agency within the previous twelve (12) months, no additional inspection shall be required. f. Description of Vehicles. The Proposer shall furnish the City with a written description of all vehicles and equipment to be used within the City of Lauderdale. 17 g. Safety Equipment. Each collection vehicle shall have a flashing light warning system, fire extinguisher (CO2 type), proper backup alarms as approved by the City, and otherwise shall comply with all State and Federal inspections and safety requirements. 2. Personnel Requirements. a. Responsibility. (1) There shall be no limitation on the size of the Selected Proposer's collection crew, so long as they are sufficient to fulfill the requirements of the specifications. 18 Each collection crew shall adhere to all applicable Ordinances of the City of Lauderdale, and all of those rules, regulations, and conditions for refuse collection as established by the City. b. Driver. (1) The Proposer's personnel shall comply with all applicable laws including driving and traffic laws, relating to its performance of services under this Agreement. The Selected Proposer's personnel shall comply with all Federal regulations found in Code of Federal Regulations (CFR) at 49 CFR, Part 382 as it pertains to drug and alcohol testing. Upon request, Contractor shall supply City with any results of its drug and alcohol testing program. (2) The driver must have a valid Minnesota License with proper State and Federal classifications. (3) The driver must adhere to all traffic laws. c. Collector. (1) The driver and collector(s) shall at all times have a courteous attitude toward the general public. (2) The driver and collector(s) shall be of sound character, competent, and sober throughout the entire work day. (3) The driver and collector(s) shall have the ability to remember the order of collection and location of all containers on the assigned routes. (4) The driver and collector(s) shall make a concerted effort to have at all times a presentable appearance. (5) The collector(s) on each crew shall be physically able to perform their duties and be at least eighteen (18) years old. (6) The collector(s) shall perform their work in a neat and quiet manner and clean up all refuse, yard waste or recyclables spilled in collection under any circumstance. (7) All containers shall be replaced on the boulevard adjoining the curb. (8) Damage to containers or other property shall be avoided. 19 (9) Gratuities shall not be accepted. (10) Consumption of any beverages containing alcohol or controlled substances shall be forbidden during or before work hours of any collection day. (11) Before the start of each collection day, the collection crew shall check to see that the collection vehicle is equipped with at least one broom and shovel for use in cleaning up refuse, yard waste, or recyclables spilled during collection or hauling. 3. Liquidated Damages. The Proposer agrees, in addition to any other remedies available to the City, the City may find the Proposer in the amounts specified below as liquidated damages for failure of the Proposer to fulfill its obligations. The City will notify the Proposer in writing documenting the nature of the violation, the history of the account, if any, and the reason for the fine. The Proposer shall then have the opportunity to address and remedy the issue at which point the City shall determine if a fine is still appropriate, in their sole determination. The Proposer shall notify City in writing of its remedy. Hauler must maintain an escrow account of $5000 with the City to be used for payment of any liquidated damages. Any unused portion of the deposit will be renewed to the Proposer at the end of the contract period. The City Administrator or his/her designee will inform Proposer when or if the escrow account needs to be replenished. 4. Legal Compliance. a. This Contract is governed in all respects by the laws of the State of Minnesota, and all obligations are enforceable in accordance therewith; and the Proposer, where required, must obtain all licenses or permits to transact a refuse collection business in the City of Lauderdale, Ramsey County, and the State of Minnesota. b. The Contractor will acquaint itself with all pertinent City Ordinances and shall comply with all health rules, regulations, and Ordinances of the City of Lauderdale, Ramsey County, and the State of Minnesota in effect at this time of this contract or hereafter adopted. c. The Proposer shall report all violations of ordinances pertaining to garbage and refuse collection and disposal for enforcement purposes including all 20 unsanitary or filthy conditions to the City. 5. Safety. The Proposer shall provide and maintain all sanitary and safety accommodations for the use and protection of its employees as may be necessary to provide for their health and welfare and comply with federal, state, and local codes and regulations, as well as those of other bodies and tribunals having jurisdiction. Employee safety and sanitation facility regulations are set forth in Minnesota Statutes 182 and in the Department of Labor and Industry's Labor Safety Code (LISC 73-75). D. Payment Method. 1. Collection Service. The resident owner shall pay the Contractor one price for refuse disposal service, refuse collection service, and recyclable collection service. The cost for refuse disposal service is directly tied to the tipping fees and therefore must be adjusted up or down on a prorate basis as the tipping fees change and by no later than thirty (30) days for any reduction in tipping fees. There shall be no provisions for any price increase for collection, recycling, senior bag rate, or optional town home rate, once established. 2. Additional Collection Services. Charges for pickup of additional items and for additional service shall be made directly to the resident owner by the Selected Proposer. 3. Disposal Fees. It is expected that the parties will wish to have the Proposer pay all disposal fees resulting from the collections of Lauderdale refuse. The residential dwelling unit price contemplates that the Proposer will pay all disposal fees for refuse collection service. XV. INSURANCE, BOND & INDEMNIFICATION. The Proposer shall be licensed, bonded as required by Lauderdale City Ordinances (certified bond in the amount of one thousand dollars for each vehicle licensed, to be conditioned upon the faithful performance for all work contracted for). The Proposer shall indemnify and hold harmless the City, its officers, agents, representatives, and employees from and against all damages, claims, losses, costs or expenses including reasonable attorneys' fees, which may be asserted against the City, or for which it may be held liable, to the extent resulting from any acts, omissions, or negligence of the Proposer, Proposer's agent or employees while engaged in the performance and of damages that may arise by reason of any negligence of the Proposer or the Proposer 's agents, or employees while engaged in the performance of service The Proposer will indemnify the City against all claims, liens, expenses, and claims for liens, for work, tools, machinery, materials, or insurance premiums or equipment or supplies, and against all loss by reason of the failure of the Proposer. 21 Insurance Limits. The Proposer shall maintain, at their expense, and file with the City, policies or certificates of Worker's Compensation, Auto Liability, and General Liability insurance. Minimum Liability Insurance coverage requirements are $500,000.00 bodily injury per person, $1,000,000.00 aggregate per occurrence, and $500,000.00 property damage. All liability policies evidencing insurance required by this paragraph shall name City and the Contractor as named insured. Such policies shall be in the form and context satisfactory with the City Attorney and shall be filed with the City Administrator. A certificate -showing that the Proposer has in effect the aforesaid insurance covering both the City and the Proposer. XVI. NONDISCRIMINATION. The Proposer agrees that, they will not, within the State of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, national origin, or ancestry, and will include a similar provision in all subcontracts entered into for the performance thereof. The Contract may be cancelled or terminated by the City, and all money due or to become due hereunder maybe forfeited for a second or subsequent violation of the terms and conditions of this paragraph. This paragraph is inserted to comply with the provisions of Minnesota Statutes, Section 181.59. XVII. ASSIGNMENT/SUBCONTRACTING. The Selected Proposer shall not use subcontractors to provide all or a portion of the waste hauling services provided to the City, except only with the City's prior written consent. In addition, the Selected Proposer shall not assign all or aportion of the waste hauling contract with the City to other contractors without the City's prior written consent. XVIII. QUALIFICATIONS SCREENING. The submitted proposals will be initially screened to determine if Proposers have submitted all requested items, meet all qualifications, and comply with requested performance specifications. The initial review will evaluate the Proposals for adequacy of the submitted qualifications and to ensure the Proposer meets the following criteria: • Financial Strength • Meeting the Minimum Qualification Requirements • Meeting the Relevant Facility Reference Criteria • History of Litigation or Criminal Activity of Corporate Principal In submitting a Proposal, Selected Proposer represents, as more fully set forth in the Request for Proposal, that it has examined the Notice to Proposers, all of the other Proposal Documents and the Request for Proposals; that it has examined the street network in the locality where the services are to be performed; that it has familiarized itself with the legal requirements (federal, state and local laws, ordinances, rules and regulations); that it has made such independent investigations including any routing considerations as it deems necessary; and, that it has satisfied itself as to all conditions affecting 22 cost, progress or performance of the Work. After an initial screening of all proposals, the City of Lauderdale intends to conduct a review of all remaining proposals to determine which proposals best address the major objectives of the City's service requirements based on the scoring criteria below. The Refuse Task Force will make recommendations to the City Council of Lauderdale. The City Council will make the ultimate approval of the selection. The City reserves the right to request interviews of the Proposers. A. Award Criteria. The contract will be awarded to the responsible Proposer submitting the proposal for the lowest overall cost and highest service quality for the five-year base contract period. The following criteria will be used to determine the responsibility of Proposer: • Responsiveness to Invitation for Proposal specifications • Qualifications of Proposer • Qualification and experience of the staff to be assigned to the project • References, including performance history on other contracts held with the City., • Customer Service standards • Demonstrated capability—including financial condition –to perform the type of work requested • Understanding of project requirements It is the City's intention to award all of the services covered under this contract to one corporation. This RFP, its conditions and appendices, constitute the entire agreement, including all prior agreements and understandings, between the City and the Selected Proposer. Any amendments to modifications to this RFP shall be made in writing signed by both the City and the Selected Proposer. y r4 5.0 PROPOSAL FORMS FORM A PROPOSER INFORMATION A. General information Firm Name Address City, State, Zip Code Telephone Number Contact Name & Number Type of Organization: Corporation B. Business Information 1. Has your firm ever failed to complete a contract awarded to it? Yes No If yes, where and why? 2. Describe the nature of your current business: 3. Has any facility that you operated been the subject of administrative or judicial action for alleged violation of environmental or public health laws or regulations? Yes No If yes, state the details and disposition: FORM A, CONTINUED PROPOSER INFORMATION 4. Does your firm hold all necessary licenses, permits, etc., to collect and transport waste in Lauderdale? Yes No If no, please detail the schedule for obtaining these permits: 5. Have you, your partners, members, joint ventures, parent corporation, or subsidiaries been a party to any lawsuits within the last three (3) years that may affect your ability to perform the obligations described in your proposal? Yes No If yes, list these lawsuits: C. Signature of person duly authorized to sign submittal on behalf of the Proposer: Authorized Signature Date FORM B CERTIFICATION OF BINDING SIGNATURE All forms provided in this Request for Proposal shall be executed by an official authorized to bind the offer, and made a part of its proposal. All proposal forms must be signed by the same person. Name of Authorized Officer M Title Proposer Firm Name swear that I am authorized to execute all proposal forms included in this Request for Proposal to bind the company to these agreements. State of ) County of ) On , 2001, before me, the undersigned, a Notary Public in and for the State of personally appeared , known to me to be the of Proposer that executed the within instrument on behalf of the Proposer therein named, and acknowledged to me that such proposer executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal in the County of , this day of 2001. Notary Public My commission expires: Date Attached hereto is a certified copy of the corporate resolution authorizing to sign this Certificate and all contract documents. Form C REPRESENTATIONS AND CERTIFICATIONS THIS FORM SHALL BE EXECUTED BY THE AUTHORIZED OFFICIAL TO BIND THE OFFERER, DETACHED, AND MADE PART OF THE PROPOSAL. The offeror makes the following representations and certifications as part of this proposal (check or complete all appropriate boxes or blanks). 1. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION The undersigned deponent, of lawful age, being duly sworn, upon oath deposes and says that he or she has lawful authority to execute the within and foregoing proposal; that he or she has executed the same by signing hereto under oath for and on behalf of said proposer; that proposer has not directly or indirectly entered into any agreement, express or implied, with any proposer or proposers having for its object the controlling of the price or amount of such proposal or proposals, the limiting of the proposals or proposers, the parceling or farming out to any proposer or proposers or other persons of any part of the contract of any part of the subject matter of the proposal or proposals or of the profits thereof; and that he or she has not and will not divulge the sealed proposal or proposals to any person except those having a partnership or other financial interest with him or her in said proposal or proposals until after the sealed proposal or proposals are opened. Deponent further states that the proposer has not been party to any collusion among proposers in restraint of freedom of competition by agreement to make a proposal at a fixed price or to refrain from submitting a proposal at a fixed price or to refrain from submitting a proposal or with any City official or employee as to quantity, quality, or price in the prospective contract or any other terms of said prospective contract or in any discussions between proposers and any City official concerning exchange of money or other things of value for special consideration in the letting of a contract and that the proposer/contractor has not paid, given, donated, or agreed to pay, give, or donate to any official, officer, or employee of the City of Lauderdale any money or other thing of value either directly or indirectly. 2. ACCEPTED PERIOD The offeror agrees that he or she will allow ninety (90) days from the date of this proposal for acceptance thereof by the City. 3. AMBIGUITY In case of ambiguity or lack of clarity in stating prices in the Proposal, the City shall have the right to construe such prices in a manner most advantageous to the City or to reject the Proposal 4. CONTINGENT FEE REPRESENTATION Offeror represents (a) that it hasihas not employed or retained any company or person, other than a full-time bona fide employee working solely for the offeror, to solicit or secure this contract and (b) that it has/has not paid or agreed to pay any company or person, other than a full-time bona fide employee working solely for the offeror, any fee, commission, percentage, or brokerage fee contingent upon or resulting from the award of this contract and agrees to furnish information relating to (a) and (b) above a requested by the City. 5. EQUAL EMPLOYMENT OPPORTUNITY The undersigned ensures that its employee and applicants for employment and those of any labor organization, subcontractors, or employment agency in either furnishing or referring employee applicants to the undersigned are not discriminated against as prohibited by the terms of prohibiting discrimination in employment practices. Authorized Signature: Date: FORM D TECHNICAL DESCRIPTION OF COLLECTION EQUIPMENT THIS FORM SHALL BE EXECUTED BY AN OFFICIAL AUTHORIZED TO BIND THE OFFEROR, DETACHED, AND MADE A PART OF THE PROPOSAL. INFORMATION SHOULD BE COMPLETED FOR EACH DIFFERENT MODEL OF EQUIPMENT PROPOSED, INCLUDING ANY SPARES. Make of Chassis & MNDOT Body Legal Load Limit Model & Year Quantity Capacity Loading Delivery Description CU. YD. Method Period, if (Ref. No.) not Currently Owned Loading method description: Indicate reference number for applicable loading method in the table above and describe below: 1. 2. 3. 4. FORM E- COST PROPOSAL COST FOR 5 -YEAR TERM WITH OPTIONAL 2 -YEAR EXTENSION The undersigned proposes to furnish citywide collection services for the City of Lauderdale, as set out below beginning on a collection services Start of Operations Date no later than January 31, 2005. SOLID WASTE: Residents will be issued a wheeled waste cart. Residents may choose to have additional carts at additional monthly costs. Extra bags or materials in excess of the selected cart(s) will be collected and charged. Selected Proposer shall identify herein its policy for excess materials collection and notify the City. Selected Proposer will provide will provide wheeled waste carts as part of the monthly service rate. Selected Proposer shall be required to collect all missed pickups of solid waste as part of their base service. RECYCLING: Residents will be issued a recycling container by the City. Collection will be sent from residential curbside. At a minimum, collection will include newspaper, magazines, mixed mail, cans -steel and aluminum, glass - clear, green and brown, plastic- #1 and #2, chipboard, and cardboard. The City may require additional materials to be collected in the future upon 30 days written notice to Proposer. Selected Proposer shall be required to collect all missed pickups of recycling as part of their base service. YARD WASTE: Bid shall be based on unlimited yard waste collection. Proposer shall indentify the methods to be used for collection, i.e., sticker, bags, coupon, billing method, etc. Proposer will bill customer for these services. Proposer will also bid on a Christmas tree collection program with the City approving the collection dates and duration. Selected Proposer shall be required to collect all missed pickups of yard waste as part of their base service. Selected Proposer shall collect yard waste on designated day. BULKY ITEMS: Bid should include method of service such as a sticker program. Proposer will bill for these services. Proposer will schedule timely collection of these items. Bulky items are anything that does not fit into the solid waste container. This could include household items such as lamps, tables, chairs, couches, carpet and pads. Appliances include stoves, refrigerators, dishwaters, washers and dryer. Neither of these lists is all- inclusive. SOLID WASTE- ls` year Categories 30-40 Gallon 60-70 Gallon 90-105 Gallon Additional Carts -Charge Monthly Collection Charges Container Supply Charges Disposal Charges Billing Fee SOLID WASTE- 2„d year Categories 30-40 Gallon 60-70 Gallon 90-105 Gallon Additional Carts -Charge Monthly Collection Charges Container Supply Charges Charges -Disposal Billing Fee COST FOR 5 -YEAR TERM WITH OPTIONAL 2 -YEAR EXTENSION FORM E - COST PROPOSAL, CONTINUED SOLID WASTE —;'d vear Charge Categories 30-40 Gallon 60-70 Gallon 90-105 Gallon Additional Carts Monthly Collection Charges Container Supply Charges Disposal Charges Billing Fee SOLID WASTE — 4d' vear Charge Categories 30-40 Gallon 60-70 Gallon 90-105 Gallon Additional Carts Monthly Collection Charges Container Supply Charges Disposal Charges Billing Fee SOLID WASTE — 5`h vear -Charge Categories 30-40 Gallon 60-70 Gallon 90-105 Gallon Additional Carts Monthly Collection Charges Container Supply Charges -Disposal Charges Billing Fee REC x CLING — i year Service Charge -Recycling Collection Processing and Marketing Billing Fee r'd RECYCLING -2 - year Service I Charge -Recycling Collection Processing and Marketing Billing Fee _ rd Y RE CLING — s" vear Service Charge Recycling Collection Processing and Marketing Billing Fee RFC'.V('I.1Nn — dth veer Service Charge -Recycling Collection -Processing and Marketing Billing Fee 32 COST FOR 5 -YEAR TERM WITH OPTIONAL 2 -YEAR EXTENSION FORM E - COST PROPOSAL, CONTINUED th Y REC C LIIV G — 5... vear Service Charge Recycling Collection Processing and Marketing Billing Fee Yard waste and bulky good items are additional services that the Selected Proposer shall bid on. Please indicate the yard waste collection method, i.e., sticker, coupon, individual customer billing, and the like. t YARD WASTE -1 year Service Charge Yard Waste Collection Disposal Charges Christmas Tree Collection and Disposal Billing Fee nd Y Attu w AJ t E — L_._ vear Service Charge Yard Waste Collection Disposal Charges Christmas Tree Collection and Disposal Billing Fee rd Y AICD W AS i t— 1 year Service Charge Yard Waste Collection Disposal Charges Christmas Tree Collection and Disposal Billing Fee th LM4WALTTSIM720"SURT&H Service Charge Yard Waste Collection Disposal Charges Christmas Tree Collection and Disposal Billing Fee YAPW WAJtG —:) year Service Charge Yard Waste Collection Disposal Charges Christmas Tree Collection and Disposal Billing Fee 33 COST FOR 5 -YEAR TERM WITH OPTIONAL 2 -YEAR EXTENSION FORM E - COST PROPOSAL, CONTINUED For Bulky items, please identify the item with the proposed charge for each. A separate sheet is acceptable. BULKY fir- S— I year Service Charge Bulky Items Disposal Charges Billing Fee fld rsULttY 11VM6—G year Service Charge Bulky Items Disposal Charges Billing Fee BULKY ITEMS — 3`d vear Service Charge Bulky Items Disposal Charges Billing Fee BULKY ITEMS — 4`h vear Service Charge Bulky Items Disposal Charges Billing Fee rh t5UL& Y 11 EIv1J — J- year Service- Charge Bulky Items Disposal Charges Billing Fee Authorized Signature: 9M CITY OF LAUDERDALE RESOLUTION NO. 030904A RESOLUTION REGARDING ORGANIZED COLLECTION OF SOLID WASTE PURSUANT TO MINNESOTA STATUTES SECTION 115A.94 WHEREAS, on January 9, 2001, the City Council formed the Refuse Task Force comprised of the City's residents to review the current residential waste collection system and to study the feasibility of organizing residential collection of solid waste within the corporate limits of the City pursuant to Section 115A.94 of the Minnesota Statutes; and WHEREAS, on December 10, 2002, following a public hearing, the City Council adopted Resolution No. 121002A regarding the City's organized waste collection goals and the City's intent to organize residential solid waste collection under Minnesota Statutes § 115A.94; and WHEREAS, the City's organized waste collection goals included (1) maximizing efficiency in solid waste collection; (2) establishing collection service to all households within individual service areas on the same day; (3) providing comprehensive solid waste collection service that included garbage, recycling, yard waste, brush and special collection; (4) establishing efficient billing procedures; (5) providing accurate and timely tonnage reports and disposal records to the City; and (6) ensuring that the City remains a clean, sanitary, and attractive place for its citizens; and WHEREAS, pursuant to said resolution, notice was sent inviting all interested parties including the current haulers to participate, comment and provide suggestions regarding organized residential waste collection plans; and WHEREAS, the City staff has reviewed and considered all comments and suggestions received since the date of the public hearing; and WHEREAS, the City staff has fully evaluated all matters regarding organized residential waste collection in Lauderdale and has made recommendations regarding the same to the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, as follows: 1. Under the waste collection system currently in place, residential collection services are provided by multiple haulers to all residential units within the corporate limits of the City. Residential units are defined as those structures which include at least one but no more than four dwelling units. 2. The City staff solicited and evaluated the comments and suggestions of all interested parties including the current haulers in considering whether to retain or amend the method of solid waste collection employed by the City. 3. All persons having an interest in solid waste collection including the current haulers were given adequate opportunity to consult with the City staff regarding all aspects of organized collection in Lauderdale. The City received comments regarding solid waste collection issues by way of citizen survey, various informational neighborhood meetings, a public hearing on December 10, 2002 and at least four informational meetings with current haulers. 