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Item No: 7I <br />Meeting Date: May 9, 2016 <br />Type of Business: Council Business <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report To: Honorable Mayor and City Council <br />From: Brandon Stenglein, Public Works Project Coordinator <br />Item Title/Subject: Resolution 8563, Approving a Construction Contract with Twin City <br />Roofing for the City Hall Park Canopy Roof Replacement Project <br /> <br />Background: <br />The City established a roof management program that includes municipal buildings and park <br />facilities. The roofs at the City Hall Park shelters are in very poor shape, and in need of <br />replacement. Attached photos show the extent of the deterioration. Since their initial installation in <br />1980, these canopies have never been reroofed. Left without action or replacement these roof s will <br />continue to deteriorate causing further problems including leaks, rotting of the wood sub surface, etc. <br />Discussion: <br />The Public Works Engineering Division prepared plans and specifications in-house and solicited <br />quotes from qualified roofing contractors. Five roofing contractors were contacted and two <br />contractors returned a quote. The quote of $7,285 was submitted by Twin City Roofing of Saint <br />Paul, Minnesota. If awarded, Twin City Roofing will begin scheduling the roof replacement work as <br />soon as possible, which will likely be mid-May. The contract documents require that the work be <br />substantially complete by July 15, 2016, with final completion before August 12, 2016. Funding for <br />this project is budgeted under Park Dedication Fund (451-4470-7050) for $25,000. <br /> <br />Recommendation: <br />Staff recommends that the City Council adopt the attached resolution approving a construction <br />contract for $7,285 with Twin City Roofing for replacing the roofs of the City Hall Park canopies. <br />Staff further recommends a 10% contingency of $730 should additional work resulting from unknown <br />conditions be discovered during construction. The total budget for construction not to exceed <br />$8,015. All contingency funding would require pre-approval by the Public Works Director. <br /> <br /> <br />Respectfully submitted, <br /> <br /> <br />Brandon Stenglein – Public Works Project Coordinator