Agenda Packets - 2013/10/28 - Laserfiche WebLink

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_ Item No: 08C MOT TAii1C j%7L-AT Meeting Date: October 28,of Business: 2013 V1VlJJ ♦ 1L�Y Type of Business: CA Administrator Review/ -ity of Mounds View Staff Report ��✓✓ '� To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8166, Authorizing a Joint Powers Agreement (JPA) with Ramsey County for Election Systems Background: In 2001, the City entered into a Joint Powers Agreement (JPA) with Ramsey County Elections for a Voting Machine System. According to Resolution 5618 (attached), the City purchased five voting machines over a five year period. The City currently has an agreement with Ramsey County Elections for election services, which includes the task of management and oversight of Primary and General Elections for the City. Discussion: Ramsey County Elections is requesting that the City enter into a JPA for the purchase and operation of new voting machines. The new machines will read and count paper ballots like the old machines do. However, the new machines will have a larger display screen that will alert voters if a ballot error is made and provide instructions to correct it. The new machines will also allow for faster processing of ballots. The new machines will be used starting in 2014. The City Council discussed this JPA at the October Work Session with Ramsey County Elections Manager Joe Mansky. At this Work Session, the City Council felt comfortable in moving forward and enter into a JPA with Ramsey County for the purchase of new election equipment. Attached is a final version of the proposed JPA. The JPA is required to be signed and returned to Joe Mansky by November 22, 2013. Total proposed costs for the new election equipment is addressed on Appendix C of the JPA. Recommendation: Staff recommends approval of Resolution 8166. This resolution authorizes the execution of the JPA with Ramsey County. Respectfully submitted, #WUL &ILL Desaree Crane