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Password Policy Purpose To set a standard for creating, protecting, and changing passwords such that they are strong, secure, and protected. Backqround Passwords are a critical part of information and network security. Passwords serve to protect user accounts, but a password, if compromised, could put the entire network at risk of unauthorized access and loss of electronic data. As a result, all employees are required to take appropriate steps to ensure that they create strong, secure passwords and keep them safeguarded at all times. Scope of the Policv This policy applies to all employees, volunteers or contractors of the City who have or are responsible for a computer account, or any form of access that supports or requires a password, on any system that resides at any City facility, has access to the City network, or stores any non-public City information. Policv General 1. Passwords must be changed every 120 days. 2. Old passwords cannot be re-used for a period of 12 months. 3. Users will be notified by system prompts two weeks in advance of password expiration date. At this time, users will be prompted to select a new password. 4. All passwords must conform to strong password guidelines outlined below. Password Construction Guidelines Passwords are used to access any number of City information systems, including the network, database applications, email, and the Internet. Poorly designed passwords are easily cracked, and put the entire system at risk. Therefore, strong passwords are necessary to protect the integrity of the network and data. Try to create a password that is also easy to remember. 1. Passwords should not be based on well-known or easily accessible personal information. 2. Passwords must contain at least 8 characters. A strong password will contain a series of numbers, letters and special characters and would contain the following: • At least 1(one) uppercase letters (e.g. N) and 1(one) lowercase letters (e.g. t). • At least 1(one) numerical characters (e.g. 5).