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Item No: 09,5-1 <br />Meeting Date: April 2, 2018 <br />MOUNDSNIEW Type of Business: Work Session <br />.' Administrator review: <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Rayla Sue Ewald, Human Resources Coordinator <br />Item Title/Subject: Town Hall Meeting <br />Introduction: <br />The City has held an annual Town Hall Meeting since 2005. This year represents the 14th <br />annual meeting. <br />Discussion: <br />Staff gathered to review last year's meeting and suggested opening the booths from 5:30 — 6:00 <br />p.m., closing them during the Council and staff presentations then re -opening the booths from <br />7:15 — 8:00 p.m. Additionally, Allina has been invited to have a booth at this year's meeting. In <br />an attempt to retain audience levels and not disrupt the Town Hall Meeting, the agenda has <br />been altered by moving the presentation of awards to the end of the meeting. Another change <br />for 2018 is removing the presentation of new staff to meeting attendees as introductions of new <br />hires are included in the quarterly Mounds View Matters. The agenda for this year's Town Hall <br />Meeting is attached for Council review. <br />Booths for the 2018 Town Hall Meeting will be set up behind Council Chambers, in the previous <br />Public Works area. The gate will be open and management will lock office doors. The vacant <br />office (previous office location of Public Works Director Peterson) will be open with a map for <br />the public to identify their properties. Additionally a large screen television (provided by City <br />Administrator Zikmund for the event) will be installed in the open space for public overflow <br />during the meeting. Refreshments will also be available in this space. <br />The actual meeting will be led by Mayor Mueller with introductions and the State of the City <br />address. Council will have an opportunity to make statements, followed by the Vision, Mission <br />and Goals for 2018 presented by City Administrator Zikmund. Staff will have time to give brief <br />updates on their departments. Residents will have an opportunity to ask questions of Council <br />after the presentation in Council Chambers. Staff will return to their booths answering questions <br />for residents. The meeting is scheduled to conclude at 8:00 p.m. which is a half hour earlier <br />than previous years as staff noted residents have vacated the building by 8:00 p.m. in prior <br />years. <br />Recommendation: <br />Review and discuss the Town Hall Meeting agenda. <br />Respectfully submitted, <br />RI ue Ewald <br />uman Resources Coordinator <br />Attachment: 2018 Town Hall Meeting Agenda <br />