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... �. . . . .. <br />� ._ . . .. . . . .. _ _ _ _ <br />y�--`S . _ .; _-_;'. . :�.- �. .� :- � �-�-� ------ - '---- ' i .._ . .' "--_ - ' � - ----.. _-- ._.- _�. __. <br />Planning Commission Minutes Policy <br />(Revised 2/4/99) <br />0 <br />l. <br />2. <br />3. <br />4. <br />0 <br />5 <br />G� <br />� <br />8. <br />9. <br />10. <br />11. <br />12. <br />Type of ineeting, whether regular or special. <br />Date, time and place of the meeting. <br />Call to order -- time the meeting was called to order. <br />Roll call. <br />a. List of inembers present. <br />b. List of inembers absent (note whether excused or unexcused.) <br />c. List of others present (staff, liaison, recorder, etc.) <br />Citizens' requests and comments for items not on the agenda. Include residents' names <br />and addresses, if no residents made comments, indicate as much. <br />Corrections to and approval of any previous minutes and the vote taken, except that minor <br />grammatical and typographical corrections need not be noted. <br />For each planning case on the agenda: <br />a. Case number, project name and address, brief description of the request, and name <br />and address of the applicant. <br />b. Summary of the request. <br />c. Summary of any previous action. <br />d. Summary of the staff review. <br />e. Summary of statements made by the applicant, particularly concessions or <br />agreements made by the applicant. <br />f. Summary of comments made by each person testifying, with the name and address <br />of the person noted. <br />For any motions made: <br />a. Name of Com.mission members making and seconding motion. <br />b. Verbatim (if possible) statement of motion. <br />c. Vote on each motion as to number of ayes, nays and abstentions. <br />d. Reasons for each nay vote or abstention. <br />e, Whether motion carried or failed. <br />Specific concerns addressed to the chairperson for inclusion in the minutes. <br />Reports by staff. <br />Reports by Commission chairperson and members. <br />Time of adjoumment. <br />5ignature of chairperson and recording secretary. <br />N:�DATA\GROUPS\COMDEV�PLANCOMM�BYLAW SUvIINUI'ES.99 <br />---- - '�`i <br />� <br />�I <br />