Resolution 5733 - Laserfiche WebLink

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. . . 3.6 CHARGE ACCOUNTS In certain cases, it will be advantageous to open charge accounts with local businesses and vendors which allow employees to purchase needed goods and services with periodic (usually monthly) billing to the city. Employees must sign sales slips or other vendor documentation at the time of sale and submit any documentation received to their supervisor. The creation of any new charge accounts will be approved by the Finance Director. MISCELLANEOUS 4.1 TRAVEL, CONFERENCES, SCHOOLS, & TRAINING The City will reimburse elected officials and employees for reasonable business travel expenses incurred while on assignments away from the normal work location. All out of state business travel must be approved in advance by the City Council. The Department Head must approve all in state business travel in advance. When approved, the cost of airfare, lodging, and registration may be paid by check or credit card to the vendor in advance of the travel date. The travel policy is stated in section 1.50 in the Personnel Manual as follows: POLICY: TRAVEL EXPENSES A. Meals B. Lodging C. Transportation 1. Airline 2. Automobile D. Reimbursement SECTION: 1.50 An elected official's or employee's approved expenses incurred while conducting City business or attending approved conferences or training are paid by the City. Expenses incurred by a spouse or other person attending a conference with an elected official or employee must be paid by the elected official or employee. A. MEALS Reimbursement for meals while on travel is only for actual expenditures. The reimbursement rate will foII ov.' not exceed the IRS per diem rate for meals and incidental expenses for the Minneapolis/St. Paul locality. For simplicity's sake, the Minneapolis/St. Paul rate shall be used for travel anywhere in the U.S. Specifically, per diem covers expenses for breakfast, lunch, dinner, and related tips and taxes; tips to porters, baggage carriers, bellhops, and maids; and other incidentals. Liquor is not an allowable expense. Individual, itemized receipts will be submitted for reimbursement.