1999 Planning Commission Packets

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I�Ioa�nds Vie� FIanning Corn�aission Regular I�Ieetin� b. February 3, 1999 �teve�ason/�erke to approve the minutes of January 26, 1999 and February 3, 199, Ayes - i Nays - 0 Motion Carried. 5. I)fs�ussio� of Plannir�g Corn�nisszon �ylavvs. Mr, Ericson reviewed the Planning Commission �3y Commission's last meeting. IVIr. Ericson reviewet� He began by stating, that to be consistent wi ��r third 'Wednesdays of the manth, the third ��`ing o Agenda Session was revised to say "re� �� eetin� ,�-� certain structure for the Planning Corr�rri�ssion u "minutes policy" wauld be on fiie �i� �hu �or 't� reviewed on an annual basis or a� ��eded �'.�,�; ric special meetings and that th�� cc�t��d be call�d in ad� and that an a�enda sessio�``��Id �ie condu�c�' aftc� that a rev�se� n�.eetin� seh�t��tec� ��d becn pI oi�ided March 3, 1999 Page 2 amended. �.�hs no�ing tl�� zcvisians;made at the Pianning �a'� zz�a��x� cl�angcfi t�� were recommended. �� tactic� af call r��to order the first and '�I�e n��nth ��h��` ad previously been an " He ��st� z�a��d that the sectian requiring a es was �•etnoved. He further explained that a Develo`pment Departmeni ihat could be � __� �on� ��%iewed other revisions which included �t��to the two regular meeting as needed �cijournment of a regular meeting. He noied in the packet. Commissioner �..,,�,��b� �ras conc�a°%ieci �ritlz the section addressing election and terms.. The Planning Comr�.tss�t�� t��s��ssed w�eth�r or not the practice of appointing the Chair in December and the Vi ��ai� �� J�#�t�� r�as apprapriate. It was the consensus of ihe Commission to change�� so ihai recoi�rn�r�d�tit�n �o the City Council of the Chair would also occur in January. ��c:� `� � Th��'ammission atsa ex�"ess�d some concern with the staiement that "the City Cauncil should ��fc� al�plications for P��ning Commission appointments to the Planning Commission for r�ct�z��anendations prie��fo taking action to fill vacancies" and decided to remove this statement . ,�., �'�rn t11� E�ylaws��'�e Planning Comnussion also recommended that Chapter 40I.02 of the i1�l�atu�i}�� sf�ould be added as a reference in addition to the section already noted, 441.03. The Coiiimission brie�y discussed videotaping of ineetings and whether or not preserving the video tapes were required. Assaciate Ericson informed the Commission that the City is noi required by �aw to video tape the meetings and reported that although the video tapes will be kepl on file, the minutes of the m�eting are required to be kept on file and wouid be used in any caurt or legal actions if necessary. :; _' ;