Minutes - 2015/08/24 - Laserfiche WebLink

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Mounds View City Council August 24, 2015 Regular Meeting Page 9 K. Resolution 8449, Authorizing Bolton & Menk to Perform Professional Engineering Design Services and Prepare Bidding Documents for Area I of the Street and Utility Improvement Program. City Administrator Ericson requested the Council authorize Bolton & Menk to perform professional engineering design services for Area I. He noted fee proposals were requested from two firms and the low bid was provided by Bolton & Menk. Staff discussed the bids further and recommended Council approve the professional engineering design services with Bolton & Menk. Council Member Meehlhause requested information on the differences between project design and construction expenses. Project Coordinator Stenglein explained that project design involves the work it takes to create the project plans and bidding documents. He reported the construction expenses centers more around the management and inspection services. Council Member Mueller asked who updated the City’s website on a weekly basis. Project Coordinator Stenglein indicated he was responsible for that task. Mayor Flaherty discussed the differences between the two bids and how the costs varied. He anticipated that the representative from Stantec would like to make a comment. Phil Gravel, Stantec representative, did not believe that Stantec received the same documentation as Bolton & Menk for the Area I Street and Utility Improvement project. He stated in years past he would present a cost for the design phase, the bidding phase, and the construction phase. He explained that the number presented was strictly for design services, with the understanding that the bidding and construction phases would follow. He reported that the other costs were provided only roughly. Mayor Flaherty asked if Stantec was questioning the number provided to the Council regarding construction costs. Mr. Gravel reported this was the case. Council Member Gunn asked what Stantec received. Mr. Gravel stated he did not receive RFP per se. He stated in the past Stantec has provided the City with project costs in order to keep the improvement project moving in a timely manner. He indicated he was not aware that the project would be sent out for bid. He supported the entire RFP process, however, he wanted to clarify that Stantec only provided numbers to the City for the project design phase. Mayor Flaherty understood there was a discrepancy on the information that was submitted. He believed that there was a miscommunication between Stantec and the City on the RFP process. He was in favor of postponing action on this item until this situation could be clarified. Mayor Flaherty questioned how a postponement would impact the project. Project Coordinator Stenglein believed that either firm would be able to survey the project area and complete design plans in a timely manner if this item were delayed two weeks.