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CiYy of Mounds View <br />P1Tmiin and Zotting Commission - B lavvs Page 3 <br />2. Agenda Sessions: An Agenda Session is an informal session of the Pla.tziiing <br />Commission, typically held immediately %llowirrg adjournment of a Regular or Special <br />meeiing, at which time the Planning Commission n�ay review minutes, informally <br />review proposed oz pending planning cases or ordinance amendments, discuss previous <br />actions of the City Cotu�cil or other Commissions, and to perform other znatters not <br />requiring a vote of fihe Commission. <br />Special Meetings: From iime fio time, special zneetings may be called in oxder to <br />process significa.nt caseloads, to review warks in progress such as comprehensive plan <br />updates or municipa.l code revisions, or to undertake a retreat or strategic planning <br />session, eitkter amongst itself or in the company of the City Council ar other <br />commissions. Special meetings can be proposed by any Commission member or at the <br />request of the Director of Community Development, yet m�asi be approved by a <br />majoriiy vote of the Commission. Emergency special meeiings can be c�lled via <br />written notice to the Director of Comr�aunity Develop�x�ent by ihe Chairpersan or two <br />Cammission members, or by the Director of Community Development. {Emergency <br />speciai meetings are those in which ihe subject matter is of such an z�nmediate concern <br />that it cannot be delayed uniil the next reguiar meeting of the P�anning Commission.) <br />The Director of Community Development shall post and mail a notice of any special <br />meeting in accordance with State Statutes. Planning Commission mernbers shall be <br />notified by telephone and in writing, if possible, at least seven days prior to a special f <br />rnaeting. - <br />4. Cancellation of Meetings: Regular or special meetings may he canceled by the <br />chairperson or Community Development Director in the evant that there are no items of <br />b'usiness requiring the atten�ion of fihe Commission, or for Iack of a quorum, or in <br />response to inclemeni weather or for any other good and sufiicienfi reason. Members <br />of the Commission shail be natified by teiephone of any rneeting cancellation. A notice <br />of the meeting cancellation shall be posted as required hy State Statutes. <br />B. QUORUNL A majoriiy of the number ofvoting members appointed to the Commission <br />shall constitute a quorurn. <br />C. CONDUCT OFMEETINGS; AD.IOURNMENT <br />Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to <br />conduct a meeting of the Planning Commissivn, the Planning Commission may elect a <br />zneeiing chair from among those membexs present prior to the commencement of <br />business. The election shall follow ihe procedures set forth in Section N.B,3, except <br />that the Cotnmunity Development Directox, or his or her designee, shall conduct the <br />eiectian. <br />2. 4pen Meeting Law: Meetings shall be canducted in accordance with the State af <br />Minnesota Open Meetuig Law (Minn. Statutes 471.705). :,y <br />