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July 26, 1976 Page 5 Councilman Baumgartner questioned the starting date for the project. Eng. Hubbard indicated the contractor would be given 10 days to execute an agreement and after that 30 days to complete the project. Eng. Hubbard also stated that this project will be assessed against the property owner. Atty. Meyers stated it will be assessed under Chapter 429 subject to the rights of appeal and contest. MS (Hodges- Shelquist) to accept the lowest bid of Central Landscaping, Inc. in the amount of $11,654.50. Councilman Pickar suggested adding the type of pipe to be used. Councilman Shelquist stated the State's recommendation had been reinforced concrete. MSP (Shelquist- Hodges) to amend the motion to stipulate that reinforced concrete piping be used. 3 ayes 1 nay Councilman Baumgartner asked the engineer what his recommenda- tion is on the type of pipe. Eng. Hubbard stated he understood the theory behind bidding was the concern that the sand be kept from building up. No matter which pipe you put in, you are going to have the problem. There is no difference in price for either pipe. Councilman Shelquist stated the concrete is a more permanent structure. This is the City's opportunity to provide something more permanent and it isn't going to cost us one cent to do it. Vote on the main motion as amended. 4 ayes IMPROVEMENT PROJECT 1976 -1. Eng. Hubbard stated two bids were received for the sealcoating project. Low bid was Allied Black- top for $43,915.20. Bituminous Roadways submitted a bid for $48,021.30. Engineer's estimate was $39,625. 1976 estimated budgeted amount was $29,500. Based on this, Eng. Hubbard recommended rejecting all bids and combine this year's and next year's program. In the meantime, City forces can do some of the repair work and some may be done on force account. Combining the two years' program would make it possible to put out bids earlier in the year, thus picking up more and possibly better bids with the pricing being on more units. Administrator Achen reinforced the Engineer's recommendation and explained that Eng. Hubbard having been recently hired by the City was not involved in the original planning of this bid. Admin. Achen also stated that we should develop a sealcoating program that is practical. City adopted this program on assump- tion of $30- 35,000, now we are talking about $40,000 in second year of project. The program should be reevaluated to determine if it wouldn't be better to stretch the work over seven years and make it more financially sound. Even at the $30,000 level, City is operating $10,000 in the hole. Admin. Achen again recommended rejecting all bids until next year, giving our new Engineer time to reevaluate the sealcoating program and try to reduce costs.