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Item No: 5G <br />Meeting Date: April 9, 2018 <br />ODM <br />�m�+ Z %TSA] Type of Business: Consent Agenda <br />1J DS �/ 1LrV Administrator Review: _) <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Director <br />Item Title/Subject: Resolution 8944, Accepting Improvements and Approving Final <br />Payment for the 2017 City Hall and Community Center Parking Lots <br />Mill and Overlay <br />Background: <br />Bituminous Roadways, Inc. of Mendota Heights, Minnesota, ("Bituminous") submitted the lowest <br />responsive, responsible bid and was awarded the contract for the 2017 City Hall and Community <br />Center Parking Lots Mill & Overlay Project (City Project No. 2017-009) at the June 17, 2017 City <br />Council meeting (Resolution 8764). Construction was substantially complete on October 30, <br />2017 — the date that the one-year warrantee period begins. <br />Discussion: <br />During the project, one contract modification for $17,348.00 was required to complete additional <br />concrete curb and gutter and additional sidewalk replacement. This modification was not within <br />the construction contingency amount of $10,700 approved in Resolution 8764. City Council <br />approved the additional funding to complete this work via Resolution 8801. <br />At this point Bituminous has completed all project site work in a satisfactory manner in accordance <br />with the contract documents, they have submitted all IC -134 forms and other required project <br />closeout documents. The City has been withholding a contingency, $6,002.82, of the value of all <br />completed work pending completion of the punch list and closeout requirements. The following <br />is a summary of the contract changes: <br />Original Contract Amount: $106,880.25 <br />10% Contingency $10,700.00 <br />Additional concrete work $17,348.00 <br />New Total Project Amount: $134,928.25 <br />Recommendation: <br />Public Works recommends that the City Council adopt the attached resolution to accept the <br />construction work and release final payment of $6,002.82 for the 2017 City Hall and Community <br />Center Parking Lots Mill & Overlay (City Project No. 2017-009). <br />Respectfully submitted, <br />Loevt_ ;) - �� <br />'e_r� - <br />Don Peterson — Public Works Director <br />