Agenda Packets - 2013/07/22 - Laserfiche WebLink

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Item No: 7K _ Meeting Date: July 22, 2013 MOUNDS Z %SAT Type of Business: Council Business J �/ Lir Administrator Review: iCC City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8126 Approving the Purchase of a New Service Truck for the Street Department Background/Discuss ion: As part of the Public Works Department's maintenance program, service trucks are purchased for the departments to perform the needed maintenance and inspections required throughout the City. Currently the Street Department has in use a 1999 Ford 550 truck with a dump box. This truck is used for hauling debris and materials associated with water main breaks, storm damage, and other various tasks. This unit is also used as the sign replacement or repair truck as has an air compressor on the vehicle used for air tools and the pneumatic post pounder. Discussion: Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new 2014 F550 4x4 cab and chassis for a cost of $43,362.16 from Midway Ford of Roseville, Minnesota. In addition to the cab and chassis, Staff has received a quote from the State Of Minnesota Cooperative Purchasing Venture from Crysteel Truck and Equipment of Fridley, Minnesota, for a new dump box and V -Mac Compressor: 1) Box with options $12,922.77 2) V -Mac VR70 $ 9,514.00 Total cost of unit including the options is $65,798.93, not including any sales tax or license fees. This cost is $25,798.93 over the 2013 budget. Staff has meet with the Finance Director and proposed holding off on the purchase of the AEBI tractor in 2013 and then re -budgeting for this unit in 2014. The re -purposing of these funds will offset the purchase of the new truck. Recommendation: Staff recommends that the City Council consider approving the purchase of a 2014 F550 regular cab and chassis off of the State Of Minnesota Cooperative Purchasing Venture from Midway Ford for a cost of $43,362.16 not including the sales tax or licensing fees. Staff also recommends approving the purchase of a dump box with options along with a VMac under the hood air compressor from Cysteel Equipment at the cost of $22,436.77 not including any sales tax. Staff is also recommending a 5% contingency in the amount of $3,289.95. For a total of $68,088.88 not including sales tax or license fees, funds to be taken from account 460-4470-7030 and re- purposing additional funds from 460-4360-7030 to help offset the costs. Respectfully submitted, Don Peterson Public Works Supervisor