4. It is hereby determined that the current multiple hauler residential waste collection system does not achieve the City's stated organized waste collection goals. Therefore, the City determines that in the public interest a single hauler residential waste collection system should be established for the following reasons: a) The single hauler system maximizes efficiency in residential solid waste collection because the collection is done on a single day within a specified service area, the residents are billed directly by the hauler, the hauler is better able to respond to residents' complaints regarding the collection services and the City is able to ensure accurate records regarding residential solid waste generated and collected by a single hauler. b) Utilizing a single hauler organized solid waste collection system will be consistent with the City's organized collection goals. 5. While some of the current haulers will be displaced as a result of establishing a single hauler system, all will be given an opportunity to participate in submitting proposals for residential waste collection services in Lauderdale through the Request for Proposal process. a NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Lauderdale that the RFP attached hereto as Exhibit A is adopted and the City staff is authorized and directed to distribute it to all interested parties and to consider awarding a contract according to the terms and schedule outlined in the RFP. Dated: , 2004 Mayor ATTEST: City Administrator The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken, the following voted in favor: and the following voted against: Whereupon the said resolution was declared passed and adopted. Lauderdale City Council Memorandum Council Meeting Date: To: From: Agenda Item: BACKGROUND: March 9, 2004 Mayor and City Council Rick Getschow, City Administrator 2004 Legislative Session- State Legislators Senator Marty and Representative Greiling will be in attendance at the March 9, 2004 meeting to discuss the 2004 legislative session and any issues or concerns that the Lauderdale City Council may have. I have enclosed in the packet information about the legislation that Senator Marty and Representative Greiling have recently authored or co-authored. I have also included some biographical information on the legislators. ENCLOSURES: 1. Legislative Information on Senator Marty and Representative Greiling Biography of Senator John Marty Page 1 of 2 -- General Info - - Senate Offices- - _ - -Schedules - - - --Publications - - Senator John Marty (DFL) District 54 Bills Authored Report of Bills Chief and Co -Authored (PDF Document) Status List of Bills Chief Authored Latus List of Bills Co -Authored District Map Town Hall Meetings and Press Releases Capitol address: *323 State Capitol St. Paul, MN 55155 Capitol phone: (651) 296-5645 E-mail: senJohn.marty@senate.mn Home: Roseville 2478 Lydia Ave W 55113 Home phone: (651) 633-8934 Born: 11/1/56 Married: Spouse Connie, 2 children. Occupation: Writer. Education: St. Olaf College. Elected: 1986, re-elected 1990, 1992, 1996, 2000, 2002. Term: 6th. Special legislative concerns: Education, environment, ethics, criminal justice. Committees: Environment and Natural Resources, chair; Elections; Judiciary; Rules and Administration; Taxes. *prefers interim mail at this address. Please direct all comments concerning issues or legislation to your Senator or House Member. If you are not sure who represents you click here. http://www.senate.leg.state.mn.us/members/sendis54.htm 3/2/2004 Senate Bill Status Summary Display Documents 1 to 20 of 52 Search�tina"� Es ands., i�rt. : gown Bnftam{ Hel Senate Bill Status Summary Display Documents 1 to 20 of 52 Page 1 of 2 StatusII Full I) Short Description I) Text Legislative political party caucuses election campaign contribution and spending limits Bill SF0005J Bill Text Election clean campaign council, pledge and advertising code - Legislative political party caucuses election campaign contribution and spending limits Bill SF0011 Bill Text Election campaign independent expenditures regulation modifications - Legislative political party caucuses election campaign contribution and spending limits SF0240 Bill Telephone solicitations regulation expansion http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year=83&FILE SEAR... 3/2/2004 Bill SF0013 Bill Text Lobbying restriction Text SF0046 Bill political party definitions modifications repeal Text SF0240 Bill Telephone solicitations regulation expansion http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year=83&FILE SEAR... 3/2/2004 HF0067 Bill Text political party definitions modifications repeal SF0240 Bill Telephone solicitations regulation expansion http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year=83&FILE SEAR... 3/2/2004 SF0077 Bill Text Ramsey county Edgerton street bridge reconstruction bond issue and appropriation SF0240 Bill Telephone solicitations regulation expansion http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year=83&FILE SEAR... 3/2/2004 SF0148 Bill Text Election campaign contributions and expenditures reporting requirements expansion SF0240 Bill Telephone solicitations regulation expansion http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year=83&FILE SEAR... 3/2/2004 SF0149 Bill Text Tribal governments tribal state compacts revision negotiation request SF0240 Bill Telephone solicitations regulation expansion http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year=83&FILE SEAR... 3/2/2004 Senate Bill Status Summary Display Documents I to 20 of 52 Text SF0316 11 Bill lText SF0317 Bill Text IfFO335 ][Bill Text Open meeting law compliance opinions Government data practices act violations administrative remedies Landscape irrigation systems rainfall sensing equipment installation requirement Page 2 of 2 SF0648 I Bill Resolution to apologize to persons with mental illness and developmental and other disabilities for Text wrongful commitment to state institutions Search Stnar Est -3R 41 Dnwn PotMv http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year--83&FILE—SEAR... 3/2/2004 Bill SF0453 Text Cigarettes fire retardant standards SF0648 I Bill Resolution to apologize to persons with mental illness and developmental and other disabilities for Text wrongful commitment to state institutions Search Stnar Est -3R 41 Dnwn PotMv http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/sstat/public/www/SDF?ls_year--83&FILE—SEAR... 3/2/2004 Senate Bill Status Summary Display Documents 21 to 40 of 52 minneso-11-aSenafttaft 5e5rzfi �i!ewn I- 6u��i�a€� fx ani kina� . l 'Tn' wri ietteei Senate Bill Status Summary Display Documents 21 to 40 of 52 Pagel of 2 StatusII Full II Short Description I) Text SF0650 Bill Civil remedy for employer willful or repeated occupational safety violations causing serious injury Text or death SF0705 Bill City and county election districts redrawing options and council and board membership election Text requirements following redistricting Sales tax exemption for rerefined motor oils and recycled copier and printing paper SF0649 91Workers compensation coverage for personal injury caused by mental stress — SF0650 Bill Civil remedy for employer willful or repeated occupational safety violations causing serious injury Text or death SF0705 Bill City and county election districts redrawing options and council and board membership election Text requirements following redistricting SF0781 Bill Landscape irrigation systems rainfall sensing equipment installation requirement Text SF0850 Bill Off highway vehicles operation restrictions, training requirements modifications and trails Text development Eidhl Sales tax exemption for rerefined motor oils and recycled copier and printing paper REK:1 Voters registration and identification provisions modifications SF0781 Bill Landscape irrigation systems rainfall sensing equipment installation requirement Text SF0850 Bill Off highway vehicles operation restrictions, training requirements modifications and trails Text development Eidhl Sales tax exemption for rerefined motor oils and recycled copier and printing paper HKI SF0926 11 Bill Property managers background checks computerized system search response requirement Text modification 7 SF097911 Bill Universal health care system Text 11 1 HKI Littering prohibitions expansion SF097911 Bill Universal health care system Text 11 1 SF 1194 II Bill II Tax reform provisions Text SF1227 II Bill II Small containerized solid waste hauling services contracts regulation Text SF 1288 () Bill (I School districts cooperative recreational or senior citizen programs cost levies Text SF 1328 I) Bill I) Compassionate Use Act http://www.revisor.leg. state.mn.us: 8181 /SEARCHBASIS/sstat/public/www/SDW?W%3DIs_year+%3D+83 ... 3/2/2004 HK:1 DWI and chemical dependency prevention initiatives SF 1194 II Bill II Tax reform provisions Text SF1227 II Bill II Small containerized solid waste hauling services contracts regulation Text SF 1288 () Bill (I School districts cooperative recreational or senior citizen programs cost levies Text SF 1328 I) Bill I) Compassionate Use Act http://www.revisor.leg. state.mn.us: 8181 /SEARCHBASIS/sstat/public/www/SDW?W%3DIs_year+%3D+83 ... 3/2/2004 Senate Bill Status Summary Display Documents 21 to 40 of 52 Text Page 2 of 2 SF 1499 Bill Income tax mortgage interest deduction limit to fund human services and housing programs SF 1446 Text Drinking water protection SF 1624 SF 1499 Bill Text Income tax mortgage interest deduction limit to fund human services and housing programs SF1613 Bill Roseville elections alternative voting forms Text SF1657 I) Bill () Rice street bridge reconstruction bond issue and appropriation Text 5ear�fiunis Fe P i UDawe` Bottomtd N http://www.revisor.leg. state.mn.us: 8181 /SEARCH/BASIS/sstat/public/www/SDW?W%3Dls_year+%3D+83 ... 3/2/2004 Bill SF 1624 Text Income tax trade or business expense deduction disallowance SF1657 I) Bill () Rice street bridge reconstruction bond issue and appropriation Text 5ear�fiunis Fe P i UDawe` Bottomtd N http://www.revisor.leg. state.mn.us: 8181 /SEARCH/BASIS/sstat/public/www/SDW?W%3Dls_year+%3D+83 ... 3/2/2004 Senate Bill Status Summary Display Documents 41 to 52 of 52 5e .>, U% 2111"MN AQ iei� Nel Senate Bill Status Summary Display Documents 41 to 52 of 52 Page 1 of 1 StatusII Full II Short Description II Text SF 1665 II Bill II Family life and sexuality education Text SF 1791 II Bill I) Cigarettes fire resistant standards adoption requirement Text SF1817 I) Bill TextOpenOpen enrollment students referendum aid adjustment; state general levy base amount increase SF 1914 Bill 11 Local government units personal rapid transit systems construction grants bond issue and Text appropriation SF2139 FBSchool districts general education basic revenue formula allowance increase $F2216 II Bill II Natural resources department provisions modifications Text SF2217 (I Bill (I Business corporations and limited liability companies directors, officers, governors and managers Text standards of conduct modifications SF2266 (I Bill I) Environmental response and liability remediation fund authorized uses clarification Text SF2292 I Bill 11 Election campaign material disclaimer requirements clarification and modification Text SF2404 Bill Text California vehicle emissions standards adoption; motor vehicle sales tax exemptions for zero emission and hybrid vehicles SF2403 Bill Text Individual income and corporate franchise taxes motor vehicle deductions add back SF2404 Bill Text California vehicle emissions standards adoption; motor vehicle sales tax exemptions for zero emission and hybrid vehicles SF2422 I) Bill II PCB waste management Text �5i ch" nwa�. e Mvs http://www.revisor.leg. state.mn.us:8181/SEARCHBASIS/sstat/public/www/SDW?W%3DIs_year+%3D+83... 