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Item No: 11B Meeting Date: January 23, 2017 Type of Business: Reports City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: ADMINISTRATOR REPORTS 1. Review Agenda for Council Retreat The City Council and Department Heads annually meet to review and establish goals, objectives, action steps and initiatives. The exercise, referred to as the “Council Retreat”, allows for free flowing Council and management staff discussions in an informal, semi- structured environment for purposes of providing staff with direction for the year. The format of the Council / Staff retreat has remained relatively unchanged over the years, with the exception of 2014 when the City brought in an outside facilitator to assist with the retreat. At this point, we’d like to review the agenda and discuss if the Council has any additional objectives or expectations for the retreat. (Refer to the attached draft agenda.) 2. Discuss Receptionist / Recycling Coordinator Position Desaree Crane and I have reviewed the Receptionist / Recycling Coordinator job description and recommend some updates to the description (see attached.) Since mid- October, the City has been utilizing a temp service (OfficeTeam) to assist with front counter / receptionist duties. The temp worker, Kerrie Kane, has been a wonderful addition and has shown great initiative and motivation in her temporary role. Her contributions during the early voting period were invaluable and much appreciated. Ms. Kane has expressed a desire to work for the City on a permanent basis, which would require that the City “buy out” her contract with OfficeTeam. The buyout, otherwise referred to as the conversion fee, is less than I had originally thought, and is reduced for each week the temp works in the assigned work place. As of today, January 23, 2017, Ms. Kane is in her 15th week here in Mounds View. Ms. Kane has years of experience working in an office environment and would be a good fit for the position as expressed by staff, Council members and residents. If the Council consents, we would like to formally offer the position to Ms. Kane and negotiate terms of employment which would be brought back to Council for authorization on February 13, 2017. 3. Review Charter Commission Questions re: Charter Section 4.05 At a recent Council work meeting at which Charter Commission members had attended, a council member brought up Chapter 4.05 of the Charter regarding the process for filling a vacancy on the City Council. Chapter 4.05, Subdivision 1 indicates: