Agenda Packets - 2017/12/11 - Laserfiche WebLink

Home Browse Search

Item No: 9J M0 NDS VfE-W Meeting Date: December u 2017 ss Type of Business: Council Business Admin Review City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, Interim City Administrator Item Title/Subject: Resolution 8870 Approving a Change in Starting Time for City Council Meetings from 6:00 PM to 6:30 PM Introduction: On January 23, 2017, the City Council adopted Ordinance 931 which amended the City Code to indicate that the City Council will establish meeting times by resolution. The ordinance is now effective thus a resolution can be brought forward for consideration if a time change is desired. At the November 20, 2017, Staff/City Council retreat, it was discussed that a better time for the City Council meetings may be 6:30 PM rather than the current 6:00 PM start time. Discussion: The City Council previously changed the meeting start time from 7:00 PM to 6:00 PM. The intent of the proposal to move the meetings up an hour was to reduce personnel costs and get everyone home an hour earlier. A concern had been expressed that an earlier start time may be less convenient for residents to attend. Meetings are always available on cable replay as well as "on demand" via web streaming, so residents are able to stay up to date on what's happening in the City at their leisure. Another concern was expressed with how EDA start times would be handled. The proposed response would be to move the EDA meetings AFTER the Council meetings since the EDA meets rather infrequently. Another approach which may make sense, especially if there are issues of a similar nature on both the Council and EDA agendas, would be to recess the Council at a specific point in the meeting, call the EDA meeting to order, take action, then recess or adjourn the EDA meeting, and reconvene the Council meeting. Staff notes the discussion seemed focused on council meetings and if council desires to extend to workshop, clarification/direction is needed. Recommendation: Resolution 8870 has been prepared and is available for City Council action to change the meeting times of Council meetings from 6:00 PM to 6:30 PM if that is the action the council desires to take. And if desired, extend start time to work shops. Given we are at year end, implementation could begin with the first meeting of the New Year. Respectfully submitted, Nyle Zikmund Interim City Administrator