3/2/2004 Mindy Greiling (DFL) 54A - Minnesota House of Representatives Page 1 of 2 General Information =. Departments I Schedules Publications; Bill number��e. . hf1) regular session fl' Legislation Committee Information Member Information House Leadership Who represents you? House Members c' Audio & Video i, Caucuses House Rules Temporary Rules Joint Rules Session Statistics printable version Assistant Minority Leader Bills Chief Authored Mindy Greiling (DFL) 54A Bills Coauthored District Map (pdf) * 259 State Office Building District Demographics 100 Rev. Dr. Martin Luther King Jr. Blvd. News and Views Saint Paul, Minnesota 55155 Town Hall Meetings (651) 296-5387 Video Interview E-mail: rep.mindy.greiling@house.mn E-mail your comments and questions to Representative Greiling * Prefers interim mail at this address. Click on picture for larger image Legislative Assistant: Krysta Niedernhofer 296-7173 Committees: Education Finance; Education Policv; Rules and Legis_lative_Administration. Recent News Items (click here for more news) House DFLers Ask Senate to Remove Commissioner Yecke From Office - (Posted: 2/18/2004) 2003 SESSION REPORT - pdf version - (Posted: 7/23/2003) STATE REPRESENTATIVE MINDY GREILING APPOINTED TO EDUCATION COMMITTEES OF TWO NATIONAL ORGANIZATIONS OF STATE LEGISLATORS - (Posted: 7/22/2003) Biographical Information Home: Roseville; 2495 Marion St., 55113; (651) 490-0013 Born: 2/48 Family: Married: spouse Roger, 2 children Occupation: Legislator/Homemaker/Community Volunteer Education: BA, education, Gustavus Adolphus College; MA, education, University of Minnesota Elected: 1992 Term: 6th Additional Biographical Information Rep. Greiling is a former elementary school teacher and mother of two. She graduated from Gustavus Adolphus College with a B.A. in education and earned a master's degree in education from the University of Minnesota. Active in several community groups, Greiling kicked off her political career as a state action coordinator for the League of Women Voters. She served for two terms on her local Girl Scout Council and two terms on the Roseville Area School Board before running for the Legislature. Greiling has served in the Minnesota House of Representatives since 1992. This biennium, she is the lead minority member of the Education Finance Committee and an assistant minority leader to the DFL caucus. As a former educator, Greiling has focused her legislative work on school policy and funding. She has passed legislation to streamline K-12 special education regulations in order to free up more time for teachers to spend with students. She has supported school choice initiatives such as charter schools and open enrollments, and she has worked for increased funding to address the needs of gifted students. When her son developed schizophrenia, Greiling added mental health to her legislative agenda. In the last two years, she has received five awards for her work on mental health issues. http://ww3.house.leg.state.nm.us/members/members.asp?district=54A 3/2/2004 Mindy Greiling (DFL) 54A - Minnesota House of Representatives Page 2 of 2 Recognition: Legislator of the Year Award, the St. Paul Business and Professional Women's Organization, 2003 Readers' Choice Award, Lillie Suburban Newspaper Readers, 2002 Outstanding Service to Youth Award, Northwest Youth & Family Services, 2002 MN School Psychologists' Association Legislative Award, 2002 Outstanding Legislator Award, National Alliance for the Mentally III - MN, 2001 People Incorporated Service Award, 2001 Community Service Award, MN Psychiatric Society, 2001 Hanson-Henningson Award, MN AIDS Project, 2000 Hahn-Stuhler Political Courage Award, 1998 Friend of the Gifted Award, 1998 Environmental Leadership Award, MN League of Conservation Voters, 1998 and 1996 Best Politician, Roseville Review readers, 1997 Common Cause Ethics Award, 1995 Women's Consortium Recognition Award, 1995 MN State University Student Association Legislator of the Year, 1995 Individual School Board Member Recognition Award, MN School Boards Assoc., 1990 Outstanding Girl Scout Leader Award, 1988 Friend of Education Award, MN Coalition for Public Education, 1987 Outstanding Leadership Award, North Suburban Gavel Association, 1985 Rose Award, League of Women Voters of Roseville, 1981 Involvement: League of Women Voters National Alliance for the Mentally III (Minnesota), board member Ramsey County Friends of the Library Roseville Friends of the Parks Roseville Historical Society Sierra Club Please direct all comments concerning issues or legislation to your House Member or State Senator. Click to send questions and comments regarding this site For General Information please call (651) 296-2146, (800) 657-3550 or TTY (651) 296-9896 http://ww3.house.leg.state.mn.us/members/members.asp?district=54A 3/2/2004 House Bill Status Summary Display Documents 1 to 20 of 22 Seatihw 'Ear a d tnttnm House Bill Status Summary Display Documents 1 to 20 of 22 Page 1 of 2 HF0747 Bill Summary Pupil fair dismissal law compliance by nonpublic schools required if tax credit for education -related expenses is claimed. Status Full Text Summary Short Description Bill HF2233 Text Suimnary General education basic formula allowance increased. Bill HF2126 Text Summary Intermediate School District No. 916, Northeast Metro, fund transfer authorized. BillText HF2068 Summary Voting age lowered to 17 through proposed constitutional amendment. Bill Open enrollment student referendum aid adjustment modified, and statewide property HF 1948 Text Summary tax altered. No Child Left Behind Act; resolution memorializing Congress to amend the No Child HF1917 Bill Text Summary Left Behind Act to provide more flexibility and to include waivers for states that have increased achievement through their own standards and reforms. BillText HF1859 Sumin Education Commissioner's role in recommending school finance changes modified. Bill HF1788 Text Summary World languages required as an academic standard. Nonpublic schools subjected to the state's high school graduation requirements, the HF1787 Bill Text Summary Pupil Fair Dismissal Act, and criminal background checks if families claim a tax reimbursement for education -related expenses. BillText HF1738 Summary Uniform statewide public school grading scale policy advisory task force established. Early childhood, family, and kindergarten through grade 12 funding provided; money HF1623 Bill Text Summar v appropriated; and constitutional amendment proposed requiring early childhood development and education funding for children through age 5. Bill Cooperative community education levy authorized for jointly operated recreational or HF 1318 Text Summary senior citizens programs. Bill HF1247 Text Summary School building project B3 project guideline compliance required. HF0747 Bill Summary Pupil fair dismissal law compliance by nonpublic schools required if tax credit for education -related expenses is claimed. HF0974 Text Summary Waste hauling contracts regulated. HF0747 Bill Text Summary Pupil fair dismissal law compliance by nonpublic schools required if tax credit for education -related expenses is claimed. HF0743 Bill Text Summary Nonpublic school compliance with state high school graduation requirements required if tax reimbursement for education -related expenses is claimed. http://www.revisor.leg.state.mn.us:81811SEARCH/BASISIhstatlpublic/wwwlSDF?SESSION NUMBER=O&... 3/2/2004 House Bill Status Summary Display Documents l to 20 of 22 Page 2 of 2 40715 Bill Text Sulnmary HIV/STI education in schools regional training site funding provided, and money appropriated. Bill HF0345 Text Summary Do -not -call list loopholes closed. Bill Campaign contribution and spending limits imposed on caucuses participating in the HF0152 Text Summary political contribution refund program, multicandidate expenditures limited, and maximum political contribution refund increased. Bill HF0148 Text Surnmary Conflict of interest based on campaign contributions defined, and penalty imposed. Bill Campaign finance and reform bill providing for clean money campaigns; campaign HF0133 Text Summary_ finance reporting requirements; contribution, spending, and independent expenditure limits; public subsidies; and appropriating money. MMOMMIMMIN http://www.revisor.leg.state.nm.us:81811SEARCHIBASISIhstatlpublic/www/SDF?SESSION NUMBER=O&... 3/2/2004 House Bill Status Summary Display Documents 21 to 22 of 22 ffinic'mm. House Bill Status Summary Display Documents 21 to 22 of 22 Page 1 of 1 HF0128 Bill Text Summary Voluntary Clean Campaign Council, pledge, and advertising code established; and campaign expenditures definitions and disclaimers provisions clarified. Status Full Text Summary Short Description HF0128 Bill Text Summary Voluntary Clean Campaign Council, pledge, and advertising code established; and campaign expenditures definitions and disclaimers provisions clarified. HF0118 Bill ILst-11-nin ary Open meeting law expanded to include caucuses and conference committee 11 negotiations. 5e� Orruan' I Siinxaid ER r Pia MU Vni�xin i#ek tlel` http://www.revisor.leg.state.mn.us:8181/SEARCHBASIS/hstat/public/www/SDW?W%3DSESSION NUM... 3/2/2004 Pressrelease - Minnesota House of Representatives Minnesota Legislature Home I Search I Help I Links to the World House of Representatives State Representative Mindy Greiling 259 State Office Building 100 Constitution Ave., St. Paul, MN 55155 (651) 296-5387 For Immediate Release 2/18/2004 Page 1 of 2 For more information contact: Tom Smalec (651-296-5524) NEWS RELEASE House DFLers Ask Senate to Remove Commissioner Yecke From Office DFL members of the House of Representatives are asking the State Senate to withhold confirmation of Education Commissioner Cheri Pearson Yecke, citing her efforts to reduce local control over education and centralize power in the St. Paul bureaucracy, according to House DFL Leader Matt Entenza and Rep. Mindy Greiling. "In the past year, Commissioner Yecke has led the Minnesota Department of Education in a manner that is unresponsive to the needs of public school students, their parents and public school teachers and administrators," the DFLers state in a letter delivered to Senate Majority Leader Dean Johnson today. "She has attempted to centralize control over our schools in St. Paul, rather than provide for more local control over school operations." Greiling, Lead DFLer on the House Education Finance Committee, said the letter is a reflection of statewide concern over the way Yecke has run roughshod over Minnesota's tradition of local control and her support for imposing a political agenda that has damaged the state' schools - including the first-ever real -dollar cut in school funding last year. "This letter expresses a sense of outrage not only among legislators, but among parents and education professionals at Commissioner Yecke's high-handed and ideological management," Greiling said. "She couldn't get elected to a school board herself, but now she is trying to impose an agenda from the top down over the questions and objections of local educators." The letter cites six reasons for withholding confirmation of Yecke's appointment: * Her advocacy of "politically charged standards and operation directives" that rob parents, teachers and local school officials of their control over schools. * Her injection of politics into the new Social Studies standards, which "do not reflect the views of mainstream Minnesota, but rather a narrow, agenda that does not respect the need for local control." * The fact that Yecke has lost the confidence of teachers, administrators and parents and brought "partisan, political operatives" into power at the Department of Education. * The fact that Yecke "does not share in the long Minnesota tradition of a strong, equitable, public school system assuring opportunity for individuals and the competitiveness of the state." * Statements in her recent book about middle school education that are "slanted to achieve a narrow, http://ww3.house.leg.state.nm.us/members/Pressrelease.asp?district=54A&pressid=884&party=l 3/2/2004 Pressrelease - Minnesota House of Representatives conservative agenda rather than promoting what is really happening in our public schools." Page 2 of 2 * Yecke's "disrespect" of the education community, evidenced by her "accusing well-respected University of Minnesota educators of promoting a `socialist -leaning agenda'" and attacks on others who disagree with her. "The decision on appointment of an Education Commissioner should be based on what's best for the schools and the students," Entenza said. "Commissioner Yecke's slow undoing of local control disqualifies her from any leadership position in Minnesota education. Our children are too important to be the subjects of political manipulation." -30- Please direct all comments concerning issues or legislation to your House Member or State Senator. Click to send questions and comments regarding this site For General Information please call (651) 296-2146 , (800) 657-3550 or TTY (651) 296-9896 http://ww3.house.leg.state.mn.us/members/pressrelease.asp?district=54A&pressid=884&party=l 3/2/2004 r 'MemosbyJames Date: March 9, 2004 To: Honorable Mayor and Council From: James Bownik, A2CA Re: DNR Outdoor Recreation Grant Public Hearing and Resolution No. 030904B BackLyround The tennis courts have fallen into disrepair and need to be totally reconstructed. The Capital Improvements Plan estimated that the tennis courts would be attended to in 2007, but there may be a need to attend to them before that time. Also, budgeting for the replacement of the courts was expedited in 1998 in order to speed up the process. In 1998, Lauderdale received an Outdoor Recreation Grant from the Department of Natural Resources for trash receptacles, grills, a drinking fountain, a fire pit, and construction of a sand volleyball court. With the completion of those projects comes the