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• City of Mounds View Staff Report Item No. 2 Meeting Date: September 5, 2017 Type of Business: Work S City Administrator Review. To: Honorable Mayor and City Council From: Vanessa Van Alstine, Cable Television Coordinator Item Title/Subject: Discuss Replacement of Council Chambers & Control Room AV Equipment Introduction: City staff is requesting City Council discussion and direction about replacement of the City Council Chambers and Control Room audio/video equipment. Background: In accordance with Resolution No. 5557, all meetings held at Mounds View City Hall by the City Council or any committee, subcommittee, board, department, or commission or which are subject to the Open Meeting Law, except for meetings of the Human Resources Committee and Police Civil Service Commission, and as otherwise expressly provided by statute, are also subject to the requirement that the meeting be cablecast when staff is available. The video, audio, network, and control equipment in the City Council Chambers and the Control Room is the method by which meetings are televised. Cable staff televises from 80 to 110 meetings per year, as well as other events like the Town Hall Meeting, Candidates Forums, and interview shows. The age of the current system is unknown, but there have been no substantial changes in the past ten years. Based on the information from the Video Facility Inventory, attached, most of equipment is about 20 years old, with some monitors in service for 34 years. The system is overdue for replacement. As the equipment ages the risk of failure rises. There has been a steady uptick of annoyance failures, with cameras not holding shot presets, momentary glitches in the video output, failure of the computer graphics card on multiple occasions, and audio dropouts. Over time these types of issues will only become more common, and one day a mission -critical component will fail, impacting the abilityto televise the meeting at all. Staff started working on a capital equipment replacement planning with staff from CTV North Suburbs in 2011. The project was put on hold at the time because CTV North Suburbs was moving to a new a facility. Their technical staff were committed to design for their own studio, control room, master control, and other projects, leaving no resources available to assist the cities. In 2011, preparation began for the franchise negotiations with Comcast in advance of the expiration of the cable franchise in December 2013. The Buske Group did on-site