Laserfiche WebLink
POSITION DESCRIPTION • <br />Accounts Payable Clerk ~''°~`' T""'et <br />Position Titie: <br />Department: Finance <br />Accountable to: Finance Director <br />Status: Part Time <br />PRIMARY OBJECTIVES OF POSITION <br />To process all current invoices owed by the City, cut checks and prepare reports to <br />management and City Council. Assist Utility Billing Clerk with incoming payments. <br />Assist with Cash Receipting. <br />SUPERVISION RECEIVED <br />Work under supervision of the Finance Director <br />ESSENTIAL DUTIES AND RESPONSIBILITIES <br />Collect all payable invoices from Department Heads <br />Process invoices for payment by entering new vendor information <br />• Check invoices for proper approval by Department Heads <br />Check that tax has been properly charged • <br />Enter invoice information <br />• Run journal t check for accuracy <br />Run schedule journal <br />Print checks <br />Keep accurate records of check numbers <br />Run disbursement journal for approval by City Council <br />• Print cover sheet for disbursement journal <br />Scan all checks and backup information <br />Put checks and payment stubs or invoice copies in envelopes <br />Rename scanned information in computer <br />Fife hard copies of checks and back up information <br />PERIPHERAL DUTIES <br />• Assist with utility bills by opening envelopes, balancing checks with <br />payment stubs <br />Enter all payments in computer <br />Run batch journals <br />Make up deposit and enter total in cash receipting computer <br />Assist with other cash receipting <br />M1NlMUM QUALIFICATIONS <br />Education and Experience: . <br />