opportunity to apply for another DNR Outdoor Recreation Grant. In 2001, a grant application was submitted for two projects - reconstruction of the tennis courts and paving the hockey rink for in-line skating. In 2002, an application was submitted for just the tennis court reconstruction. While both grant applications rated fairly high, the only grants awarded the past two years were for acquisition of new park land and projects that had been submitted multiple times. As was the case in 2003, this year we have intended to resubmit the grant application for one project - reconstruction of the tennis courts. As part of the application process, a public hearing and approval of a resolution is required. The Outdoor Recreation Grant Program is a 50/50 matching grant. The application deadline is March 31, 2004. Lauderdale would be notified this summer whether it was awarded a grant for this funding cycle. Sections of the grant are attached for your review, including an estimated cost breakdown and a letter of support from Jonathan Preus, 1723 Carl Street. An informational handout will also be available to those present at the public hearing. Council Action Requested Motion to adopt Resolution 030904B authorizing staff to apply to the DNR Outdoor Grant Program for the reconstruction of the tennis courts. RESOLUTION NO. 030904B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AUTORIZING APPLICATION TO THE DNR OUTDOOR RECREATION GRANT PROGRAM FOR TOTAL RECONSTRUCTION OF THE TENNIS COURTS AT LAUDERDALE COMMUNITY PARK. BE IT RESOLVED that the City of Lauderdale act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2004, and that the City Administrator is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Lauderdale. BE IT FURTHER RESOLVED that the City of Lauderdale has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Lauderdale has not incurred any costs described on Item 5 and has not entered into a written purchase agreement for the property described on Item 4. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Lauderdale may enter into an agreement with the State of Minnesota for the above - referenced project, and that the City of Lauderdale certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for outdoor recreation uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale on March 9, 2004. SIGNED: Jeffrey E. Dains Mayor WITNESSED: Date Richard B. Getschow Date City Administrator ITEM 1 - APPLICATION SUMMARY Send two copies of the application to: Local Grants Program Department of Natural Resources Office of Management and Budget Services 500 Lafayette Road, Box 10 St. Paul, Minnesota 55155-4010 Local Unit of Government: City of Lauderdale Contact Person: James Bownik DRAFT Title: Assistant to the City Administrator Address: 1891 Walnut Street Zip: 55113 County: Ramsey Daytime Phone: (651) 631-0300 Fax Number: (651) 631-2066 Email Address: james.bownik@ci.lauderdale.mn.us Project Name: 2004 Community Park Improvements Please identify the activities to be completed with your Application. Acres to be purchased: N/A Facilities to be Developed/Renovated: Total reconstruction of the tennis courts at Lauderdale Community Park. Grant Request: $40,964 Local Match: $40,964 Total Cost: $81,928 ITEM 2 - PROJECT NARRATIVE Provide a one-page description of your project. 1. Describe the park history. Include the date the park was established, list all existing buildings and facilities and the year they were built. 2. Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired. 3. Describe your community's need for these facilities and how they will complement existing recreation facilities. Lauderdale Community Park is the oldest city park in Lauderdale. The park, located at the corner of Roselawn Avenue and Fulham Street, was purchased from the Roseville School District in 1985. It is the primary recreation area in the city. The park is heavily used by residents year-round for a variety of activities including tennis, volleyball, basketball, baseball, archery, walking, playground activities, grilling, picnicking, hockey, ice skating, and sledding. Currently, two annual city events are also held at Lauderdale Community Park — Snow*Commotion, Lauderdale's winter festival, and Day in the Park, Lauderdale's summer festival. Many improvements have been made to Lauderdale Community Park since the City purchased it from the Roseville School District. Improvements were made to the warming house in 1993. In 1994, a picnic shelter was erected, a bituminous trail was constructed on the north end of the park - linking the parking lot with the playground, and new playground equipment was installed. The baseball field was improved, and trails extended in 1996. In 1998, a mobile fire pit was purchased to use for city events, as were permanent waste receptacles. Three permanent grills were installed in 1999, as was an ADA -approved drinking fountain. Also, a sand volleyball court was added in 2000. The year 2000 was a big year for improvements at Lauderdale Community Park. Many improvements were made as part of a street and utility improvement project. The City reconstructed the streets, water system, sanitary sewer system, and storm sewer system on the east side of Lauderdale, which includes the area of the park. Extensive storm water improvements were made in the park by means of underground piping, as well as sloped grading for surface drainage using fill from the street project. The hockey rink was relocated, and permanent, maintenance -free boards were installed. A lift station bordering the park was eliminated, and over -head power lines from the warming house to the hockey rink lights were placed underground. Lauderdale Community Park has two tennis courts (double court — 120' x 90'). The tennis courts, built almost 40 years ago, have fallen into disrepair and need to be reconstructed. Very large cracks exist in the surface of the courts, which presents a definite safety hazard. Although attempts have been made to fill the cracks, the cracks remain a safety hazard to anyone using the courts. The large cracks make resurfacing of the courts impossible. Also, when the tennis courts were originally constructed, they were not designed for proper drainage. Residents have complained about the condition of the courts, and some even choose to use courts in neighboring communities due to the condition of the tennis courts in Lauderdale. The City of Lauderdale's Capital Improvements Plan, approved in September 1997, estimated that the tennis courts would be attended to in 2007, at a cost of approximately $40,000. However, the current condition of the tennis courts warrants the need for them to be reconstruction before 2007 — and at a cost exceeding $40,000. In 1998, the Park & Community Involvement Committee requested that the City Council review the proposed timeline and cost estimate for reconstructing the courts. As a result of the ensuing discussion, the City Council accepted the recommendation to increase the amount of the excess year-end general fund balance that is placed into the Park Improvements Fund from 5% to 10% in an attempt to expedite the process of replacing the tennis courts. Half of the excess year-end general fund balance within the Park Improvements Fund is earmarked for future replacement of the tennis courts. The new tennis courts will again be a double court (120' x 114'). They will be built at approximately the same location, with an emphasis on ADA compliance. The existing courts are not currently accessible to persons with disabilities. Bituminous trails exist to the north and to the east of the courts. A walkway will be constructed to the west entrance of the tennis courts from the trail to the north. Four -foot gates will be used for the entrances on the west and east sides, allowing for accessibility by persons with disabilities. The new courts will be properly engineered for drainage, durability, and longevity. The surfacing system will consist of 100% acrylic, and a vinyl -coated fence will be installed. The court surface will be monitored and inspected annually for wear, and resurfaced approximately every ten years at a cost of approximately $6,000. ITEM 3 — EFFICIENCY OF DESIGN AND MATERIALS In accordance with Minnesota Statutes, this program encourages facility design and use of materials that are low maintenance and environmentally sensitive. 1. Describe how your design and material selection for the proposed project will result in greater durability, resistance to vandalism and/or lower long-term operation and maintenance costs. 2. Describe how your design and material selection for the proposed project will result in reduced energy use, reduced water use, use of recyclable and recycled materials, and/or similar measures to reduce environmental impacts. The new courts will be properly designed and built for drainage, durability and longevity. The surfacing system will consist of 100% acrylic, with a vinyl -coated fence installed. The court surface will be monitored for wear, and resurfaced approximately every ten years. The new courts will not require energy use or water use. ITEM 5 - COST BREAKDOWN For Projects Involving Development Activities Identify each recreational facility being proposed for funding. Provide a quantitative description of the facility (linear feet, dimension of structures, number of components, etc.), the total estimated cost and the expected completion date for each. Facility Description Total Estimated Cost Expected Completion Date Tennis Court Construction (Double Court —114' x 120') $77,788 June 2005 Mobilization, Sawcut existing bituminous surface, Remove existing fence, Remove existing bituminous surface, Excavation, Drainage, Site grading, Base preparation, Install new asphalt surface, 100% acrylic surfacing system, Vinyl coated fence, Woven polypropylene windscreen, 4 net posts, 2 tennis nets, MnDOT seed mix 500, Mulch and fertilizer, 10% engineering, 8' Paved Walkway $ 640 June 2005 Excavation, Base, Bituminous surface Place Overhead Power Line Underground 3,500 June 2005 Total $ 81,928 ITEM 6 — LOCAL MATCH Applicants must be able to fund at least 50% of the total project cost. The "local share" can consist of cash or the value of materials, labor and equipment usage by the local sponsor or by donations or any combination thereof. List below each source of local match and it's dollar value that will be contributed to the project. For each donation, attach a letter of commitment from the donor. The local match must equal 50% of the total project cost identified in your cost breakdown. Given the competitive demand for these grants, it is important that your project be ready for implementation as soon as possible following the grant award notification. The required match should either be in place or should be attainable within a reasonable period following notification of the grant award. Grant funds that are tied up for lengthy periods, or projects that are canceled entirely due to the inability to provide the required match, result in inefficient use of scare grant resources. It has been demonstrated that local governments that contribute to the cost of developing and/or redeveloping their park areas have a greater commitment to ongoing operations and maintenance costs. Therefore, ranking points will be awarded if the applicant commits at least 20% of the total project cost from it's own resources. $40,964 Cash - Lauderdale Park Improvement Fund (50% of project costs) NOTE: Additional administrative costs will be donated by the City of Lauderdale. ITEM 8 — PROJECTED OPERATION AND MAINTENANCE COSTS The tennis courts will be inspected annually by the public works department for maintenance issues resulting from recreational use and/or vandalism of these facilities. Annual cost: $250. Every 5-10 years the tennis courts will be resurfaced using the 100% acrylic surfacing system. 5-10 year cost: $6000. Every 20 years the tennis courts will be inspected by the City's engineer for major repairs or replacement. 20 year cost: $10,000. NOTE: All costs will be adjusted for an annual inflation rate of 3.00%. ITEM 10 - PARK AND RECREATION ORGANIZATION Communities that have a formally established Park and Recreation Organization are better able to address recreational issues. Therefore, additional ranking points will be awarded if you can document the existence of an active park and recreation board, committee or similar formally established organization. This organization should address system -wide park and recreation issues and meet on a regular basis to address those issues. To receive the additional ranking points you must include all of the following: • A copy of the local resolution creating the park and recreation organization or a copy of the minutes appointing the current members • A current committee roster • A meeting schedule for the organization. See attached information. The Park & Community Involvement Committee (PCIC) was established in May 1993 to promote community spirit by involving residents in community events and assisting the City Council in the development of Lauderdale Community Park and the Lauderdale Nature Area. Also, the PCIC plans four annual city events: Snow*Commotion, the City - Wide Garage Sale, Day in the Park, and the Halloween Party. 