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Reporting Misuse Any allegations of misuse should be promptly reported to Network Manager. If you receive an offensive email, do not forward, delete, or reply to the message. Instead, report it directly to the individual named above. Failure to Complv Violations of this policy will be treated like other allegations of wrongdoing at the City. Allegations of misconduct will be adjudicated according to established procedures. Sanctions for inappropriate use on the City's email systems and services may include, but are not limited to, one or more of the following: 1. Temporary or permanent revocation of email access; 2. Disciplinary action according to applicable the City policies; 3. Termination of employment; and/or 4. Legal action according to applicable laws and contractual agreements. Monitoring and Confidentiality The email systems and services used at the City are the property of the City. As such, the City has the right to monitor any and all email traffic passing through its email system. While the City does not actively read end-user email, email messages may be read by IT staff during the normal course of managing the email system. In addition, backup copies of email messages may exist, despite end-user deletion, in compliance with the City's records retention policy. The goals of these backup and archiving procedures are to ensure system reliability and prevent business data loss. If the City discovers or has good reason to suspect activities that do not comply with applicable laws or this policy, email records may be retrieved and used to document the activity in accordance with due process. All reasonable efforts will be made to notify an employee if his or her email records are to be reviewed. Notification may not be possible, however, if the employee cannot be contacted, as in the case of employee absence due to vacation. Use extreme caution when communicating confidential or sensitive information via email. Keep in mind that all email messages sent outside of the City become the property of the receiver. A good rule is to not communicate anything that you wouldn't feel comfortable being made public. Demonstrate particular care when using the "Reply" command during email correspondence. Disclaimer The City assumes no liability for direct and/or indirect damages arising from the user's use of the City's email system and services. Users are solely responsible for the content they disseminate. The City is not responsible for any third-party claim, demand, or damage arising out of use the City's email systems or services. Acceatance: Email Acceatable Use Policv (EUAP) I hereby acknowledge that I have read and understand the Email Acceptable Use Policy of the City. I agree to abide by these policies and ensure that persons working under my supervision 11