Agenda Packets - 2017/09/11 - Laserfiche WebLink

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there is no pavement report for Woodale Dr., Quincy St. and Clifton Dr. Staff has researched files to find the date of when these roads were constructed on found that they were around the same time as Program Ave. Staff is anticipating similar results will be found with core samples taken from these three sections of streets. Public Works Staff has requested a proposal from American Engineering and Testing for additional core samples to be taken on Woodale Dr., Quincy St. and Clifton Dr. This work is anticipated to be completed by October 19, 2017. Additional Discussion: Funding/Chapter429 Process Improvements to Program Ave., Woodale Dr., Quincy St. and Clifton Dr. have been discussed for several years and have been included on the Capital Improvement Program as well as the 2017 adopted budget for design work account 485-4470-7050. The 2018 draft budget includes the following funding: (485-4470-7050): $ 800,000 The City Council indicated to Staff during budget discussions that special assessments would be considered as an additional funding source. This process is controlled by Minnesota Statutes Chapter 429 and would involve assessing a portion of the costs to the benefitting abutting properties. Chapter 429 has specific steps and activities that must occur during the project development (see attached checklist). The first step is to order a feasibility report which will consider whether the project is necessary, feasible, and cost effective. The report will have a detailed cost estimate for the improvements, including amounts to be assessed to each parcel and the methodology used to calculate the proposed assessments. Other report items include permits needed, land issues, and a layout of the proposed improvements. Some preliminary engineering design and analysis for storm sewer drainage may be necessary for completing the feasibility report. Selecting a Consulting Engineer Public Works Administration has requested and received a proposal from Stantec Engineering Services for the Feasibility Report at a "not to exceed" cost of $9,500. Staff has also requested and received a proposal from American Engineering and Testing for additional pavement borings on Woodale Dr., Quincy St. and Clifton Dr. for a cost of $5,269.50. Funding for these two proposals would be taken from the 2017 budget, fund 485-4470-4050 with a budget amount of $75,000 for design of Program Ave. Improvement costs for this project are proposed to be assessed in accordance with Chapter 202 of the Mounds View Municipal Code. Staff recommends Stantec to assist the City with this project. Stantec is familiar with the City's assessment process for they were involved with the 2015 Mustang Drive/Mustang Circle pavement rehabilitation project. Recommendation: The Public Works Department recommends moving forward with the pavement improvements to Business Park North by authorizing the feasibility study by Stantec for the proposed $9,500 and the additional pavement core samples by American Engineering and Testing for the proposed cost of $5,296.50 for a total of $14,896.50 to be funded from 485-4470-4050. Respectfully submitted, Don Peterson Interim Director of Public Works