2016 Planning Commission Packets

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of Mounds View Staff Item No: 3B Meeting Date: January 6, 2016 Type of Business: Election of Officers To: Mounds View Planning Commission From: James Ericson, City Administrator Item Title/Subject: Election of Officers According to the Bylaws, the Planning Commission is to hold an election of officers at the first meeting of each year. There are two officer positions, the Chair and the Vice Chair. Gary Stevenson has been serving as the Chair and Paul Schiltgen has been serving as the Vice -Chair. There are no "term limits' to either position and no pre -requisites in serving other than some experience on the Commission, basic knowledge of Robert's Rules of Order, and the willingness to assume the position. For each office, the chairperson shall invite nominations from Planning Commission members. After nominations have been received, the chairperson shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made, the chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie, the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. The name of the person recommended for chairperson shall be forwarded to the City Council for action at its next meeting in January. Based upon the recommendation of the Planning Commission, the Mayor, with the approval of the City Council, shall appoint the chairperson of the Commission each year. Sincerely, James Ericson City Administrator