2004 LAUDERDALE PARK & COMMUNITY INVOLVEMENT COMMITTEE MEMBERS Karen Doherty, Chair Kim Ferris 1926 Malvern Street 1719 Eustis Street Lauderdale, MN 55113 Lauderdale, MN 55113 651-638-9377 651-644-6464 Megan McGinty 1744 Malvern Street Lauderdale, MN 55113 651-646-5199 Beth Miyashiro 1887 Malvern Street Lauderdale, MN 55113 2004 Meeting Schedule Michelle Krug 1922 Malvern Street Lauderdale, MN 55113 651-633-0091 The Committee meets monthly on Mondays at 6:30 p.m., at Lauderdale City Hall. The last meeting was held on Monday, March 15, 2004. The next meeting is scheduled for Monday, April 19, 2004. Event 2004 Event Schedule Date Time Snow*Commotion Saturday, January 31, 2004 3:00 p.m. — 6:00 p.m. City -Wide Garage Sale Saturday, May 15, 2004 8:00 a.m. — 6:00 p.m. Day in the Park Saturday, July 24, 2004 2:00 p.m. — 8:00 p.m. Halloween Party Friday, October 31, 2004 5:00 p.m. — 7:00 p.m. ITEM 12 — AVAILABILITY FOR PUBLIC USE This grant program makes use of public funds to assist communities with park projects. Therefore, all facilities developed must be designed and available for general public use and open during typical park hours. This includes restrooms, picnic shelters, athletic facilities, and playgrounds and other structures. Describe anticipated hours of operation and any current or anticipated programmed use for the facilities proposed to be funded with this application. Also describe any arrangements with local sports organizations, clubs or city programs for the use of the facilities including league play and tournaments. Explain how this may impact facility availability to the general public. The tennis courts at Lauderdale Community Park are currently open and available to the general public during normal park hours. There will not be a change in the availability of the courts or the hours of operation once they are reconstructed. The reconstruction of the tennis courts will make them even more available to the general public because they will be designed to be more accessible to persons with disabilities. Currently, there is no programmed use of the tennis court facilities and no arrangements have been made with local sports organizations, clubs, or city programs for the use of the facilities. No changes are anticipated, so the availability of the courts to the general public will not be affected. ITEM 13 - ENVIRONMENTAL INTRUSIONS Describe all man-made developments on, above, below or adjacent to the project site, including buildings, utility poles and lines, roads, driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad tracks, noise intrusions such as airplane traffic and related structures or facilities. Explain how these intrusions, if any, might affect the use, protection, and enjoyment of the proposed project site and what measures will be taken to minimize any adverse impacts. All existing and future overhead power lines serving the park must be placed underground. The cost of placing the power lines underground can be included in this application. Lauderdale Community Park is bordered by the University of Minnesota golf course to the east, and Midland Hills golf course to the north - both in neighboring cities. Single- family residences border the park to the south and west. Roselawn Avenue, a collector street to the north, has a moderate traffic flow. A natural hill, which is heavily wooded, buffers the recreational facilities from any traffic noise. In 2000, the City of Lauderdale made many improvements to the park as part of a street and utility improvement project. As part of these improvements, the City eliminated a lift station bordering the park on private property along Summer Street. A fence bordering private property was also removed, and storm water ditches were changed to underground piping. Overhead power lines between the warming house and the hockey rink lights were placed underground. The overhead power line that services the warming house from Fulham Street will be placed underground as part of this project. No additional power lines are anticipated for the future. ITEM 15 - STATEMENT OF ACCESSIBILITY The City of Lauderdale has made many improvements to Lauderdale Community Park to accommodate disabled persons. An accessible drinking fountain is centrally located in the park, and designated parking spaces exist in two areas — one in the parking lot in the northeast section of the park, and one on Pleasant Street which borders the park on the west. Both parking spaces have a bituminous trail leading from the parking spaces to major facilities throughout the park. A planned extension of the trail on the east side of the tennis courts to Summer Street was started in 2000, and completed in 2001. Future trail extensions are planned along Summer Street and Fulham Street. A walkway connection will be constructed on the west side of the tennis courts, as part of the tennis court reconstruction. Four -foot gates will also be used to provide access to the tennis courts for disabled persons. The City rents a portable restroom for the park from April through October to service the public. The portable restroom will be accessible to disabled persons. In an effort to continue planning for the needs of disabled persons, Lauderdale Community Park underwent "an accessibility audit" in 2001. A study was done, and a report presented to the City by Wilderness Inquiry for Access Outdoors. Attached is a letter received by Lauderdale from Wilderness Inquiry dated December 18, 2001 after completion of the accessibility study. ITEM 19 — BUILDING AND TRAIL PLANS An eight -foot wide walkway connection will be constructed on the west side of the tennis courts, leading to the bituminous trail to the north of the tennis courts. Jona+han Preus 1723 Car( S+ree+ 651-649-1966 jpreus37@ao1.com To City of Lauderdale MN March 2, 2002 Dear sirs/mesdames: In response to the notice in the Roseville -Little Canada Review of Feb. 26, 2002, concerning proposed improvements to the Lauderdale tennis court: 1. It's good to see that our City officers are considering improvements. As one who uses these courts, and would use them more if they were better, I write in support of upgrading them. a. The cracks in the underlying paving and the breakdown of the playing surface have rendered the courts somewhat dangerous, and not very pleasant to play on. b. The hockey goal parked inside the tennis courts last year was also dangerous to tennis players. c. The side fences are too close to the lines, and too low to stop a lot of errant balls. Compare the depth of the back fences to other courts of recent construction. It may be that they should be deeper as well. d. If the courts are rebuilt, there will be more use of them, and it would be good to add a third court while we're at it. 2. Sorry I can't attend the March 12 meeting. I'm committed for every second Tuesday evening of the month. Please add my comments to those which will be expressed at that meeting. I would appreciate being kept up to date on tennis court matters. 3. Thank you for a good job on last summer's street improvements, sewer, water, gas, storm sewer, curb and gutter, sod, and whatever else was done. The project manager was reasonable and helpful. Keep encouraging those who got new sod last fall to water frequently, or we will soon see many bare spots. And when the final paving is done, please bring manhole covers and shutoff covers on the streets up to the level of the final surface, so we don't have to dodge holes in our new streeet. My only complaint about last summer's project was the incomplete paving -of the north section of our alley between Carl and Eustis, between Larpenteur and Ione. Why not pave a few more yards and finish the job? Sincerely yours, onathan Preus CITY OF LAUDERDALE MEMORANDUM TO: Mayor and Council Members FROM: Kevin Walsh, Deputy Clerk SUBJECT: DNR Outdoor Recreation Grant DATE: March 9, 2004 BACKGROUND Dating back to March of 1979, the City of Lauderdale had entered into an agreement with Ramsey County for public use of two parcels located at the corner of lone and Walnut Streets. The two parcels were tax -forfeited properties and were awarded to the City as long as they served a public purpose. The City retained the use deed properties as a mini - park until 2002 when, at that time, Ramsey County completed a comprehensive analysis of all use deeds and determined that this mini -park did not meet their criteria of "recreational use." The City of Lauderdale made the decision to purchase the properties at their current market value of $3,200.00 and continue to use the site as a recreational area. Additionally, at the 2004 goal -setting session, the City made development of the new park a top ten priority. The development of the park will include installing a fence around the perimeter of the north, south, and east side of the park, building a park shelter, landscaping on the west border of the park, and providing tables and chairs (more detail is provided in the attached handout). The DNR Grant is a 50/50 matching grant that would enable the City to expedite the development of the new park. Funds are available and budgeted in the Park Improvement Fund to cover these expenses. As part of the application process, a public hearing and approval of a resolution is required. COUNCIL ACTION REQUESTED Consider adopting a Resolution 030904C authorizing staff to submit a DNR Outdoor Grant for the development of the new park. RESOLUTION NO. 030904C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AUTORIZING APPLICATION TO THE DNR OUTDOOR RECREATION GRANT PROGRAM FOR DEVELOPMENT OF THE NEW PARK. BE IT RESOLVED that the City of Lauderdale act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2004, and that the City Administrator is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Lauderdale. BE IT FURTHER RESOLVED that the City of Lauderdale has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Lauderdale has not incurred any costs described on Item 5 and has not entered into a written purchase agreement for the property described on Item 4. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Lauderdale may enter into an agreement with the State of Minnesota for the above - referenced project, and that the City of Lauderdale certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for outdoor recreation uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale on March 9, 2004. SIGNED: WITNESSED: Jeffrey E. Dains Date Richard B. Getschow Date Mayor City Administrator ITEM 7 - LOCAL GOVERNMENT RESOLUTION PUBLIC HEARING INFORMATION SHEET DNR OUTDOOR RECREATION GRANT PROGRAM DEVELOPMENT OF NEW PARK MARCH 9, 2004 BACKGROUND Dating back to March of 1979, the City of Lauderdale entered into an agreement with Ramsey County for public use of two parcels located at the corner of lone and Walnut Streets. The two parcels were tax -forfeited properties and were awarded to the City as long as they served a public purpose. The City retained the use deed properties as a mini - park until 2002 when, at that time, Ramsey County completed a comprehensive analysis of all use deeds and determined that this mini -park did not meet their criteria of "recreational use." The City of Lauderdale made the decision to purchase the properties at their current market value of $3,200.00 and continue to use the site as a recreational area. The City Council held that the two parcels of land would be an excellent opportunity to continue the City's recreational goals and fully develop the park. The City of Lauderdale is continually re-evaluating and re -prioritizing its services and programs offered to the community. In 2004, Lauderdale's City Council made development of a new park a top ten priority. The City realizes the needs and wants of its citizens and plans to deliver these services as fiscally responsible and equitable as possible. Providing a new park to the entire community is an essential service that local government entities must offer. The result is a high-quality, long-term, connection between the City and the surrounding community. As stated earlier, the new undeveloped Lauderdale park was established in 2002. The park currently has no buildings or other structures on the premise. In 2003, a path was created at the corner section of lone and Walnut Street to enable residents access to the new park overlooking the Minneapolis city skyline. The City of Lauderdale wants to expand its existing recreational opportunities. Currently, the City has one community park that hosts a variety of activities and City events. The new undeveloped park will expand open space and give residents an opportunity to fully enjoy outdoor activities. The