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Mounds View City Council June 28, 2010 Regular Meeting Page 12 H. Resolution 7640, Approving a Construction Contract for 2010 Miscellaneous • Concrete Repairs. Public Works Director DeBar explained each winter the City experiences breaks in the water distribution system. Much of the City's watermain is located in turfed boulevard areas; however, excavating to repair the breaks often requires removal of concrete curbing, driveways, and hot- mixed asphalt to provide safe trenches. Restoration of the damaged curbing, pavement, sidewalk, turf, etc. is typically performed the following spring/summer. Public Works Director DeBar explained the Public Works Department typically handles all the restoration except concrete repairs. Of the 11 break locations, only two require concrete repairs. One location (8132 Long Lake Road) requires minor work involving constructing concrete curb and gutter. The other location (2612 County Road I) requires significantly more work. The County Road I repair was the location of the New Year's Eve watermain break that leaked approximately 1.2 million gallons and drained the water tower and a portion of the ground reservoir, leaving the entire City with low water pressure. Public Works Director DeBar stated a quote proposal package was prepared by Public Works and distributed to five local concrete contractors to submit quotes. Quotes were received by four of the five and ranged from $15,362.50 to $25,925.76. However, the lowest three quotes only had a difference of $984.50. The low quote was submitted by Neeck Construction, Inc. of Minneapolis, MN. The adopted 2010 budget has $10,000 in this account, which is under the low quote • amount of $15,362.50. The restoration of the watermain break on County Road I is much more significant than those in the past since the road is concrete and Ramsey County requires specific measures in the repair. In addition, one-half of the concrete driveway entrance to Mounds View Square also needs replacement, along with a nearby sidewalk. Public Works believes the quote amount is appropriate. The work was projected to be completed by July 31, 2010. Staff recommends that the City Council adopt Resolution 7640 that will award the construction contract for $15,362.50 to Neeck Construction, Inc. of Minneapolis, Minnesota for the 2010 Miscellaneous Concrete Repairs. In addition, it is recommended that the City Council consider adding a 10% construction contingency to the authorized amount for minor work associated with unknowns that could occur during construction. This contingency would add an additional $1,536 to the $15,362.50 for a grand total authorized amount not to exceed $16,898.50. Council Member Mueller questioned what funds would be used for the repairs. Public Works Director DeBar stated the water utility fund would be used to pay for the repairs. He explained no consultants were used for the bid package and Public Works staff would supervise the project. Mayor Flaherty asked if the 10% contingency was necessary. Public Works Director DeBar stated the contingency would allow the bid to run over the $15,000 without having to come back to Council for approval. He did not anticipate needing the additional 10%. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7640, • awarding a Construction Contract for the 2010 Miscellaneous concrete repairs for City Project