Ordinance No. 712 - Laserfiche WebLink

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Subd. 3. Retention of Records. The pawnbroker shall retain the information required in this section for at least five (5) years. Subd. 4 Daily Reports To Police Are Required: The pawnbroker shall submit daily to the police department all information required by this section regarding every reportable transaction by transferring it from their computer to the Automated Pawn System. All required records must be transmitted completely and accurately after the close of business each day in accordance with standards and procedures established by the issuing authority using procedures that address security concerns of the licensees and the issuing authority. The licensee must display a sign of sufficient size, in a conspicuous place in the premises, which informs all patrons that all transactions are reported to the police department daily. Subd. 5. Data Transfer Failures: a. If a licensee is unable to successfully transfer the required reports by electronic means, the licensee must provide the police department printed copies of all reportable transactions along with the videotape(s) for that date, by twelve o'clock (12:00) noon the next business day; b. If the problem is determined to be in the licensee's system and is not corrected by the close of the first business day following the failure, the licensee must provide the required reports and shall be charged a fifty dollar ~~50.00) reporting failure penalty, daily, until the error is corrected; or c. If the problem is determined to be outside the licensees system, the licensee must provide the required reports and resubmit all such transaction electronically when the error is corrected. d. If a licensee is unable to capture, digitize or transmit diaital ahotoaraahs required by this chapter, the licensee must immediately take all required photographs with a still camera, cross reference the photographs to the correct transaction, and make the pictures available to the police department upon request. e. Regardless of the cause or origin of the technical problems that prevented the licensee from uploading their reportable transactions. upon correction of the problem, the licensee shall upload every reportable transaction from every business day the problem had existed. f. The police department may at their discretion, upon presentation of extenuating circumstances by the licensee, delay the implementation of the daily reporting penalty imposed by this section. Subd. 6. Police Order To Hold Property: Whenever the police department notifies the pawnbroker not to sell an item, the item shall not be sold or removed from the licensed premises until authorized to be released by the police department.