Agenda Packets - 2017/09/05 - Laserfiche WebLink

Home Browse Search

Item 2 September 5, 2017, Work Session Page 5 There are portable document cameras such as the ELMO P10HD. It is a tabletop unit that has a camera and light source on folding arms above a document platform. The advantage over a ceiling camera is that it can be used anywhere in the room. However, the largest document that fits on the platform is 15.7" x 12.6" so it may not be adequate for large maps and posters. The controls are operated on the unit by the person using it, and the meeting operator has no control over the image. There is also the option of not having a dedicated document camera. Often the material presented is a printout of an electronic file. That content could be shown using the laptop computer. For large maps or posters, the item can be placed on an easel and a shot gotten with one of the other video cameras. 5. Monitors in Chambers. The Council Chambers is currently served by one projector, which shows the meeting video feed except when the source is changed to the laptop or document camera. The location of the screen on a sidewall gives a better view angle to people sitting at one side of the dais. During Work Session meetings, some of the participants have to turn around entirely to see the screen. There are several ways to improve monitoring in the room. The current screen should be replaced because HD video has a 16x9 aspect ratio instead of 4x3. The projector is undersized in light output for the size and ambient lighting of the room. Some of the possibilities include: • Single projector and screen • Projector and screen; add television set on the back wall, opposite of the lobby monitor • Projector and screen on both side walls • Large television monitors on one or both side walls • Individual monitors at each dais seat 6. Control and Automation. The only controls for the presentation system to switch between meeting video, laptop, and document camera as sources is in the control room. Staff is not able to change presentation sources themselves during the meeting. This also means that using the Council Chambers for training and other non -televised meeting can be confusing and requires ongoing support from the cable staff. Automation and control systems would add functionality to the system, such as allowing presentation inputs to be controlled in the Chambers and allowing controls for document cameras to be duplicated in the control room to allow the meeting operator to operate equipment in the Chambers. These types of systems add cost and complexity to the project. Patrick Cook from CTV North Suburbs is still considering ways to provide essential control as a minimal cost. 7. Outside Design Review. The system design, equipment list, and estimated costs are the result of work by CTV North Suburbs staff through the Municipal Assistance Program ("100 hours") and the Cable Television Coordinator. There are still some holes in the design, some of which may be resolved through the Council discussion of the preceding items,