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Item No. 07A Meeting Date: February 22, 2016 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, P.E., Director of Public Works/City Engineer Item Title/Subject: Resolution 8524, Accepting the Public Works Facility Space Needs Report Introduction At the September 8, 2015 City Council Work Session, staff discussed need to retain a consultant to perform a space needs study. The request for proposals was subsequently approved at the September 14, 2015 Council Meeting. On October 12, 2015 the City Council approved an agreement between the City of Mounds View and Oertel Architects to perform the study. Oertel Architects completed a draft of the space needs study on December 14, 2015 which also incorporated staff comments. This study was provided to the City Council on December 17, 2015. During their January 4, 2016 work session City Council reviewed the study as presented by Oertel Architects. Discussion At the City Council work session, Oertel Architects presented the space needs study to the City Council. Council reviewed the report and discussed the various scenarios presented regarding the construction of a new facility. The consensus of Council at the time was that staff moves forward with planning for the 30-year growth needs estimated to be 29,272 square feet. Council also requested that appropriate green/sustainable technologies be included as part of the total project construction. It is likely that some of the sustainable options would be installed as part of a separate contract after building construction is completed. This has the advantage of reducing the amount of overhead in the construction contract while allowing the flexibility to include any new technologies that may be developed in the near future. Finally, staff will review financing options for constructing this facility, which is estimated to be $4.5 million. These options will be presented to the Council at a later date. Total project funding will address design, construction, inspections and sustainable technologies. Staff will be preparing a request for proposals (RFP) for design services. The RFP will require the consultant to prepare project estimates as various milestones in the design process. At each of those milestones staff will review funding in relation to the estimated project costs. Staff will seek Council approval prior to releasing the RFP to consultants. Staff recommends that the City Council adopt the attached resolution accepting the Space Needs Study, directs staff to review financing options and prepare a request for proposals for design services for constructing a new public works facility. Respectfully Submitted, Brian Erickson, P.E. Director of Public Works/City Engineer