07-26-1999 WS - Laserfiche WebLink

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Item No. Type of Business: WK WK: Work Session; PH: Public Hearing, CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Mayor and City Council From: Chuck Whiting Item Title/Subject: Hiring Alternatives Date of Report: July 22, 1999 At the direction of the City Council, the City Administrator and Department Heads met to discuss various options to fill the Assistant to the City Administrator position. The attached pages list some of the current duties of the position. After analyzing the duties and responsibilities, the following top three suggestions were raised at this meeting: 1. Assistant to the City Administrator This option would entail hiring the exact position that is now in place. The duties would remain the same, as would the salary schedule. This position would not be at department head level, and would report directly to the City Administrator. All aspects of the position would remain the same. 2. Administrative Services Specialist This option would entail re -titling the position to something along the lines of "Administrative Services Specialist." Some concern was expressed that the title of "Assistant to the Administrator" or "Assistant Administrator" would draw applicants that would more likely be using the position as a stepping stone-- to get to the position of Administrator. The title of Administrative Services Specialist may draw a different group of individuals. The responsibilities would remain largely the same, with a few duties given to other current employees (phone system, Y2K etc.) 3. Re -delegating of Duties An option that builds off the first two would be elevating a current staff person to the position of assistant and then fill the new vacated position. I would prefer to go through an interview process regardless for the assistant position, but if a current employee's skills can be utilized and follows their career interest, this could be a viable option. It may also be possible when viewing the vacated position as to the skill level and pay needed to refill that position. 4. Assistant City Administrator This option made sense to me when it was proposed to the Council in March due to the people I had at that time. The staffing levels and administrative work that existed to me warranted the consideration, however, I do not rank this as a high priority at this time. I am more comfortable finding either an individual motivated to develop their career path that would provide me with capable administrative support, or someone that may view this as a culmination