Agenda Packets - 2016/04/11 - Laserfiche WebLink

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Item No: 7G Meeting Date: April 11, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8549, Accept MDH Source Water Protection Grant Background/Discussion: The City of Mounds View has an established Drinking Water Supply Management Area (DWSMA) in addition to a Wellhead Protection Plan (WHPP). The DWSMA covers an area within which there is a potential for contamination of the aquifers that supply the drinking water supply for Mounds View. In September 2015, staff met with representatives of Barr Engineering regarding the Wellhead Protection Plan. During this meeting, a discussion regarding the Minnesota Department of Health’s (MDH) Source Water Protection Plan Implementation Grant was held. Applying for and receiving this grant would allow Mounds View to contract with Barr Engineering to complete some open action items on the WHPP. In October 2015, MDH notified staff that Mounds View had scored highly enough to qualify for the grant; however, there was insufficient funding at that time. MDH anticipated that additional funding would become available in March 2016. Staff was then notified that the full amount of funding was available in March and the attached agreement was forwarded for execution. The three action items that will be performed by Barr Engineering are: 1. Informational packets will sent to property owners whose usage could present a possible contaminant source. These packets will include information on storage tank operation and maintenance as well as best management practices. The cost for this service is $2,460.00. 2. Preparation of educational materials that can be posted on the city’s website, and placed in City Hall for the general public to assist in understanding steps everyone can take to protect the City’s water supply. The cost for this service is $1,855.00. 3. Research various state, county and federal databases to identify possible new contamination sources. The cost for this service is $2,840.00. The total cost of services from Barr Engineer is $7,155 and this is the full amount of the grant. The only anticipated cost for this work is staff time, a bulk of which will be the City Engineer. Should the City Council approve this agreement, staff will work with Barr Engineering to establish an agreement to complete the work noted above. This agreement will be brought back to Council for approval at a later date. It should be noted that no work will begin until a fully executed agreement is received back from the MDH. Recommendation: Staff recommends that the Council accept the attached MDH Source Water Protection Grant. Additionally, once a fully executed agreement is received from the MDH the City Engineer should work with Barr Engineering to draft an agreement to complete the work as noted above. Respectfully submitted, Brian L. Erickson – Public Works Director/City Engineer