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Desaree Crane <br />From: Mansky, Joseph <Joseph.Mansky@CO.RAMS EY.MN.US> <br />Sent: Wednesday, October 02, 20133:24 PM <br />To: Desaree Crane <br />Subject: FW: draftjoint powers agreement for city review <br />Des - see my responses below. <br />-----Original Message ----- <br />From: Jim Ericson[malito:JimE@ci.mounds-view.mn.usj <br />Sent: Wednesday, August 14, 2013 12:33 PM <br />To: Mansky, Joseph <br />Cc: Desaree Crane; Mark Beer <br />Subject: RE: draft joint powers agreement for city review <br />Hi Joe, <br />Desaree and I have reviewed the draft JPA as have our attorneys with Kennedy & Graven, and the following represents <br />our collective comments, concerns and questions. <br />1. What is the present fund balance for the KAVA grant and do the estimates shown in Appendix D take these dollars <br />into account? <br />A: We currently have about $525,000 in HAVA funds, the bulk of which will be used to purchase the county -owned <br />equipment. As such, the impact of the HAVA funds is not currently shown in the estimated city costs in Appendix C. <br />2. Will the cities be required to pay maintenance costs immediately or only in the years following the execution of the <br />JPA? <br />A: We are not certain about this yet - it will depend in part on the extent and effect of the warranty that we get from <br />the vendor. It's possible that the first year maintenance costs will be lower because of the warranty. <br />3. How certain are you regarding the indicated cost estimates? Could they decrease depending upon proposals <br />received? Increase? For budgeting purposes, it would be good to have as firm an estimate as possible so that a budget <br />amendment is not required in 2014. <br />A: Good question. The current cost estimates are based on the proposals submitted to Hennepin County for their <br />voting system purchase in March. My thinking is that the proposals made by the same three vendors will likely be <br />similar. <br />4. Given that we already have a separate agreement with the County to provide election services, it would seem likely <br />that the various costs of training and implementation might be less for us --will there be any credit provided to such <br />municipalities? <br />