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Item No: 7G Meeting Date: January 3, 2017 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8693, a Resolution Approving a Memorandum of Understanding with LELS 204 Regarding Holiday Hours Introduction: Officer Sarah David was hired by the City of Mounds View on November 14, 2016, with a start date of December 5, 2016. The labor agreement for the officers provides for holiday hours totaling 104 hours per year. Because officers are schedule seven days a week, 24 hours a day, officers are often scheduled to work on holidays. In the case of Officer David who is going through her field training, she will accrue 24 hours of holiday time off with no ability to take the time off. The labor agreement is silent on what to do in this scenario. Discussion: The police department asked the finance department how to deal with the situation of Officer David being unable to utilize the holiday hours. Since there was no past practice to go on, the City reached out to LELS in order to come to a mutual agreement on how to proceed. The options considered included the following: • The officer would forfeit the holiday hours • The officer would be given time off during her field training • The 24 hours of holiday time could carry over to 2017 • The 24 hours of holiday time would be paid out after completing field training Both the City and the Union would rather the officer not forfeit these holiday hours, and the City would prefer the officer not be given the additional time off since continuity in the field training process is critical, leaving two options. The City opposed allowing the carry-over of hours into 2017 leaving a payout of the time subsequent to successfully completing the field training as the only remaining option that would be mutually agreeable to all parties. Should the officer not complete the field training, the holiday hours earned in December as well as any accrued in the early months of 2017 would be forfeited. Recommendation: The City Attorney drafted the attached Memorandum of Understanding (MOU) which has been reviewed by LELS representatives and the employee. Staff recommends approval of Resolution 8693 which approves the attached MOU which is specific to the named employee and specific to the present situation. This agreement would not constitute a past practice nor would it obligate the City to pay out any future unused holiday time at year end or upon separation to the named employee or any other employee. Respectfully submitted, ________________________ James Ericson City Administrator