Agenda Packets - 1999/06/28 - Laserfiche WebLink

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EXHIBIT III DUTIES AND RESPONSIBILITIES OF CITY Maintain property insurance in accordance with limits established by Minnesota statutes. 2. Establish an advisory executive committee to make recommendations to the City Council regarding operations at the Center. The committee will be comprised of the Northwest Family YMCA Executive Director and the Center's Manager, a representative from the Park and Recreation Commission, the City Clerk -Administrator, City Finance Director and two City Council members or appointees and will meet semi-annually. 3. Establish a Community Center committee to review operations at the entire Community Center. The committee will be comprised of the executive committee noted above plus the Banquet Facility Manager, a Children's Home Society representative and a representative from Community Education. Said committee will meet semi-annually. 4. To permit the YMCA to use specialized equipment owned by the City for special projects at the Center, provided that such equipment is available and the YMCA provides adequate advanced notice for scheduling of such equipment. In addition, the City shall provide the following equipment at the Center for day to day use by the YMCA: a. Desks or work surfaces from which to conduct day to day operations for the Program Manager and two programmers, in addition to a public counter; b. Phone lines, voice mail and equipment for at least six voice mailboxes; C. Photocopy and fax machine; d. At least three networked computers and one networked printer; and e. At least one Internet connection. 5. Adopt an annual budget and a five-year and ten-year capital improvement plan for the Center on or before December 315` for the subsequent year. In addition, work with the YMCA to develop and implement the capital improvement plan for the subsequent year. 6. Budget and provide resources for the following: a. Printing and distributing of at least four brochures to be included with the City's newsletter; b. Provide custodial services and cleaning supplies, light bulbs, trash bags, soap, paper towels, and toilet paper for restrooms. Such custodial services shall not exceed $35,000 on an annual basis in 1999; in future years, such amount shall increase on an annual basis using the same CPI factor identified in Article IV A; C. Provide and clean rugs for entry ways; d. Clean all carpet twice a year; e. Maintain HVAC systems; f. Resurface gym floor not more than once per year; g. Provide and pay for phone service, including up to $40 of business long distance phone calls per month; h. Provide all utility services including electricity, natural gas, water, wastewater, street lighting, surface water, recycling, and garbage hauling; i. Maintain City -owned office equipment including computers, printers, copier(s), and fax machines;