Agenda Packets - 1999/06/28 - Laserfiche WebLink

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distinguishing features, water flow problems, engineering concerns, traffic patterns, and accident prone areas. Incentives: Determining the residents' desires earlier in the process benefits the residents, Council, and city staff. Documenting the questionnaire's results and the informational meetings' responses in the feasibility study provides the citizens with a way to influence decisions for a project that will affect them directly. Council is given a more concrete vehicle to respond to the citizens' input regarding a particular project. Finally, actively seeking the residents' desires will ultimately compliment the reconstruction process by reflecting a project based on a mix of both city and residential goals. Recommendation 4: The city integrates a flexible 18- to 36- month time schedule for street reconstruction projects. Discussion: Current city reconstruction practices use an eighteen -month time schedule for reconstruction projects. Using a three-year timeline will provide ample time to propose, adopt, and construct a road reconstruction project. During this time period citizens and officials will work together to bring community support to the project. Proposals are examined, concerns are addressed, and workable solutions are sought. If the project's issues can not be resolved, it is dropped and revisited at an annual reprioritized visit. The below three-year process outlines the goals of each phase. Year 1: Initial contact with residents informing them that the city needs to consider a street improvement for their street. City mails out a questionnaire to the residents within the project area to determine their concerns and interests; design type options are explored with residents. Objective is to establish rapport with residents, understand interests, create workable relationships to determine project. Year 2: Contact with residents reestablished with further project development discussions, more purpose given to real project design parameters in accordance with residents' interests, time frame for construction, assessment, etc. established with residents. If project is defined and determined to be acceptable, recommendation will go to Council for implementation for following year's budget and construction season. Year 3: City commences with 429 -assessment process and project construction. (Quoted from minutes 12-3-98)