Agenda Packets - 2016/04/11 - Laserfiche WebLink

Home Browse Search

Item No: 7E Meeting Date: April 11, 2016 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8613, Approve Replacement of Two Existing Hydrant on County Road H in Conjunction with Ramsey County’s Project Introduction: As part of the street improvement projects, the City purchases mailboxes and the lumber for Public Works personnel to fabricate the mailbox post assemblies (the street contractor is responsible to install the posts and mailboxes). This requirement is found in the City Code, Chapter 202, Public Improvements (Section 202.09, Subd. 2): j. In projects involving new street construction, and mill and overlays, mailboxes will be grouped on gang posts in numbers logical to the spacing required. This practice will insure the proper placement of the mailboxes, reduce potential roadside hazards, and generally clean up the edge of the street. The cost of the new posts and installation will be added to the project. Residents of overlays and mill and overlays may request the new posts and installation, which will be added to the cost of the project. (Ord. 654, 2-14-00) The City Council recently approved the Construction Contract for the 2016 Street and Utility Improvement Project – Area I on March 28, 2016 (Res. 8537), thereby initiating the need for purchasing the supplies for the mailboxes and the mailbox post assemblies for the Area I project. Discussion: Staff sent out request for quotes to three vendors and received only one quote in return, for (130) 6x6x8 and (45) 6x6x10 rough cedar posts, (33) 1x8x10ft green treated lumber, and (331) mailboxes from one (1) vendor as follows: Scherer Bros. Lumber $14,788.94 Spring Lake Park Lumber $ No Quote Received Lowes of Blaine $ No Quote Received Recommendation: Staff recommends the purchase of the necessary lumber to construct mailbox posts including the purchase of mailboxes for the 2016 Street and Utility Improvement Project – Area I from Scherer Brothers Lumber Company in the amount of $14,788.94 to be funded from account number 485- 4470-7050-318. A 5% contingency amount of $740.00 is also recommended in the event that additional supplies or hardware are needed in the fabrication of the mailbox assemblies. Respectfully Submitted, Brian L. Erickson, P.E. Director of Public Works/City Engineer