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Item No. 07F Meeting Date: March 28, 2016 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, P.E., Public Works Director/City Engineer Item Title/Subject: Resolution 8537, Awarding Construction Contract for the 2016 Street and Utility Improvement Project – Area I Background: The City is in the process of reconstructing 26 miles of City-owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The next, and final, project area of the Program scheduled for construction is Area I which contains 3.6 miles of streets and is located in the northeast part of the city. The project includes: • St. Michael Street between Oakwood Drive and County Road I • St. Stephen Street between Oakwood Drive and County Road I • Jackson Drive between Hillview Road and County Road I • Quincy Street between the northern dead end and County Road I • Interstate I-35W Service Road between Cornell Drive and Pinewood Drive • Hillview Road between Jackson Drive and Interstate I-35W Service Road • Oakwood Drive between its westen dead end and Interstate I-35W Service Road • Terrace Drive between Jackson Drive and Interstate I-35W Service Road • Pinewood Drive between Jackson Drive and Interstate I-35W Service Road The City Council has taken the following steps, thus far, specific to Area I of the Street and Utility Improvement Program: • 08/24/15 – Authorized engineering design & preparation of bidding documents (Resolution 8449) • 11/23/15 – Considered stormwater infiltration basin (SIP) appeals (Resolution 8482) • 11/23/15 – Approved non-standard street design and parking restrictions for Area I (Resolution 8483) • 02/08/16 – Approved the plans and authorized advertisement for bids (Resolution 8514) Discussion: The Council approved bidding documents and their advertisement resulted in the City receiving six (6) bids. They were opened and publicly read aloud on March 15, 2016. The bids were then tabulated, checked for errors and corrected in accordance with contract requirements by Bolton & Menk, Inc (BMI). Bid amounts ranged from $4,080,913.79 to $5,203,689.10. The low bid was submitted by Douglas-Kerr Underground, LLC of Mora, MN. The low bid is $56,186.21 below the engineer’s estimate and the difference between the two low bids was $163,190.86. BMI has estimated the total construction cost of Area I at $4,137,100. This cost is split among the State Aid participating street and stormwater improvements at $670,167 and the non-state aid or local improvements at $3,466,933.