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MouNns Vi�v of Mounds View Staff Re Item No: 8A Meeting Date: March 11 2013 Type of Business: Consent A enda Administrator Review: To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8074, Approving the Purchase of Grouped Mailbox Supplies for 2013 Street and Utility Improvement Project - Area F Introduction: As part of the street improvement projects, the City purchases mailboxes and the lumber for Public Works personnel to fabricate the mailbox post assemblies (the street contractor is responsible to install the posts and mailboxes). This requirement is found in the City Code, Chapter 202, Public Improvements (Section 202.09, Subd. 2): j. In projects involving new street construction, and mill and overlays, mailboxes will be grouped on gang posts in numbers logical to the spacing required. This practice will insure the proper placement of the mailboxes, reduce potential roadside hazards, and generally clean up the edge of the street. The cost of the new posts and installation will be added to the project. Residents of overlays and mill and overlays may request the new posts and installation, which will be added to the cost of the project. (Ord. 654, 2-14-00) The City Council recently approved bidding documents and authorized advertisement for the 2013 Street and Utility Improvement Project — Area F on February 25, 2013 (Res. 8067), whereby initiating the need for purchasing the supplies for the mailboxes and the mailbox post assemblies for the Area F project. Discussion: Staff received quotes for (92) 6x6x8 and (32) 6x6x10 rough cedar posts, (26) 1x8x10ft green treated lumber, and (270) mailboxes from three (3) vendors as follows: Scherer Bros. Lumber $10,820.05 Lowe's of Blaine $11,673.47 Spring Lake Park Lumber $11,796.94 Recommendation: Staff recommends the purchase of the necessary lumber to construct mailbox posts including the purchase of mailboxes for the 2013 Street and Utility Improvement Project — Area F from Scherer Brothers Lumber Company in the amount of $10,820.05 to be funded from account number 410-4650-7050-315. A 5% contingency amount of $500 is also recommended in the event that additional supplies or hardware are needed in the fabrication of the mailbox assemblies. Respectfully submitted, Do-nl Pe orsoyv Don Peterson, Public Works Supervisor