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Item No: 7F f Meeting Date: December 9, 2013 MOT ND � TWW Type of Business: Council Busing lJ1ViJJ viL.1'Y Administrator Review: City of Mounds View Staff Report Immomr— To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works Item Title/Subject: Resolution 8189, Approving a Position Description and Authorizing Advertisement for Hiring a Maintenance Worker in the Public Works Department Background: With the recent retirement by the long -employed Parks Supervisor and subsequent vacant position that his departure left, Public Works is proposing a restructuring of staffing in the department to address deficiencies in personnel and to increase the effectiveness in providing the many essential services devolved upon the department. The proposed restructuring involves the following: 1. Eliminate Parks Supervisor position and replace with non -supervisory position focused on project management and civil engineering in Engineering Division. 2. Add a full-time (Parks) Maintenance Worker position in Maintenance Division. This restructuring plan was discussed and supported by the City Council at their December work session. Discussion: With the added position, Public Works will be staffed with nine full-time Maintenance Workers assigned to the following maintenance five subdivisions: Drinking Water (2)*, Wastewater (2), Stormwater (1), Streets (2), and Parks (2). *One of the Drinking Water maintenance positions is the Lead Utility Worker which has a higher level of responsibility operating the water supply and treatment plants. The other eight positions are equal in responsibility level and assist each other with duties depending on subdivision work load, available personnel (due to sick leave, vacation, etc.), weather, and emergencies. Although these positions are cross -trained with other each other, the current position descriptions and titles are not consistent and do not accurately depict these shared duties. Therefore, staff recommends combining these five maintenance worker position descriptions into one document. The attached "Maintenance Worker" position description incorporates the shared responsibilities and requirements of the other five position descriptions (also attached), but also details the core duties for the specific maintenance area (subdivision) that the worker is appointed to. The "duties" of some of the old descriptions are more closely related to knowledge, skills, and abilities and are reflected in that section of the proposed description. A "Facilities" subdivision was also added to reflect the building maintenance duties that many of the workers now share the completion of. The new position description does not change the current intent or duties of the position and will not affect the hay points. The Public Works labor agreement requires that all permanent job vacancies are first posted internally for five working days so current members of the bargaining unit can be considered for the vacancy before it gets advertised to the general public. This requirement supports the concept of promoting from within if interested internal candidates meet the requirement of the vacant job. Only after the vacancy is posted for five working days and no responses or qualified candidates are received will the vacancy be posted externally.