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Item No: 06E <br />Meeting Date: August 28 2017 <br />MOUNDS �tEW Type is Business: Consent <br />�JjVjJJ 11:1 Y Administrator Review <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Interim Public Works Director <br />Item Title/Subject Resolution 8819, Authorizing Additional Compensation <br />for Tracy Juell for Working Outside of Job Classification <br />Background: <br />The Public Works Department is experiencing changes in staffing levels in the <br />Administration area. Jim Hess, the Engineering Technician, retired July 26, 2017, and <br />Brian Erickson, the former Public Works Director, resigned from his position and his last <br />day was July 14, 2017. These departures will leave the Public Works Administration <br />Department short staffed. The Engineering Technician is not expected to be hired until <br />after a new Public Works Director is in place, and the Public Works Director is not <br />expected to be hired until after the City Administrator is hired, which could occur in <br />January, 2018. <br />Discussion: <br />Public Works Administrative Assistant Tracy Juell has been performing some of the <br />essential duties of the Engineering Technician during this absence. These duties include <br />finding as built records for contractors and engineering firms, reviewing right of way <br />permits, researching the city infrastructure, calculating cost of permits, and stipulating the <br />conditions for the work. Other duties have included placing in the address files on Laser <br />fiche water and sewer inspections. <br />The Personnel Manual allows for additional compensation to be paid to employees <br />performing higher classification duties, so long as the duration of the work exceeds two <br />months and that the employee is assuming 75% or more of the higher classification <br />duties. In this case, both of these requirements are or will be satisfied. <br />Recommendation: <br />Staff recommends Council approve Resolution 8819, authorizing an additional 5% <br />compensation to Tracy Juell per the policy established in Resolution 5626, effective July <br />26, 2017, to continue until the new Engineering Technician has been hired. <br />Respectfully submitted, <br />Don Peterson <br />Interim Public Works Director <br />