Agenda Packets - 2013/04/08 - Laserfiche WebLink

Home Browse Search

Item No: 7D 7�TtSVVf �{ �7 Meeting Date: April 8, 2013 MQUNDLYY Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Approving the Services Agreement between the State of Minnesota Second Judicial District and Mounds View Police Department for Implementation and Purchase of an Electronic Citation Interface System Introduction: The police department has long used handwritten citations as the standard means of issuance for traffic violations and misdemeanor offenses. These citations subsequently require individual data entry by police records staff. The citations are then manually delivered to the local Maplewood branch of the Second Judicial District Court. Most suburban agencies in Ramsey County have transitioned to an electronic delivery of these citations. The State of Minnesota has enacted a deadline of 2014 for all submissions to occur electronically. In order to assist in funding the cost of this system, the State of Minnesota Second Judicial District has made available $10,000 to the Mounds View Police Department to offset the expense of purchasing this electronic or E -Citation system. The E -citation system will allow an officer to complete a traffic ticket/citation at the scene of a traffic stop on the squad laptop and print off the ticket via a small vehicle mounted printer for distribution to the motorist. The e -ticket is subsequently transmitted electronically to our records management system and the State of Minnesota District Court. This process streamlines the flow of information in a more efficient manner and reduces the time required for an officer to complete a citation. Discussion: There are presently two vendors providing this service to the suburban law enforcement agencies in Ramsey County. Those two vendors are The Law Enforcement Technology Group (LETG) and Advanced Public Safety (APS). It is preferable to select a vendor who already has experience in successfully generating the flow of e -citations with our existing records management system (RMS) and the Second Judicial District Court. LETG is a locally based company offering records management, e -citation and other products to the public safety market. APS is a company based in Florida offering similar services across the nation. LETG has provided an estimated cost of $27,252 to purchase and implement this system for our agency. APS estimate of cost for the system is $32,331. Each of these systems would be installed in eight of our marked police squad vehicles.