City of Lauderdale, nestled within the metro, would like to see additional green space mixed with recreational activities. Space is limited with the City being fully developed and outdoor recreational locales are limited. Developing this new area into a fully functional community park will facilitate new recreational opportunities within the City. COST BREAKDOWN Park Shelter— $25,000 June 2005 Description includes site grading, base preparation, and pouring cement slab for the preparation of a small hexagonal park shelter. The approximate dimensions of the shelter are 16 foot columns with a 20 foot roof and a total coverage area of 260 square feet. Fence— $13,000 June 2005 Approximately 250 square feet of fence surrounding three sides of the park. The fence is expected to be a 6 foot high black ornamental aluminum design. Landscaping— $2000 June 2005 The west edge of the park overlooking the Minneapolis skyline will have flowers and plantings. This area will cover approximately 100 feet in length. Tables— $1030 ASAP The tables are constructed completely of HDPE plastic lumbar. The overall width of the tables is 55 inches, with a top height of 30 inches, and a length of 71 inches. Benches— $760 ASAP The benches are constructed of very heavy 4"x6" recycled lumber planks for the seat, back and each end. The back and seat braces are made of 4"x4" HDPE plastic lumber. The foot has a full 24" of ground contact making a very stable bench not prone to rollover like some benches that utilize designs with four small feet. LAUDERDALE MATCH $15,895 Cash - Lauderdale Park Improvement Fund (38 % of total project) $5,000 City labor/equipment (12% of total project) $20,895 Total project cost from own resources (50% of total project) ITEM 1- APPLICATION SUMMARY Local Unit of Government: City of Lauderdale Contact Person Kevin Walsh Title: Deputy Clerk Address: 1891 Walnut Street Zip: 55113 County: Daytime Phone: Fax Number: Project Name: Ramsey (651)631-0300 (651) 631-2066 DRAFT Please identify the activities to be completed with your Application: Acres to be purchased: N/A Facilities to be Developed/Renovated: The new park at the corner of Ione and Walnut Streets Cost Breakdown: Grant Request (50%) $20,895 Local Match (50%) $20,895 Total Cost (100%) $41,790 ITEM 2- PROJECT NARRATIVE Provide a one-page description of your project. 1. Describe the park history. Include the date the park was established, list all existing buildings and facilities and the year they were built. 2. Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired. 3. Describe your community's need for these facilities and how they will complement existing recreation facilities. Dating back to March of 1979, the City of Lauderdale entered into an agreement with Ramsey County for public use of two parcels located at the corner of lone and Walnut Streets. The two parcels were tax -forfeited properties and were awarded to the City as long as they served a public purpose. The City retained the use deed properties as a mini - park until 2002 when, at that time, Ramsey County completed a comprehensive analysis of all use deeds and determined that this mini -park did not meet their criteria of "recreational use." The City of Lauderdale made the decision to purchase the properties at their current market value of $3,200.00 and continue to use the site as a recreational area. The City Council held that the two parcels of land would be an excellent opportunity to continue the City's recreational goals and fully develop the park. The City of Lauderdale is continually re-evaluating and re -prioritizing its services and programs offered to the community. In 2004, Lauderdale's City Council made development of a new park a top ten priority. The City realizes the needs and wants of its citizens and plans to deliver these services as fiscally responsible and equitable as possible. Providing a new park to the entire community is an essential service that local government entities must offer. The result is a high-quality, long-term, connection between the City and the surrounding community. As stated earlier, the new undeveloped Lauderdale park was established in 2002. The park currently has no buildings or other structures on the premise. In 2003, a path was created at the corner section of lone and Walnut Street to enable residents access to the new park overlooking the Minneapolis city skyline. The City of Lauderdale wants to expand its existing recreational opportunities. Currently, the City has one community park that hosts a variety of activities and City events. The new undeveloped park will expand open space and give residents an opportunity to fully enjoy outdoor activities. The City of Lauderdale, nestled within the metro, would like to see additional green space mixed with recreational activities. Space is limited with the City being fully developed and outdoor recreational locales are limited. Developing this new area into a fully functional community park will facilitate new recreational opportunities within the City, ITEM 3—EFFICIENCY OF DESIGN AND MATERIALS In accordance with Minnesota Statutes, this program encourages facility design and use of materials that are low maintenance and environmentally sensitive. 1. Describe how your design and material selection for the proposed project will result in greater durability, resistance to vandalism and/or lower long-term operation and maintenance cost. 2. Describe how your design and material selection for the proposed project will result in reduced energy use, reduced waste water, use of recyclable and recycled materials, and/or similar measures to reduce environmental impacts. The design and material of the new park will not result in lower long-term operation but will result in lower maintenance costs. The products will be of the highest quality and be as durable as possible. Existing operations and maintenance of the new park are minimal due to the area being vacant of any buildings or structures. Basically, the lawn is mowed and cleanliness is assured for residents who visit the area. The new park will offer benches and tables that provide sand cast aluminum frames with polyester powder coating on the frames and the use of recycled plastic lumber for the slats that provide benches and seats of the highest quality and lowest maintenance possible. The 100 % recycled plastic lumber is made of High Density Polyethylene plastic with colorants and ultraviolet stabilizers added to provide longevity in outside applications. The boards are solid with pigment throughout to provide consistent color and uniformity even after cutting. ITEM 5- COST BREAKDOWN For Projects Involving Development Activities Identify each recreational facility being proposed for funding. Provide a quantitative description of the facility (linear feet, dimension of structures, number of components, etc.) and the total estimated cost for each. Facility Description Total Estimated Cost Expected Completion Date Park Shelter— $25,000 June 2005 Description includes site grading, base preparation, and pouring cement slab for the preparation of a small hexagonal park shelter. The approximate dimensions of the shelter are 16 foot columns with a 20 foot roof and a total coverage area of 260 square feet. Fence— $13,000 June 2005 Approximately 250 square feet of fence surrounding three sides of the park. The fence is expected to be a 6 foot high black ornamental aluminum design. Landscaping— $2000 June 2005 The west edge of the park overlooking the Minneapolis skyline will have flowers and plantings. This area will cover approximately 100 feet in length. Tables— $1030 The tables are constructed completely of HDPE plastic lumbar. The overall width of the tables is 55 inches, with a top height of 30 inches, and a length of 71 inches. Benches— $760 The benches are constructed of very heavy 4"x6" recycled lumber planks for the seat, back and each end. The back and seat braces are made of 4"x4" HDPE plastic lumber. The foot has a full 24" of ground contact making a very stable bench not prone to rollover like some benches that utilize designs with four small feet. Total $41,790 ITEM 6—LOCAL MATCH Applicants must be able to fund at least 50% of the total project cost. The "local share" can consist of cash value or the value of the materials, labor and equipment usage by the local sponsor or by donations or any combination thereof. List below each source of local match and its dollar value that will be contributed to the project. For each donation, attach a letter of commitment from the donor. The local match must equal 50% of the total project cost identified in your cost breakdown. Given the competitive demand for these grants, it is important that your project be ready for implementation as soon as possible following the grant award notification. The required match should either be in place or should be attainable within a reasonable period following notification of the grant award. Grant funds that are tied up for lengthy periods, or projects that are canceled entirely due to the inability to provide the required match, result in inefficient use of scarce grant resources. It has been demonstrated that local governments that contribute to the cost of developing and/or redeveloping their park areas have a greater commitment to ongoing operations and maintenance costs. Therefore, ranking points will be awarded if the applicant commits at least 20 % of the total project cost from it's own resources. $15,895 Cash - Lauderdale Park Improvement Fund (38 % of total project) $5,000 City labor/equipment (12% of total project) $20,895 Total project cost from own resources (50% of total project) ITEM 8 — PROJECTED OPERATION AND MAINTENANCE COSTS The park will be inspected annually by the public works department for maintenance issues resulting from recreational use and/or vandalism of these facilities. Landscaping the park will also be inspected annually and improvements will be made. Annual cost: $400. Every 3-5 years the park will be inspected for wear and tear and improvements will be made. 3-5 year cost: $1000. Every 10 years the park will be inspected by the City's public works department for minor repairs or replacement. Possible repairs include painting of the aluminum fence and additional landscaping. 10 year cost: $2000 Every 20 years the park will be inspected by the City's public works department for major repairs or replacement. Possible repairs include painting the fence, replacing sections of fence, replacing shingles on the shelter. 20 year cost: $5,000. NOTE: All costs will be adjusted for an annual inflation rate of 3.00%. ITEM 10 - PARK AND RECREATION ORGANIZATION Communities that have a formally established Park and Recreation Organization are better able to address recreational issues. Therefore, additional ranking points will be awarded if you can document the existence of an active park and recreation board, committee or similar formally established organization. This organization should address system -wide park and recreation issues and meet on a regular basis to address those issues. To receive the additional ranking points you must include all of the following: • A copy of the local resolution creating the park and recreation organization or a copy of the minutes appointing the current members • A current committee roster • A meeting schedule for the organization. See attached information. The Park & Community Involvement Committee (PCIC) was established in May 1993 to promote community spirit by involving residents in community events and assisting the City Council in the development of Lauderdale Community Park and the Lauderdale Nature Area. Also, the PCIC plans four annual city events: Snow*Commotion, the City - Wide Garage Sale, Day in the Park, and the Halloween Party. 