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Last Amended 12/18/97 <br /> 02/16/01 Draft <br /> VII. MINUTES. Approved minutes shall be the official record of the Economic Development <br /> Commission. <br /> A. The minutes shall state: <br /> 1. The kind of meeting, whether regular business or special and the <br /> date, time and place. <br /> 2. Roll call of members present and whether absent members are <br /> excused or unexcused. <br /> 3. Corrections to and approval of the previous minutes and the <br /> vote taken. <br /> 4. Description of each item being discussed. <br /> 5. A motion and second is required for each action item and the <br /> • motion shall be recorded as accurately as possible. <br /> 6. The vote on each motion (ayes, nays, and abstentions), a <br /> statement of reasons for nay votes or abstentions, and whether <br /> motion carries or fails. <br /> 7. Specific concerns addressed to the chairperson for inclusion in <br /> the minutes. <br /> 8. Reports by members. <br /> 9. Time for adjournment. <br /> 10. Signature of the Staff designated member. <br /> B. All minutes shall be clearly marked to indicate either"APPROVED" or <br /> "UNAPPROVED". Each commissioner shall receive a copy of the previous <br /> regular business meeting minutes"UNAPPROVED". Approved copies may <br /> S 3 <br />