Agenda Packets - 2018/06/11 - Laserfiche WebLink

Home Browse Search

Item No: 8N Meeting Date: June 11, 2018 M0NDS VIEW Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works Item Title/Subject: Resolution 8979 Approving the Purchase and Installation of Electronic Locks for the Public Works Facility, Phase 1 Background/Discussion: During the design phase of the Public Works Facility (City Project No. 2017 -CO2) it appeared that the cost of the total project may exceed the budgeted amount. As a result, Staff and the designer removed some features in the building construction contract. These items were included in the overall project budget but would be purchased outside the contract by City Staff as a cost savings measure. As part of the project design electronic locks and door security systems were to be installed. Staff found, as the Public Works project proceeded, this system was omitted in the overall budgeting process. Discussion: Staff has received quote from Pro -Tec Design the current vendor for City Hall electronic door locks. Pro -tech is also on the State Contract for the purchase and installation of this system. The following is a breakdown of the estimated costs for the items: • $21,311.54 Phase 1, includes installation of electronic door locks, new workstation, 4 doors with card readers, and 3 Intercom systems. • $22,075.09 Phase 2 (2019) includes the expansion of 2 new boards in the work station for 3 new card readers, installing 3 door card readers and installing door contacts indicating when a door is open. Recommendation: Staff recommends the City Council approval to purchase and installation of the electronic door locks and card readers from Pro -Tec Design Phase 1 for $21,311.54 to be funded from the Special Projects Fund 480-4470-7050. Respectfully submitted, �e9r� Don Peterson Public Works Director