2004 LAUDERDALE PARK & COMMUNITY INVOLVEMENT COMMITTEE MEMBERS Michelle Krug Megan McGinty 1922 Malvern Street 1744 Malvern Street Lauderdale, MN 55113 Lauderdale, MN 55113 651-633-0091 651-646-5199 Karen Doherty, Chair 1926 Malvern Street Lauderdale, MN 55113 651-638-9377 Kim Ferris 1719 Eustis Street Lauderdale, MN 55113 651-644-6464 2004 Meeting Schedule The Committee meets monthly on Mondays at 6:30 p.m., at Lauderdale City Hall. The last meeting was held on Monday, March 15, 2004. The next meeting is scheduled for Monday, April 19, 2004. Event Snow*Commotion City -Wide Garage Sale Day in the Park Halloween Party 2004 Event Schedule Date Saturday, January 31, 2004 Saturday, May 15, 2004 Saturday, July 12, 2004 Sunday, October 31, 2004 Time 3:00 p.m. — 6:00 p.m. 8:00 a.m. — 6:00 p.m. to be determined 5:00 p.m. — 7:00 p.m. ITEM 12—AVAILABILITY FOR PUBLIC USE This grant program makes use of public funds to assist communities with park projects. Therefore, all facilities developed must be designed and available for general public use and open during typical park hours. This includes restrooms, picnic shelters, athletics facilities, and playgrounds and other structures. For campground facilities, a minimum of 50% of the campground spaces must be available for short-term rental and an equitable method of allocating long-term rentals shall be used. No fixed improvements such as decks, porches, or signs are allowed. Describe anticipated hours of operation and any current or anticipated programmed use for the facilities proposed to be funded with this application. Also, describe any arrangements with local sports organizations, clubs or city programs for the use of the facilities including league play and tournaments. Explain how this may impact availability to the general public. Lauderdale's new park is currently open and available to the general public during normal hours which is between the hours of 8:00 a. in. and 10:00 p.m. There will not be a change in the availability of the park, or the hours of operation once the park is fully developed. Currently, there is no programmed use of the park facilities and no arrangements have been made with local sports organizations, clubs, or city programs for the use of the park. No changes are anticipated, so the availability of the park to the general public will not be affected. ITEM 13- ENVIRONMENTAL INTRUSIONS Describe all man-made developments on, above, below or adjacent to the proposed project site, including buildings, utility poles and lines, roads, driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad tracks, noise intrusions such as airplane traffic and related structures or facilities. Explain how these intrusions, if any might affect the use, protection, and enjoyment of the proposed project site and what measures will be taken to minimize any adverse impacts. All existing and future overhead power lines serving the park must be placed underground. The cost of placing the power lines underground can be included in this application. The new park pathway entrance is located at the corner of Walnut and Ione Street. The west side of the park borders MN/Dot right-of-way, to the east is an alley, to the north is a residential property (1738 Walnut St.), and to the south is a wooded area buffered by additional MN/Dot right-of-way. A fence will abut the north, east, and south sides of the park to act as a safeguard to any adjoining structures like the house and alleyway. ITEM 15 - STATEMENT OF ACCESSIBILITY The City of Lauderdale recognizes and protects the civil rights of people with disabilities. The yet to be developed construction of the new park will be made readily accessible to and usable by individuals with disabilities. Parking is available at the entrance of the park at the corner of Ione and Walnut Streets. The City rents a portable restroom for the park from April through October to service the public. The portable restroom will be accessible to disabled persons. r ' 4 Memos by James To: Honorable Mayor and Council From: James Bownik, A2CA 97V Date: March 9, 2004 Re: Joint Powers Agreement for Recycling Funding The Joint Powers Agreement (JPA) for Recycling Funding is an agreement between Ramsey County and participating Cities within the County to fund long-term municipal recycling programs. Recycling fees are collected by Ramsey County in the form of an assessment to property owners. We receive these fees from the County via the tax settlements twice per year. Penalties and interest for delinquent recycling fees are also collected through this process. The County Board has approved the next JPA for Recycling Funding. The current JPA expires June 30, 2004. The new JPA will have a term of July 1, 2004 through June 30, 2009. Also attached is a copy of the JPA that I will be requesting the City to sign. Council Action Requested To approve the Joint Powers Agreement for recycling funding with Ramsey County, which would run through June 30, 2009. • Page 1 JOINT POWERS AGREEMENT This Agreement.is between the County of Ramsey, ("County"), and the City of WHEREAS, the City's residential curbside recycling program is established and, WHEREAS, the City seeks to establish a long-term funding mechanism for maintaining the City's residential curbside recycling program; and, WHEREAS, the County has authority, pursuant to Minnesota Statutes Sections 473.811 and 400.08, to collect just and reasonable rates and charges for solid waste management services provided by the County or by others under contract with the County; and, WHEREAS, the City desires to finance its curbside recycling program by assessing individual property owners within the City for the costs of its program utilizing the County's solid waste management service charge authority under contract with the County; NOW, THEREFORE, IT IS AGREED: I. CITY OBLIGATIONS A. The -City shall provide curbside collection services to single family homes at least once per month. B. The City shall ensure that multi -family units (including manufactured housing parks) provide residents an opportunity to recycle on site by requiring property managers to provide a minimum level of recycling service. C. Municipalities with 5,000 or more in population are required to provide for curbside recycling services to single-family residences and on-site recycling services for multi -unit housing at least twice a month for collection of at least four broad types of materials. Municipalities under 5,000 in population are required to provide for curbside recycling services to single-family residences and on-site recycling services for multi -unit housing at least one a month for collection of at least three broad types of materials. Municipalities under 5,000 in population are encouraged to provide service twice a month and to collect at least four broad types of materials. D. The City shall provide semi-annual reports to the County in a manner prescribed by the County. E. The City shall require haulers to have volume -based fees or require haulers to provide financial incentives to clients to recycle, and the City shall provide notice of the availability of volume -based fees or financial incentives to residents at least once per year. F. The City shall be in compliance with Minnesota Statutes Section 115A.151 requiring an in- house recycling program. G. The City shall have a procurement policy in place for the purchase of recycled and recyclable products. H. The City shall implement the elements of the Regional/Ramsey County Solid Waste Master Plan related to recycling and waste reduction in the City. I. Contracts for mixed municipal solid waste collected from City properties shall comply with the Public Entities Section of Minnesota Statutes,§§115A.46, subd.5, 115A.471. If the City has implemented organized collection, or organizes collection during the term of this agreement, any resulting contract(s) with hauler(s) shall require that waste be delivered to the Ramsey/Washington County Resource Recovery Facility located in Newport, MN. J. The City shall apply funds collected by the County on behalf of the City, pursuant to this Agreement, hereafter described as recycling service charge funds, to residential curbside recycling collection costs. Recycling service charge funds may also be used for spring residential clean-ups focused on recycling material collection, multifamily recycling collection, recycled product procurement, recycling collection bins, costs of providing a recyclable material drop-off center, management of tree and shrub waste, or other costs approved by the Saint Paul - Ramsey County Department of Public Health ("the Department"). The City may apply funds collected by the County on behalf of the City, pursuant to this Agreement, to -non-residential recycling costs so long as fees are charged to non-residential properties for this service. K. On or before October 15 of each year the City shall provide the Department with a recycling budget which details eligible costs for the subsequent year. Eligible costs shall limit administration expenses which will be financed by the recycling service charge to not exceed fifteen percent (15%) of the City's recycling budget. L. In determining the rate to be applied to each single family parcel and condominium parcel, apartment unit, manufactured housing park, and non-residential property, the City shall first reduce the total amount it needs for its recycling services by all SCORE funds to be distributed to the City by the County for recycling service. M. On or before December 1 of each year during the term of this Agreement, the City shall provide the recycling service charge rate to be applied to each single family parcel and condominium parcel, apartment unit and, if charged, non-residential parcel to the County. N. The City shall pay the County up to $0.50 per parcel per year for the County's actual costs of administering the City's recycling service charge. The County's actual costs will include but are not limited to the costs of computer programming and the Ramsey County Property Records and Revenue Department's direct overhead costs. The City shall pay the County within thirty (30) days of receipt of the County's invoice. 11. COUNTY OBLIGATIONS A. The County shall determine the parcel count in the City for single family residential properties, condominiums, manufactured housing pads, and apartments. The parcel count shall be provided to the City on or before August 30 of each year during the term of this Agreement. B. After receipt of the recycling service charge rates from the City, the County shall list the City's recycling charge on the property owners' tax statements, and shall label the charge as "CITY RECY." C. As property taxes are paid, the County shall separate the City's recycling service charge from other property taxes and shall distribute the recycling service charge funds to the City. recycling service charge funds shall be distributed to the City on the settlement dates provided by Minnesota Statutes Sections 276.11 and 276.111. III. TERM The Term of this Agreement is July 1, 2004, through June 30, 2009. IV. TERMINATION A. FOR CAUSE. In the event that the City fails to comply with the terms of this Agreement, or any statutory requirements, ordinances and/or plans related to this Agreement, the County may terminate this Agreement. In the event that the County exercises its right to terminate this Agreement for cause, the County shall submit written notice to the City specifying the reasons for termination and the date upon which the termination becomes effective. B. WITHOUT CAUSE. This Agreement may be terminated by either party without cause, on one hundred -eighty (180) days written notice to the other party. C. OTHER EVENTS. In the event that the County's authority to provide the services contemplated in this Agreement is modified or repealed this Agreement immediately terminate. V. ACCESS TO DOCUMENTS Until the expiration of six years after this Agreement terminates, the City shall make available to the County, the State Auditor or the County's ultimate funding source, a copy of this Agreement and books, documents, records and accounting procedures and practices of the City relating to this Agreement. VI. HOLD HARMLESS Each party agrees to defend, indemnify and hold the other party harmless from any costs, claims, demands, actions or causes of action, including reasonable attorneys' fees, arising out of any act or omission on the part of the party or any of its agents or employees in the performance of or with relation to any of the work or services provided by the party under the terms of this Agreement. Nothing in this Agreement shall constitute a waiver by either party of any limitations or exceptions of liability under Minnesota Statutes Chapter 466. VII. EQUAL EMPLOYMENT OPPORTUNITY Each party agrees to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability or age. When required by law and requested by the other party, each party shall furnish a written affirmative action plan to the other party. Vill. DATA PRACTICES All data collected, created, received, maintained or disseminated for any purpose in the course of either party's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. The parties agree to abide strictly by these statutes, rules and regulations. RAMSEY COUNTY CITY OF Approved: Approved: BY: BY: Chair, Board of Ramsey County Commissioners Approved: BY: Chief Clerk Dated: Approved as to Form and Insurance: BY: Assistant County Attorney Approved: BY: Budget and Accounting Recommended: BY: Director of Public Health BY: i - li•=0 #1 Lauderdale City Council Memorandum Council Meeting Date: To: From: Agenda Item: BACKGROUND: Zoning Ordinance Draft March 9, 2004 Mayor and City Council Rick Getschow, City Administrator Work Session Discussion Included under separate cover in this packet is a draft of Chapters 4-6. Please come to the meetings with any suggestions or changes that you may have. ENCLOSURES UNDER SEPARATE COVER: 1. Zoning Ordinance Draft A. Chapter 4- Zoning Districts B. Chapter 5- Zoning District Provisions C. Chapter 6- General Building Requirements